DTNH22-14-R-00023.pdf

DTNH22-14-R-00023

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 68

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

14-0038807/24/2014 X

NPO-320

Office Of Acquisition Management

DOT/NHTSA/NPO-320

1200 New Jersey Avenue, SE W51-310 Washington, DC 20590

NHTSA 1300 ET 06/22/2014

SHERONDA JONES 202

sheronda.jones@dot.gov

366-1772

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PAGE(S)

ROBIN D. GATES

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1-2

4-9 10-11 13-15 16-23 24-30

31-38

40-49

50-64

65-70

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 68

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

DTNH22-14-R-00023

(A) (B) (C) (D) (E) (F)

New biomechanics research IDIQ contract "Experimental and Mathematical Biomechanics Injury Research" FOB: Destination

0001 New biomechanics research IDIQ contract "Experimental and Mathematical Biomechanics Injury Research"

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

Experimental and Mathematical Biomechanics Injury Research

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 CONTRACT SUMMARY

A. The Contractor shall furnish all materials and personnel necessary to provide the National Highway Traffic Safety Administration (NHTSA) with non-personal technical support for Experimental and Mathematical Biomechanics Injury Research as described in Section C below and all potential Task Orders issued under this Contract. All of the work shall be performed at the Contractor’s facility.

B. The Government anticipates multiple awards of an indefinite-delivery-indefinite-quantity (IDIQ) contracts whereby Cost plus Fixed Fee (CPFF) or Firm Fixed Price (FFP) Task Orders shall be issued.

C. The maximum potential dollar amount for the base level requirement (See Section

C.4.1 Task 1: Kick-Off Meeting) and all orders placed against this contract shall not exceed $_TBD_______ (inclusive of all costs and fixed fee) over a 60-month period of performance.

It is anticipated that severable cost reimbursable task orders may be incrementally funded.

B.2 ESTIMATED COST FOR THE BASE LEVEL REQUIREMENT

B.2.1 The Firm Fixed Price of the base level requirement under Section C.4 is $______, Note:

The Contracting Officer is the only individual who can legally commit or obligate the Government to the expenditure of public funds. No cost chargeable to the proposed contract can be incurred before receipt of a fully executed contract or specific written authorization from the Contracting Officer.

B.3 TRAVEL

All travel shall be reimbursed at cost in accordance with the Travel and Per Diem clause (in accordance with Section G). Travel and Per Diem is included in the above figures and shall not exceed $To be filled in at award for the entire 5 year period of performance.

(End of Section B)

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 INTRODUCTION

The National Highway Traffic Safety Administration’s (NHTSA) mission is to save lives, prevent injuries and reduce traffic-related health care and other economic costs. The agency develops, promotes and implements effective educational, engineering and enforcement programs with the goal of ending vehicle crash tragedies and reducing economic costs associated with vehicle use and highway travel. The Office of Vehicle Safety Research conducts extensive research, development, testing, crash investigation, and data collection and analysis activities to provide the scientific basis needed to support the Agency’s motor vehicle and traffic safety goals.

C.2 BACKGROUND

Motor vehicle crashes are the leading cause of death for individuals between the ages of 1 and 49 years in the United States (CDC WISQARS data for 2009). In 2011, there were 32,367 fatalities and more than 2.2 million persons who sustained injury in traffic crashes on U.S. roads (Traffic Safety Facts 2011; http://www-nrd.nhtsa.dot.gov/Pubs/811754AR.pdf).

NHTSA strives to base its rulemaking and research priorities on findings from field crash data. Priorities are also set based on needs related to test devices and evaluation criteria. NHTSA’s most recent Biomechanics Research Plan includes efforts related to adult and child biomechanics and dummy development, assessment of older crash-involved occupants, and using computer models to predict crash injury. In addition to those topics listed in the Biomechanics Research Plan, NHTSA’s Crash Injury Research and Engineering Network (CIREN) program provides insight into developing trends in motor vehicle crash injury. This insight translates into emerging research topics, and CIREN research projects frequently graduate to full research programs. This research contract seeks to provide the Office of Vehicle Safety Research with a mechanism to address these research areas through a comprehensive series of experimental, computational, and analytical activities. NHTSA’s input will be a critical element of the research, and will help guide the specific activities throughout the period of performance.

The findings of this proposed work will broaden the knowledge of a wide range of occupant types, crash modes, and injury mechanisms, and shall ultimately provide a basis for improved vehicle and restraint design. The development of new response requirements and injury criteria will potentially be used by the crashworthiness community (including academia, automobile manufacturers, anthropomorphic test device (ATD) manufacturers, and NHTSA) to improve current ATDs. Additionally, the testing and analysis efforts herein will contribute to a better understanding of the effects of countermeasure design (air bags, seat belts, knee bolsters, etc.) on injury response. The outcome of this effort will ultimately lead to a reduction in serious injuries and fatalities in motor vehicle crashes. The research described in this work http://www-nrd.nhtsa.dot.gov/Pubs/811754AR.pdf http://www-nrd.nhtsa.dot.gov/Pubs/811754AR.pdf will address areas covered by the many Federal Motor Vehicle Safety Standards as well as provide a basis for future safety standards and consumer information metrics.

