DTNH22-13-R-00645_7-23-2013.pdf

DTNH22-13-R-00645

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 56

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

13-0004707/23/2013 X

NPO-320

Office Of Acquisition Management

DOT/NHTSA/NPO-320

1200 New Jersey Avenue, SE W51-310 Washington, DC 20590

NHTSA 1430 ET 08/23/2013

Wendell Crowder wendell.crowder@dot.gov

366-5456

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X

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PAGE(S)

Vincent Lynch

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1-2 3-9

10-15 16 -17 19-22 23-27 28-34

35-40

42-46

47-51

52-56

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 56

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

DTNH22-13-R-00645

(A) (B) (C) (D) (E) (F)

Region 6 Law Enforcement Liaision Delivery: 08/30/2018 Delivery Location Code: SHIP TO (1)

DOT/NHTSA/

1200 New Jersey Avenue, SE Washington DC 20590

FOB: Destination Period of Performance: 10/01/2012 to 09/30/2017

0001 Region 6 LEL FY2013

Period of Performance: 08/31/2013 to 08/30/2018

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

PR 13-00047

Title: Law Enforcement Liaison Support for Region 6 Texas, New Mexico, Oklahoma, Louisiana, Mississippi, Indian Nations

PART I - THE SCHEDULE

SECTION B – SCHEDULE OF PRICES

B.1 SUPPLIES/ SERVICES/ CONTRACT TERM

For the period beginning on the effective date of the contract and extending through sixty (60) months thereafter (if all option periods are exercised), the contractor shall furnish the necessary qualified personnel, facilities, materials, supplies, equipment, and services to execute a Time and

Materials Contract in accordance with the Statement of Work, Section C, and other terms and conditions of this Contract.

B.2 PRICE/COST CEILING AMOUNTS

The Not To Exceed (NTE) ceiling amounts for this Contract are as follows:

1. The Total Contract Award amount is $ TBD

2. This contract is/is not being incrementally funded and, as such, the funds currently available and obligated at the time of contract award is $ TBD

3. It is estimated that the obligated amount is expected to cover costs incurred by the contractor from XX/XX/XXXXX through XX/XX/XXXX.

In no event shall the Contractor exceed the obligated funding amount established for this

Contract without the express approval of the Contracting Officer.

B.3 PRICE SCHEDULE DEFINITIONS

B.3.1 Fixed Loaded Rates

As used in this Contract, “Fixed Loaded Rates” are composed of the hourly rates paid to an individual (“Base Rate”) within a specific Labor Category plus merit and or cost of living increases, if applicable, plus indirect costs such as Fringe Benefits, Overhead, Facilities Capital

Cost of Money (FCCM), General and Administration (G&A) and Fee or Profit. Those cost elements which apply to Fixed Loaded Rates shall be negotiated and fixed at time of contract award and shall remain fixed for the entire term of the contract.

B.3.2 ODC

As used in this contract, “ODC” means “Other Direct Costs.” ODCs are costs other than the contractor’s labor costs. Profit or fee may never be applied to ODCs.

B.3.3. ODC Indirect Cost Category and Base

As used in this contract, “ODC Indirect Cost Category and Base” means the type of indirect cost

(e.g. G&A, F&A, O/H, etc) and the base on which the indirect cost is applied (e.g. travel costs, Title: Law Enforcement Liaison Support for Region 6 Texas, New Mexico, Oklahoma, Louisiana, Mississippi, subcontracting costs, all other direct costs). The application of ODC Indirect Costs is permitted only to the extent that those costs are not already recovered as part of the contractor’s Loaded

Rates.

B.3.4 ODC Indirect Cost Rate As used in this contract, “ODC Indirect Cost Rate” means the rate (expressed as a percentage of the Other Direct Cost) the contractor applies to the specified ODC to recover its indirect cost.

The application of this Indirect Cost Rate is permitted only to the extent that those costs are not already recovered as part of the contractor’s Fixed Loaded Rates.

B.4 DESCRIPTION OF LABOR CATEGORIES

The following labor categories are representative of the minimum levels of professional and technical expertise and key personnel needed for the successful and timely completion of this

Contract’s requirements. The Contractor may use additional or different labor categories under the contract subject to agency approval.

REGIONAL Law Enforcement Liaison (LEL):

The Contractor’s designated program manager who will provide traffic law enforcement expertise, encourage involvement in state traffic law enforcement initiatives and act as a liaison between a state’s law enforcement community, the State Highway Safety Office (SHSO), NHTSA’s Region 6 Office and the Contractor. As national law enforcement liaison program manager, the Regional LEL will work to build stronger communications between other Regional

LELs, assist in coordination of LEL activities nationwide and offer technical assistance for the widespread implementation of highway safety programs in communities throughout the nation.

The desired outcome of these activities is to create a stronger and more cohesive law enforcement liaison network between the states, territories, and NHTSA Regions.

Title: Law Enforcement Liaison Support for Region 6 Texas, New Mexico, Oklahoma, Louisiana, Mississippi, B.5 PRICE SCHEDULES

B.5.1 CONTRACT BASE PERIOD Prices shall cover the performance period from the effective date of contract award through twelve (12) months thereafter.

