DTNH22-12-R-00596.pdf

DTNH22-12-R-00596

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 59

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

12-0101006/11/2012 X

NPO-320

Office Of Acquisition Management

DOT/NHTSA/NPO-320

1200 New Jersey Avenue, SE W51-310 Washington, DC 20590

NHTSA 1300 ET 07/11/2012

DANIEL MANNING 202

daniel.manning.ctr@dot.gov

366-9557

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X

X

X

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PAGE(S)

ROSS JEFFRIES

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1-2 3-6

7-10 11-12 14-19 20-23 24-32

33-38

40-47

48-52

53-59

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 59

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

DTNH22-12-R-00596

(A) (B) (C) (D) (E) (F)

TITLE: FY 2012 Standards Enforcement for FMVSS No. 304, "Rear Impact Guards"

The purpose of this RFP is to award a new contract for FMVSS No. 304 Rear Impact Guards Testing.

FOB: Destination

0001 FY 2012 Standards Enforcement for FMVSS No. 304, "Rear Impact Guards"

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SUPPLIES/SERVICES

Under this contract, the contractor shall provide all the necessary supplies and services (other than that identified in this contract as being government-furnished) to perform an Indefinite Delivery, Indefinite Quantity (IDIQ) Contract, on a Firm-Fixed Price (FFP) basis. Work shall be performed in accordance with this Contract’s Statement of Work, Section C, and other terms and conditions of this Contract, for the effort entitled, “FMVSS No. 304 - Compressed natural gas (CNG) Fuel Container Integrity”

Under this IDIQ contract, the Government will issue individual Delivery Orders to obtain professional and technical services.

B.2 OBLIGATION SUMMARY

1. Minimum Obligation of the Government. The Government guarantees to acquire a minimum of $1,000 in supplies and services under this Contract.

2. Maximum Obligation of the Contractor. The Contractor is obligated to provide supplies and services up to the ceiling amount cited in Section B, Price Schedules, for each contract period (base and option period, if applicable).

B.3 PRICE SCHEDULE / LOADED LABOR RATES

B.3.1 BASE PERIOD – 24 Months - Date of Contract Award through twenty-four (24) months thereafter.

LINE ITEM

QUANTITY

FIXED

UNIT

PRICE

0001 Pressure Cycling Test 1-10

0002 Hydrostatic Burst Test

1-10

0003 Bonfire Test

0004 Service Charge to Purchase Test Items

B.3.2 OPTION PERIOD ONE – 24 Months - From the end of the Base Period through twenty-four (24) months thereafter.

0005 Pressure Cycling Test 1-10

0006 Hydrostatic Burst Test

0007 Bonfire Test

0008 Service Charge to Purchase Test Items

B.3.3 OPTION PERIOD TWO – 12 Months - From the end of Option Period One through twelve (12) months thereafter.

0009 Pressure Cycling Test 1-10

0010 Hydrostatic Burst Test

0011 Bonfire Test

0012 Service Charge to Purchase Test Items

SECTION C - DESCRIPTION, SPECIFICATION,

WORK STATEMENT

C.1 BACKGROUND

Federal Motor Vehicle Safety Standard (FMVSS) No. 304, " Compressed Natural Gas (CNG)Fuel Container Integrity ", applies to motor vehicles designed to store CNG as motor fuel in the vehicle. The standard was created to reduce the number of deaths and serious injuries that occur from CNG leakages during motor vehicle accidents. It includes testing provisions which are necessary to determine whether a fuel storage system meets those performance requirements.

The test provisions include a pressure cycling test which simulates container fatigue resulting from in-use refueling, a hydrostatic burst test which determines whether or not a container meets the minimum strength requirements set forth in FMVSS No. 304, and bonfire tests which determine the resistance to rupture of a container as a result of exposure to a fire and a labeling requirement.

NHTSA’s Office of Vehicle Safety Compliance established a program to monitor compliance with FMVSS No. 304. A part of this program requires testing at an independent laboratory to verify that the performance requirements of FMVSS No. 304 are being met. Every year NHTSA procures CNG tanks from manufacturers and ships them to an independent laboratory under contract with NHTSA to test them for compliance with FMVSS No. 304.

C.2 PURPOSE

The purpose of this contract is to procure test and inspection services to determine whether CNG tanks for use in motor vehicles comply with the requirements of FMVSS No.304.

C.3 GENERAL REQUIREMENTS

The Contractor shall furnish the necessary qualified technical personnel, facilities and equipment to perform inspection and compliance testing services necessary to determine conformance of sample with the requirements of Federal Motor Vehicle Safety Standard No.304. The contractor shall provide reporting services in conjunction with the inspection and compliance testing services.

Testing to be conducted and test items required per test are as outlined in the OVSC Laboratory Test Procedure No. TP-304-03. The government will evaluate proposals for any or all of the test provisions required in TP-304-03. Costs associated with test item procurement, inspection, testing, test report preparation and delivery, and safe keeping of the test items are to be included in the proposed price.