C.3 CONTRACT OBJECTIVES

The research objectives described in this Statement of Work will expand NHTSA’s and the public’s understanding of human injury biomechanics and tolerance, performance of anthropomorphic test devices (ATDs) and computational dummy and human models, and human response to crash loading using a combination of experimental, computational, and analytical methods. The data generated in these studies will provide the impact biomechanics and automobile safety community with response requirements and design parameters for the development of advanced dummies and models, injury criteria, and restraint performance requirements. Results of work conducted under this contract will facilitate the reduction of automobile crash injuries and fatalities.

The objective of this Indefinite Delivery, Indefinite Quantity (IDIQ) Contract is to provide NHTSA with the capability to award Task Orders that require a range of research skills, which could be called into use to quickly plan, conduct, and document studies concerning human injury understanding and prevention. The work requirements performed under this IDIQ Contract will be divided into the following five research domains:

1. Conduct experimental biomechanics evaluations to determine human response and injury tolerance to the types of loading experienced in motor vehicle crashes. The objective is to measure the response of the human body to representative loading and observe how, and at what level of loading, injuries occur.

2. Provide technical support for development and evaluation of ATDs used to evaluate vehicle and restraint system performance. The objective is to tailor ATD design for maximum biofidelity and measurement capability while ensuring acceptable repeatability and reproducibility.

3. Conduct computational studies using human and ATD models as a complement to and substitute for experimental investigations.

Computational models facilitate more thorough investigations of complex biomechanical problems in an economical manner. The objective is to further improve available computational models and use them to inform the evaluation of human response and restraint performance.

4. Conduct analyses of real-world crash and injury data to explore emerging trends and identify frequent injury causation scenarios. The objective is to inform the direction of ongoing and future research efforts.

5. Review and analyze data to support development of injury risk curves, injury criteria, and performance specifications for use with ATDs and computational models in evaluating vehicle and restraint performance. The objective is to collectively assess available data and existing studies and produce performance criteria relevant to various test surrogates.

These efforts provide NHTSA’s research and rulemaking divisions with valuable data and insight to achieve their mission. The Contractor(s) selected for this effort shall be capable of performing work related to one or more of the research Domains.

C.4 BASE LEVEL REQUIREMENT

C.4.1 TASK 1: KICK-OFF MEETING

Within two (2) weeks of the contract award, the Contractor shall meet with the Contracting Officer’s Representative (COR), Contracting Officer (CO) and interested NHTSA staff via teleconference for no more than two (2) hours. The purpose of this meeting is to discuss the contract objectives, the contract administration and the ordering procedures for issuing future Task Orders.

C.5 POTENTIAL TASK ORDERS

If, during the performance of this Contract, the Government decides to issue Task Orders, they will be based on the five objectives stated in C.3 and detailed below. At contract award, however, the Contractor(s) shall not perform work associated with said Tasks below as part of the base requirement above (C.4.1 Task 1: Kick-Off Meeting). The Contractor(s) will only be required to perform Tasks if the government issues Task Orders in accordance with Section G.6, Task Order Procedures.

C.5.1 DOMAIN 1: EXPERIMENTAL BIOMECHANICS

The Contractor may be required to use experimental methods to observe and record the mechanical and injury response of human surrogates to prescribed loading conditions. These efforts will involve full-body as well as body-segment testing of post mortem human surrogates (PMHS), anthropomorphic test devices (ATDs), human volunteers, and other NHTSA-approved specimens. NHTSA’s primary interest is in loading rates similar to those found in automobile crashes, but slower and faster rates may be of interest for certain applications. Test types may include full-scale vehicle crash tests, sled tests, materials testing, and other sub-system tests depending on specific research needs. NHTSA may also require anthropometric studies to characterize human size and shape.

The Contractor’s facilities shall have the capacity to support experimental biomechanics testing, though NHTSA anticipates making multiple awards so that all types of testing (e.g. full-scale vehicle crashes, sled tests, etc.) are not required for any given Contractor. It is expected, however, that a given Contractor be able to support a specific type of test from start to end, including specimen preparation, instrumentation, and post-test evaluation. Pre-and post-test evaluation of biological specimens shall include radiologic evaluation. The Contractor shall select PMHS for testing according to NHTSA’s requirements for size and age, which NHTSA will provide with each Task Order. Any PMHS specimens used shall be evaluated for pre-existing injuries prior to the testing, and shall undergo full autopsy following testing to identify induced injuries. Anthropometric studies will require the Contractor to have access to three-dimensional scanning equipment.

