DTNH22-09-R-00237_solicitation.pdf

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Attached to: Federal Motor Vehicle Safety Standard 106/116 Testing
Solicitation number: DTNH22-09-R-00237
Issued by: Department of Transportation National Highway Traffic Safety Administration

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DTNH22-09-R-00237

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 102

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

09-0048806/09/2009 X

NPO-320

Office Of Acquisition Management

DOT/NHTSA/NPO-320

1200 New Jersey Avenue, SE Washington, DC 20590

1400 ET 07/09/2009

Sherese Gray sherese.gray@dot.gov

PAGE(S)

Chelly Johnson-Jones

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1-3 4-15 16-25

28-38 39-43 44-42

53-60

62-66

67-77 78-102

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 102

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

DTNH22-09-R-00237

(A) (B) (C) (D) (E) (F)

TITLE: RFP FOR FMVSS 106/116 TESTING

FOB: Destination Period of Performance: 09/30/2009 to 09/29/2014

0001 RFP - FMVSS 106/116

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

REQUEST FOR PROPOSALS

FEDERAL MOTOR VEHICLE SAFETY STANDARD 106/116 TESTING

SOLICITATION # DTNH22-9-R-00237

For

IN SUPPORT OF THE

DEPARTMENT OF TRANSPORATION

OFFICE OF VEHICLE SAFETY COMPLIANCE

OF THE

NATIONAL HIGHWAY TRAFFIC SAFETY ADMINISTRATION

PROPOSALS ARE DUE NO LATER THAN 2:00 PM EASTERN TIME ON THURSDAY JULY

9, 2009.

NOTE: Proposals may be e-mailed to sherese.gray@dot.gov or mailed/delivered to one of the following addresses.

MAILING ADDRESS ONLY FEDEX & UPS DELIVERY ONLY

SHERESE GRAY SHERESE GRAY

DEPARTMENT OF TRANSPORATATION DEPARTMENT OF TRANSPORTATION

OFFICE OF ACQUISITION MANAGEMENT OFFICE OF ACQUISITION ANAGEMENT

1200 NEW JERSEY AVE. SE 1200 NEW JERSEY AVE. SE

NPO-320, W51-121 NPO-320, W51-121

WASHINGTON, DC 20590 WASHINGTON, DC 20590

FOR INQUIRES ON THIS SOLICITATION PLEASE E-MAIL

SHERESE.GRAY@DOT.GOV.

SECTION B SUPPLIES OR SERVICES AND PRICES/COSTS

B.l SUPPLIES/SERVICES

a. The Contractor shall provide the necessary qualified personnel, facilities, materials, supplies, equipment, and services, except as identified in Sections H.8 & H.10, Government Furnished Test Items (GFTI) and Government Furnished Property (GFP) which are necessary to perform the Compliance Test Program for FMVSS No.106, “Brake Hose”, and FMVSS No.116, “Motor Vehicle Brake Fluids”, as applicable, for the Office of Vehicle Safety Compliance (OVSC) of the National Highway Traffic Safety Administration (NHTSA). The Compliance Test Programs consist of the effort described in Section C, Statement of Work (SOW), of this contract.

b. The Government intends to award an Indefinite Delivery, Indefinite Quantity, Firm Fixed

Price (with cost reimbursement portion) Contract for this solicitation.

B.2 MINIMUM/MAXIMUM OBLIGATIONS

Minimum obligation – The Government shall guarantee the known quantities of tests during the Base Years for each FMVSS Nos. 106 and 116 specified in Sections B.4 and B.5, Price Schedules.

Maximum obligation – The Contractor shall be obligated to provide services and support up to the maximum number of tests specified in each of the Price Schedules listed for FMVSS Nos. 106 and 116 which includes Base and Option Years.

B.3 CONTRACT PRICES

The following compliance testing prices shall apply for payment purposes and shall include any charges for storage services.1 Prices for the base period are in effect for Twenty-four (24) consecutive months following the effective date of the contract.

1 All Storage costs as specified in Statement of Work, Sections C.1.7 and C.2.6, Storage of Test Items, Parts, Components, or Equipment, if any, must be included in the test prices set forth in Sections B.4 through B.6. The fixed unit price for each test includes all costs associated with conducting the test, issuing the test report, and storing and disposing of the test items in accordance with the requirements of the contract.

Optional quantity prices shall be effective for those periods shown in each of the contract Price Schedules (B.4 and B.5).

Costs shall be billed at rates in effect at the time the test item purchasing and testing are conducted regardless of when the agency accepts the corresponding final test report.

Upon delivery and acceptance of supplies and services described in Section C, Statement of Work (SOW), the Government shall pay to the contractor the fixed prices set forth in Sections B.4 and B.5, Price Schedules.

Known Requirements (Base Period)

The agency’s known requirement of Base Period (FMVSS Nos. 106 and 116) represents a guaranteed minimum level of work required under this contract as specified in Sections B.4 and B.5, Price Schedules.

Optional Requirements (Base Period options and Option Periods 1 and 2)

The agency’s optional quantities, Base Period optional quantities and Option Periods 1 and 2 stated in sections B.4 and B.5, Price Schedule represent estimates of the Government’s requirements.