From: XX/XX/2013 To: XX/XX/2014

PRICE SCHEDULE CEILING AMOUNT: $ TBD

DIRECT LABOR LEVEL OF

EFFORT

FIXED

LOADED

RATES

TOTAL COST

Law Enforcement

Liaison

TOTALS

OTHER DIRECT COSTS

ESTIMATED

COST

INDIRECT

RATE

APPLIED

COST

Subtotal ODC

Total ODCs

Total Labor Cost

TOTAL TERM NTE AMOUNT

Title: Law Enforcement Liaison Support for Region 6 Texas, New Mexico, Oklahoma, Louisiana, Mississippi, B.5.2 CONTRACT OPTION YEAR 1 Prices shall cover the performance period from the end of Base Period through twelve (12) months thereafter.

From: XX/XX/2014 To: XX/XX/2015

DIRECT LABOR LEVEL OF EFFORT FIXED

LOADED

RATES

TOTAL COST

COST

INDIRECT

RATE

APPLIED

Title: Law Enforcement Liaison Support for Region 6 Texas, New Mexico, Oklahoma, Louisiana, Mississippi, B.5.3 CONTRACT OPTION YEAR 2 Prices shall cover the performance period from the end of Option Year 1 through twelve (12) months thereafter.

From: XX/XX/2015 To: XX/XX/2016

RATES

TOTAL COST

COST

INDIRECT

RATE

APPLIED%

Title: Law Enforcement Liaison Support for Region 6 Texas, New Mexico, Oklahoma, Louisiana, Mississippi, B.5.4 CONTRACT OPTION YEAR 3 : Prices shall cover the performance period from the end of Option Year 2 through twelve (12) months thereafter.

From: XX/XX/2016 To: XX/XX/2017

RATES

TOTAL COST

COST

INDIRECT

RATE

APPLIED

Title: Law Enforcement Liaison Support for Region 6 Texas, New Mexico, Oklahoma, Louisiana, Mississippi, B.5.5 CONTRACT OPTION YEAR 4 Prices shall cover the performance period from the end of Option Year 3 through twelve (12) months thereafter.

From: XX/XX/2017 To: XX/XX/2018

DIRECT LABOR LEVEL OF

EFFORT

FIXED LOADED

RATES

TOTAL COST

COST

INDIRECT

RATE

APPILED

Title: Law Enforcement Liaison Support for Region 6 Texas, New Mexico, Oklahoma, Louisiana, Mississippi, SECTION C – DESCRIPTION/ SPECIFICATIONS/ WORK STATEMENT

Law Enforcement Liaison

C.1 BACKGROUND:

The Secretary of Transportation is authorized to cooperate with Congress, the States, and other interested parties to develop initiatives to increase safety belt use and reduce the incidence of impaired driving. The National Highway Traffic Safety Administration

(NHTSA) has established ambitious goals for these initiatives, a safety belt usage goal of

86 percent, and a reduction of alcohol related fatalities to 39 percent by 2013. These challenging goals can only be met with the full cooperation of law enforcement agencies, working together during identified mobilization and crackdown periods throughout the year and coupled with a sustained publicity campaign. Local agencies and associations are familiar with this effort and can assist in delivering a strong public message resulting in an effective campaign.

The models for the enforcement components of the national campaign plans include

“Click It Or Ticket” (CIOT) for safety belt enforcement about the necessity of safety belt use and an impaired driving program referred to as “the Crackdown.” The impaired driving campaign was unveiled for the August/September 2006 Crackdown. It sent strong messages throughout the nation, states, and local communities to discourage impaired driving and increase the threat of arrest/citation for those disobeying impaired driving laws. To encourage law enforcement agencies to actively engage in highway traffic safety activities, NHTSA initiated the Data Driven Approaches to Crime and

Traffic Safety (DDACTS) model. The Regional LELs have taken the lead in promoting this tool to local law enforcement agencies by showcasing the benefits of adopting this operational model as a means to increase traffic enforcement during mobilizations and other deployment periods while deterring crime in their localities.

The strategies to reach these goals are:

Establishing a national traffic safety agenda.

Marketing the value of High Visibility Enforcement (HVE) campaigns, such as the

CIOT, Impaired Driving, or any other national initiative/priority.

Encouraging state and local law enforcement to conduct periodic, highly visible, enhanced enforcement of seat belt use and impaired driving laws using selective traffic enforcement strategies.

Marketing the DDACTS model and encouraging law enforcement agencies in Texas, New Mexico, Oklahoma, Louisiana, Mississippi, and the Indian Nations to adopt the operational concept for increasing traffic enforcement.

Title: Law Enforcement Liaison Support for Region 6 Texas, New Mexico, Oklahoma, Louisiana, Mississippi, Encouraging law enforcement to work with health care providers and others to promote occupant protection and impaired driving prevention with the media and enforcement entities wherever possible.

C.2 OBJECTIVE

The objective of this solicitation is to procure technical assistance for traffic safety law enforcement outreach. This assistance is for NHTSA’s Region 6 office and the region’s state highway safety offices and their traffic safety partners in Texas, New Mexico, Oklahoma, Louisiana, Mississippi, and the Indian Nations.