The Contractor shall record sensor data and high-speed digital video of the test events. High-speed motion capture shall be performed for sled and sub-system tests in order to document occupant/specimen kinematics. The Contractor shall collect all relevant sensor data in order to document test conditions, occupant/specimen response, and determine injury causation. Test data shall be submitted to NHTSA’s biomechanics database according to the most recent version of the NHTSA Test Reference Guide located at http://www.nhtsa.gov/Research/Databases+and+Software/NHTSA+Test+Referenc e+Guides. The Contractor shall prepare test reports, as detailed in the Task Orders, for submission to NHTSA and shall, in conjunction with NHTSA, prepare manuscript(s) for dissemination of test results in scientific journals or conference proceedings.

C.5.2 DOMAIN 2: ATD TECHNICAL SUPPORT

The Contractor may be required to provide support for NHTSA efforts to develop, refine, and federalize new ATD designs. Task Orders pertaining to Domain 2 may require prompt turnaround for testing needs that arise during the ATD development process. Potential ATD support tasks include biofidelity evaluations of new and existing dummies, testing to support development of injury criteria, development and execution of certification tests, repeatability and reproducibility testing, reliability/durability evaluations, and design consultation.

The Contractor shall record sensor data and high-speed digital video of the test events. High-speed motion capture shall be performed for sled and sub-system tests in order to document kinematics. The Contractor shall collect all relevant sensor data in order to document test conditions and ATD response. Test data shall be submitted to NHTSA’s biomechanics database according to the most recent version of the NHTSA Test Reference Guide located at http://www.nhtsa.gov/Research/Databases+and+Software/NHTSA+Test+Referenc e+Guides. The Contractor shall prepare test reports, as detailed in the Task Orders, for submission to NHTSA and shall, in conjunction with NHTSA, prepare manuscript(s) for dissemination of test results in scientific journals or conference proceedings.

C.5.3 DOMAIN 3: COMPUTATIONAL BIOMECHANICS

The Contractor may be required to conduct biomechanical studies using mathematical models to support NHTSA research efforts to study injury causation and occupant response. Mathematical models, including rigid-body (e.g. MADYMO) and finite element (FE), can provide an efficient way to examine phenomena that are too resource-intensive to investigate with physical testing. These efforts may involve full-body as well as body-segment simulations of both human body and ATD models.

http://www.nhtsa.gov/Research/Databases+and+Software/NHTSA+Test+Reference+Guides http://www.nhtsa.gov/Research/Databases+and+Software/NHTSA+Test+Reference+Guides http://www.nhtsa.gov/Research/Databases+and+Software/NHTSA+Test+Reference+Guides http://www.nhtsa.gov/Research/Databases+and+Software/NHTSA+Test+Reference+Guides

Test types simulated may include reconstruction of field vehicle crashes, laboratory tests, materials testing, and other sub-system tests depending on specific research needs. The Contractor may be called upon to utilize already-validated models in parameter studies or to provide support for the model creation and validation process.

The Contractor shall maintain the requisite hardware and software relevant to the mathematical modeling being performed. NHTSA anticipates that mathematical modeling software requirements will include both rigid-body (e.g., MADYMO) and FE (e.g., LS-DYNA) solvers and associated pre- and post-processors (e.g., Hypermesh, LS-Post, Oasys PRIMER), optimization software (e.g., modeFRONTIER), scripting languages (e.g. MATLAB, Python, bash), and crash reconstruction software (e.g., HVE). Substantial use of Global Human Body Models Consortium (GHBMC), dummy (e.g., THOR FE), and vehicle structural/restraint systems models is anticipated. Prior experience in applying the GHBMC or other human body and dummy models in studies related to vehicle structural, interior, and/or restraint system performance is beneficial.

The Contractor shall document all relevant model input specifications and output data in order to document loading conditions and subject response. The Contractor shall prepare test reports, as detailed in the Task Orders, for submission to NHTSA and shall, in conjunction with NHTSA, prepare manuscript(s) for dissemination of test results in scientific journals or conference proceedings.

C.5.4 DOMAIN 4: FIELD DATA ANALYSIS

The Contractor may be required to conduct analyses of field crash data to identify injury trends, causation scenarios, and mechanisms. This effort shall focus on NHTSA data sources (e.g. CIREN, NASS-CDS), but may include non-NHTSA data sources (e.g. National Trauma Data Bank, Multiple Causes of Death) as well, depending on the specific task requirements.

The Contractor shall document methodologies and findings in an appropriate format.