Increased Optional Quantities (Base Period options and Option Periods 1 and 2)

The Government reserves the right to increase the optional quantities of testing services provided under the resultant contract up to the maximum optional quantities specified and for the periods indicated. The Contractor shall be reimbursed for the costs of the test items as well as paid a fixed price as listed in CLINs 0003 and CLIN 0006.

B.4 PRICE SCHEDULE – BASE PERIOD

FMVSS No. 116 Compliance Testing Charges

BASE PERIOD TWENTY-FOUR (24) MONTHS

BASE PERIOD, YEAR 1

(Prices shall be in effect from the effective date of award through twelve (12) months thereafter)

(CONTRACT BASE PRICING)

BASE PERIOD, YEAR 1, CEILING AMOUNT: $_________________

LINE ITEM NUMBER QUANTITY FIXED UNIT PRICE

0001. Motor Vehicle Brake Fluids

Base Period known Requirement 1 $________ Base Period Optional Requirements 1-40 $________

0002. Service Charge Purchase test items

Base Period known Requirement __1__ $________ Base Period Optional Requirements 1-40 $________

For all testing specified in CLINs 0001 and 0002 above, a FMVSS No. 116 test includes brake fluid testing, and preparation and delivery of the Final Report as specified in the Office of Vehicle Safety Compliance Test Procedure TP-116-04 (April 22, 2005) as applicable.

0003. Purchase of FMVSS No. 116 Test Items (CPTI)

Requirements for the contractor to purchase test items per CLIN 0003 will be provided by the COTR. Each test item purchase shall consist of all required parts for a specific model vehicle brake fluid as specified in section C.1.4. Actual cost paid to contractor shall include reimbursement of the cost of the test items purchased along with the corresponding contractors fixed price (i.e., price for performing purchase).

B.4.1 PRICE SCHEDULE – BASE PERIOD

BASE PERIOD TWENTY-FOUR (24) MONTHS

BASE PERIOD, YEAR 2

(Prices shall be in effect from the effective date of award through twelve (12) months thereafter)

BASE PERIOD, YEAR 2, CEILING AMOUNT: $_________________

0004. Motor Vehicle Brake Fluids

Base Period known Requirement 1 $________ Base Period Optional Requirements 1-40 $________

0005. Service Charge Purchase test items

For all testing specified in CLINs 0004 and 0005 above, a FMVSS No. 116 test includes

0006. Purchase of FMVSS No. 116 Test Items (CPTI)

Requirements for the contractor to purchase test items per CLIN 0006 will be provided model vehicle brake fluid as specified in section C.1.4. Actual cost paid to contractor

B.4.2 PRICE SCHEDULE – OPTION PERIOD 1

OPTION PERIOD 1 - TWENTY-FOUR (24) MONTHS

OPTION PERIOD 1, YEAR 3- OPTIONAL REQUIREMENTS

(Prices shall be in effect from the effective date of award through twelve (12) months thereafter)

OPTION PERIOD 1, YEAR 3- CEILING AMOUNT: $_________________

0007. Motor Vehicle Brake Fluids

Base Period known Requirement 1 -40 $________

0008. Service Charge Purchase test items

Base Period known Requirement __1-40__ $________

For all testing specified in CLINs 0007 and 0008 above, a FMVSS No. 116 test includes

0009. Purchase of FMVSS No. 116 Test Items (CPTI)

Base Period Optional Requirement 1-40 $________

Requirements for the contractor to purchase test items per CLIN 0009 will be provided model vehicle brake fluid as specified in section C.1.4. Actual cost paid to contractor

B.4.3 PRICE SCHEDULE – OTION PERIOD 1

OPTION PERIOD 1, YEAR 4- OPTIONAL REQUIREMENTS

(Prices shall be in effect from the effective date of award through twelve (12) months thereafter)

(CONTRACT OPTION 1, YEAR 4 PRICING)

OPTION PERIOD 1, YEAR 4 CEILING AMOUNT: $_________________

0010. Motor Vehicle Brake Fluids

Option Period 1 Optional Requirement 1-40 $________

0011. Service Charge Purchase test items

Option Period 1 Optional Requirement __1-40__ $________

For all testing specified in CLINs 0010 and 0011 above, a FMVSS No. 116 test includes

0012. Purchase of FMVSS No. 116 Test Items (CPTI)

Requirements for the contractor to purchase test items per CLIN 0012 will be provided model vehicle brake fluid as specified in section C.1.4. Actual cost paid to contractor

B.4.4 PRICE SCHEDULE – OTION PERIOD 2

OPTION PERIOD 2, YEAR 5 - TWELVE (12) MONTHS

(Prices shall be in effect from the effective date of award through twelve (12) months thereafter)

(CONTRACT OPTION 2, YEAR 5 PRICING)

OPTION PERIOD 2, YEAR 5 CEILING AMOUNT: $_________________

0013. Motor Vehicle Brake Fluids

0014. Service Charge Purchase test items

Option Period 1 Optional Requirement __1-40__ $________

For all testing specified in CLINs 0013 and 0014 above, a FMVSS No. 116 test includes

