DTNH22-11-R-00450-Version to post.pdf

U.S. DEPARTMENT OF TRANSPORTATION (USDOT)

NATIONAL HIGHWAY TRAFFIC SAFETY ADMINISTRATION (NHTSA)

Request For Proposal Solicitation Number DTNH22-11-R-00450

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PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1. SUPPLIES/SERVICES

The Contractor shall furnish all the necessary qualified personnel, facilities, materials, supplies, equipment, and services (other than that identified in this contract as “government furnished”), for this Time and Materials Contract. Work shall be performed in accordance with the Statement of Work (SOW) Section C and other terms and conditions of this Contract.

B.2 DEFINITIONS

B.2.1. Loaded Labor Rates As used in this contract, “Loaded Labor rates” are composed of the hourly rates paid to an individual within a specific Labor Category (plus merit and/or cost of living increases, if applicable) plus indirect costs such as Fringe Benefits, Overhead, Facilities Capital Cost of Money (FCCM), General and Administrative (G&A), and Fee or Profit. However, see “Treatment of Subcontractor’s Labor Costs” cited in Section G. Indirect Cost Rates shall be negotiated and fixed at time of contract award and shall remain fixed for the entire term of the contract.

B.2.2 ODC

As used in this contract, “ODC” means “Other Direct Costs.” ODCs are costs other than the contractor’s labor costs. Profit or fee may never be applied to ODCs.

B.2.3 ODC Indirect Cost Category and Base As used in this contract, “ODC Indirect Cost Category and Base” means the type of indirect cost (e, g, G&A, F&A, O/H, etc.) and the base on which the indirect cost is applied (e.g. travel costs, subcontracting costs, all other direct costs). The application of ODC Indirect Costs is permitted only to the extent that those costs are not already recovered as part of the contractor’s Loaded Labor Rates.

B.2.4 ODC Indirect Cost Rate As used in this contract, “ODC Indirect Cost Rate” means the rate (expressed as a percentage of the Other Direct Cost) the contractor applies to specified ODC to recover its indirect cost. The application of this Indirect Cost Rate is permitted only to the extent that those costs are not already recovered as part of the contractor’s Loaded Labor Rates.

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B.2.6 Loaded Labor Rates Regular Loaded Labor Rates are those loaded hourly labor rates paid to contractor or subcontractor employees for work performed during the employee’s normal workweek (generally 40 hours per workweek).

B. 3 LABOR CATEGORIES AND DESCRIPTIONS

The Contractor may propose additional labor categories necessary to complete the Scope of Work.

Project Director The Project Director oversees the survey at a strategic level, makes staffing assignments, coordinates staff and other project resources, oversees quality control procedures, and monitors the Contractor’s adherence to the terms of the contract. The Project Director may also participate in technical activities of the survey.

Research Specialist Research Specialists have responsibility for conducting technical activities required for the survey. They may also engage in some nontechnical support activities required for the survey.

Call Center Manager The Call Center Manager manages and directs resources at the Contractor’s call center.

Programmers Programmers are members of the project staff who program the questionnaire into the CATI system, test the CATI questionnaire programming, and make any needed revisions to the questionnaire programming. Programmers also carry out any programming functions related to sample selection and to the database.

Interviewers Interviewers are members of the project staff who conduct the interviews and enter the responses into the CATI system.

Interview Monitors Interview Monitors are members of the project staff who directly monitor interviewers while they are conducting interviews.

Coders Coders are members of the project staff who categorize responses to open-ended questions according to categories approved by NHTSA and the Contractor Project Director.

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Spanish Translator The Spanish Translator has responsibility for translating the final questionnaire from English into Spanish, and from Spanish into English.

Statistician The Statistician has responsibility for developing and applying the statistical procedures for the survey.

Cognitive Interviewer The project staff member responsible for conducting the cognitive interviews.

B.4 PRICES

The prices for the various labor categories and the costs for materials, supplies, and other direct costs in support of this contract effort are contained in the following price schedules.

B.4.1 PRICE SCHEDULE FOR FIELD DATA COLLECTION

B.4.2 PERIOD OF PERFORMANCE IS TWENTY THREE (23) MONTHS

Section C Task 1 – Conduct Kick-Off Meeting

CLIN Labor Categories Est. Hours Level of Effort

Fixed Loaded Labor Rates

Total Estimated Cost

1000 Project Director 1001 Research Specialist 1002 Call Center Manager 1003 Interviewers 1004 Interview Monitors 1005 Coders 1006 Spanish Translator 1007 Statistician 1008 Cognitive Interviewer 1009 Programmers

MATERIALS QUANTITY RATE COST

Phone Questionnaire Sample Supplies Institutional Review Board

MATERIAL TOTAL COST

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Total ODC’s G&A on ODC’s Total Labor Cost Total Task NTE Amount

TOTAL DIRECT COSTS AND BURDEN ________________________________

OTHER DIRECT COSTS

TRAVEL QUANTITY RATE COST

Other Travel-related costs

Transportation Per Diem Total Travel

Section C Task 2 – Submit Final Refined Work Plan

Effort

Fixed Loaded Labor Rates

Total Estimated Cost

1000 Project Director 1001 Research Specialist 1002 Call Center Manager 1003 Interviewers 1004 Interview Monitors 1005 Coders 1006 Spanish Translator 1007 Statistician