The Contractor shall prepare reports, as detailed in the Task Orders, for submission to NHTSA and shall, in conjunction with NHTSA, prepare manuscript(s) for dissemination of findings in scientific journals or conference proceedings.

C.5.5 DOMAIN 5: EXPERIMENTAL AND COMPUTATIONAL DATA

ANALYSIS

The Contractor may be required to conduct analyses of laboratory data and mathematical model output to determine specimen response characteristics, design specifications, and injury criteria. This effort may include analysis of data collected by the Contractor as part of this contract or collected by other entities as part of this or other contracts, depending on the specific task requirements. The Contractor shall perform engineering and statistical analyses of various forms of response data, including, but not limited to sensor time-history, force-displacement response, and kinematic measures from motion tracking.

The Contractor shall document methodologies and findings in an appropriate format.

The Contractor shall prepare reports, as detailed in the Task Orders, for submission to NHTSA and shall, in conjunction with NHTSA, prepare manuscript(s) for dissemination of findings in scientific journals or conference proceedings.

(End of Section C)

SECTION D - PACKAGING AND MARKING

D.1 PACKAGING AND MARKING

Preservation and packaging of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in Section F of this contract. Due to security concerns, deliverables transmitted via regular U.S. Mail experience significant delay in reaching an intended destination and, as part of the screening process, may be damaged. For these reasons, the U.S. Mail should not be used to transmit deliverables. Rather, the Contractor is encouraged to use electronic mail to the maximum extent possible.

D.2 FORMATTING TEXT AND IMAGE DELIVERABLES

For those deliverables submitted electronically as text or image files, the following specifications apply.

D.2.1 TEXT

Text files shall be delivered in Microsoft WORD 2010 format. Font type of Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible e.g., avoid use of columns) Avoid using any design/layout elements (however, see D.2.2, D.2.3, and D.2.4 below.)

D.2.2 CHARTS AND GRAPHS

The Contractor shall develop charts or graphs using Microsoft EXCEL 2010 or similar format and shall insert these in the appropriate places within the text document. The Contractor shall also provide the Microsoft EXCEL source file from which charts or graphs were developed.

D.2.3 ILLUSTRATIONS

NHTSA’s Office of Communication Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

a. Graphics – In the majority of cases, the Office of Communication Services will develop any needed graphics in collaboration with the COR. The Contractor shall provide text, graphs, and charts following the guidelines stipulated in D.2.1 and D.2.2 above. In some cases, the Contractor may be required to develop graphics.

In these cases, the Contractor shall use only software approved by the U.S.

Government Printing Office (e.g. Adobe Illustrator.)

b. Photographs – When photos are used in Agency publications, the Office of

Communication Services typically uses existing photos or photos purchased through royalty-free sources. In the event the Contractor must supply photos for use in a publication, the photos must be high resolution images at least 300 dpi at the size used in the publication. Photos shall be supplied on a CD or DVD in either .tif format (for scanned images) or .jpg (for images downloaded to the CD or DVD directly from the digital camera.).

NOTE: If a photograph is supplied by an outside source (Contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. The Contractor is responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print and on the web.

The Contractor shall obtain, and provide to NHTSA, a written statement indicating that NHTSA has unlimited, unrestricted rights to the use of the photos.

D.2.4 WEB-BASED IMAGES

Occasionally, web-based images may be used in NHTSA publications. The Contractor is cautioned that copyright laws restrict use of many of these images even if this is not expressly indicated at the website. Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images should not be used.

(End of Section D)

SECTION E - INSPECTION AND ACCEPTANCE

All work hereunder shall be subject to review by the Government.

E.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far/

Federal Acquisition Regulation (FAR) Clauses:

52.246-4 INSPECTION OF SERVICES- FIXED PRICE (AUG 1996)

52.246-5 INSPECTION OF SERVICES - COST-REIMBURSEMENT (APR

1984)

E.2 INSPECTION AND/OR ACCEPTANCE

The NHTSA Contracting Officer’s Representative (COR), as designated in this Contract, shall be responsible for performing the overall administration of this contract. The COR Task Order, COR (TO), will be identified in each awarded Task Order.

That individual will be responsible for the inspection of all services rendered under that specific Task Order and for recommending acceptance or replacement/correction of services or materials that fail to meet the Task Order requirements to the NHTSA Contracting Officer (CO).

(End of Section E) https://www.acquisition.gov/far/

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

All work and services required hereunder shall not exceed 60 months from the effective date of the contract.

Any Task Order issued prior to the expiration date of the contract, and not completed within that time, shall be completed by the Contractor within the time specified under the task order provided it does not exceed the performance period under Section I.2.3, FAR 52.216-22, Indefinite Quantity (OCT 1995).

The Contractor is required to abide by the terms and conditions of the contract until the conclusion of the task order performance period.

The period of performance for each Task Order will be specified within the Task Order document.