0015. Purchase of FMVSS No. 116 Test Items (CPTI)

Requirements for the contractor to purchase test items per CLIN 0015 will be provided model vehicle brake fluid as specified in section C.1.4. Actual cost paid to contractor

B.5 PRICE SCHEDULE – BASE PERIOD

FMVSS No. 106 Compliance Testing Charges

BASE PERIOD TWENTY-FOUR (24) MONTHS

BASE PERIOD 1, YEAR 1 (From the effective date of award through twelve (12) months thereafter)

(CONTRACT BASE YEAR 1 PRICING)

BASE PERIOD, YEAR 1 CEILING AMOUNT: $_________________

0001. Air Brake Hoses

Base Period known Requirement 1 $________ Base Period Optional Requirement 1-10 $________

0002. Hydraulic Brake Hoses

Base Period known Requirement 1 $________ Base Period Optional Requirement 1-10 $________

0003. Plastic Air Brake Tubing

Base Period known Requirement 1 $________ Base Period Optional Requirement 1-10 $________

0004. Service Charge Purchase test items

Base Period Optional Requirement 1-10 $________

For all testing specified in CLINs 0001, 0002 and 0003 above, a FMVSS No. 106 test includes brake testing, and preparation and delivery of the Final Report as specified in the Office of Vehicle Safety Compliance Test Procedure TP-106-10 (April 10, 2008) as applicable.

0005. Purchase of FMVSS No. 106 Test Items (CPTI)

Requirements for the contractor to purchase test items per CLIN 0005 will be provided by the COTR. Each test item purchase shall consist of all required parts for a specific model vehicle brake as specified in section C.1.4. Actual cost paid to contractor shall include reimbursement of the cost of the test items purchased along with the corresponding contractors fixed price (i.e., price for performing purchase).

B.5.1 PRICE SCHEDULE – BASE PERIOD

BASE PERIOD- TWENTY-FOUR (24) MONTHS

BASE PERIOD, YEAR 2, OPTIONAL QUANTITIES (Prices shall be in effect from end of Year 2 through twelve (12) months thereafter)

(CONTRACT BASE PERIOD, YEAR 2 PRICING)

BASE PERIOD, YEAR 2 CEILING AMOUNT: $_________________

0006. Air Brake Hoses

Base Period optional Requirement 1-10 $________

0007. Hydraulic Brake Hoses

Base Period optional Requirement 1-10 $________

0008. Plastic Air Brake Tubing

Base Period optional Requirement 1-10 $________

0009. Service Charge Purchase test items

Base Period optional Requirement __1-10__ $________

For all testing specified in CLINs 0006, 0007 and 0008 above, a FMVSS No. 106 test includes

0010. Purchase of FMVSS No. 106 Test Items (CPTI)

Requirements for the contractor to purchase test items per CLIN 0010 will be provided by the COTR.

Each test item purchase shall consist of all required parts for a specific model vehicle brake as specified in section C.1.4. Actual cost paid to contractor shall include reimbursement of the cost of the test items purchased along with the corresponding contractors fixed price (i.e., price for performing purchase).

B.5.2 PRICE SCHEDULE – OPTION PERIOD 1

OPTION PERIOD 1 - TWENTY-FOUR (24) MONTHS

OPTION PERIOD 1 - YEAR 3

(Prices shall be in effect from the end of Year 2 through twelve (12) months thereafter)

(CONTRACT OPTION PERIOD 1, YEAR 3 PRICING)

OPTION PERIOD 1, YEAR 3 CEILING AMOUNT: $_________________

0011. Air Brake Hoses

0012. Hydraulic Brake Hoses

Base Period optional Requirement 1-10 $________

0013. Plastic Air Brake Tubing

Base Period optional Requirement 1-10 $________

0014. Service Charge Purchase test items

For all testing specified in CLINs 0011, 0012 and 0013 above, a FMVSS No. 106 test includes

0015. Purchase of FMVSS No. 106 Test Items (CPTI)

Requirements for the contractor to purchase test items per CLIN 0015 will be provided by the COTR.

B.5.3 PRICE SCHEDULE – OPTION PERIOD 1

OPTION PERIOD 1, YEAR 4

(Prices shall be in effect from the end of Year 3 through twelve (12) months thereafter)

(CONTRACT OPTION PERIOD 1, YEAR 4 PRICING)

OPTION PERIOD 1, YEAR 4 CEILING AMOUNT: $_________________

0016. Air Brake Hoses

0017. Hydraulic Brake Hoses

Base Period optional Requirement 1-10 $________

0018. Plastic Air Brake Tubing

Base Period optional Requirement 1-10 $________

0019. Service Charge Purchase test items

For all testing specified in CLINs 0016, 0017 and 0018 above, a FMVSS No. 106 test includes

0020. Purchase of FMVSS No. 106 Test Items (CPTI)

Requirements for the contractor to purchase test items per CLIN 0020 will be provided by the COTR.

