DTNH22-08-R-00108.pdf

DTNH22-08-R-00108

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 66

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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SEC. DESCRIPTION

PAGE(S)

(X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)

AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE

24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION

20. AMOUNT

19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

03/20/2008

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NPO-320

Office Of Acquisition Management

DOT/NHTSA/NPO-320

1200 New Jersey Avenue, SE

Washington, DC 20590

1430 ET 04/19/2008

Chelly Johnson-Jones chelly.johnson-jones@dot.

gov

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Earnest Jenkins

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

Solicitation Number: DTNH22-08-R-00108 PR# NVS 08-04382

USECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS U

B.l USUPPLIES/SERVICESU

a. The Contractor shall provide the necessary qualified personnel, facilities, materials, supplies, equipment, and services, except as identified in Sections H.5, Government Furnished Test Items (GFTI), which are necessary to perform the entitled: UTest Program for UTQG Course Monitoring Tire and Test Course Evaluation. U The Compliance Test Program consists of the effort described in Section C, Statement of Work (SOW), of this contract.

b. The Government intends to award an Indefinite Delivery, Indefinite Quantity, Firm Fixed

Price Contract from this solicitation.

B.2 UCONTRACT PRICESU

The following compliance testing prices (Price Schedules B.3 through B.7) shall apply for payment purposes and shall include any charges for storage services.TPF

FPT Prices for the base period are in effect for

UTwelve (12) consecutive monthsU consecutive following the effective date of the contract.

Costs shall be billed at rates in effect at the time the test item purchasing and testing are conducted regardless of when the agency accepts the corresponding final test report.

Upon delivery and acceptance of supplies and services described in Section F.6, Testing Schedule and described in Section C, Statement of Work (SOW), the Government shall pay to the contractor the fixed prices set forth in Sections B.3 to B.7, Price Schedules.

(The remainder of this page intentionally left blank)

TP

PTAll Storage costs as defined in Statement of Work, Section C. 7, Storage of Test Items, Parts, Components, or Equipment, if any, must be included in the test prices set forth in Sections B.3 through B.7. The Cost of Test = Test + Storage (if any) + Report.

Solicitation Number: DTNH22-08-R-00108 PR# NVS 08-04382

UKnown Requirements (Base Period)

The agency’s known requirement of Base Period (CLINS 0001) represents a guaranteed minimum level of work required under this contract as specified in section B.3.

UOptional Requirements (Option Periods One (1) through Four (4)) U

The agency’s optional quantities, Option Periods 1 through 4 (CLINS 0002 through 0005) stated in sections B.3 through B.7 represent estimates of the Government's requirements. The optional quantities may be exercised, in whole or in part, in the form of a contract modification prescribed in the FAR clause below.

52.216.18 UORDERING (OCT 1995) U

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of clause)