Questionnaire Sample Supplies Institutional Review Board

MATERIAL TOTAL COST

Total ODC’s G&A on ODC’s

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Section C Task 3 – Conduct Cognitive Testing of Questionnaire

Effort

Loaded Labor Rates

Overtime Rates

Cost

1000 Project Director 1001 Research Specialist 1002 Call Center Manager 1003 Interviewers 1004 Interview Monitors 1005 Coders 1006 Spanish Translator 1007 Statistician

Questionnaire Sample Supplies Institutional Review Board

MATERIAL TOTAL COST

Total ODC’s G&A on ODC’s

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Section C Task 4 –Obtain Institutional Review Board Approval

Effort

Loaded Rates

Overtime Rates

Cost

1000 Project Director 1001 Research Specialist 1002 Call Center Manager 1003 Interviewers 1004 Interview Monitors 1005 Coders 1006 Spanish Translator 1007 Statistician 1008 Cognitive Interviewers

Other Travel Related Costs

MATERIALS

Questionnaire Sample Supplies Institutional Review Board

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Section C Task 5 -Pretest

Effort

Fixed Loaded Hourly Rates

Total Estimated Cost

1000 Project Director 1001 Research Specialist 1002 Call Center Manager 1003 Interviewers 1004 Interview Monitors 1005 Coders 1006 Spanish Translator 1007 Statistician

Other Travel-Related

Questionnaire Sample Supplies

Cognitive Interviewer

Section C Task 6 – Survey Administration

Effort

Fixed Loaded Hourly Rates

Total Estimated Cost

1000 Project Director 1001 Research Specialist 1002 Call Center Manager 1003 Interviewers 1004 Interview Monitors 1005 Coders 1006 Spanish Translator 1007 Statistician

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Effort

Fixed Loaded Hourly Rates

Total Estimated Cost

Questionnaire Sample Supplies

Section C Task 7- Conduct Non-Response Analysis Study

Effort

Fixed Loaded Hourly Rates

Total Estimated Cost

1000 Project Director 1001 Research Specialist 1002 Call Center Manager 1003 Interviewers 1004 Interview Monitors 1005 Coders 1006 Spanish Translator 1007 Statistician

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Questionnaire Sample Supplies

Section C. Task 8 – Data Management

Effort

Fixed Loaded Hourly Rates

Total Estimated Cost

1000 Project Director 1001 Research Specialist 1002 Call Center Manager 1003 Interviewers 1004 Interview Monitors 1005 Coders 1006 Spanish Translator 1007 Statistician

Questionnaire Sample Supplies

IRB

MATERIAL TOTAL COST

Total ODC’s G&A on ODC’s

Total Contract NTE Amount

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Section C Task 9 Final Reports

Level of Effort Fixed Loaded Hourly Rates

Total Estimated Cost

1000 Project Director 1001 Research Specialist 1002 Call Center Manager 1003 Interviewers 1004 Interview Monitors 1005 Coders 1006 Spanish Translator 1007 Statistician

Section C – Task 10 Submit Public Access Databases

Level of Effort

Fixed Loaded Hourly Rates

Total Estimated Cost

1000 Project Director 1001 Research Specialist 1002 Call Center Manager 1003 Interviewers 1004 Interview Monitors 1005 Coders 1006 Spanish Translator 1007 Statistician

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Questionnaire Sample Supplies

IRB

MATERIAL TOTAL COST

Total ODC’s G&A on ODC’s

Total Contract NTE Amount

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SECTION C - DESCRIPTION, SPECIFICATION, WORK STATEMENT

C.1 BACKGROUND

The National Highway Traffic Safety Administration (NHTSA) is an agency of the U.S.

Department of Transportation (DOT). NHTSA’s mission is to save lives, prevent injuries and reduce traffic-related health care and other economic costs. The agency develops, promotes and implements effective educational, engineering and enforcement programs with the goal of ending preventable tragedies and reducing economic costs associated with vehicle use and highway travel.

Pedestrian safety and bicyclist safety are two of several behavioral areas for which NHTSA has developed comprehensive programs to meet its injury reduction goals. The major components of pedestrian safety programs are education, enforcement, and outreach. Those three approaches are also applied to bicyclist safety programs, with legislative efforts added to the mix.

NHTSA encourages bicycling as an alternate mode of transportation to motor vehicle travel.

Moreover, increasing safe bicycling and walking behavior is promoted as a positive contributor to the quality of life. But an increase in these behaviors often means an increase in exposure to potential risk of collision with motor vehicles, underscoring the need to have in place aggressive pedestrian and bicyclist safety programs to keep injuries on a downward trajectory. This in turn requires periodic data collection to assess whether the programs continue to be responsive to the public’s information needs, behavioral intentions, attitudes, physical environment, and other factors that contribute to safety while walking or bicycling.

The most recent survey of pedestrian and bicyclist attitudes and behavior was conducted in 2002.

That survey provided program planners and community leaders with detailed information on walking and bicycling behavior, level of support for facilities assisting those activities, and awareness of safety issues. But the information is in need of updating, especially given recent programs and initiatives to increase walking and bicycling. This project will provide that update by conducting the 2012 National Survey of Bicyclist and Pedestrian Attitudes and Behavior.