B.5.4 PRICE SCHEDULE – OPTION PERIOD 2

OPTION PERIOD 2 , YEAR 5 - TWELVE (12) MONTHS

(Prices shall be in effect from the end of Year 4 through twelve (12) months thereafter)

(CONTRACT OPTION PERIOD 2, YEAR 5 PRICING)

OPTION PERIOD 2, YEAR 5 CEILING AMOUNT: $_________________

0021. Air Brake Hoses

0022. Hydraulic Brake Hoses

Base Period optional Requirement 1-10 $________

0023. Plastic Air Brake Tubing

Base Period optional Requirement 1-10 $________

0024. Service Charge Purchase test items

For all testing specified in CLINs 0021, 0022 and 0023 above, a FMVSS No. 106 test includes

0025. Purchase of FMVSS No. 106 Test Items (CPTI)

Requirements for the contractor to purchase test items per CLIN 0025 will be provided by the COTR.

SECTION C DESCRIPTION/SPECS./WORK STATEMENT

C.1 FMVSS No. 116 TESTING REQUIREMENTS

C.1.1 BACKGROUND

Federal Motor Vehicle Safety Standard (FMVSS) No. 116, “MotorVehicle Brake Fluids", sets forth the performance and labeling requirements for hydraulic brake fluids and their containers. It includes the testing provisions which are necessary to determine if a brake fluid meets the performance requirements for safe motor vehicle use.

The requirements of this contract are to procure testing and inspection services so that the Government can determine whether brake fluids designed for use on motor vehicles comply with the requirements of FMVSS No. 116.

C.1.2 SUMMARY OF WORK REQUIRED

The Contractor shall furnish the necessary qualified technical personnel, facilities and equipment to perform inspection and compliance testing services necessary to determine conformance of sample brake fluids, provided to the Contractor as Government Furnished Test Items (GFTI) or Contractor Procured Test Items ( see below), with the requirements of Federal Motor Vehicle Safety Standard No.116, “Motor Vehicle Brake Fluids.” The contractor shall provide reporting services in conjunction with the inspection and compliance testing services.

The Contractor shall conduct inspections and tests of the samples provided. The Contractor shall begin inspections and testing as soon as possible after award according to the schedule specified in Section F.3.4 of this contract. The Contractor shall conduct the specified tests in accordance with the procedures specified in Section C.1.3.

The Contractor shall complete this testing and the associated inspections within the time allotted in the Testing Schedule, Section F.3.4, and shall submit reports for each brake fluid tested as required by the Schedule.

C.1.3 TEST PROCEDURES

(a) The Contractor shall perform all work in accordance with the testing requirements of

Federal Motor Vehicle Safety Standard (FMVSS) No.116, “Motor Vehicle Brake Fluids” and TP-116-04, “Laboratory Test Procedure for FMVSS 116, Motor Vehicle Brake Fluids” dated April 22, 2005.

(b) The OVSC Test Procedure TP-116-04 is attached (Section J) and is made part of this contract.

(c) The actual testing procedures specified in TP-116-04 which are referenced by or made part of this contract, will be referred to hereinafter as the “OVSC 116 Test Procedure”.

(d) Any test procedures used by the Contractor which are “in-house” procedures or which are different from the OVSC Test Procedure as defined above will be referred to hereinafter as “Contractor 116 Test Procedure”.

C.1.4 TEST ITEMS/MODELS

(a) The Contractor shall, as outlined in the OVSC Test Procedure, test the quantity of motor vehicle brake fluids specified, provided as GFTI or CPTI, up to the quantity of tests specified in Section B.

(b) The Government will determine which brake fluids are to be tested and will not be bound by any plans, lists, matrices, or other preliminary data submitted to the Contractor regarding the types of brake fluids planned for testing prior to delivery. The Contractor shall not substitute test items without approval from the COTR.

(1) Provided to the contractor for testing as Government Furnished Test Items (GFTI).

(2) Purchased by the contractor (Contractor Purchased Test Items (CPTI)) for testing as follows:

(i) The COTR will provide the contractor the test item (i.e., motor vehicle brake fluid) product identification by brake fluid type, contact information for the suggested source, cost estimate, and the required quantities to purchase for testing.

(ii) The contractor shall purchase the required quantities of the test item per the purchase identification information provided by the COTR (per section C.1.4 (c)

(2) (i)). The contractor shall place the order for each specific test item within 15 calendar days after receipt of the purchase identification information from the COTR. The COTR will provide test item purchase identification information to the contractor incrementally throughout the contract as deemed necessary by the

COTR.

(iii) The Contractor shall complete all transactions required in purchasing the required test items. This includes, but is not limited to, directly placing the purchase order for the required test items with the appropriate suggested source, verifying that the correct type and quantity of test items are received for each purchase order placed, and completing full payment with the appropriate source for the test items purchased.

(iv) The Contractor shall notify the COTR of all purchase orders placed as well as receipt of the purchased test items.

(v) The Contractor shall retain all documents for each CPTI until disposition instructions are provided by the COTR.

(d) The Government may choose to substitute brake fluids at any time.

C.1.5 MEASUREMENT AND TEST EQUIPMENT

(a) All measurement and test equipment and standards used in the performance of services under this contract shall be labeled with the following information:

i) date and place of last calibration;

ii) date of next scheduled calibration;

iii) name of technician or commercial business performing the calibration;

iv) full scale measurement range;

v) accuracy and tolerance over the entire measurement range or within the range used for testing.