Solicitation Number: DTNH22-08-R-00108 PR# NVS 08-04382

UTest Program for UTQG Course Monitoring Tire and Test Course Evaluation

B.3 PRICE SCHEDULE – BASE PERIOD

BASE PERIOD - TWELVE (12) MONTHS

From _________ to____________

BASE PERIOD CONTRACT CEILING $____________

LINE ITEM NUMBER QUANTITY FIXED PRICE

0001. Conduct test for UTQG Course Monitoring 4 __________ Tire Test Course Evaluation

B.4 PRICE SCHEDULE – OPTION PERIOD 1

OPTION PERIOD 1 - TWELVE (12) MONTHS

From _________ to ____________

OPTION PERIOD 1 CONTRACT CEILING $______________

0002. Conduct test for UTQG Course Monitoring 4 __________

B.5 PRICE SCHEDULE – OPTION PERIOD 2

OPTION PERIOD 2- TWELVE (12) MONTHS

From ____________to ____________

OPTION PERIOD 2 CONTRACT CEILING $ ________________

0003. Conduct test for UTQG Course Monitoring 4 _________

Solicitation Number: DTNH22-08-R-00108 PR# NVS 08-04382

B.6 PRICE SCHEDULE – OPTION PERIOD 3

OPTION PERIOD 3 - TWELVE (12) MONTHS

From ______________to ____________

OPTION PERIOD 3 CONTRACT CEILING $______________

0004. Conduct test for UTQG Course Monitoring 4 __________

B.7 PRICE SCHEDULE – OPTION PERIOD 4

OPTION PERIOD 4 - TWELVE (12) MONTHS

From ____________to ____________

OPTION PERIOD 4 CONTRACT CEILING $_______________

0005. Conduct test for UTQG Course Monitoring 4 ________

Solicitation Number: DTNH22-08-R-00108 PR# NVS 08-04382

SECTION C – DESCRIPTION, SPECIFICATIONS,WORK STATEMENT

C.1 STATEMENT OF WORK

Background:

This test will be run in accordance with Code 49 CFR, Part 575.104, Uniform Tire Quality Grading Standard.

This test establishes the wear rate for the Control Standard tire used in grading all passenger tires by all treadwear testers to the U.S. Government’s treadwear standard.

Best possible precision in measurements and set-ups is necessary, as outlined in the following sections, to assure accuracy of the pending published wear rate. The importance of the accuracy sought in this test is indicated by the fact that sixteen identical tires are being tested simultaneously in arriving at the single value for the wear rate.

C.2 SUMMARY OF WORK REQUIRED

The objective of this indefinite quantity type contract is to conduct periodic tests to monitor and adjust the Base Course Wear Rate for the radial Course Monitoring Tires when operated on the specified UTQG Treadwear course. The work is to be accomplished in accordance with Part 575.104 UTQGS, section (e), Treadwear Grading Conditions and Procedures.

C.3 GENERAL REQUIREMENTS:

The contractor shall conduct tests according to Part 575.104, UTQGS, section (e) with the following minimum controls.

1. LOADING AND VEHICLE WHEEL ALIGNMENT:

Set front wheel alignment of each vehicle at +0.06 degree ±0.02 (+0.03125 inch) for toe, and at midpoint of manufacturer’s specification range for caster and camber. Rear wheel alignment must be within manufacturer’s specification. Alignment settings and checks are to be made with the vehicle loaded to ±1% of the 1029 pounds individual wheel loads. Heavy duty spring and suspension components may be installed if deemed necessary for proper vehicle suspension travel. Included in the vehicle load will be 250 pounds driver weight placed in the driver’s seat during vehicle weighing and alignment. During the test, each driver will carry weighted bags to their assigned car each shift which will bring the “driver weight” to 250 pounds. The weighted bags will be placed in front of, or under, the driver’s seat at the beginning of the shift. Each driver will remove his/her personal weight bags at the end of the shift and will be responsible for keeping them in a secure place until their next shift.

Check, adjust, and record alignment to the settings specified above prior to every 800 mile segment.

Solicitation Number: DTNH22-08-R-00108 PR# NVS 08-04382

2. VEHICLE WHEEL RUN OUT:

Each wheel used in the convoy shall be checked for both radial and lateral run-out with the limit for acceptability in both directions of 1/16 inch (0.0625 inch). Measurements are to be taken adjacent to the fillet at the base of each flange.

3. VEHICLE WHEEL BALANCE:

Tire/wheel assemblies must be balanced on a “state-of-the-art” electronic machine which indicates amount and location, both radially and laterally, of weight to be added to reach zero imbalance for the assembly.

4. SCALES FOR VEHICLE LOADING:

The weighing system shall consist of a separate scale for each of the vehicle’s four wheels. The load surface of the four scales shall lay in the same horizontal plane. Each scale load surface shall be level within 1/16 inch in four feet and the four scales shall be in the same horizontal plane within 1/16 inch.

Each scale shall be calibrated using certified weights traceable to the National Institute of Standards & Technology. This calibration shall include a comparison of actual vs. indicated load at each 50 pound increment between 0 and 1200 pounds, both as weight is added and taken away. The scales shall be within one pound accuracy at each 50 pound increment.