C.4 SPECIFIC REQUIREMENTS

C.4.1 Inspections and Tests

The Contractor shall conduct inspections and tests of the CNG tanks acquired through the issuance of a Delivery Order. The Contractor shall begin inspections and testing as soon as possible after Delivery Order award according to the schedule specified in Section F.5 of this contract. The Contractor shall conduct the specified tests in accordance with the procedures specified in Section C.5.

The Contractor shall complete this testing and the associated inspections within the time allotted in the Testing Schedule, Section F.5, and shall submit reports for each model tested as required by the Schedule.

C.4.2 Purchase of Test Items

The COTR will place a delivery order each time test items are required. The Contractor shall complete all transactions required to purchase the test items, including but not limited to, placing an order for the test items with the suggested source, providing the supplier special order instructions as needed, verifying that the correct type and quantity of test items are received for each delivery order placed, and completing full payment with the appropriate source for the test items purchased.

The Contractor shall notify the COTR of the receipt of the purchased test items. The Contractor shall retain all documents for each delivery order until disposition instructions are provided by the COTR.

C.5 TEST PROCEDURES

(a) The contractor shall perform all work in accordance with the testing requirements of Federal Motor Vehicle Safety Standard (FMVSS) No.304 "Compressed Natural Gas (CNG) Fuel Container Integrity" and the Office of Vehicle Safety Compliance document TP-304-03, "Laboratory Test Procedure for FMVSS No.304 Compressed Natural Gas (CNG) Fuel Container Integrity”, dated December 8, 2003. The text of FMVSS No. 304 takes precedence over any conflicts or apparent ambiguities discovered as a result of using the OVSC’s test procedure.

(b) The OVSC Test Procedure TP-304-03 is attached (Section J) and is made part of this contract.

(c) Any test procedures used by the Contractor which are "in-house" procedures or which are different from the OVSC Test Procedure as defined above will be referred to hereinafter as "Contractor Test Procedure".

C.6 TEST ITEMS/MODELS

(a) The Contractor shall procure test items upon receipt of a delivery order from the Government. The COTR will provide suggested source and the required quantities to purchase for testing.

(b) The COTR will place a delivery order for each time test items are required. . The Contractor shall complete all transactions required to purchase the test items, including but not limited to, placing the order with the suggested source, providing the supplier special order instructions as needed, verifying that the correct type and quantity of test items are received for each order placed, and completing full payment with the appropriate source for the test items purchased.

(c) The Contractor shall notify the COTR of the receipt of the purchased test items. The Contractor shall retain all documents for each test item until disposition instructions are provided by the COTR.

(d) The Government will determine which models of CNG tanks are to be tested and will issue delivery orders for those specific types or models of CNG tanks planned for testing.

The Contractor shall not substitute test items without approval from the COTR.

C.7 MEASUREMENT AND TEST EQUIPMENT

(a) All measurement and test equipment and standards used in the performance of services under this contract shall be labeled with the following information:

i. date and place of last calibration;

ii. date of next scheduled calibration;

iii. name of technician or commercial business performing the calibration;

iv. full scale measurement range;

v. accuracy and tolerance over the entire measurement range or within the range used for testing.

(b) Accuracy and tolerance of measured values shall be indicated on all charts, graphs, tracings, data printouts, and other hard copy output of test measurements and results.

(c) The contractor shall maintain records which show the traceability of calibrated measurement and test equipment to standards maintained by the National Institute of Standards and Technology.

C.8 DEVIATIONS FROM TEST PROCEDURES

(a) The Contractor shall conduct testing only in accordance with the OVSC Test Procedure and shall notify the Contracting Officer's Technical Representative (COTR) if any deviations from the OVSC Test Procedure are necessary. Any additional problems or questions regarding the technical portion of this contract should also be directed to the

COTR.

(b) The COTR may require that minor deviations from the OVSC Test Procedure be made as deemed necessary.

C.9 STORAGE OF TEST ITEMS

(a) Tests items which have "passed" or “failed” compliance requirements shall be stored by the Contractor at no additional cost to the Government until receipt of disposition instructions by the COTR. In all cases, the contractor shall destroy and dispose of at no additional cost to the Government all government furnished test items that have been tested and no test items shall be made available to the public (including contractor staff) for further use.

(b) Unused test items (child restraint systems and components) shall be returned to the government at no additional cost at the request of the COTR.

(c) The final determination of "passed" or "failed" shall be made by the NHTSA’s

Contracting Officer’s Technical Representative (COTR) upon acceptance of the Final Test Report. Therefore, no test items shall be destroyed or disposed of until authorized by the NHTSA Contracting Officer’s Technical Representative (COTR).