C.2 OBJECTIVE

The objective of this contract is to ascertain the scope and magnitude of bicycle and pedestrian activity and the public’s behavior and attitudes regarding bicycling and walking by conducting a national telephone survey of a randomly selected sample of persons ages 16 and older. This contract’s objective is also to determine whether the level of bicycling and walking has changed since the 2002 administration of the survey.

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C.2.1 General Requirements

Under this contract, the contractor shall:

Administer, by telephone, NHTSA’s 2012 National Survey of Bicyclist and Pedestrian Attitudes and Behavior using a dual frame design for inclusion of respondents interviewed using landline telephones and other respondents interviewed using cell phones.

Submit three survey reports to NHTSA: Volume 1 Summary Report; Volume 2 Findings Report;

and Volume 3 Methods Report (to include both English and Spanish language versions of the questionnaire);

Submit one copy of the database to NHTSA for direct PC use by NHTSA staff using SPSS software;

Submit a second copy of the database to NHTSA for direct PC use by NHTSA staff using SAS software;

Submit detailed documentation concerning the elements and characteristics of the databases to guide NHTSA and other interested parties in their use.

C.3 SPECIFIC REQUIREMENTS

C.3.1 - Task 1 – Conduct Kick-Off Meeting

The Contractor shall meet with the Contracting Officer’s Technical Representative (COTR) in Washington, DC within three (3) weeks following contract award to discuss the Contractor’s proposed work plan, the performance of the contract and method by which the contract will be administered.

As part of the Kick-off meeting, the Contractor shall present a briefing which discusses its:

Understanding of project objectives;

Proposed plan of work (including any additional thinking since the proposal was prepared);

Schedule of project activities;

Understanding of deliverable requirements and specifications.

The National Highway Traffic Safety Administration (NHTSA) COTR will carry out all activities to obtain approval from the Federal Office of Management and Budget (OMB) to carry out the survey. If such approval has been obtained prior to the project Kick-off Meeting, the NHTSA COTR will provide the Contractor with the OMB approval number and expiration date at the meeting . If NHTSA has not yet received approval of the information collection from OMB, then the NHTSA COTR will provide the Contractor with the approval number and expiration date as soon as such approval is received from OMB. The Contractor shall not conduct the survey before NHTSA has received formal OMB approval. Once OMB approval is received and the NHTSA COTR has provided the requisite information to the Contractor, the

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Contractor shall apply the approval number and expiration date to the survey instrument according to OMB regulations.

The COTR will provide the Contractor with a draft version of the questionnaire at the Kick-off Meeting. The questionnaire shall be a modified version of the questionnaire administered in 2002. Changes from the 2002 version shall be based on input provided to the NHTSA COTR by staff from different agencies within the U.S. Department of Transportation. The questionnaire shall be administered to a minimum of 6,000 randomly selected individuals age 16 and older.

Average interview length shall not exceed 20 minutes.

At the Kick-off Meeting, the COTR and the Contractor shall resolve any remaining technical issues, including:

o Sample Design – The survey shall employ probability-based samples. Respondents shall be drawn from all 50 states and the District of Columbia. The Contractor shall employ geographic stratification by the 10 NHTSA Regions:

• Over-sampling - Ages 16 through 39 shall be over-sampled. The allocation of sample for this young adult over-sample shall be proportional to the regional distribution of that population. The Contractor shall utilize appropriate weighting procedures for merging the over-sample with the remaining sample.

• Sample selection - Sample selection methods shall include Random Digit Dialing (RDD), allowing inclusion within the sample of households with unlisted phone numbers. For the landline sample, where multiple eligibles are available within a given household, the Contractor shall randomly select a single respondent. No more than one respondent shall be selected from a given landline household. For the cell phone sample, the survey shall treat the cell phone as a single user device.

• Survey administration - The Contractor shall administer the survey utilizing Computer

Assisted Telephone Interviewing (CATI). The Contractor shall utilize methods of survey administration designed to attain a high participation rate, and shall implement quality control methods to heighten data quality.

• Weighting Data - The Contractor shall employ weighting procedures appropriate to a dual frame design and that compensates for known selection biases.

The Contractor shall plan for a minimum of three (3) additional working sessions in Washington, DC during the contract. This shall include the briefing meetings specified for Task 3 and Task 5.

The date and time of these meetings shall be determined through mutual agreement between the Contractor and the COTR.

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C.3.2 – Task2 – Submit Final Refined Work Plan

The Contractor shall submit a final refined work plan to the COTR within five (5) weeks after Contract award. This work plan shall be based upon the contractor’s original proposal and modified to reflect discussions occurring during the Kick-off meeting and subsequent discussions. . It shall provide detailed documentation concerning preparatory activities prior to survey implementation, procedures for carrying out the survey, procedures for coding data and cleaning the database, and specifications for the final deliverables. The Contractor shall not proceed to Task 3, C.3.3 until receiving approval of the refined work plan from the COTR.

C.3.3 - Task 3 – Conduct Cognitive Testing Of Questionnaire

The NHTSA COTR will notify the Contractor of any remaining changes to make in the questionnaire prior to its testing. This could entail the Contractor developing question wording, refining question wording, and/or working on question sequencing. This shall not entail a major over-haul of the questionnaire but rather a modest number of revisions within the existing questionnaire structure. The Contractor shall submit the revised questionnaire to the NHTSA COTR for approval. If the NHTSA COTR does not consider the work completed, then the Contractor and NHTSA COTR shall engage in an iterative process until the NHTSA COTR approves the questionnaire for testing.