F.2 FAR 52.252-2 CONTRACT CLAUSES INCORPORATED BY REFERENCE

(FEB 1998)

This contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far/

Federal Acquisition Regulation (FAR) Clauses:

52.242-15 STOP-WORK ORDER (AUG 1989) Alt I (APR 1984)

52.247-34 F.O.B. DESTINATION (NOV 1991).

F.3 PLACE OF PERFORMANCE

The work performed under this contract shall be accomplished at the Contractor’s facility.

F.4 DELIVERABLES /MILESTONES

Item Section Milestone (M)/Deliverable (D) Due Date

1 C.4.1 Kick-Off Meeting (M) 2 weeks after contract award

2 F.6 *Monthly or Quarterly Progress Reports (D)

15th day of the month following the calendar period being reported.

3 Task Order Specific milestones and To be specified in each https://www.acquisition.gov/far/ deliverables (D) individual Task Order.

The monthly or quarterly progress reports required under Task C in Section C, shall be delivered to both the Contracting Officer's Representative (see Section G), and the Contract Specialist listed below on or before the 15th of the month following the month or calendar quarter being reported.

*Monthly reports are required for short term Task Orders not to exceed a 9 months period of performance.

F.5 PLACE OF DELIVERY

Unless otherwise specified, all deliverables shall be delivered electronically, under transmittal letter, to the assigned COR at the following address:

To be filled in at time of award

A copy of the transmittal letters for all deliverables and the quarterly progress report shall be delivered to the Contract Specialist at the following address:

To be filled in at time of award

F.6 MONTHLY OR QUARTERLY PROGRESS REPORTS

The Contractor shall submit progress reports to the COR and the Contract Specialist.

These reports shall be prepared on a monthly or quarterly basis and submitted by the 15th of each month or the month following the quarter being reported as specified in each Task Order. Each progress report shall contain concise statements covering the activities relevant to the contract, including:

(a) A clear account of the work performed under each task order during the report period.

(b) An outline of the work to be accomplished during the next report period.

(c) A description of any problem encountered or anticipated that will affect the completion of any work within the time and fiscal constraints set, together with recommended solutions to such problems; or, a statement that no problems were encountered.

(d) A tabulation of the planned, actual and cumulative percent of effort expended by the personnel.

(e) A chart showing current and cumulative expenditures versus planned expenditures

The progress reports shall be delivered via email to the Contract Specialist (CS) and the Contracting Officer’s Representative (COR) at the following email addresses:

COR: TBD

COR(TO): TBD

CS: TBD

(End of Section F) mailto:Robin.Gates@dot.gov

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 SUBMISSION OF INVOICES

1. Contractors shall submit one (1) original Invoice by email to:

9-AMC-AMZ-NHTSA-Invoices@faa.gov or by mail to:

DOT/NHTSA

Mike Monroney Aero Center Accounts Payable Branch, AMZ-150 P.O. Box 268911 Oklahoma City, OK 73126

2. Each Task Order shall be invoiced separately and accompany the monthly or quarterly report stated in each Task Order. The following data shall be included in invoices to be considered proper for payment:

a. Name and address of the Contractor.

b. Invoice date and invoice number. The Contractor’s should date invoices as close as possible to the date of the mailing or transmission.

c. Timeframe covered by the invoice.

d. NHTSA Contract Number (with Task Order Number) – TBD

e. NHTSA Contracting Officer’s name – TBD

f. NHTSA Contracting Specialist’s name – TBD

g. NHTSA Contracting Officer’s Representative, Task Order– TBD

h. Description of supplies/services covered by the invoice to include:

1) CLIN

2) Unit Price

3) Quantity

i. Invoice Total Cost/Price.

j. Current billing total and a cumulative total of billings to date.

k. Name and address of Contractor’s official to whom questions regarding payment should be referred.

l. To be acceptable for payment, each invoice must contain the following certification:

“I hereby certify that the information submitted in this invoice, and accompanying documentation, is accurate and conforms to the billing requirements set forth in this Contract.”

m. Interest on payment will not accrue until after 30 days in accordance with the Prompt Payment Act of 2013.

G.2 INDIRECT COST RATES (CPFF TASK ORDERS)

Pending establishment of final rates for any period, provisional reimbursement will be made on the basis of the provisional rates shown below (as applicable):

mailto:9-AMC-AMZ-NHTSA-Invoices@faa.gov

Type Cost Center

Rate Base

Provisional Fringe (a)

Provisional G&A (b)

Provisional Overhead (c )

NOTE:

a. applied to:

b. applied to:

c. applied to:

To prevent substantial over or under payment, and to apply either retroactively or prospectively, provisional rates may, at the request of either party, be revised by mutual agreement on an annual basis.