(b) Accuracy and tolerance of measured values shall be indicated on all charts, graphs, tracings, data printouts, and other hard copy output of test measurements and results.

(c) The contractor shall maintain records which show the traceability of calibrated measurement and test equipment to standards maintained by the National Institute of Standards and Technology.

C.1.6 DEVIATIONS FROM TEST PROCEDURES

(a) The Contractor shall conduct testing only in accordance with the OVSC Test Procedure and shall notify the Contracting Officer's Technical Representative (COTR) if any deviations from the OVSC Test Procedure are necessary. Any additional problems or questions regarding the technical portion of this contract should also be referred to the COTR.

(b) The COTR may require that minor deviations from the OVSC Test Procedure be made as deemed necessary.

C.1.7 STORAGE OF TEST ITEMS

(a) Test items which have "passed" compliance requirements, and also any unused test items, shall be stored at no additional cost until receipt of disposition instructions from the Government after all testing, inspection and acceptance of final test report.

(b) Test items which have “failed” compliance requirements, and also any unused test items identical to test items which have “failed” compliance requirements, shall be stored by the Contractor for at least 2 years after the test failure at no additional cost to the Government unless directed by the COTR to do otherwise.

(c) The final determination of “passed” or “failed” shall be made by the COTR upon acceptance of the Final Test Report. Therefore, no test items shall be destroyed or disposed of until authorized by the COTR.

C.1.8 TESTING SCHEDULE

The contractor shall commence compliance testing within three (3) calendar weeks after receipt of test items for a specific brake fluid type, and shall complete all required testing for the subject test item within one (1) calendar week.

The contractor shall not deviate from this schedule unless authorized to do so by the

COTR.

For the purposes of this contract, a FMVSS No. 116 test includes the following:

Motor Vehicle Brake Fluids (FMVSS No. 116, S5.1 (except 5.1.13), S5.2)

1. Each test includes sample inspection, measurement, verification of labeling requirements, and preparation for test. The Contracting Officer’s Technical Representative will furnish from 1 to forty motor vehicle brake fluids for testing.

2. Tests to be conducted and brake fluids required per test are as outlined in the OVSC Test Procedure (References: FMVSS No. 116 and Laboratory Test Procedure TP-116-04, dated April 22, 2005)

3. Report preparation and delivery.

C.1.9 ACQUISITION OF INFORMATION TECHNOLOGY

Any acquisition of information technology in support of this contract/agreement, including but not limited to hardware, software, and telecommunications must be reviewed and approved by NHTSA. NHTSA reserves the right to require that existing Federal or Federally acquired resources be utilized in lieu of a proposed IT acquisition.

C.2.0 IPV6 COMPLIANCE

Any IT solution, including but not limited ot hardware, software, firmware, and telecommunications, proposed to meet the requirements must support both IPv4 and IPv6, in accordance with the October 2005 DOT memorandum, “DOT’s Transition Planning for Internet Protocol Version 6” and OMB Memorandum M-05-22, “Transition Planning for Internet Protocol Version 6 (IPv6),” dated August 2, 2005.

C.2 FMVSS No. 106 TESTING REQUIREMENTS

C.2.1 BACKGROUND

Federal Motor Vehicle Safety Standard (FMVSS) No. 106, "Brake Hoses", sets forth the performance and labeling requirements for plastic air brake tubing and three different types of brake hoses: hydraulic, air and vacuum. It includes the testing provisions necessary to determine if a brake hose/plastic air brake tubing assembly meets the performance requirements for safe motor vehicle use.

The purpose of this contract is to procure testing and inspection services so that the Government can determine whether the assemblies designed for use on motor vehicles comply with the requirements of FMVSS No. 106.

C.2.2 SUMMARY OF WORK REQUIRED

The Contractor shall furnish the necessary qualified technical personnel, facilities and equipment to perform inspection and compliance testing services necessary to determine conformance of sample brake hose assemblies, provided to the Contractor as Government Furnished Test Items (GFTI), with the requirements of Federal Motor Vehicle Safety Standard No.106, Brake Hoses. The contractor shall provide reporting services in conjunction with the storage, inspection, and compliance testing services.

The Contractor shall complete this testing and the associated inspections within the time allotted in the Testing Schedule, Section F.6, and shall submit reports for each model tested as required by the Schedule.

C.2.3 TEST PROCEDURES

(a) The Contractor shall perform all work in accordance with the testing requirements of

Federal Motor Vehicle Safety Standard (FMVSS) No.106, Brake Hoses and TP-106-10, “Laboratory Test Procedure for FMVSS 106, Brake Hoses” dated April 10, 2008.

(b) The OVSC Test Procedure TP-106-10 is attached (Section J) and is made part of this contract.

(c) The actual testing procedures specified in TP-106-10 which are referenced by or made part of this contract, will be referred to hereinafter as the “OVSC 106 Test Procedure”.

C.2.4 TEST ITEMS/MODELS

(a) The Contractor shall, as outlined in the OVSC Test Procedure, test the quantity of motor vehicle brake systems specified, provided as GFTI or CPTI, up to the quantity of tests specified in Section B.