5. CONDUCT RADIAL CMT TIRE TESTS:

(a) All vehicles are to be the same make and model rear wheel drive vehicles which require

P195/75R14 to P205/65R15 tires as original equipment. All vehicles are to be no older than one year from model year in which test is conducted, and must have same engine and drive train, as well as same major options.

(b) The convoy shall consist of vehicles fitted with four identical, Government furnished new CMTs from the Ozark cave.

(c) At the end of each Circuit #2, all test vehicles will be raised and placed on jack stands to remove load from tires, which are to be measured before the next (Circuit #1) run.

(d) Measure every 800 miles.

Solicitation Number: DTNH22-08-R-00108 PR# NVS 08-04382

C.4 SPECIFIC REQUIREMENTS:

1. NHTSA will furnish all tires to be used in the tests. (See Section H.5, Government Furnished Test Items (GFTI)).

2. The test vehicles (supplied by the contractor) shall be equipped to accurately measure and automatically record speed, driving time, stops, etc., by means of a tachograph or similar device in each vehicle. The automatic recording device shall be calibrated and shall provide and accuracy within ±1%.

3. Before starting the test program, the contractor shall present an ongoing calibration program covering all test and measuring instruments and equipment, and show records of periodic calibrations. Guidelines for setting up and maintaining such systems are described in MIL-C- 45662A, “Calibration System Requirements”. The calibration system shall be set up as follows:

a) Standards for calibrating the measuring and test equipment shall be stored and used under appropriate environmental conditions to assure their accuracy and stability.

b) All measuring instruments and standards shall be calibrated by the contractor, or a commercial facility, against a higher order standard at periodic intervals not exceeding six (6) months.

Records showing the calibration traceability to the National Institute of Standards and Technology shall be maintained for all measuring and test equipment.

c) All measuring equipment, test equipment, and measuring standards shall be labeled with the following information:

1) Date of calibration

2) Date of next scheduled calibration

3) Name of person who calibrated the equipment

d) A written calibration procedure shall be provided by the contractor which includes, as a minimum, the following information for all measuring and test equipment:

1) Type of equipment, manufacturer, model number, etc.

2) Measurement range

3) Accuracy

4) Calibration interval

5) Type of standard used to calibrate the equipment (calibration traceability of standard must be evident)

e. Records of calibrations for all measuring and test equipment shall be kept by the contractor in a manner which assures the maintenance of established calibration schedules. All such records shall be readily available for inspection when authorized by the NHTSA Contracting Officer’s Technical Representative (COTR). The calibration system shall be approved by the COTR before testing commences.

f. As a minimum, the measurement and test equipment calibration system will encompass:

Solicitation Number: DTNH22-08-R-00108 PR# NVS 08-04382

1) Vehicle speed

2) Vehicle distance

3) Scales for vehicle weighing

4) Alignment equipment

5) Tire pressure gauge

6) Digital probe treadwear measurement device

7) Mechanical dial gauge (back-up use only)

8) Tire rim measurement equipment (radial and lateral run out)

4. Before starting the test program, the contractor shall provide a written operating test procedure which includes a step-by-step description of the test methodology used in the program. Where appropriate, the test procedure will include, and shall use, such items as check-off lists and individual worksheets for each testing phase. The operating test procedure shall be approved by the NHTSA COTR before testing commences. The check-off lists and individual worksheets for completed tests shall be made available to the COTR upon request.

Test results which do not contain all data specified in the contract schedule will not be accepted by the government.

If data loss is due to the contractor’s negligence, ignorance, carelessness, or any other contractor controlled fault, test(s) must be rerun at cost to the contractor. (‘Contractor controlled’ includes anything the contractor could have or should have known or anticipated.)

5. The test shall be started from the UTQG Facility, Building 3527, located on GAFB, San Angelo, Texas, or may be started at a different point within five (5) miles of that building, with COTR approval. The contractor’s facility is required to be within five (5) miles of the starting point of the course, and have full vehicle support services capable of fully preparing test vehicle convoys for the test program for the full term of the contract.