The Contractor shall subject the questionnaire to cognitive testing. This shall consist of one-on-one cognitive interviews with each of nine (9) persons selected from the general public. At least 5 of the 9 shall ride a bicycle at least on a periodic basis. The cognitive interview subjects shall be age 18 or older (16 and 17 are excluded because IRB approval will not have been obtained for these age groups yet). Two-thirds of the interview subjects shall be between 18 and 39 years old.

The Contractor shall carry out all preparatory activities for conducting the cognitive interviews.

This shall include determining appropriate probes to apply during the testing, securing an adequate facility for conducting the testing, and developing and carrying out a plan for subject recruitment.

The Contractor shall conduct the cognitive interviews according to procedures specified in the final refined work plan. The interviews shall be audio-taped. No information shall be included on the tape that could be used to determine the identity of the subjects.

The Contractor shall meet with the COTR at the conclusion of Task 3 to brief the COTR on the results of the cognitive testing as well as submit copies of the audio-tapes to NHTSA. At the meeting, the Contractor shall make any recommendations concerning changes in question wording or sequencing suggested by the results of the cognitive interviewing. The COTR shall review the recommendations during the meeting, and shall approve or disapprove each

- 18 -individual recommendation prior to the meeting’s conclusion.

The Contractor shall submit a memorandum to the COTR one (1) week after the meeting that specifies, in bulleted form, the decisions made at the meeting. The Contractor shall include with the memo a current version of the questionnaire, which shall include any revisions approved by the COTR during the Task 3 meeting.

C.3.4 - Task 4 – Obtain IRB Approval

The Contractor is responsible for ensuring its survey methods are approved by an Institutional Review Board (IRB) because of the age of some of the respondents (younger than 18) as well as the possibility of reaching a respondent on a cell phone in a situation where conducting the interview could expose them to risk. The IRB must have previously been certified by the Federal Department of Health and Human Services.

The Contractor shall make all arrangements for obtaining the IRB, shall develop and submit all documents needed by the IRB to perform its review, and shall be the point of contact for all communications with the IRB. The Contractor shall notify the NHTSA COTR as to what source was used to obtain the IRB, and the schedule that the IRB will follow. The Contractor shall also provide the NHTSA COTR a copy of the materials submitted to the IRB. The Contractor shall inform the NHTSA COTR of any changes to procedures or forms required by the IRB. Changes required by the IRB that are not straightforward and require some decision making shall be discussed between the Contractor and NHTSA COTR. The Contractor shall notify the NHTSA COTR when the IRB has approved the methods and procedures.

C.3.5 - Task 5 - Pretest

The Contractor shall conduct a pretest of the questionnaire according to procedures specified in the final work plan. The objectives of the pretest are to test the CATI programming of the questionnaire, and to determine if any final adjustments to the questionnaire are needed. The Contractor shall commence activities subsumed under Task 5 (CATI programming, interviewer training, pretest activities) immediately upon IRB approval of the survey.

During the CATI programming of the questionnaire, the Contractor shall incorporate range checks where they are appropriate. The specific range checks shall be specified by the NHTSA COTR. The Contractor shall also insert consistency checks within the programming as directed by the NHTSA COTR.

The survey pretest shall entail administering the survey to a small number of respondents under conditions identical to the planned conditions for the final administration of the survey. The Contractor shall plan on ten-to-fifteen interviews.

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Following the pretest, the Contractor shall debrief the COTR concerning results of the interviewing. This shall include identifying any CATI programming corrections required, any problems with questionnaire items, any clarifications required for the interviewers or respondents, and any recommendations concerning changes in skip patterns. The COTR then shall determine what changes, if any, shall be made to the questionnaire. All modifications to the questionnaire shall require approval from the COTR.

The COTR will notify the Contractor what if any changes to make on the questionnaire. The Contractor shall make the stipulated changes and then submit the final questionnaire to the COTR for approval.

The Contractor shall not proceed to Task 6 until the NHTSA COTR has approved the final questionnaire.

C.3.6 - Task 6 - Survey Administration

The Contractor shall administer the questionnaire to a randomly selected national sample of individuals ages 16 and older. The Contractor shall complete interviews with a minimum of 9,000 persons. The sample shall include interviews with respondents living in households not having a landline telephone, with the respondents being administered the survey through their cell phones (i.e., cell phone only respondents). The Contractor shall also complete interviews with respondents defined as cell phone mostly. The Contractor shall conduct sufficient numbers of cell phone interviews to obtain reasonable coverage of the cell phone only and cell phone mostly populations based on prevailing numbers. This does not mean that the Contractor must match the most recent published national percentages of cell phone only and cell phone mostly individuals. Rather, it means that the Contractor must be able to justify the percentages of completed interviews being targeted for these two groups in terms of obtaining adequate coverage, and have an appropriate plan for achieving those percentages. The Contractor shall strictly adhere to legal requirement for hand dialing cell phone numbers.

The Contractor shall design an interview manual and conduct training sessions with all assigned field staff participating in the project. Training procedures shall be conducted according to procedures specified in the final refined work plan.