The contractor shall provide technical assistance to increase and strengthen the states’ of Texas, New Mexico, Oklahoma, Louisiana, Mississippi, and the Indian Nations law enforcement efforts focused on traffic safety. Much of the contractor’s activities will be proactive – that is reaching out to law enforcement contacts to engage them in NHTSA’s programs and to provide technical assistance. The contractor’s efforts shall include:

Encouraging law enforcement agencies to increase and expand traffic safety enforcement, especially high visibility enforcement, across the year.

Encouraging agencies to improve their ability to plan and execute enforcement based on a data-driven approach of knowing where and when motor vehicle crashes and fatalities occur.

Assisting NHTSA in organizing law enforcement-related events occurring in one of the region’s states.

Obtaining, compiling, and organizing data for presentation to NHTSA.

C.3 GENERAL REQUIREMENTS

The contractor shall furnish all necessary services, qualified personnel, materials, equipment and facilities, not otherwise provided by NHTSA, as needed to perform the requirements of this contract.

1. Provide a detailed project implementation plan, including timetable, metrics, strategies, and labor categories/job descriptions for all proposed staff.

2. Convene a kickoff meeting/revise project implementation plan.

3. Act as a liaison between NHTSA’s Region 6 Office, SHSOs, and other traffic safety organizations to promote NHTSA sponsored and endorsed initiatives and other on-going projects.

4. Submit monthly progress reports on status, plans, problems or delays and a proposed plan to address any problems or delays.

Title: Law Enforcement Liaison Support for Region 6 Texas, New Mexico, Oklahoma, Louisiana, Mississippi, C.4 SPECIFIC REQUIREMENTS

C.4.1 Convene an Initial Project Meeting (Kick-Off)

Within four (4) weeks of contract award, the Contractor shall conduct a meeting with the COTR, Contract Specialist, and any other appropriate people within NHTSA

Region 6 Office in Fort Worth, TX. The purpose of this meeting is to 1) discuss the administration of the Contract, 2) to discuss the overall project objectives, and 3) to finalize the technical plan submitted in the contractor’s proposal. The contractor shall send personnel that are able to discuss the technical details of the contractor’s proposed technical plan.

Within eight (8) weeks of contract award, the Contractor shall provide NHTSA with a revised written technical plan that reflects the outcome of the kickoff meeting, including any proposed changes to the contract and specific dates applied to the milestone and deliverable timeline. The

NHTSA COTR will review the revised technical plan and timeline within two (2) weeks of receipt. The COTR approval of proposed changes and timeline by Contractor is required and must be submitted by COTR to the Contracting Officer for a formal contract modification.

C.4.2 Develop a Work Plan Based on the Regional Action Plan(s)

The Contractor (LEL) shall, after initial meetings with the NHTSA Region 6 staff and, after becoming familiar with the Region’s occupant protection and impaired driving strategic plans, nationwide enforcement and awareness efforts, and other resources. Develop a 12-month work plan describing the strategies, programs, products, and resources to be used while working with states and local partners to achieve the project and partners’ goals within 9-weeks of award of contract. The LEL shall base the work plan on NHTSA’s priorities and Region Six’s Action Plan and needs. The Contractor shall revise and update the Work Plan annually, which will be due at the end of the eighth month of each calendar year.

C.4.3 Determine Training Needs for the LEL

The LEL shall participate in training as specified by NHTSA Region 6 in order to provide with needed program knowledge for the purpose of providing technical assistance to law enforcement partners as well to provide training to state and local partners throughout the Region. The LEL shall complete this training within 12 months of award.

C.4.4 Support National Campaigns The Contractor shall support the CIOT, impaired driving, or any other national priority enforcement campaigns for NHTSA and the states comprising

Region 6 by performing the following technical assistance activities as listed below with the endorsement for the SHSOs and in conjunction with an outlined Law Enforcement Liaison Plan.

Title: Law Enforcement Liaison Support for Region 6 Texas, New Mexico, Oklahoma, Louisiana, Mississippi,

1. The Contractor shall conduct outreach and briefings on impaired driving, occupant protection, and any other national priority enforcement campaigns to the law enforcement community and other partners within NHTSA’s Region 6 states, including but not limited to the promotion of safety belt use and child safety seat training, the integration of periodic seat belt, child safety seat and impaired driving enforcement campaigns.

2. The Contractor shall promote collaborative efforts to implement the CIOT campaign and impaired driving enforcement initiatives at national, regional and state law enforcement conferences by means of presentations, exhibits, and networking with conference participants.

3. The Contractor shall assist the Regional 6 staff and the SHSOs with their occupant protection programs and impaired driving activities and assist to strengthen/improve their occupant protection and impaired driving and enforcement as requested.

4. The Contractor shall coordinate with the Region 6 staff and the SHSOs to assist with media events including law enforcement executives or their designees as requested. This includes but is not limited to the promotion of the National tag-lines developed by

NHTSA’s Office of Communications and Consumer Information (OCCI) in conjunction with interaction with interested law enforcement personnel for the use in national campaigns.