(b) The Government will determine which brake systems are to be tested and will not be bound by any plans, lists, matrices, or other preliminary data submitted to the Contractor regarding the types of brake systems planned for testing prior to delivery. The Contractor shall not substitute test items without approval from the COTR.

(1) Provided to the contractor for testing as Government Furnished Test Items (GFTI).

(2) Purchased by the contractor (Contractor Purchased Test Items (CPTI)) for testing as follows:

(i) The COTR will provide the contractor the test item (i.e., motor vehicle brake system) product identification by brake system type, contact information for the suggested source, cost estimate, and the required quantities to purchase for

(ii) The contractor shall purchase the required quantities of the test item per the purchase identification information provided by the COTR (per section C.1.4 (c)

(2) (i)). The contractor shall place the order for each specific test item within 15 days after receipt of the purchase identification information from the COTR. The COTR will provide test item purchase identification information to the contractor incrementally throughout the contract as deemed necessary by the COTR.

(iv) The Contractor shall notify the COTR of all purchase orders placed as well as receipt of the purchased test items.

(v) The Contractor shall retain all documents for each CPTI until disposition instructions are provided by the COTR.

(d) The Government may choose to substitute brake systems at any time.

C.2.5 MEASUREMENT AND TEST EQUIPMENT

(a) All measurement and test equipment and standards used in the performance of services under this contract shall be labeled with the following information:

i) date and place of last calibration;

ii) date of next scheduled calibration;

iii) name of technician or commercial business performing the calibration;

iv) full scale measurement range;

v) accuracy and tolerance over the entire measurement range or within the range used for testing.

(b) Accuracy and tolerance of measured values shall be indicated on all charts, graphs, tracings, data printouts, and other hard copy output of test measurements and results.

(c) The contractor shall maintain records which show the traceability of calibrated measurement and test equipment to standards maintained by the National Institute of Standards and Technology.

C.2.6 DEVIATIONS FROM TEST PROCEDURES

(b) The COTR may require that minor deviations from the OVSC Test Procedure be made as deemed necessary.

C.2.7 STORAGE OF TEST ITEMS

C.2.8 TESTING SCHEDULE

The contractor shall commence compliance testing within three (3) calendar weeks after receipt of test items for a specific brake system type, and shall complete all required testing for the subject test item within one (1) calendar week.

The contractor shall not deviate from this schedule unless authorized to do so by the

COTR.

For the purposes of this contract, a FMVSS No. 106 test includes the following:

2. Tests to be conducted and brake systems required per test are as outlined in the OVSC Test Procedure (References: FMVSS No. 106 and Laboratory Test Procedure TP-106-10, dated April 10, 2008).

3. Report preparation and delivery.

C.2.9 ACQUISITION OF INFORMATION TECHNOLOGY

C.3.0 IPV6 COMPLIANCE

REQUEST FOR PROPOSAL

SOLICITATION # DTNH22-09-R-00237

SECTION D PACKAGING AND MARKING

Preservation, packaging, and packing of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

To the maximum extent practical, the contractor shall transmit all contract deliverables electronically (e-mail) as specified in Section F, Deliveries or Performance, of this contract.

Unless specifically exempted by the Contracting Officer, all other deliverables, including deliverables which are required in hardcopy format or electronically stored onto compact disc (CD), shall be sent to the “Place of Delivery”, as specified in Section F, via Federal Express (Ground), UPS (Ground), or equivalent commercial carrier.

Due to increase security concerns within the Washington DC area, deliverables sent via US Postal Service can be delayed and, as part of the screening process, may be damaged. For this reason, the US Postal Service should not be used to transmit deliverables.

SOLICITATION # DTNH22-09-R-00237

SECTION E INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

The contract incorporates the following Federal Acquisition Regulation (48 CFR Chapter 1) clauses (as indicated by an "X") by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available. Also, the full text of a clause may be accessed electronically at this/these addresses:

www.arnet.gov/far/

NOTE: Clauses incorporated by reference are indicated by an “x”

X 52.246-4 Inspection of Services – Fixed Price (AUG 1996)

X 52.246-16 Responsibility for Supplies (APR 1984)

E.2 INSPECTION AND/OR ACCEPTANCE

The Contracting Officer's Technical Representative (COTR), as designated in the resultant contract, shall be responsible for performing the inspection of all supplies or services rendered under the resultant contract and for recommending acceptance or replacement/correction of services or materials that fail to meet the contract requirements to the Contracting Officer

SOLICITATION # DTNH22-09-R-00237

SECTION F DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

X 52.242.15 Stop Work Order (AUG 1989)

X 52.247-35 F.O.B. Destination within Consignee's Premises (APR 1984)

F.2 PERIOD OF PERFORMANCE

All work required hereunder including preparation, submission, review, and acceptance of the final report shall be completed within twenty four (24) months after the effective date of the contract.

This contract also includes a provision whereby the Government has the right to exercise up to one

(1) twenty- four month option period and twelve (12) months, respectively, making the total, possible period of performance five (5) years. [See Section H.2 “Option to Extend the Term of the Contract”.]