The Contractor shall implement a system for maintaining quality control over the interviewing and data collection process. The Contractor shall maintain quality control according to procedures specified in the final refined work plan.

The contractor shall conduct interviews according to a schedule the contractor has designed to facilitate successful contact with targeted households. The contractor shall use a systematic procedure to randomly select one eligible respondent from each household in the landline sample. The Contractor shall implement interviewing and follow-up procedures appropriate to

- 20 -achieving cooperation and completion rates that meet or exceed industry norms for this type of survey. The cooperation rate is the percentage of contacted individuals who cooperated through the screening section of the survey. The completion rate is the percentage of those found eligible who completed the survey . The call strategy shall include ten call attempts to ringing but unanswered numbers before the number is classified as a permanent no answer. These callbacks shall be made at different times, on different days over a number of weeks, according to a standard callback strategy. However, the ten callback protocol shall only apply to telephone numbers where nobody picks up the telephone on any of the attempts. If someone picks up the phone but terminates the contact before in-house selection of a subject can be made, then the Contractor shall apply an alternative protocol designed not to repeatedly call and annoy the prospective household participant.

The Contractor shall implement a plan for gaining participation from persons where telephone contact is made with an answering machine or voice mail system. The Contractor shall leave a message encouraging survey participation and providing information that the prospective survey participant can use to verify the legitimacy of the survey and contact the Contractor. The Contractor shall set up a toll free number that the prospective survey participant can call. In addition, NHTSA shall place a statement on its Web site that the prospective survey participant can access by computer to verify the legitimacy of the survey. The Contractor may also note these sources of verification to persons directly contacted on the phone if that would be deemed helpful in getting their participation. During the conduct of the survey, the Contractor shall include questions to determine if subjects first checked the NHTSA Web site or contacted the toll free number.

The Contractor shall have a callback protocol for persons who are reached during the initial contact but who are unable to do the interview at that time, as well as for persons who terminate the interview.

The Contractor shall implement a refusal conversion plan according to procedures specified in the final refined work plan. The Contractor shall utilize a process in which persons selected for the sample that refuse to participate shall be re-contacted by the Contractor approximately one-to-two weeks following the refusal. The Contractor shall attempt to convince the individual to reconsider and participate in the survey. The Contractor shall exempt hard refusals from the refusal conversion process.

The Contractor shall make provision for conducting interviews in Spanish in cases where the selected sample member is Spanish-speaking. This shall include the Contractor preparing a Spanish language version of the questionnaire. The Contractor shall check the adequacy of the Spanish translation by having one or more persons who were not involved in the translation take the Spanish language questionnaire and translate it back into English. The Contractor shall review and address any discrepancies between the initial questionnaire and the Spanish-to- English version. The Contractor shall maintain a record as to which interviews are conducted in

- 21 -which language.

The Contractor shall take appropriate steps to allow classification of the sample according to population density. The classification categories shall be urban, suburban, and rural.

During the data collection field period, the Contractor shall keep the NHTSA COTR apprised of the status of the data collection. The manner in which the Contractor will keep the NHTSA COTR informed, and the timing of the information transmittal, shall be determined through agreement between the Contractor and NHTSA COTR at the Task 1 Kick-off Meeting.

C.3.7 – Task 7 - Conduct Non-Response Bias Analysis Study

The Contractor shall conduct a non-response bias analysis study according to methods specified in the final refined work plan and approved by the NHTSA COTR. The study shall be based on data collected for both non-contacts (where no human contact was established during the main data collection phase) and refusals (where human contact was established but the interview not completed). The Contractor shall notify the NHTSA COTR via email when the data collection has been completed for the non-response bias analysis study. Results of the non-response bias analysis shall be included in the Methods Report submitted under Task 9.

C.3.8 - Task 8 - Data Management

The Contractor shall implement data management activities according to procedures specified in the final refined work plan in order to prepare the database for submission to NHTSA.

The Contractor shall code responses to open-ended questions according to procedures specified in the final refined work plan. Coded response categories shall require prior approval from the COTR. The Contractor shall implement procedures that assure that open-ended responses are coded into the correct categories. This shall include a small sampling of open-ended responses across the questionnaires by a project staff member to assess the accuracy of their coding.

The Contractor shall review the database to determine if any corrections are needed regarding the flow of cases across questionnaire items (e.g., if some cases responded to an item for which they should have been ineligible). The Contractor shall make corrections as needed. The NHTSA

COTR shall also review the database, and shall notify the Contractor of any corrections to make in the database.

The Contractor shall weight the data according to procedures specified in the final refined work plan. The Contractor shall apply weighting procedures that follow normal industry practices for weighting dual frame samples. Weights shall be applied to the database so that the results of database operations (response frequencies, cross tabulations, etc.) are automatically weighted,

- 22 -but the weights can be turned off by the user at times that he or she chooses.

The Contractor shall submit two copies of the database, with associated documentation, to the COTR according to the schedule specified in Section F.3.1, Deliverables/Milestones. One copy shall be formatted for direct PC use by NHTSA staff using SPSS software; the second copy shall be formatted for direct PC use by NHTSA staff using SAS software. The databases shall be formatted for ease of use for analysis and constructing new variables; the Contractor shall adhere to this instruction when determining whether to format questionnaire items as string or numeric variables.