SECTION D - PACKAGING AND MARKING

D.1 GENERAL INSTRUCTIONS

Preservation and packaging of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in Section F of this contract. Due to security concerns, deliverables transmitted via regular U.S. Mail experience significant delay in reaching an intended destination and, as part of the screening process, may be damaged. For these reasons, the U.S. Mail should not be used to transmit deliverables. Rather, the contractor is encouraged to use electronic mail to the maximum extent possible.

D.2 FORMATTING TEXT AND IMAGE DELIVERABLES

For those deliverables submitted electronically as text or image files, the following specifications apply.

D.2.1 Text

Text files shall be delivered in Microsoft WORD 2007 format. Font type of Times New Roman with a font size of 12 shall be used throughout the document. The contractor shall minimize additional formatting as much as possible e.g. avoid use of columns) Avoid using any design/layout elements (however, see D.2.2, D.2.3, and D.2.4 below.)

D.2.2 Charts and Graphs

The contractor shall develop charts or graphs using Microsoft EXCEL 2007 and shall insert these in the appropriate places within the text document. The contractor shall also provide the Microsoft EXCEL source file from which charts or graphs were developed.

D.2.3 Illustrations

NHTSA’s Office of Communication Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

a. Graphics – In the majority of cases, the Office of Communication Services will develop any needed graphics in collaboration with the COTR. The Contractor shall provide text, graphs, and charts following the guidelines stipulated in D.2.1 and D.2.2 above. In some cases, the contractor may be required to develop graphics. In these cases, the Contractor shall use only software approved by the U.S. Government Printing Office (e.g. Adobe Illustrator.)

b. Photographs – When photos are used in Agency publications, the Office of

Communication Services typically uses existing photos or photos purchased through royalty-free sources. In the event the Contractor must supply photos for use in a publication, the photos must be high resolution images at least 300 dpi at the size used in the publication. Photos shall be supplied on a CD or DVD in either .tif format (for scanned images) or .jpg (for images downloaded to the CD or DVD directly from the digital camera.). NOTE: If a photograph is supplied by an outside source (contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. The contractor is responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print and on the web. The Contractor shall obtain, and provide to NHTSA, a written statement indicating that NHTSA has unlimited, unrestricted rights to the use of the photos.

D.2.4 Web-based Images

Occasionally, web-based images may be used in NHTSA publications. The Contractor is cautioned that copyright laws restrict use of many of these images even if this is not expressly indicated at the website. Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images should not be used.

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

The contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): www.arnet.gov/far.

NOTE: Those clauses marked with an “X” are hereby incorporated by reference.

[X] 52.246-4 Inspection – Fixed Price (Aug 1996)

E.2 INSPECTION AND/OR ACCEPTANCE

The Contracting Officer’s Technical Representative (COTR) as designated in this contract will be responsible for the overall administration of this contract This includes recommending acceptance or replacement/correction of services or materials that fail to meet the contract and/or delivery order requirements to the contracting officer.

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

The contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): www.arnet.gov/far

[X] 52.242-15 Stop Work Order (AUG 1989)

[X] 52.247-35 F.O.B. Destination (NOV 1991)

F.2 PERIOD OF PERFORMANCE

F.2.1 Base Period

All work required hereunder, including preparation, submission, review of any and all reports, shall be completed within the Base Period of twenty-four (24) months after the effective date of the awarded Contract.

F.2.2 Option Periods

The Government reserves the right to exercise up to two option periods. One (1) twenty-four (24) month option and one (1) twelve (12) month option period. Option periods are subject to the provisions of Section H.1, OPTION TO EXTEND THE TERM OF THE CONTRACT. The total possible period of performance (to include the option periods) is sixty (60) months.

F.3 DELIVERABLES / MILESTONES

a. Deliverables/Milestone Schedule:

Items shall be delivered in accordance with the following schedule. Items 4, 5, 7-9 shall apply to each Delivery Order issued under the resultant Contract:

Item No.

Deliverables (D) / Milestones (M)

Due Date

1 Contractor submission of Draft Preliminary Documents (See F.4) (D) 4 weeks after Award

2 COTR approval of Draft Preliminary Documents (M)

6 weeks after Award

3 Final Preliminary Documents (D) 8 weeks after Award 4 Contractor to notify COTR of receipt of test items per delivery orders (D) Within 5 days of receipt

5 Contractor to initiate testing (M) Within 3 weeks after arrival of a set of test items

6 Contractor to complete testing (M) In accordance with Section F.5 7 Monthly Status Report (Email) (D) Within 15 days following the month being report 8 Interim Failure Reports (Fax and Email) (D) Within 48 hours after failure 9 Final Test Reports (CD and Email)(D) Within 2 weeks after test completion

b. Place of Delivery / Number of Copies:

All deliverable items shall be furnished to the following address in the number of copies specified:

Item Nos. Address

1 - 9

Department of Transportation National Highway Traffic Safety Administration (NVS-200) Attention: TBD 1200 New Jersey Avenue, SE, Room Washington, DC 20590 Telephone: TBD E-mail: TBD

F.4 PRELIMINARY DOCUMENTS

Prior to conducting any compliance tests, the contractor must provide a copy of the following documents to the COTR for approval:

a. Contractor Test Procedure

b. Checklist for conducting compliance tests

c. Calibration procedure for instrumentation per the requirements stated in the OVSC Test

Procedure. Guidelines for setting up and maintaining a test instrumentation calibration system are described in ANSI/NCSL Z540-1-1994, "Calibration Systems Requirements."