F.3 FMVSS No. 116 DELIVERABLES AND MILESTONES

F.3.1 FMVSS No. 116 DELIVERABLES

a. Delivery Schedule

The deliverable items listed shall be delivered in accordance with the following schedule:

Total No.

Item No. Deliverable Due Date of Copies.

1 Final Preliminary within 8 calendar weeks after 2 Documents contract award (see F3.3)

2 Monthly Status within 1 calendar week before 11

Report end of month (see F.3.5 (b))

3 Interim Failure within 48 hours 12

Report (see F.3.5 (c)) after failure

4 Final Test within 2 calendar weeks after 23

Reports (see F.3.5 (a)) test completion

SOLICITATION # DTNH22-09-R-00237

1Contractor shall e-mail the monthly report spreadsheet. The report shall be in MS Excel format that meets the compatibility requirements of Section F.3.3 (d), Specifications for Electronic Files.

2Contractor shall FAX or e-mail the failure report. For e-mail submission, failure report shall be in MS Word format that meets the compatibility requirements of Section F.3.3 (d), Specifications for Electronic Files.

3In addition to the required hard copies (2), the Contractor shall also submit an electronic copy of each Final Report on compact disk (CD) in accordance with Section F.3.3 (d),

b. Place Of Delivery For Reports

All deliverables shall be furnished to the following addresses in the number of copies specified:

Item No. Address No. of Copies

1 DOT/National Highway Traffic Safety Admin. 2

2 Office of Vehicle Safety Compliance, NVS-222 11

3 1200 New Jersey Ave., S.E. 12 4 Washington, D.C. 20590 23

Attention: TBD AT AWARD

2 DOT/National Highway Traffic Safety Admin 1 Office of Acquisition Management, NPO-320, W51-121 1200 New Jersey Ave., S.E.

Washington, D.C. 20590

1Contractor shall e-mail the monthly report spreadsheet (report shall be in MS Excel format that meets the compatibility requirements of Section F.3.5 (d)) to TBD

2Contractor shall FAX the failure report, Attn: TBD at (202)-366-7002, or e-mail the failure report (report shall be in MS Word format that meets the compatibility requirements of Section F.3.5 (d)) to TDB @dot.gov.

copy of each Final Report on compact disk (CD) in accordance with Section F.3.5 (d), SOLICITATION # DTNH22-09-R-00237

F.2.2 MILESTONES

The following is a list of all milestones which are considered to be significant in the performance of this contract, and their due dates:

Milestone Due Date

a. Kickoff Meeting 2 calendar weeks after Contract Award if required by COTR

b. Contractor submission of Preliminary 4 calendar weeks after Documents. (See F.5) Contract Award.

c. COTR approval of Preliminary 10 calendar days Documents after receipt

d. COTR to provide test items to Within 60 days

Contractor after award (estimate)

e. Contractor to notify COTR of receipt Within 5 calendar days of of test items receipt

f. Contractor to initiate testing Within 3 calendar weeks after arrival of a set of test items

g. Contractor completion of testing In accordance with Sec. F.6

h. Contractor submission of 2 calendar weeks after completion Final Test Reports of all testing on a specific motor vehicle brake fluid

i. Contractor completion of all work 24 months after award

F.2.3 FINAL PRELIMINARY DOCUMENTS

Prior to conducting any compliance tests, the Contractor must provide a copy of the following documents to the COTR for approval:

a. Contractor's Laboratory Test Procedure.

b. Checklist for conducting compliance tests.

c. Calibration procedure for instrumentation per the requirements stated in the OVSC Test Procedure (TP-116-04). The procedures shall explain how the Contractor

SOLICITATION # DTNH22-09-R-00237

implements and maintains its instrumentation calibration system in accordance with established calibration practices. The procedures shall indicate whether the system complies with ISO 10012-1, ANSI/NCSL Z540-1-1994, “Calibration Systems Requirements.” All measuring and recording instruments and standards shall be calibrated by the Contractor, or by a commercial facility at the Contractor’s expense, against a higher order standard at periodic intervals not exceeding six (6) months.

d. List of measurement and test equipment used for testing: The list shall provide the following information for each item of measurement and test equipment:

i) manufacturer name;

ii) model number;

iii) function of the item;

iv) calibration interval

Any problems associated with the information provided under this clause must be resolved with the COTR before the initiation of compliance testing.