This Indirect Cost provision does not operate to waive the LIMITATION OF FUNDS Clause (incorporated by reference in Section I). The Contractor's audited final indirect costs are allowable only insofar as they do not cause the Contractor to exceed the total estimated costs for performance of the contract listed in Section B.

G.3 BILLING RATES

The provisional indirect rates negotiated under this contract for billing purposes shall remain in effect until revised rates have been approved in writing by the Contracting Officer. The Contractor shall request new provisional billing rates in writing. Such requests shall delineate the current and proposed rates to be used, along with the effective rate of escalation.

G.4 ESCALATION RATE

Annual escalation of direct labor rates shall not exceed 3 percent, beginning in the second year of this contract, unless otherwise authorized by the Contracting Officer.

G.5 TRAVEL AND PER DIEM RATES

Travel costs will be reimbursed in accordance with Far Part 31.

The Contractor shall obtain COR/CO approval before scheduling any travel unless specifically stated otherwise in the contract. Travel and Per Diem authorized under this contract shall be reimbursed in accordance with the Government Travel Regulations currently in effect.

Travel requirements under this contract shall be met using the most economical form of transportation available. If economy class transportation is not available, the request for payment voucher must be submitted with justification for use of higher class travel indicating dates, times, and flight numbers. All travel shall be scheduled sufficiently in advance to take advantage of offered discount rates, unless authorized by the COR.

G.6 TASK ORDER PROCEDURES

The Government intends to issue Task Orders for services performed under this contract. When requirements are identified, Task Order Requests for Proposals (RFP) will be sent to the Contractor.

If there are multiple awardees under this contract, the Task Orders will be competed in accordance with FAR 16.505, Ordering. This will allow “Fair Opportunity” for all task orders exceeding $3,000 issued under this contract (unless exempted under FAR 16.505(b)(2) . The evaluation criteria and method will be Task Order specific and contained in the Task Order RFP.

Each RFP will provide specific information on the work to be performed, the objectives or results desired, a period of performance, deliverables, an estimated level of effort and other terms specific to the individual Task Order and whether the task order will be issued on a cost reimbursement or fixed price basis.

RFPs may be issued by written communication or other electronic means. Each RFP will state the due date for proposal submission.

In response, the Contractor shall submit a proposal to the Contract Specialist electronically at the following address:

TBD@dot.gov

Each proposal must clearly state the contract number and request for proposal number on the transmittal document.

The proposal shall outline the Contractor’s overall approach for completing the task order and shall, at a minimum, include:

1. Discussion of the technical approach for performing the work.

2. Period of Performance and schedule of work in accordance with the

RFP instructions.

3. Estimated level of effort, types of staffing and number of hours, including those in (5) below.

4. Travel, equipment and materials estimates.

5. An estimate for subcontractors and consultants, including direct labor hours and cost information, if applicable.

6. Total estimated cost/price for completion of the Task Order.

Based on mutual agreement of the parties , the Contracting Officer will issue an executed Task Order and the Contractor shall proceed with the conduct of the work.

If the Contractor either at the time of receipt of a task order or at any time during work assignment performance has reason to believe that the actual cost will exceed mailto:TBD@dot.gov the estimates set forth in a CPFF task order, the Contractor shall immediately notify the COR and the Contracting Officer in writing and suggest a revised estimate for completion of the work required. After discussion with the COR, the Contracting Officer may issue a modification revising the terms and conditions of the task order.

Any unresolved Task Order terms or conditions should be subject to the Disputes Clause located at FAR 52.233-1 and prescribed in FAR 33.215.

All Task Orders are subject to the terms and conditions of this contract. In the event of conflict between a Task Order and this contract, the contract shall control in accordance with FAR 52.216-18 Ordering (OCT 1995).

Note:

In accordance with FAR 52.216-18, ORDERING, the Government reserves the right to issue Task Orders via US Mail, orally, by facsimile or by electronic commerce (email).

G.7 TASK ORDER FORMAT AND CONTENT

Each Task Order issued under the contract shall be executed by authorized representatives of both parties and shall consist of the following:

a. A cover page (Standard Form) will identify the Contract Number and the assigned Task Order Number. The Task Order shall be numbered with a task order number unique to the individual task.

b. A project title and statement of work, identifying milestones and deliverables, including any reporting requirements.

c. A period of performance.

d. A financial administration section which indicates the Task Order Ceiling

Amount or Task Order Firm Fixed Price . This section shall specify the amount obligated and the accounting data charged with the obligation.

e. A list of any Contractor’s employees identified as Key Personnel. In addition, if applicable, the designation of the NHTSA COR (TO) for the effort provided for under the individual Task Order.

f. A Government Property Section if the Contractor is authorized to acquire, or if the Government is obligated to furnish, property under the Task Order.