5. After discussions with Region 6 staff, the LEL shall coordinate impaired driving crackdown and coordinate occupant protection mobilization activities with the SHSOs program coordinators and appropriate staff.

6. The Contractor shall assist Region 6 to promote and coordinate combined enforcement and awareness efforts and to encourage States to conduct other safety campaigns at different times of their choosing by marketing these efforts with SHSO staff and law enforcement associations (in cooperation with SHSO staff) by means of written and oral communication with law enforcement agencies, and one-on-one communication with command level personnel. Specifically, these efforts shall include enforcement campaigns for the two-week CIOT Mobilization over Memorial Day weekend and the two-week impaired driving enforcement crackdown over Labor Day weekend.

Additionally, the Contractor shall encourage the States to conduct other quarterly enforcement campaigns.

7. The Contractor shall coordinate with Region 6 staff and SHSOs, to promote the benefits of the implementation of a DDACTS operational model in reducing crash fatalities and

Title: Law Enforcement Liaison Support for Region 6 Texas, New Mexico, Oklahoma, Louisiana, Mississippi, injuries, and crime by focusing manpower on geographical areas with high incidents of traffic crashes and crime to achieve successful law enforcement outcomes.

C.4.5 Communicate with Law Enforcement Offices

The Contractor shall actively communicate through in-person visits, conference calls, and written and electronic correspondence to communicate with SHSOs, State Chiefs’ Associations, Sheriff’s Associations, and other appropriate entities and organizations concerning the liaison’s availability to assist in efforts designed to help reach States goals of increased seat belt and child safety seat usage rates and reduced levels of impaired driving.

In conjunction with such communication, the Contractor shall distribute promotional materials, such as planners, flyers, response/reporting cards, calendars, and other products alerting and encouraging police agencies with regard to mobilization and enforcement efforts within their respective states.

C.4.6 Final Promotional and Communication Materials

The Contractor shall provide new ideas for safety programs for NHTSA’s review and approval.

After approval the contractor shall provide the finalized communication materials for distribution to partners. All material shall be 508 compliant. Each item must go through an agency review.

Promotional materials must be submitted to NHTSA 2 months prior to deployment.

C.4.7 Provide Technical Assistance to State LELs

The Contractor shall provide technical assistance to State-level LELs to develop strategies to penetrate every level of law enforcement including the formation of traffic enforcement networks or coordinate enforcement efforts within those States.

The Contractor shall provide technical assistance to State-level LELs to promote high visibility enforcement and the DDACTS operational model to impact a community’s traffic safety problem, specifically in the areas of seatbelt use, impaired driving, or another national priority as identified by the NHTSA COTR.

C.4.8 Identifying Partnering Opportunities and Provide Support to such Organizations

The Contractor shall identify traffic safety coalitions, advocacy groups, associations and similar organizations and provide technical assistance to them.

Title: Law Enforcement Liaison Support for Region 6 Texas, New Mexico, Oklahoma, Louisiana, Mississippi, Such assistance can be in the form of customized presentations, materials, and program guidance to help such organizations promote traffic safety programs to their members, customers and constituents.

C.4.9 Arrange and Participate in Meetings

The Contractor shall meet with law enforcement officials (state and local), SHSO staff, State

Law Enforcement Association officials, and NHTSA Region 6 staff as necessary and reasonable to help secure zero tolerance enforcement of seat belt and Driving While Intoxicated/

Impaired (DWI) laws (including underage drinking). The Contractor shall solicit support for high visibility enforcement efforts for impaired driving and occupant protection. The Contractor must promote and provide information on the benefits that could be obtained through the implementation of the DDACTS operational model.

C.4.10 Brief Law Enforcement Agencies

The Contractor shall identify training needs of state and local law enforcement partners.

Institutionalize law enforcement training for occupant protection, impaired driving, and any other areas of traffic safety. Promote Traffic Occupant Protection Strategies Training (TOPS), Standard Field Sobriety Testing (SFST), Drug Recognition Expert (DRE), Advanced Roadside

Impaired Driving Enforcement (ARIDE), Law Enforcement Public Information Workshop

(LEPIW), Legislative Advocacy and Child Safety Seat Workshops (Operation Kids) for the law enforcement community, and DDACTS. Help to establish training courses as required across

Region 6.

C.4.11 Attend and Participate in Conferences

The Contractor’s LEL shall attend and participate in, as appropriate National, Regional, State and local enforcement and traffic safety meetings and conferences to gain insight into existing programs and to promote and provide technical assistance to others with regard to the priority highway safety programs and mobilization efforts.

C.4.12 Coordinate and Complete all Regional and State Reporting Requirements

The Contractor shall submit those reports to the Region 6 Regional Administrator for final review and approval. During the contract period, several reports need to be submitted to NHTSA HQ to provide leadership with the status of various campaigns and programs and/or an evaluation of such efforts. The Contractor’s LEL shall become familiar with all reporting requirements, communicate these requirements to the appropriate individuals and organizations (state and local), gather the needed information and in a timely manner, submit a complete, coordinated response to these items. All reporting must be coordinated with the Governors’ Representatives, SHSOs, and law enforcement liaisons, if designated.