All measuring and recording instruments and standards shall be calibrated by the contractor, or by a commercial facility at the contractor's expense, against a higher order standard at periodic intervals not exceeding six (6) months.

d. List of measurement and test equipment used for testing; the list shall provide the following information for each item of measurement and test equipment:

i) Manufacturer name;

ii) Model number;

iii) Function of the item;

iv) Calibration interval

Any problems associated with the above documents must be resolved with the COTR before the initiation of compliance testing.

F.5 TESTING SCHEDULE

Upon issuance of a Delivery Order, the contractor shall commence testing within three (3) weeks after receipt of a complete set of the test items and, provided test items are available, shall complete a test every five (5) working days thereafter (subject to approval of Contractor’s Test Procedure) until completion of all tests. Any deviation from this testing schedule must be approved by the COTR.

The Contractor shall not deviate from this schedule unless authorized in writing by COTR.

F.6 STANDARD REPORTING FORMATS

a. Final Test Reports shall be submitted to the designated COTR for review and acceptance within two weeks of completion of all phases of compliance testing and inspection of each brake fluid. Final reports shall be prepared in accordance with instructions contained in the OVSC Laboratory Test Procedure and with DOT Order 1700 18(b). Reports that do not meet these requirements will be returned to the Contractor. NHTSA's Office of Financial Management will withhold payment of a Contractor's invoice until the Final Test Report is accepted by the COTR. If a Final Test Report is returned to the Contractor for technical or format corrections, the report date shall be changed to reflect the date of resubmission.

b. Monthly Status Reports shall be submitted to the designated COTR indicating the status of all testing services, test reports, and Government Furnished Test Items for the calendar month proceeding the month in which the report is due. The monthly status report shall indicate the contract number and the time covered. The Contractor shall continue to submit monthly status reports until all of the final test reports are accepted by the Government. Specifically, Monthly Status Reports shall include the following:

1. Number of tests, inspections, and reports scheduled for the reporting period and completed during the reporting period;

2. Schedule for tests, inspections, and reports for the next reporting period;

3. Brief description of test failures which occurred during the reporting period;

4. Problems or delays that the Contractor experienced during the reporting period which are related to the supplies and services required under this contract;

5. Specific action which the Contractor proposes to correct problems or delays identified.

6. Technical summary.

c. Interim Test Failure Reports. The Contractor shall notify the COTR by telephone or email within twenty-four (24) hours of a test failure. The Contractor shall submit a written interim test failure report by email within 48 hours following the failure. Written interim test failure reports shall in MS Word format and in accordance with the OVSC Test Procedure ( TP-116-04)

F.6.2 Specification for Electronic Files

Electronic files containing final test reports required under the resultant contract shall be provided in accordance with the following:

Specifications:

a. Electronic Master File: An electronic version of the final report shall be used as the “Master” report final copy. All hard-copy reports shall be generated from this electronic master file. A copy of the electronic master file shall be provided to NHTSA.

b. Report Format:

1. Font: 12 point Arial font shall be used throughout the report.

2. Page Margins: Top, Right, and Bottom shall be ½ inch. Left margin shall be 1 inch. To insure correct formatting of the report regardless of which Hewlett-Packard LaserJet printer model is used (see printer specifications below), it is suggested that two blank spaces, followed by a “hard page” [CNTRL-ENTER] be used at the bottom of each page of the report.

3. Page Numbering: Upper right hand corner, using bold Arial 12 point font.

System Compatibility:

All electronic files submitted must be compatible with the Windows XP Personal Computer (PC) system. For the base period of this contract, and any option periods unless otherwise specified, the following requirements apply:

1. Software Application: The software application used to store the electronic file version of the final report (the Master File) shall be compatible with Microsoft Word 2010, currently in use at NHTSA, i.e., the file must be able to be opened and viewed in Microsoft Word 2010.

2. Printer: The report must print in the correct format, i.e. correct pagination, adequate test and image quality, etc., when printed using any Hewlett-Packard (HP) LaserJet Printer model.

3. Storage Medium: All electronic report copies shall be submitted on a ZIP disc, a compact disc (CD), or sent electronically as an e-mail attachment or posted on a secure website for downloading. Reports can be zipped, i.e. compressed, to save memory space as required. The discs or e-mail attachments may contain a single report or multiple reports.