Title determination shall be specified if property acquisition is authorized.

g. Any other special provisions appropriate for the Task Order for which discussions were conducted and agreement reached by the parties. Such provisions may involve limitations on the use of proprietary data, rights in computer software, etc.

h. A provision which provides that the Task Order can be modified by supplemental agreement by the parties.

G.8 SUBCONTRACTS - ADVANCE NOTIFICATION AND CONSENT

Under this contract, the requirements of FAR 44.2, CONSENT TO SUBCONTRACTS, have been fulfilled for the following subcontracts:

TBD

Any future change or revision to the Statement of Work or other applicable aspects of this contract shall include the subcontract(s) only to the extent that performance of the subcontract(s) is directly affected by the change or revision.

G.9 CONTRACTING OFFICER’s REPRESENTATIVE (COR)

The performance of the work required under the contract shall be subject to the technical review of the NHTSA COR.

The following individual has been designated as the NHTSA COR:

Department of Transportation

National Highway Traffic Safety Administration (NVS-411) 1200 New Jersey Avenue, S.E., Rm. Wxx-xxx

Washington, DC 20590 Telephone: (202) xxx-xxxx

E-mail: TBD

a. The Contracting Officer will designate a technical representative to assist in monitoring the work under the resultant contract. The COR serves as the technical liaison with the Contractor. The COR is not authorized to change the scope of work or specifications as stated in the contract, to make any commitments or otherwise obligate the Government, or to authorize any changes which affect the contract price, delivery schedule, period of performance or other terms or conditions.

b. In the event any technical direction offered by the COR is interpreted by the Contractor to be outside of this contract, the Contractor shall not implement such direction, but shall notify the Contracting Officer in writing of such interpretation within five (5) calendar days after the Contractor’s receipt of such direction. Such notice shall include (1) the reasons upon which the Contractor bases its belief that the technical direction falls within the purview of the “Changes” clause, and (2) the Contractor’s draft revisions to the terms of the contract that it thinks are necessary to implement the technical direction.

c. The Contracting Officer is the only individual who can legally commit or obligate the Government for the expenditure of public funds. The technical administration of the resultant contract shall not be construed to authorize the revision of the terms and conditions of this contract. Any such revision shall be authorized only in writing by the Contracting Officer.

G.10 ALTERNATE COR

Designation of “Alternate” COR. In the event that the NHTSA COR of record (identified in G.9 above) is unavailable for a period of time during which the contractor requires technical guidance or during which other COR duties must be fulfilled, then the person identified below has been designated by the NHTSA Contracting Officer to perform those duties as the Alternate COR.

Department of Transportation

National Highway Traffic Safety Administration (NVS-411) 1200 New Jersey Avenue, S.E., Rm. Wxx-xxx

Washington, DC 20590 Telephone: (202) xxx-xxxx

E-mail: TBD

G.11 CONTRACTING OFFICER REPRESENTATIVE, TASK ORDER (COR(TO))

a. The Contracting Officer will designate a COR(TO) to assist in monitoring the work under the Task Order. The COR(TO) is responsible for the technical administration of the Task Order and technical liaison with the Contractor.

The COR(TO) IS NOT AUTHORIZED to change the scope of work or specifications as stated in the Task Order, to make any commitments or otherwise obligate the Government, or to authorize any changes which affect the Task Order price, delivery schedule, period of performance or other terms or conditions.

b. The Contracting Officer is the only individual who can legally commit or obligate the Government for the expenditure of public funds. The technical administration of this Task Order shall not be construed to authorize the revision of the terms and conditions of this Task Order. The Contracting Officer will authorize any such revision in writing.

The COR (TO) will be designated in each Task Order.

G. 10 TAR 1252.237-73 KEY PERSONNEL (APRIL 2005)

(a) The personnel as specified below are considered essential to the work being performed under this contract and may, with the consent of the contracting parties, be changed from time to time during the course of the contract by adding or deleting personnel, as appropriate.

(b) Before removing, replacing, or diverting any of the specified individuals, the

Contractor shall notify the contracting officer, in writing, before the change becomes effective. The Contractor shall submit information to support the proposed action to enable the contracting officer to evaluate the potential impact of the change on the contract. The Contractor shall not remove or replace personnel under this contract until the Contracting Officer approves the change.

The Key Personnel under this Contract are:

Program Manager Senior Engineer

G.11 PROJECT MANAGER

The Contractor shall appoint a Project Manager who will be the Contractor’s authorized supervisor for technical and administrative work performed under the contract. The Project Manager shall provide the single point of contact between the Contractor’s and the NHTSA COR or other duly authorized representative under the contract.

The Project Manager shall receive and execute, on behalf of the Contractor’s, such technical assignment directives as the COR, or his duly authorized representative, may issue within the terms and conditions of the contract.