Title: Law Enforcement Liaison Support for Region 6 Texas, New Mexico, Oklahoma, Louisiana, Mississippi, SECTION D - PACKAGING AND MARKING

D.1 GENERAL INSTRUCTIONS

Preservation and packaging of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in Section F of this contract. Due to security concerns, deliverables transmitted via regular U.S. Mail experience significant delay in reaching an intended destination and, as part of the screening process, may be damaged. For these reasons, the U.S. Mail should not be used to transmit deliverables. Rather, the contractor is encouraged to use electronic mail to the maximum extent possible.

D.2 FORMATTING TEXT AND IMAGE DELIVERABLES

For those deliverables submitted electronically as text or image files, the following specifications apply.

D.2.1 Text

Text files shall be delivered in Microsoft WORD 2010 format. Font type of Times New

Roman with a font size of 12 shall be used throughout the document. The contractor shall minimize additional formatting as much as possible (e.g., avoid use of columns)

Avoid using any design/layout elements (however, see D.2.2, D.2.3, and D.2.4 below.)

D.2.2 Charts and Graphs

The Contractor shall develop charts or graphs using Microsoft EXCEL 2010 and shall insert these in the appropriate places within the text document. The Contractor shall also provide the Microsoft EXCEL source file from which charts or graphs were developed.

D.2.3 Illustrations

NHTSA’s Office of Communication Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

a. Graphics – In the majority of cases, the Office of Communication Services will develop any needed graphics in collaboration with the COTR. The Contractor shall provide text, graphs, and charts following the guidelines stipulated in D.2.1

Title: Law Enforcement Liaison Support for Region 6 Texas, New Mexico, Oklahoma, Louisiana, Mississippi, and D.2.2 above. In some cases, the contractor may be required to develop graphics. In these cases, the Contractor shall use only software approved by the

U.S. Government Printing Office (e.g. Adobe Illustrator.)

b. Photographs – When photos are used in Agency publications, the Office of

Communication Services typically uses existing photos or photos purchased through royalty-free sources. In the event the Contractor must supply photos for use in a publication, the photos must be high resolution images at least 300 dpi at the size used in the publication. Photos shall be supplied on a CD or DVD in either .tif format (for scanned images) or .jpg (for images downloaded to the CD or DVD directly from the digital camera.). NOTE: If a photograph is supplied by an outside source (contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. The contractor is responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print and on the web. The Contractor shall obtain, and provide to NHTSA, a written statement indicating that NHTSA has unlimited, unrestricted rights to the use of the photos.

D.2.4 Web-based Images

Occasionally, web-based images may be used in NHTSA publications. The Contractor is cautioned that copyright laws restrict use of many of these images even if this is not expressly indicated at the website. Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images should not be used.

Title: Law Enforcement Liaison Support for Region 6 Texas, New Mexico, Oklahoma, Louisiana, Mississippi, SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

The contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov/far.

NOTE: Those clauses marked with an “X” are hereby incorporated by reference.

[X] 52.246-6 Inspection – Time-and-Material and Labor-Hour (MAY 2001)

E.2 INSPECTION AND/OR ACCEPTANCE

The COTR as designated in this Contract shall be responsible for performing the inspection of all services rendered under this Contract and for recommending acceptance of replacement/correction of services or materials that fail to meet the Contract requirements to the Contracting Officer.

The COTR shall also be responsible to the Contracting Officer for recommending acceptance or replacement/correction of nonconforming supplies or services that fail to meet the Contract requirements.

Rejection of a final report will delay final payment of costs due under the Contract. The most common causes for rejecting final reports are:

Incomplete description of the work objective and its relationship to other work performed in the area.

Inadequate description of methodology

Insufficient or inconsistent technical information to support the findings or conclusions.

Poorly conceived graphs, charts, and displays.

Incorrect spelling and grammar

E.3 AGENCY PERSONNEL RESPONSIBLE FOR INSPECTION

The Contracting Officer’s Technical Representative (COTR) as designated in this Contract, shall be responsible for performing the inspection of all services rendered under this Contract and for recommending acceptance or replacement/correction of services or materials that fail to meet the contract requirements to the Contracting Officer.

Title: Law Enforcement Liaison Support for Region 6 Texas, New Mexico, Oklahoma, Louisiana, Mississippi, SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

The contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.acquisition.gov/far.

[X] 52.242-15 Stop Work Order (AUG 1989)

[X] 52.247-35 F.O.B. Destination, Within Consignee’s Premises (APR 1984)

F.2 PERIOD OF PERFORMANCE

All work required hereunder including preparation, submission, review, and acceptance of final deliverables shall be completed by no later than 60 months from the award date and shall comply with the Deliverables and Milestones section of this Contract. The Period of Performance is a 12 month base and four, Twelve (12) month options.

F.3 DELIVERABLES/ MILESTONES

Specific Deliverable and Milestone requirements are addressed below: All written deliverables shall be submitted electronically in Microsoft Word format, via e-mail. Paper copies shall be submitted only upon request of the government.