4. Image Formats: All images (photographs, charts, graphs, etc.) contained within a test report shall be imbedded in the report in a JPEG, TIFF, or a compatible Microsoft Office program (Excel, PowerPoint, and Outlook) file format. Photographs and plots should not be provided separately. For any of the option years exercised under the resultant Contract, NHTSA reserves the right to change the hardware and software requirements stated above.

F.6.3 Specifications for Digital Video

Any digital video required under this Contract shall be provided in accordance with the following:

Specifications:

At the very beginning of the film, and for each separate segment, include an identification placard or slate covering the following description of the film:

1. 12 point project title

2. test number where appropriate

3. date filmed

4. type of test, vehicle or product being filmed

5. conditions of test or product being filmed

Film Preservation and Identification:

The film actually shot in the camera (the original) should never be screened. After the original is developed, add an identifying leader to the beginning of the film (the head) with the following on it:

1. project title

2. inclusive test numbers where appropriate

3. the name, of the filming organization

4. contract number

5. date

6. the word “original”

Film Editing: Edit the work-print to remove extraneous material.

Films for Circulation: Reproduce prints for distribution (release prints) from the original film based on the final edited work-print.

Film Abstract: Prepare an abstract with catalog data of the film's content to accompany the print forwarded to the Technical Information Services, NPO-200, 1200 New Jersey Avenue, SE, Washington, DC 20590.

Disposition of Films: On or before the date specified in each Delivery Order, the Contractor shall deliver to the Technical Information Services:

1. The original film

2. The B-wind master

3. All other prints required by the contract

4. A copy of the abstract

F.6.4 Section 508 Compliance All electronic and information technology procured, developed or delivered under this contract shall meet applicable accessibility standards, as specified in 36 CFR Part 1194. 36 CFR Part 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://www.section508.gov.

All contract deliverables covered by Section 508 shall be accessible to people with disabilities.

Reports and other deliverables provided in electronic media, including web-based intranet and internet format shall conform to applicable accessibility standards, including at a minimum, the following provisions:

1194.21, Software Applications and Operating Systems

1194.22, Web-Based Intranet and Internet Information and Applications 1194.24, Video and Multimedia Products 1194.31, Functional Performance Criteria 1194.41, Information, Documentation, and Support http://www.section508.gov/

This standard is available for viewing at the Access Board web site at http://www.access-board.gov/sec508/standards.htm and guides for specific sections are available at http://www.access-board.gov/sec508/guide/

SECTION G - CONTRACT ADMINISTRATION DATA

SPECIAL NOTE: In accordance with FAR 52.216-18 “Ordering,” the government reserves the right to issue task orders by US Mail, orally, by facsimile, or by electronic commerce methods (i.e. e-mail).

G.1 SUBMISSION OF INVOICES

G.1.1 Designated Billing Office

The contractor shall submit one (1) original copy to the following address:

DOT/National Highway Traffic Safety Administration Mike Monroney Aero Center Accounts Payable Branch, AMZ-150 P.O. Box 268911 Oklahoma City, OK 73126

Or

The Contractor may scan its invoice into PDF format and transmit it electronically via e-mail to the following address: 9-AMC-AMZ-NHTSA-Invoices@faa.gov

The contractor is responsible for ensuring the legibility of the PDF image. Illegible copies may be returned to the contractor for re-scanning and may result in payment delays. Separate invoices shall be submitted for each Delivery Order.

G.1.2 REQUIRED INVOICE INFORMATION

In order to be considered a “proper invoice,” the following information must be included:

1. Name and address of the contractor.

2. Invoice date and invoice number.

3. Timeframe covered by the invoice.

4. NHTSA Contract number.

5. Delivery Order Number (as applicable).

6. NHTSA Contracting Officer’s Name.

http://www.access-board.gov/sec508/standards.htm http://www.access-board.gov/sec508/standards.htm http://www.access-board.gov/sec508/guide/1194.22.htm

7. NHTSA Contracting Officer’s Technical Representative’s name.

8. Itemization of costs to include:

• Contract Line Item Number (CLIN);

• Number of test performed (as applicable);

• Total reimbursement requested for that specific invoice

9. Name and address of contractor official where questions regarding payment should be referred.

10. The contractor shall certify that the invoice accurately reflects costs incurred.

G.2 GOVERNMENT PERSONNEL

G.2.1 Contracting Officer’s Technical Representative (COTR)

The performance of the work required under the contract shall be subject to the technical review of the NHTSA COTR.