6. Within one (1) week of each test completion, the contractor shall prepare and supply a Test

Report, prepared in accordance with the requirements specified in the OVSC test procedure, TP- UTQG-W-01, and shall include the following:

a) Test synopsis

b) Wear rate summary

c) Individual tire regression

d) Test event log

e) Vehicle equipment listing

f) Vehicle load or ballast sheet

g) Vehicle alignment history

h) Rotation sheet

i) Those items required by the COTR

Solicitation No. DTNH22-08-R-00108 PR No. NVS – 08-04382

C.5 DELIVERABLES

a. Delivery Schedule

As specified in Section F.3, the deliverable items listed shall be delivered in accordance with the following schedule:

Total No.

Item No. Deliverable Due Date of Copies.

1 Final Preliminary within 1 week after 3 Documents contract award (see F.5)

2 Test within 1 week after 2 Report completion of test (see F.6)

C.6 MILESTONES

See section F.4.

Solicitation No. DTNH22-08-R-00108 PR No. NVS – 08-04382

SECTION D - PACKAGING AND MARKING

Preservation, packaging, and packing of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

To the maximum extent practical, the contractor shall transmit all contract deliverables electronically (e-mail) as specified in Section F.3, Deliverables, of this contract. Unless specifically exempted by the Contracting Officer, all other deliverables, including deliverables which are required in hardcopy format or electronically stored onto compact disc (CD), shall be sent to the “Place of Delivery” , as specified in Section F.3 or hand carried to the San Angelo Test Facility office by Contractor personnel.

Due to increase security concerns within the Washington DC area, deliverables sent via US Postal Service can be delayed and, as part of the screening process, may be damaged. For this reason, the US Postal Service should not be used to transmit deliverables.

Solicitation No. DTNH22-08-R-00108 PR No. NVS – 08-04382

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

The contract incorporates the following Federal Acquisition Regulation (48 CFR Chapter 1) clauses (as indicated by an "X") by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available. Also, the full text of a clause may be accessed electronically at this/these addresses:

www.arnet.gov/far/

NOTE: Clauses incorporated by reference are indicated by an “x”

X 52.246-4 Inspection of Services – Fixed Price (AUG 1996)

X 52.246-16 Responsibility for Supplies (APR 1984)

E.2 INSPECTION AND/OR ACCEPTANCE

The Contracting Officer's Technical Representative (COTR), as designated in this contract under Section G.6, shall be responsible for performing the inspection of all supplies or services rendered under this contract. Such inspection shall normally be made at the destination specified for the required deliverables.

The COTR shall also be responsible to the Contracting Officer for recommending acceptance or replacement/correction of nonconforming supplies or services that fail to meet the contract requirements.

Rejection of a final report will delay final payment due under the contract and may be grounds for contract termination for default.

Solicitation No. DTNH22-08-R-00108 PR No. NVS – 08-04382

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

HTwww.arnet.gov/far TH

Note: Clauses incorporated by reference are indicated by an “x” x 52.242-15 Stop Work Order (AUG 1989) x 52.247-35 F.O.B. Destination within Consignee's Premises (APR 1984)

F.2 Period of Performance

All work required hereunder including preparation, submission, review, and acceptance of the final reports shall be completed within twelve (12) consecutive calendar months after contract award. This contract also includes a provision whereby the Government has the right to exercise up to four (4) one-year Option Periods, making the total, possible period of performance if all Option Periods are exercised, as five (5) consecutive calendar years. [See Section H.1 "Option to Extend the Term of the Contract".]

F.3 DELIVERABLES

a. Delivery Schedule

The deliverable items listed shall be delivered in accordance with the following schedule:

Total No.

Item No. Deliverable Due Date of Copies.

1 Final Preliminary within 1 week after 2 Documents contract award (see F.5)

2 Test within 1 week after 2 Report completion of test (see F.6)

b. Place Of Delivery For Reports

All deliverables shall be furnished in the manner prescribed below and number of copies (if required) specified:

Solicitation No. DTNH22-08-R-00108 PR No. NVS – 08-04382

Item Nos. Address No. of Copies

1,2 Department of Transportation 2

National Highway Traffic Safety Administration San Angelo Test Facility 131 Comanche Trail, Building 3527 Goodfellow AFB, TX 76908 Attention: ___TBD at Award, COTR Email:______________

F.4 MILESTONES

The following is a list of all milestones, which are considered to be significant in the performance of this contract/delivery order, and their due dates:

Milestones Due Date Contractor submission of Preliminary Documents (see F.5).