F.3.1 Reporting Requirements

a) Monthly Progress Reports

The contractor shall send a monthly report electronically to the NHTSA COTR by the

10th of each month that covers the month immediately preceding the month the report is due. At a minimum, the progress report shall include a narrative description of the following items:

1. Accomplishments made during the reporting period.

2. Preliminary or interim results, conclusions, trends or other items of information that the contractor believes are of interest to NHTSA.

3. Plans for accomplishments in next reporting period, and significant activities to be accomplished during the remainder of the project.

4. Problems or delays that the contractor has experienced in the conduct of his/her services.

Title: Law Enforcement Liaison Support for Region 6 Texas, New Mexico, Oklahoma, Louisiana, Mississippi,

5. Specific action that the contractor would like NHTSA to undertake to alleviate a problem.

6. Remaining milestones and deliverables, and their status.

7. Funds status by major cost element, month’s obligations, cumulative obligations, estimated cost to complete, and percent of cost expended versus percent of completion.

Title: Law Enforcement Liaison Support for Region 6 Texas, New Mexico, Oklahoma, Louisiana, Mississippi, F.4 DELIVERABLES/MILESTONES SCHEDULES

F.4.1 Delivery Schedule

The following performance milestones and deliverables apply to this Contract and are considered critical to the successful completion of the project. Monthly reports shall be submitted via e-mail to the COTR and the CO.

Task Description Milestone/

Deliverable

Due Date

1. C.4.1 Convene an Initial Project Meeting (Kick-

Off

M 8 weeks after award

2. C.4.2 Develop Work Plan D 9 weeks after award

3. C.4.2 COTR Comments M 11 weeks after award

4. C.4.2 Final plan D 19 weeks after award

5. C.4.2 Develop a Work Plan Based on the

Regional Action Plan(s)

D TBD

6. C.4.3 Determine training needs for (State and

Local LEL’s)

D 12 months after award

7. C.4.4 COTR provides NHTSA comments M TBD

8. C.4.5 Support National Campaigns D On-going throughout contract

9. C.4.6 Communicate with Key Partners D On-going throughout contract

10. C.4.7 Provide Technical Assistance to State

LELs

M On-going throughout contract

11. C.4.8 Identifying Partnering Opportunities and

Provide Support to These Organizations

D On-going throughout contract

12. C.4.9 Arrange and Participate in Meetings D On-going throughout contract

13. C.4.10 Brief Law Enforcement Agencies D On-going throughout contract

14. C.4.11 Provide Technical Assistance for the

NHTSA Region to the States

D On-going throughout

Title: Law Enforcement Liaison Support for Region 6 Texas, New Mexico, Oklahoma, Louisiana, Mississippi, contract

15. C.4.12 Attend and Participate in Conferences D, M On-going throughout contract

F.4.2 Place of delivery/number of copies

All deliverable items shall be furnished to the following addresses in the number of “electronic” copies specified. Unless otherwise noted, correspondence should be made through email.

Item Number Address Number of

Copies

2,4,5,6, TBD

DOT/National Highway Traffic Safety Administration

ATTN: TBD

819 Taylor Street, Room 8A38

Fort Worth , Texas 76102Phone:

E-mail:

1 electronic

Office of Acquisition Management (OAM)

1200 New Jersey Ave., SE, W53-405

Washington, DC 20590

Phone: (202) 366-5456

Email: Wendell.crowder@dot.gov

1 electronic

F.5 SECTION 508 COMPLIANCE

All electronic and information technology procured, developed or delivered under this contract shall meet applicable accessibility standards, as specified in 36 CFR Part 1194. 36 CFR Part

1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://www.section508.gov.

All contract deliverables covered by Section 508 shall be accessible to people with disabilities.

Reports and other deliverables provided in electronic media, including web-based intranet and internet format shall conform to applicable accessibility standards, including at a minimum, the following provisions:

1194.21, Software Applications and Operating Systems

1194.22, Web-Based Intranet and Internet Information and Applications

1194.24, Video and Multimedia Products

1194.31, Functional Performance Criteria mailto:Wendell.crowder@dot.gov http://www.section508.gov/

Title: Law Enforcement Liaison Support for Region 6 Texas, New Mexico, Oklahoma, Louisiana, Mississippi, 1194.41, Information, Documentation, and Support

This standard is available for viewing at the Access Board web site at http://www.access-board.gov/sec508/standards.htm and guides for specific sections are available at http://www.access-board.gov/sec508/guide/.

SECTION G – CONTRACT ADMINISTRATION

G.1 TREATMENT OF SUBCONTRACTOR’S LABOR COSTS

For Labor Costs incurred by Subcontractors (if applicable), the Contractor shall be reimbursed at cost for such labor including appropriate indirect costs. Indirect costs include only those costs clearly excluded from the Contractor’s Fixed Loaded Rates and allocated in accordance with the

Contractor's usual accounting practices consistent with FAR Part 31. The Contractor is not permitted to apply fee or profit to the cost of Subcontractor Labor.

If the offeror elects to apply indirect costs to Other Direct Cost (ODC), then it must identify the indirect cost rate (or multiplier) applicable to the ODCs for the Period of Performance in Section

B, Price Schedules. These rates will also remain fixed for the life of the Contract.