The following individual has been designated as the NHTSA COTR:

[To Be Provided At time of Contract Award]

a. The Contracting Officer will designate a technical representative to assist in monitoring the work under the resultant contract. The COTR serves as the technical liaison with the contractor. The COTR is not authorized to change the scope of work or specifications as stated in the contract, to make any commitments or otherwise obligate the Government, or to authorize any changes which affect the contract price, delivery schedule, period of performance or other terms or conditions.

b. In the event any technical direction offered by the COTR is interpreted by the contractor to be outside of this contract, the contractor shall not implement such direction, but shall notify the Contracting Officer in writing of such interpretation within five (5) calendar days after the contractor’s receipt of such direction. Such notice shall include (1) the reasons upon which the contractor bases its belief that the technical direction falls within the purview of the “Changes” clause, and (2) the contractor’s draft revisions to the terms of the contract that it thinks are necessary to implement the technical direction.

c. The Contracting Officer is the only individual who can legally commit or obligate the Government for the expenditure of public funds. The technical administration of the resultant contract shall not be construed to authorize the revision of the terms and conditions of this contract. Any such revision shall be authorized only in writing by the Contracting Officer.

G.2.2 Alternate COTR

a. Designation of “Alternate” ACOTR. In the event that the NHTSA COTR of record (identified in G.4.1 above) is unavailable for a period of time during which the contractor requires technical guidance or during which other COTR duties must be fulfilled, then the person identified below has been designated by the NHTSA Contracting Officer to perform those duties as the Alternate COTR.

TBD

DOT/NHTSA/NVS-200

1200 New Jersey Ave SE, W43-XXX Washington, DC 20590

(202) 366-XXXX

E-mail: X@dot.gov

The Contracting Officer is the only individual who can legally commit or obligate the Government for the expenditure of public funds. The technical administration of the resultant Contract shall not be construed to authorize the revision of the terms and conditions of this Contract. Any such revision shall be authorized only in writing by the Contracting Officer.

G.3 CONTRACTOR PERSONNEL

G.3.1 Project Manager

a. The contractor shall appoint a Project Manager who will be the contractor's authorized supervisor for technical and administrative work performed under the resultant contract.

The Project Manager shall act as the single point of contact between the contractor and the NHTSA COTR or other duly authorized of the Government representative under the contract.

b. The Project Manager shall receive and execute, on behalf of the contractor, such technical assignment directives as the COTR, or his duly authorized representative, may issue within the terms and conditions of the contract.

G.3.2 1252.237-73 KEY PERSONNEL (APR 2005)

a. The personnel as specified below are considered essential to the work being performed under this contract and may, with the consent of the contracting parties, be changed from time to time during the course of the contract by adding or deleting personnel, as appropriate.

b. Before removing, replacing, or diverting any of the specified individuals, the Contractor shall notify the contracting officer, in writing, before the change becomes effective. The Contractor shall submit information to support the proposed action to enable the contracting officer to evaluate the potential impact of the change on the contract. The Contractor shall not remove or replace personnel under this contract until the Contracting Officer approves the change.

The Key Personnel under this Contract are:

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 NON-CONFORMING TESTS/RETESTS

a. Non-conforming Test Description: An invalid compliance test is one which does not conform precisely to all requirements/specifications of the OVSC Laboratory Test Procedure and contract requirements applicable to that test.

b. Invalid Test Notification: The Contractor shall verbally notify the COTR of any test not meeting all requirements/specifications of the OVSC test procedure and statement of work applicable to the test within 24 hours of the test and follow-up with a written non-conforming Test Report to the Contracting Officer’s Technical Representative within 48 hours of the test completion.

c. Retest Notification: The Contracting Officer of NHTSA is the only NHTSA official authorized to notify the Contractor that a retest is required. The retest shall be performed and all required reports shall be submitted within one (1) month after receipt of notification by the Contracting Officer that a retest is required.

d. Waiver of Retest: NHTSA, in its sole discretion, reserves the right to waive the retest requirement.

e. Government Furnished Test Items: NHTSA shall furnish GFTI for each test ordered.

The Contractor shall furnish, at its expense, the GFTI required for any retest. The test items (including all tested or untested components) used in the nonconforming test shall remain the property of NHTSA, and the retest items (including all tested and untested components) shall remain the property of the Contractor. The Contractor shall retain all retest items until disposition instructions are received from the COTR

f. Final Test Report: No Final Test Report is required for any test which is determined to be non-conforming unless NHTSA specifically decides, in writing, to require the Contractor to submit such report. The test data from the non-conforming test must be safeguarded until the data from the retest has been accepted by the COTR. The Final Test Report and other required deliverables for the retest are required to be submitted to the COTR within 3 weeks after completion of the retest.

g. Default: The Contractor is subject to default and subsequent re-procurement costs for non-delivery of valid or conforming tests or retests, as appropriate, pursuant to the Termination For Default clause in the contract.

h. NHTSA’s Rights: None of the requirements herein stated diminish or modify the rights of NHTSA to determine that any test submitted by the Contractor does not conform precisely to all requirements/specifications of the OVSC Laboratory Test Procedure and the contract requirements applicable to the test.