Within 1 week after Contract Award

COTR approval of Preliminary Documents

Within 1 week after receipt from Contractor

NHTSA provide GFTI (tires). (See H.5) 1 week prior to each test Contractor to notify COTR of receipt of GFTI (tires).

Within 5 calendar days of receipt of test items

Contractor to initiate testing Within 1 week after receipt of test items Contractor submission of Test Report Within 1 week after completion of test

F.5 FINAL PRELIMINARY DOCUMENTS

Prior to conducting any compliance tests, the Contractor shall provide a copy of the following final preliminary documents to the COTR for approval:

a. Contractor’s operation Test Procedure

b. Checklist for conducting compliance tests

c. Calibration program and procedure for instrumentation used in test program per the requirements stated test procedure. The procedures shall explain how the Contractor implements and maintains its instrumentation calibration system in accordance with established calibration practices. The procedures shall indicate whether the system complies with ISO 10012-1, “Quality Assurance Requirements for Measuring Equipment” and American National Standard ANSI/NCSL Z540-1, “Calibration Laboratories and Measuring and Test Equipment - General Requirements.” All measuring and recording instruments and standards shall be calibrated by the Contractor, or by a commercial facility at the Contractor’s

Solicitation No. DTNH22-08-R-00108 PR No. NVS – 08-04382 expense, against a higher order standard at periodic intervals as specified in the OVSC test procedure, TP-UTQG-W-01.

d. List of measurement and test equipment used for testing; the list shall provide the following information for each item of measurement and test equipment:

i) manufacturer name;

ii) model number;

iii) function of the item;

iv) calibration interval

Any problems associated with the above documents must be resolved with the COTR before the initiation of compliance testing.

F.6 TEST REPORTS

Test reports shall be submitted to the designated COTR for review and acceptance within 1 week of completion of testing and inspection. Test Report shall be prepared in accordance with the requirements specified in the OVSC test procedure, TP-UTQG-W-01. Reports that so not meet these requirements will be returned to the contractor for correction. Payment will be withheld until the Test Report is accepted by the COTR. If a report is returned to the contractor for corrections, the report date shall be changed to reflect the date of re-submission.

F.7 RESERVED

F.8 ELECTRONIC FORMAT REQUIRMENTS FOR TEST REPORTS

The offeror shall have the capability to provide an Electronic Master File containing the final report(s) at the time of award of this contract. Requirements and specifications for the Electronic Master File are included in section H.13.

Solicitation No. DTNH22-08-R-00108 PR No. NVS – 08-04382

F.9 COMPLIANCE WITH REHABILITATION ACT

The Contractor may be required to ensure that electronic documents it prepares will meet the requirements of Section 508 of the Rehabilitation Act. The Rehabilitation Act requires that all electronic products prepared for the Federal Government be accessible to persons with disabilities, including those with vision, hearing, cognitive, and mobility impairments. When an electronic document developed under this effort have been identified by NHTSA as necessary and required to meet the requirements of Section 508, it is understood that all reasonable costs incurred by the Contractor that are associated with meeting the requirements for Section 508 compliance with be fully reimbursed by the Government.

The Contractor should review Section 508 of the Rehabilitation Act ( HThttp://www.accessboard.gov/508.htmTH) and the Federal IT Accessibility Initiative (Home Page) (http://www. section508.gov/) for further information on these requirements.

Solicitation No. DTNH22-08-R-00108 PR No. NVS – 08-04382

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 52.232-1 PAYMENTS (APR 1984)

The Government shall pay the Contractor, upon the submission of proper invoices or vouchers, the prices stipulated in this contract for supplies delivered and accepted or services rendered and accepted, less any deductions provided in this contract. Unless otherwise specified in this contract, payment shall be made on partial deliveries accepted by the Government if (a) the amount due on the deliveries warrants it; or

(b) the Contractor requests it and the amount due on the deliveries is at least $1,000 or 50 percent of the total contract price.