G.2 TRAVEL COSTS

Travel costs will be reimbursed in accordance with FAR Part 31.

G.3 SUBMISSION OF INVOICES

G.3.1 Designated Billing Office

The contractor shall submit one (1) original invoice copy to the following address:

Mike Monroney Aero Center

Accounts Payable Branch, AMZ-150

P.O. Box 268911

Oklahoma City, OK 73126

Or

The Contractor may scan its invoice into PDF format and transmit it electronically via e-mail to the following address:

9-AMC-AMZ-NHTSA-Invoices@faa.gov http://www.access-board.gov/sec508/standards.htm http://www.access-board.gov/sec508/standards.htm http://www.access-board.gov/sec508/guide/1194.22.htm mailto:9-AMC-AMZ-NHTSA-Invoices@faa.gov

Title: Law Enforcement Liaison Support for Region 6 Texas, New Mexico, Oklahoma, Louisiana, Mississippi, The Contractor is responsible for ensuring the legibility of the PDF image. Illegible copies may be returned to the contractor for re-scanning and may result in payment delays.

G.3.1 Invoices shall be submitted in accordance with section G.4 Required Invoice Information to be considered proper for payment.

G.4 REQUIRED INVOICE INFORMATION

In order to be considered a “proper invoice,” the following information must be included:

1) Name and address of the contractor.

2) Invoice date and invoice number. The contractor should date invoices as close as possible to the date of the mailing or transmission.

3) Timeframe covered by the invoice.

4) NHTSA Contract Title and number.

5) NHTSA Contracting Officer’s name.

6) NHTSA COTR’s name.

7) Itemization of costs to include:

i. Labor Category Title;

ii. Number of hours worked for each Labor Category billed;

iii. Associated Labor Rate for each Labor Category billed;

iv. Identification of Other Direct Costs;

v. Total reimbursement requested for that specific invoice;

vi. Cumulative Total of reimbursements to date;

8) Itemization Labor charges are to be substantiated by individual daily job time cards or a record of time worked showing personnel used, hours worked, and amounts charged. Other Direct Costs are to be substantiated by individual receipts. Both types of documentation shall be retained by the contractor and made available for the Government’s inspection on an “as-required” basis.

9) Name and address of contractor official to who questions regarding payment should be referred.

10) Taxpayer Identification Number (TIN)

11) The contractor shall certify that the hours worked and individuals being charged to the Government are correct, and that the dollar amounts invoiced were incurred for the work billed.

Title: Law Enforcement Liaison Support for Region 6 Texas, New Mexico, Oklahoma, Louisiana, Mississippi, G.5 GOVERNMENT PERSONNEL

G.5.1 Contracting Officer’s Technical Representative (COTR)

The performance of the work required under the Contract shall be subject to the technical review of the NHTSA COTR. The following individual has been designated as the

NHTSA COTR:

TBD

DOT/NHTSA, Region 6819 Taylor St, Room 8A38

Fort Worth, TX 76102

(817) 978-XXXX

E-mail: X@dot.gov

a. The Contracting Officer will designate a technical representative to assist in monitoring the work under the Contract. The COTR serves as the technical liaison with the contractor. The COTR is not authorized to change the scope of work or specifications as stated in the Contract, to make any commitments or otherwise obligate the

Government, or to authorize any changes which affect the Contract price, delivery schedule, period of performance or other terms or conditions.

b. In the event any technical direction offered by the COTR is interpreted by the contractor to be outside of this Contract, the contractor shall not implement such direction, but shall notify the Contracting Officer in writing of such interpretation within five (5) calendar days after the contractor’s receipt of such direction. Such notice shall include (1) the reasons upon which the contractor bases its belief that the technical direction falls within the purview of the “Changes” clause, and (2) the contractor’s draft revisions to the terms of the Contract that it thinks are necessary to implement the technical direction.

c. The Contracting Officer is the only individual who can legally commit or obligate the

Government for the expenditure of public funds. The technical administration of the resultant Contract shall not be construed to authorize the revision of the terms and conditions of this contract. Any such revision shall be authorized only in writing by the

Contracting Officer.

Title: Law Enforcement Liaison Support for Region 6 Texas, New Mexico, Oklahoma, Louisiana, Mississippi, G.5.2 Alternate COTR

a. Designation of “Alternate” ACOTR. In the event that the NHTSA COTR of record

(identified in G.5.1 above) is unavailable for a period of time during which the contractor requires technical guidance or during which other COTR duties must be fulfilled, then the person identified below has been designated by the NHTSA Contracting Officer to perform those duties as the Alternate COTR.

DOT/NHTSA, Region 6

819 Taylor St, Room 8A38

Fort Worth, TX 76102

(817) 978-XXXX

E-mail: X@dot.gov

The Contracting Officer is the only individual who can legally commit or obligate the

Government for the expenditure of public funds. The technical administration of the resultant Contract shall not be construed to authorize the revision of the terms and conditions of this Contract. Any such revision shall be authorized only in writing by the

Contracting Officer.