H.2 GOVERNMENT FURNISHED TEST ITEMS (GFTI) INVOLVED IN NON-

CONFORMING TESTS

Any GFTI involved in a non-conforming test shall be tagged and identified by specimen, test phase, test date, detailed reason for non-conformance, etc., and retained by the Contractor pending the receipt of disposition instructions from the COTR.

H.3 GOVERNMENT FURNISHED TEST ITEMS (GFTI)

a. Government Furnished Test Items (GFTI) means test items owned or acquired by the Government and subsequently provided to the Contractor for use in the performance of a contract.

b. Government Furnished Test Items shall be maintained, utilized, controlled, and distributed in accordance with Federal Acquisition Regulation (FAR) Part 45, Transportation Acquisition Regulation (TAR) Part 1245, and the Government Property clause of this contract.

c. In accordance with FAR 45.502-1, Receipts of Government Property, evidence of receipt of GFTI shall be provided to the Government within five (5) calendar days of receipt of said Government Property.

d. Evidence of receipt shall be provided in the following manner:

One (1) copy of each of the document(s) evidencing receipt of the property shall be sent to the following addresses:

National Highway Traffic Safety Administration Property Control, NPO-340 1200 New Jersey Ave., SE Washington, DC 20590

National Highway Traffic Safety Administration Office of Fiscal Services, Finance Group, NPO-332 1200 New Jersey Ave., SE Washington, DC 20590

DOT/National Highway Traffic Safety Administration Office of Vehicle Safety Compliance, NVS-222 Attn: (COTR) 1200 New Jersey Ave., SE Washington, DC 20590

e. The Contractor may be required, by the direction of the Contracting Officer, to perform an annual property physical inventory to include both GFTI and Contractor Acquired Property. The Contractor shall report the results of this inventory to the Government to include the information required by the Transportation Acquisition Regulation (TAR)

1245.508. The Government will notify the Contractor of the effective dates of the report.

f. In accordance with Transportation Acquisition Regulation (TAR) 1245.505-14, Reports of Government Property, Contractors are required to submit a financial property report each year, for each contract, showing the dollar amount of Government property. This report includes Government Furnished Test Items (GFTI) and Contractor Acquired Property (CAP).

H .4 SECURITY OF GOVERNMENT FURNISHED TEST ITEMS (GFTI)

The Contractor shall provide appropriate security measures to protect NHTSA test items during the entire test program, including all GFTI removed before and after the test. Thefts or acts of vandalism must be reported to the COTR immediately after becoming aware of them. The Contractor may be held responsible for repair or replacement of any GFTI that is damaged or missing.

H.5 INTERPRETATION OF TEST PROCEDURES

Any conflict in the interpretation of the test procedures prescribed herein must be presented to the COTR for discussion and resolution prior to conducting a test. Failure to agree on a resolution shall be resolved in accordance with the Disputes Clause of the contract.

H.6 CONFIDENTIALITY OF INFORMATION

Neither the Contractor nor any employee thereof shall divulge to any third party any information concerning test procedures used, work performed, results obtained, or any other information in connection with this contract, without the express written permission of the Contracting Officer.

H.7 PROPRIETARY RIGHTS IN REPORTS

All proprietary rights, including publication rights, in any report produced by the Contractor in connection with the work provided for hereunder shall vest in the Government. The Contractor shall not publish any of the results of the work provided for hereunder without the express written permission of the Contracting Officer.

H.8 SUBCONTRACTS

Subcontracts of tests or any portion of a test are NOT permitted.

H.9 GOVERNMENT PROPERTY REPORTS

a. The Contractor may be required, by the direction of the Contracting Officer, to prepare an annual report of Government property in its possession.

b. If so, the report shall be submitted to the Contracting Officer not later than September 15 of each calendar year on Form DOT F 4220.43, Contractor Report of Government Property.

H.10 SPECIAL DATA RIGHTS PROVISIONS

H.10.1 Confidentiality of Reports and Other Data

Neither the Contractor, nor any affiliate, subsidiary, consultant, subcontractor, or personnel thereof, shall divulge to any third party any information concerning deliverables produced, work performed, results obtained, or any information provided by the Government in connection with this Contract or any Delivery Order without the prior written approval of the Contracting Officer.

The provisions of this clause shall survive the expiration of the Contract.

H.10.2 NHTSA Review of Announcements or Publishing

Neither the Contractor, nor any affiliate, subsidiary, consultant, subcontractor, or personnel thereof, shall make public releases of information or any matter pertaining to this Contract or any Task Order, including, but not limited to, advertising in any medium, or presentation before technical, scientific, or industry groups, without the prior written approval of the Contracting Officer. The provisions of this clause shall survive the expiration of the Contract.

H.10.3 Proprietary Rights in Reports

All proprietary rights, including publication rights, in any report produced by the Contractor in connection with the work provided for in this Contract or any Task Order shall vest in the Government. The Contractor shall not publish any of the results of the work provided for in the Contract or any Task Order without the prior written approval of the Contracting Officer.