Each database copy shall include coded responses to open-ended questions, as well as the actual open-ended responses. The documentation attached to the databases shall include:

• Detailed specification of all variables in the database. The documentation shall note the variable name, the questionnaire item to which it relates, its field location, and range. For variables that may not be understandable to database users from the above information, additional information shall be specified to describe exactly what the variable represents.

• Weighted and un-weighted frequencies for all items on the questionnaire.

C.3.9 - Task 9 - Final Reports

The Contractor shall submit three Final Reports to NHTSA. The first of these (Volume 1) shall be a Summary Report not to exceed 25 pages that presents the major results of the survey. This shall include a comparison of 2012 to 2002 results for a few select questionnaire items.

The Volume 2 Findings Report shall be a detailed compilation of results that explores the major issues of interest in the survey. The Report shall not present myriad cross-tabulations irrespective of whether it makes sense to include all of them in the context of the issue being discussed. Rather, the Contractor shall present the data in a cogent manner, and address questions that arise with additional analyses of data that may not have originally been planned.

The Contractor may find it useful to include one or more persons with expertise in the pedestrian and bicyclist safety fields to assist in determining the questions that safety professionals in the field would like answered in the Report. This shall include identification of multivariate analyses for the Contractor to include in the Report. The Findings Report shall consist primarily of Tables and Graphs. The Contractor shall exercise very limited use of text. The Contractor shall not use text to duplicate what is being shown in the Tables or Graphs (e.g., repeating the bulk of the numbers). Rather, the text shall provide an overview and/or key finding in the Tables/Graphs, and provide any necessary assistance for reading the Tables/Graphs if some ambiguity exists.

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The Volume 3 Methods Report shall describe the:

Sample design;

Procedures and protocols for sample selection and interviewing;

Sample disposition;

Sample weighting;

Design effect on confidence intervals for sample estimates;

Non-response bias analysis results.

The Methods Report also shall contain a copy of the English and Spanish language versions of the questionnaire.

In preparing the Reports, the Contractor shall implement procedures for double-checking the numbers to assure they are correct. The Contractor also shall review the Reports for clarity, spelling, correct grammar, correct punctuation, consistency within and across Report volumes, and other common aspects of editing prior to submitting the Reports to the COTR.

The Contractor shall submit a Final Report Outline to the NHTSA COTR according to the schedule specified in Section F.3.1 Deliverables/Milestones Schedule. The NHTSA COTR shall review the Final Report Outline and provide comments back to the Contractor within one (1) week after receiving the outline. The Contractor shall then submit a Draft 1 version of the Reports to the COTR according to the schedule specified in Section F.3.1 Deliverables/Milestones. The NHTSA COTR shall review the Draft 1 Reports and return comments to the Contractor within three (3) weeks of receipt. The Contractor shall address the comments transmitted by the COTR and then submit Draft 2 copies of the Reports to the COTR according to the schedule specified in Section F.3.1 Deliverables/Milestones. The NHTSA COTR shall review the Draft 2 Reports and return comments to the Contractor within two (2) weeks of receipt. The Contractor shall address the comments transmitted by the COTR and then submit Draft 3 copies of the Reports to the COTR according to the schedule specified in Section F.3.1 Deliverables/Milestones. The NHTSA COTR shall process the Draft 3 Reports through NHTSA’s formal review and approval process. During this period, the NHTSA COTR will transmit interim comments to the Contractor to which the Contractor shall respond and make revisions to the Reports. These shall be changes required by the NHTSA COTR’s Office management, or other key NHTSA parties, that must be made before the Report will be permitted to be distributed across all NHTSA sections that will participate in the formal review.

After the Reports have gone through the formal NHTSA review process, the NHTSA COTR will return final comments to the Contractor obtained through the formal NHTSA review according to the schedule specified in Section F.3.1 Deliverables/Milestones. The Contractor shall make final revisions to the Reports based on the comments received and then submit the Final Reports for publication to the NHTSA COTR.

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C.3.10 - Task 10 – Submit Public Access Databases

Before NHTSA can post the database on the web, it must be reviewed in light of statistical disclosure issues, and edited correspondingly to protect the anonymity of respondents. NHTSA will carry out that review. The NHTSA COTR shall inform the Contractor as to what edits will be required for the database to be acceptable for web posting. The Contractor shall make the edits and then submit a copy of the database set up for use with SPSS software, and a second copy of the database set up for use with SAS software, to the NHTSA COTR.

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SECTION D - PACKAGING AND MARKING

D.1. GENERAL INSTRUCTIONS

Preservation and packaging of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in Section F of this contract. Due to security concerns, deliverables transmitted via regular U.S. Mail experience significant delay in reaching an intended destination and, as part of the screening process, may be damaged. For these reasons, the U.S. Mail should not be used to transmit deliverables. Rather, the contractor is encouraged to use electronic mail to the maximum extent possible.

D.2. FORMATTING TEXT AND IMAGE DELIVERABLES (JUN 2009)

For those deliverables submitted electronically as text or image files, the following specifications apply:

D.2.1 Text Text files shall be delivered in Microsoft WORD 2007 format. Font type of Arial with a font size of 12 shall be used throughout the document. The contractor shall minimize additional formatting as much as possible (e.g. avoid use of columns). Avoid using any design/layout elements (however, see D.2.2, D.2.3, and D.2.4 below.)