G.6 CONTRACTOR PERSONNEL

G.6.1 Principal Investigator/Project Manager (LEL)

a. The contractor shall appoint a Principal Investigator/Project Manager who will be the contractor's authorized supervisor for technical and administrative work performed under the resultant Contract. The Principal Investigator /Project Manager shall act as the single point of contact between the contractor and the NHTSA COTR or other duly authorized of the Government representative under the Contract.

b. The Principal Investigator/Project Manager shall receive and execute, on behalf of the contractor, such technical assignment directives as the COTR, or his duly authorized representative, may issue within the terms and conditions of the Contract.

TBD

Title: Law Enforcement Liaison Support for Region 6 Texas, New Mexico, Oklahoma, Louisiana, Mississippi, G.7 1252.237-73 KEY PERSONNEL (APR 2005)

a. The personnel as specified below are considered essential to the work being performed under this contract and may, with the consent of the contracting parties, be changed from time to time during the course of the contract by adding or deleting personnel, as appropriate.

b. Before removing, replacing, or diverting any of the specified individuals, the

Contractor shall notify the contracting officer, in writing, before the change becomes effective. The Contractor shall submit information to support the proposed action to enable the contracting officer to evaluate the potential impact of the change on the contract. The Contractor shall not remove or replace personnel under this contract until the Contracting Officer approves the change.

The Key Personnel under this Contract are:

Title: Law Enforcement Liaison Support for Region 6 Texas, New Mexico, Oklahoma, Louisiana, Mississippi, SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 SPECIAL DATA RIGHTS PROVISIONS

H.1.1 Confidentiality of Reports and Other Data

Neither the Contractor, nor any affiliate, subsidiary, consultant, subcontractor, or personnel thereof, shall divulge to any third party any information concerning deliverables produced, work performed, results obtained, or any information provided by the Government in connection with this Contract without the prior written approval of the

Contracting Officer. The provisions of this clause shall survive the expiration of the

Contract.

H.1.2 NHTSA Review of Announcements or Publishing

Neither the Contractor, nor any affiliate, subsidiary, consultant, subcontractor, or personnel thereof, shall make public releases of information or any matter pertaining to this Contract, including, but not limited to, advertising in any medium, or presentation before technical, scientific, or industry groups, without the prior written approval of the

Contracting Officer. The provisions of this clause shall survive the expiration of the

Contract.

H.1.3 Proprietary Rights in Reports

All proprietary rights, including publication rights, in any report produced by the

Contractor in connection with the work provided for in this Contract shall vest in the

Government. The Contractor shall not publish any of the results of the work provided for in the Contract without the prior written approval of the Contracting Officer.

H.1.4 Computer Programs/Databases/Printer Layouts and Logic Tables

a. General All computer programs, data files, tables and associated documentation developed under the Contract are the property of the Federal Government and shall be delivered by the

Contractor, as mutually agreed upon with the NHTSA COTR before the due date, in accordance with the following paragraphs. All computer programs and data bases developed without Federal funds, and used in performance of the Contract remain the property of the Contractor. If any programs or data bases are modified, however, and used in performance of the resultant Contract, title to the modified portion shall vest in the Government.

b. Computer Programs

Title: Law Enforcement Liaison Support for Region 6 Texas, New Mexico, Oklahoma, Louisiana, Mississippi, For each computer program developed or modified under the Contract, the following items and/or information shall be provided:

1. A general or "overview" flowchart which references the main program and each called subprogram and operation of the system.

2. Detailed flowcharts for each section or subroutine of the system. These shall include reference to labels or addresses actually used in the program.

3. A brief narrative description of each flowchart.

4. A listing of all program source code. Sufficient comments to identify important procedures shall be included in the listing.

5. The source code itself on tape or disk, as appropriate.

6. Running instructions for the computer operator, including an explanation of all possible messages other than those provided by the computer manufacturer.

7. Running instructions for the user, including a full description of user "prompting" by the replies to the executive or command module in the case of a user-friendly program.

c. Data Bases For data developed or modified under this contract, the following items and/or information shall be provided:

1. A copy of the data base.

2. Each data element (field) shall be defined as to format content, length, type of characters or numbers, and what must be present in the full case.

3. Each record and its format shall be defined completely, including all control symbols and fields.

4. Blocking shall be specified unambiguously.

5. Labels, sentinels, headers, tape marks and similar structures shall be specified.

6. Density, number of tracks, character codes and any special symbols shall be defined.

d. Printer Layouts and Logic Tables

Copies of the forms actually used shall be provided. These forms may be reproduced, if necessary, for clarity.

H.2 GOVERNMENT FURNISHED PROPERTY / CONTRACTOR ACQUIRED

PROPERTY

Evidence of receipt of GFP and CAP shall be provided to the Government within seven

(7) days of receipt to the following addresses:

Property Control, NPO-340

1200 New Jersey Avenue, SE W53-417

Washington, DC 20590

ATTN: Industrial Property Management Specialist

Title: Law Enforcement Liaison Support for Region 6 Texas, New Mexico, Oklahoma, Louisiana, Mississippi, [COTR Name and Address to be Provided…