H.10.4 Computer Programs/Databases/Printer Layouts and Logic Tables

a. General All computer programs, data files, tables and associated documentation developed under the Contract are the property of the Federal Government and shall be delivered by the Contractor, as mutually agreed upon with the NHTSA COTR before the due date, in accordance with the following paragraphs. All computer programs and data bases developed without Federal funds, and used in performance of the Contract remain the property of the Contractor. If any programs or data bases are modified, however, and used in performance of the resultant Contract, title to the modified portion shall vest in the Government.

b. Computer Programs For each computer program developed or modified under the Contract, the following items and/or information shall be provided:

1. A general or "overview" flowchart which references the main program and each called subprogram and operation of the system.

2. Detailed flowcharts for each section or subroutine of the system. These shall include reference to labels or addresses actually used in the program.

3. A brief narrative description of each flowchart.

4. A listing of all program source code. Sufficient comments to identify important procedures shall be included in the listing.

5. The source code itself on tape or disk, as appropriate.

6. Running instructions for the computer operator, including an explanation of all possible messages other than those provided by the computer manufacturer.

7. Running instructions for the user, including a full description of user "prompting" by the replies to the executive or command module in the case of a user-friendly program.

c. Data Bases For data developed or modified under this contract, the following items and/or information shall be provided:

1. A copy of the data base.

2. Each data element (field) shall be defined as to format content, length, type of characters or numbers, and what must be present in the full case.

3. Each record and its format shall be defined completely, including all control symbols and fields.

4. Blocking shall be specified unambiguously.

5. Labels, sentinels, headers, tape marks and similar structures shall be specified.

6. Density, number of tracks, character codes and any special symbols shall be defined.

d. Printer Layouts and Logic Tables Copies of the forms actually used shall be provided. These forms may be reproduced, if necessary, for clarity.

H.11 INFORMATION TECHNOLOGY (JUN 2009)

H.11.1 SECURITY AND PRIVACY PROTECTION

All deliverables and services rendered under this contract/agreement must comply with Federal and DOT security and privacy protection policies and requirements. DOT policies are available for viewing at http://communities.dot.gov/ia/iapolicies.htm. NHTSA reserves the right to monitor network activity apart from and independent of the services under the SOW and may require access and rights to install and operate Government-furnished monitoring equipment at any contractor location operating NHTSA equipment or with access to NHTSA systems.

http://communities.dot.gov/ia/iapolicies.htm

H.11.2 ACQUISITION OF INFORMATION TECHNOLOGY

Any acquisition of information technology in support of this contract/agreement, including but not limited to hardware, software, and telecommunications, must be reviewed and approved by the Office of the Chief Information Officer prior to the acquisition. NHTSA reserves the right to require that existing Federal or Federally-acquired resources be utilized in lieu of a proposed IT acquisition.

H.11.3 IPv6 COMPLIANCE Any IT solution, including but not limited to hardware, software, firmware, and telecommunications, proposed to meet the requirements must support both IPv4 and IPv6, in accordance with the October 2005 DOT memorandum, “DOT’s Transition Planning for Internet Protocol Version 6” and OMB Memorandum M-05-22, “Transition Planning for Internet Protocol Version 6 (IPv6),” dated August 2, 2005.

H.11.4 PROTECTION OF INFORMATION

Any IT solution, including but not limited to hardware, software, firmware, and telecommunications, and all IT services proposed to meet the requirements must comply with the requirements of OMB Memorandum M-06-16, “Protection of Sensitive Agency Information” and “DOT Information Technology and Information Assurance Policy Number 2006-22:

Implementation of DOT’s Protection of Personally Identifiable Information (PII).”

H.11.5 FDCC COMPLIANCE

Any IT solution, including but not limited to hardware, software, firmware, and telecommunications, proposed to meet the requirements must be accessible and usable from desktops compliant with OMB Memorandum M-07-11, “Implementation of Commonly Accepted Security Configurations for Windows Operating Systems” (Federal Desktop Core Configuration – FDCC).

H.11.6 HSPD-12 COMPLIANCE

Any IT solution, including but not limited to hardware, software, firmware, and telecommunications, proposed to meet the requirements must be compliant with Homeland Security Presidential Directive/HSPD-12, “Policy for a Common Identification Standard for Federal Employees and Contractors,” OMB Memorandum M-05-24, “Implementation of Homeland Security Presidential Directive 12,” OMB Memorandum M-06-18, “Acquisition of Products and Services for Implementation of HSPD-12,” and the HSPD-12 implementation at the Department of Transportation.

H.12 ETHICS AND STANDARDS OF CONDUCT (JUN 2009)

H.12.1 Disclosure of Conflicts of Interest

a. It is the National Highway Traffic Safety Administration’s (NHTSA)…