F.2.4 REQUIRED REPORTS

a. Final Test Reports shall be submitted to the designated COTR for review and acceptance within two weeks of completion of all phases of compliance testing and inspection of each brake fluid. Final reports shall be prepared in accordance with instructions contained in the OVSC Laboratory Test Procedure and with DOT Order 1700 18(b). Reports that do not meet these requirements will be returned to the Contractor. NHTSA's Office of Financial Management will withhold payment of a Contractor's invoice until the Final Test Report is accepted by the COTR. If a Final Test Report is returned to the Contractor for technical or format corrections, the report date shall be changed to reflect the date of resubmission.

b. Monthly Status Reports shall be submitted to the designated COTR indicating the status of all testing services, test reports, and Government Furnished Test Items for the calendar month preceding the month in which the report is due. The monthly status report shall indicate the contract number and the time covered. The Contractor shall continue to submit monthly status reports until all of the final test reports are accepted by the Government. Specifically, Monthly Status Reports shall include the following:

1. Number of tests, inspections, and reports scheduled for the reporting period and completed during the reporting period;

2. Schedule for tests, inspections, and reports for the next reporting period;

3. Brief description of test failures which occurred during the reporting period;

4. Problems or delays that the Contractor experienced during the reporting period which are related to the supplies and services required under this contract;

5. Specific action which the Contractor proposes to correct problems or delays identified.

6. Technical summary.

c. Interim Test Failure Reports. The Contractor shall verbally notify the COTR within twenty-four (24) hours of a test failure. The Contractor shall submit a written interim test failure report by email within 48 hours. Written interim test failure reports shall be formatted in accordance with the OVSC Test Procedure or submitted using a form provided by the COTR. These may be hand-written. (See TP-116-04)

d. Specifications for Electronic Files

Electronic files containing draft or final test reports required under this contract shall be provided in accordance with the following:

1. Electronic Master File:

An electronic version of the draft or final report shall be used as the “Master” report copy. All hard-copy reports shall be generated from this electronic master file. A copy of the electronic master file shall be provided to NHTSA as required.

2. System Compatibility:

All electronic files submitted must be compatible with the Personal Computer (PC) systems used by the Office of Vehicle Safety Compliance (OVSC).

For the base year of this contract the following requirements apply:

(a) Operating System: All submitted electronic files shall be compatible with a PC using the Windows XP operating system.

(b) Software Application: The software application used to store the electronic file version of the final report (the Master File) shall be compatible with Microsoft Word, i.e., the file must be able to be opened, viewed and edited using Microsoft Word. The Master Report shall also be submitted in PDF format, which should include all photos, plots and data.

(c) Storage Medium: All electronically submitted report copies shall be stored on compact disk (CD), or ZIP diskette. These CD or ZIP diskette may contain a single report or multiple reports as required.

(d) Image Formats: All test report images (photographs, charts, graphs, etc.) should be imbedded as part of a Microsoft Word file, shall be provided in a JPEG or TIFF file format.

SOLICITATION # DTNH22-09-R-00237

3. For any of the option years exercised under this contract, NHTSA reserves the right to change the hardware and software requirements stated above, such that submitted electronic files continue to be compatible with computer systems utilized by the Office of Vehicle Safety Compliance.

F.3 FMVSS No. 106 DELIVERABLES AND MILESTONES

F.3.1 FMVSS No. 106 DELIVERABLES

a. Delivery Schedule

The deliverable items listed shall be delivered in accordance with the following schedule:

Total No.

Item No. Deliverable Due Date of Copies.

1 Final Preliminary within 8 calendar weeks after 2

Documents contract award (see F.5)

2 Monthly Status within 1 calendar week Report before end of month 11

(see F.2.4 (b))

3 Interim Failure within 48 hours 12

Report (see F.2.4(c)) after failure

4 Final Test within 2 calendar weeks after 23

Reports (see F.2.4 (a)) test completion

1Contractor shall e-mail the monthly report spreadsheet. The report shall be in MS Excel format that meets the compatibility requirements of Section F.2.4 (d), Specifications for Electronic Files.

2Contractor shall e-mail the failure report. For e-mail submission, failure report shall be in MS Word format that meets the compatibility requirements of Section F.2.4 (d), copy of each Final Report on compact disk (CD) in accordance with Section F.2.4 (d),

b. Place Of Delivery For Reports

All deliverables shall be furnished to the following addresses in the number of copies specified:

Item Nos. Address No. of Copies

1 DOT/National Highway Traffic Safety Admin. 2

2 Office of Vehicle Safety Compliance, NVS-222 11

3 1200 New Jersey Ave., SE 12 4 Washington, D.C. 20590 23

2 DOT/National Highway Traffic Safety Admin 1 Office of Acquisition Management, NPO-320, W51-121 1200 New Jersey Ave., SE

1Contractor shall e-mail the monthly report spreadsheet (report shall be in MS Excel format that meets the compatibility requirements of Section F.3.5 (d)) to TBD AT AWARD

2Contractor shall FAX the failure report, Attn: TBD AT AWARD, or e-mail the failure report (report shall be in MS Word format that meets the compatibility requirements of Section F.3.5 (d)) to TBD AT AWARD copy of each Final Report on compact disk (CD) in accordance with Section F.3.5 (d), F.3.2 MILESTONES

The following is a list of all milestones considered to be significant in the performance of this contract, and their due dates:

Milestone Due Date

a. Kickoff Meeting 2 calendar weeks after Contract Award if required by COTR

b. Contractor submission of Preliminary 4 calendar weeks after

Documents. (See F.5) Contract Award.

c. COTR approval of Preliminary Ten working days Documents after receipt

d. COTR to provide test items to Within 60 days

Contractor after award (estimate)

e. Contractor to notify COTR of receipt Within 5 calendar days of of test items (See H.10, Paragraph c) receipt

f. Contractor to initiate…

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