The Project Manager under this contract is: To be determined at award

G. 12 AVAILABILITY OF FUNDS NOTIFICATION

G.12.1 The amount presently available for payment by the Government and allotted to any Task Order issued under this contract will appear in each individual Task Order under the heading “Funding Allotment” or as “Funds Currently Available”. The period of performance covered by the “Funds Currently Available” will appear next to the heading “Funded Period of Performance.”

For Task Orders not fully funded at time of Task Order award, the parties contemplate that the Government will allot additional funds incrementally up the ceiling specified on each individual Task order. The Contractor’s agrees to perform, or have performed, work on each Task Order up to the point at which the total amount paid and payable by the Government under any Task Order approximates, but does not exceed, the total amount actually allotted by the Government to the Task Order.

G.12.2 Sixty (60) days before the end of each of the periods specified in the Section

B, the Contractor’s shall notify the Contracting Officer, in writing, when all costs incurred, will exceed 75 percent of the total amount funded to the Contract by the Government. This correspondence shall include an estimated amount of additional funds, if any, required to continue timely performance under this Contract or for any further period.

G.12.3 If, after notification, additional funds are not allotted by the end of the funded period specified on any Task Order or another agreed-upon date, upon the Contactor’s written request, the Contracting Officer will terminate the Task Order on that date in accordance with the provisions of the Termination clause of this contract. If the Contractor estimates that the funds available will allow it to continue to discharge its obligations beyond that date, it may specify a later date in its request, and the Contracting Officer may terminate that Task Order on that later date.

G.12.4 Except as required by other provisions of this contract, specifically citing and stated to be an exception to this clause:

a. The Government is not obligated to reimburse the Contractor for costs incurred in excess of the total amount allotted by the Government to any Task Order; and

b. The Contractor is not obligated to continue performance under any Task Order (including actions under the Termination clause of this contract) or otherwise incur costs in excess of the amount then allotted to any Task Order by the Government until the Contracting Officer notifies the Contractor in writing that the amount allotted by the Government has been increased and specifies an increased amount, which shall then constitute the total allotted by the Government to any Task Order under this Contract.

G.12.5 No notice, communication, or representation in any form other than that specified in subparagraph e(2) above, or from any person other than the Contracting Officer, shall affect the amount allotted by the Government to any Task Order under this contract. In the absence of the specified notice, the Government is not obligated to reimburse the Contractor for any costs in excess of the total amount allotted by the Government to any Task Order, whether incurred during the course of the Task Order as a result of termination.

G.12.6 When the amount allotted by the Government to any Task Order is increased, any costs the Contractor incurred before the increase that are in excess of the amount previously allotted by the Government shall be allowable to the same extent as if incurred afterward, unless the Contracting Officer issues a termination or other notice and directs that the increase is solely to cover termination or other specified expenses.

G.12.7 Change orders shall not be considered an authorization to exceed the estimated cost to the Government specified in the Schedule, unless they contain a statement increasing the estimated costs.

G.12.8 Nothing in this clause shall affect the right of the Government to terminate any Task Order under this contract, or the contract in its entirety. If this contract, or any Task Order under this contract, is terminated, the Government and the Contractor’s shall negotiate an equitable distribution of all property produced or purchased under the Task Order.

(End of Section G)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 SPECIAL DATA RIGHTS PROVISIONS

H.1.1 CONFIDENTIALITY OF REPORTS AND OTHER DATA (AS

APPLICABLE)

Neither the Contractor, nor any affiliate, subsidiary, consultant, subcontractor, or personnel thereof, shall divulge to any third party any information concerning deliverables produced, work performed, results obtained, or any information provided by the Government in connection with this Contract without the prior written approval of the Contracting Officer. The provisions of this clause shall survive the expiration of the Contract.

H.1.2 NHTSA REVIEW OF ANNOUNCEMENTS OR PUBLISHING (AS

APPLICABLE)

Neither the Contractor, nor any affiliate, subsidiary, consultant, subcontractor, or personnel thereof, shall make public releases of information or any matter pertaining to this Contract, including, but not limited to, advertising in any medium, or presentation before technical, scientific, or industry groups, without the prior written approval of the Contracting Officer. The provisions of this clause shall survive the expiration of the Contract.

H.1.3 PROPRIETARY RIGHTS IN REPORTS

All proprietary rights, including publication rights, in any report produced by the Contractor in connection with the work provided for in this Contract shall vest in the Government. The Contractor shall not publish any of the results of the work provided for in the Contract without the prior written approval of the Contracting Officer.

H.1.4 COMPUTER PROGRAMS/DATABASES/PRINTER LAYOUTS AND

LOGIC TABLES

a. GENERAL

All computer programs, data files, tables and associated documentation developed under the Contract are the property of the Federal Government and shall be delivered by…