D.2.2 Charts and Graphs The contractor shall develop charts or graphs using Microsoft EXCEL 2007 and shall insert these in the appropriate places within the text document. The contractor shall also provide the Microsoft EXCEL source file from which charts or graphs were developed.

D.2.3 Illustrations NHTSA’s Office of Communications Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

Graphics – In the majority of cases, the Office of Communications Services will develop any needed graphics in collaboration with the COTR. The Contractor shall provide text, graphs, and charts following the guidelines stipulated in D.2.1 and D.2.2 above. In some cases, the contractor may be required to develop graphics. In these cases, the Contractor shall use only software approved by the U.S. Government Printing Office (e.g. Adobe Illustrator.)

Photographs – When photos are used in Agency publications, the Office of Communications

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Services typically uses existing photos or photos purchased through royalty-free sources. In the event the Contractor must supply photos for use in a publication, the photos must be high resolution images at least 300 dpi at the size used in the publication. Photos shall be supplied on a CD or DVD in either .tif format (for scanned images) or .jpg (for images downloaded to the CD or DVD directly from the digital camera.). NOTE: If a photograph is supplied by an outside source (contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. The contractor is responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print and on the web. The Contractor shall obtain, and provide to NHTSA, a written statement indicating that NHTSA has unlimited, unrestricted rights to the use of the photos.

D.2.4 Web-based Images Occasionally, web-based images may be used in NHTSA publications. The Contractor is cautioned that copyright laws restrict use of many of these images even if this is not expressly indicated at the website. Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images should not be used.

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SECTION E - INSPECTION AND ACCEPTANCE

E.1. 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

The contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

www.arnet.gov/far.

NOTE: Those clauses marked with an “X” are hereby incorporated by reference.

[X] 52.246-6 Inspection – Time-and-Material and Labor-Hour (MAY 2001)

E.2. INSPECTION AND/OR ACCEPTANCE

The Contracting Officer’s Technical Representative (COTR) as designated in this contract will be responsible for the overall administration of this contract The COTR will be responsible for performing the inspection of all supplies or services rendered under the Contract. This includes recommending acceptance or replacement/correction of services or materials that fail to meet the contract requirements to the Contracting Officer.

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SECTION F - DELIVERIES OR PERFORMANCE

F.1. 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

The contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

www.arnet.gov/far

NOTE: Those clauses marked with an “X” are hereby incorporated by reference.

[X] 52.242-15 Stop Work Order (AUG 1989)

ALT I - (APR 1984)

[X] 52.247-35 F.O.B. Destination, Within Consignee’s Premises (APR 1984)

F.2. PERIOD OF PERFORMANCE

F.2.1 Period of Performance

All work required hereunder during the base period of the Contract, including preparation, submission, review of any and all reports, shall be completed within Twenty-Three (23) months after the effective date of the Contract.

F.3. DELIVERABLES / MILESTONES

F.3.1. Deliverables/Milestone Schedule:

The following items represent Deliverables and/or Milestones to be delivered in accordance with the following schedule:

SCHEDULE OF MILESTONES AND DELIVERABLES

Item Number Task Number Deliverables and Milestones

Due Date

1 F.4.1 Monthly Progress Report (D)

15th of each month following the month being reported

2 C.3.1 Kick-off Meeting (M) 3 weeks after contract award

3 C.3.2 Contractor Submits Final Refined Work Plan To

COTR (D) (M)

5 weeks after contract award

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Due Date

4 C.3.2 COTR Approval of Final Work Plan (M)

7 weeks after contract award

5 C.3.3 COTR Notifies Contractor of Remaining Changes To Questionnaire (M)

7 weeks after contract award

6 C.3.3 Contractor Submits Revised Questionnaire To

COTR (D) (M)

10 weeks after contract award

7 C.3.3 COTR Approval of Revised Questionnaire (M)

12 weeks after contract award

8 C.3.3 Contractor Begins Cognitive Testing of Questionnaire (M)

15 weeks after contract award

9 C.3.3 Contractor Briefs COTR On Results of Cognitive Testing (M)

18 weeks after contract award

10 C.3.3 Contractor Submits Memorandum To COTR Summarizing Decisions at Briefing Meeting (D) (M)

19 weeks after contract award

11 C.3.4 Contractor Submits Copy of IRB Materials To

COTR (D) (M)

22 weeks after contract award

12 C.3.4 Contractor Obtains IRB Approval (M)

26 weeks after contract award

13 C.3.5 Contractor Begins Pretest Activities (M)

26 weeks after contract award

14 C.3.5 Contractor Debriefs COTR on Pretest Results (M)

30 weeks after contract award

15 C.3.5 COTR Notifies Contractor of Final Questionnaire Revisions (M)

32 weeks after contract award

16 C.3.5 Contractor Submits Final Questionnaire To COTR

(D) (M)

34 weeks after contract award

17 C.3.5 COTR Approves Final Questionnaire (M)

35 weeks after contract award

18 C.3.6 Contractor Begins Survey Administration (M)

June 1, 2012

19 C.3.6 Contractor Completes Field Data Collection (M)

August 31, 2012

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Due Date

20 C.3.7 Contractor emails COTR That Data Collection For Non-Response Bias Analysis Is Completed (M)

September 30, 2012

21 C.3.8 Contractor Submits Databases and Database Documentation To COTR

(D) (M)

September 30, 2012

22 C.3.9 Contractor Submits Final Report Outline To COTR

(D) (M)

October 15, 2012

23 C.3.9 COTR Reviews and Approves Final Report Outline (M)

October 22, 2012

24 C.3.9 Contractor Submits Draft 1 Volumes To COTR (D) (M)

January 15, 2013

25 C.3.9 COTR Provides Comments on Draft 1 Volumes To Contractor (M)

February 7, 2013

26 C.3.9 Contractor Submits Draft 2 Volumes To COTR (D) (M)

February 28, 2013

27 C.3.9 COTR Provides Comments on Draft 2 Volumes To Contractor (M)

March 15, 2013

28 C.3.9 Contractor Submits Draft 3 Volumes To COTR (D) (M)

March 31, 2013

29 C.3.9 COTR Provides Formal Agency Review Comments To Contractor (M)

June 7, 2013

30 C.3.9 Contractor Submits Final Report Volumes To

COTR (D) (M)

June 30, 2013

31 C.3.10 Contractor Submits Public Access Databases

(D) (M)

June 30, 2013

32 C.3.9 COTR Approval of Final Reports

July 31, 2013

Request For Proposal National Survey of Bicyclist and Pedestrian Behavior and Attitudes

F.3.2. Place of Delivery All deliverable items shall be furnished to the following addresses:

Item Nos. Address 1, 22, 24, 26, 28, 30, 31 Department of Transportation 3, 6, 10, 11, 16, 21 National Highway Traffic Safety Administration Office of Behavioral Safety Research Attention: NTI-131

1200 New Jersey Avenue, SE Washington, D.C. 20590

1 Department of Transportation National Highway Traffic Safety Administration Office of Acquisition Management Attention: Sharon Burgess-Anderson, Contract Specialist

NPO-320

1200 New Jersey Avenue, SE Washington, DC 20590

F.4 STANDARD REPORTING FORMATS

F.4.1 Progress Report On or before the 15th of each month following the month being reported, the Contractor shall submit a letter-type Progress Report that provides the following information.

1. Accomplishments made during the reporting period.

2. A response to the following statement: “Based upon expenditures to date, the actual total cost incurred in the performance of this contract is (Over Budget), (On Budget) (Under Budget) for the current contract term.”

3. Any actions proposed to correct an “Over Budget” situation (see #2. above) if applicable.

4. Plans for accomplishments for the following month.

5. Preliminary or interim results, conclusions, trends or other items of information that the contractor believes are of interest to NHTSA.

6. Actions the Contractor requires of NHTSA.

7. Problems or delays that the contractor has experienced and specific actions that the contractor proposes to undertake to alleviate the problems or delays.

F.4.3 Specification for Electronic Files

Electronic files containing final text reports required under the resultant contract shall be provided in accordance with the following:

Request For Proposal

Specifications:

a. Electronic Master File: An electronic version of the final report shall be used as the “Master” report final copy. All hard-copy reports shall be generated from this electronic master file. A copy of the electronic master file shall be provided to NHTSA.

b. Report Format:

1. Font: 12 point Times New Roman font shall be used throughout the report.

2. Page Margins: Top, Right, and Bottom shall be ½ inch. Left margin shall be 1 inch. To insure correct formatting of the report regardless of which Hewlett-Packard LaserJet printer model is used (see printer specifications below), it is suggested that two blank spaces, followed by a “hard page” [CNTRL-ENTER] be used at the bottom of each page of the report.

3. Page Numbering: Upper right hand corner, using bold Times New Roman 12 point font.

System Compatibility:

All electronic files submitted must be compatible with the Windows XP Personal Computer (PC) system. For the base period of this contract, and any option periods unless otherwise specified, the following requirements apply:

1. Software Application: The software application used to store the electronic file version of the final report (the Master File) shall be compatible with Microsoft Word 2007, currently in use at NHTSA, i.e., the file must be able to be opened and viewed in Microsoft Word 2007.

2. Printer: The report must print in the correct format, i.e. correct pagination, adequate text and image quality, etc., when printed using any Hewlett-Packard (HP) LaserJet Printer model.

F.4.4 Section 508 Compliance

All electronic and information technology procured, developed or delivered under this contract shall meet applicable accessibility standards, as specified in 36 CFR Part 1194. 36 CFR Part 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://www.section 508.gov.

All contract deliverables covered by Section 508 shall be accessible to people with disabilities.

Reports and other deliverables provided in electronic media, including web-based intranet and internet format shall conform to applicable accessibility standards, including at a minimum, the following provisions:

1194.21, Software Applications and Operating Systems 1194.22, Web-Based Intranet and Internet Information and Applications

Request For Proposal

1194.24, Video and Multimedia Products 1194.31, Functional Performance Criteria 1194.41, Information, Documentation, and Support

This standard is available for viewing at the Access Board web site at http://www.access-board.gov/sec508/standards.htm and guides for specific sections are available at http://www.access-board.gov/sec508/guide/.

http://www.access-board.gov/sec508/standards.htm� http://www.access-board.gov/sec508/standards.htm� http://www.access-board.gov/sec508/guide/1194.22.htm�

Request For Proposal

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 TREATMENT OF SUBCONTRACTOR’S LABOR COSTS

For Labor Costs incurred by Subcontractors (if…