G.2 SUBMISSION OF INVOICES

Designated Billing Office The contractor shall submit one (1) original invoice and supporting documentation, if required to the following address:

DOT/National Highway Traffic Safety Administration Mike Monroney Aero Center Accounts Payable Branch, AMZ-150 P.O. Box 268911 Oklahoma City, OK 73126

G.3 REQUIRED PROPER INVOICE INFORMATION

a. The Contractor shall submit one original invoice to:

DOT/NHTSA

Mike Monroney Aero Center Accounts Payable Branch, AMZ-15000 P.O. Box 268911

Oklahoma City, OK 73126

b. The following data shall be included in an invoice to be considered proper for payment:

1. Name and address of the contractor.

2. Invoice date and invoice number. The contractor should date invoices as close as possible to the date of the mailing or transmission.

3. Timeframe covered by the invoice.

4. NHTSA Contract number.

5. Delivery Order Number (as applicable)

6. NHTSA Contracting Officer’s Name.

Solicitation No. DTNH22-08-R-00108 PR No. NVS – 08-04382

7. NHTSA Contracting Officer’s Technical Representative’s name.

8. Description of supplies/services covered by the invoice to include:

a. Contract Line Item Number (CLIN);

b. CLIN Price

c. CLIN Quantity

d. Invoice Total Price.

In addition to the current billing period, the invoice shall provide a cumulative total of billings to date.

9. Name and address of contractor official to where questions regarding payment should be referred.

10. If the invoice does not comply with these requirements, the invoice will be returned as an improper invoice within seven (7) days after receipt.

G.4 PAYMENT DUE DATE

a. Payments under this contract will be due as follows:

(1) Contract payments shall be made on the 30th calendar day after receipt of a proper voucher/invoice in the designated billing office. In the event that an audit or other review of a specific voucher/invoice is required to ensure compliance with the terms and conditions of the contract, the designated payment office is not compelled to make payment by the due date specified.

(2) The final invoice payment by the designated payment office shall be the later of the following two events:

(a) The 30th day after the designated billing office has received a proper invoice from the Contractor.

(b) The 30th day after Government acceptance of supplies delivered or service performed by the Contractor. On a final invoice where the payment amount is subject to contract settlement actions, acceptance shall be deemed to have occurred on the effective date of the contract settlement.

b. The date of the check issued in payment or the date of payment by wire transfer through the

Treasury Financial Communications System shall be considered to be the date payment is made.

Solicitation No. DTNH22-08-R-00108 PR No. NVS – 08-04382

G.5 INTEREST ON OVERDUE PAYMENTS

a. The Prompt Payment Act, Public Law 97-177 (96 Stat. 85, 31 USC 1801), requires the payment to contractors of interest on overdue payments and improperly taken discounts, but only when they occur after delivery and acceptance, and if not subject to further contract settlement actions.

b. Determinations of interest due will be made in accordance with the provisions of the

Prompt Payment Act and Office of Management and Budget Circular A-125.

G.6 CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE (COTR)

The performance of the work required under the resultant contract shall be subject to the technical review of the NHTSA COTR.

Department of Transportation

San Angelo Test Facility 131 Comanche Trail, Building 3527 Goodfellow AFB, TX 76902 Attention: ___TBD at Award _, COTR Email:_________________

a. The Contracting Officer will designate a technical representative to assist in monitoring the work under the resultant contract. The COTR serves as the technical liaison with the contractor. The COTR is not authorized to change the scope of work or specifications as stated in the contract, to make any commitments or otherwise obligate the Government, or to authorize any changes which affect the contract price, delivery schedule, period of performance or other terms or conditions

b. In the event any technical direction is interpreted by the contractor to be outside of this contract, the contractor, offered by the COTR, shall not implement such direction, but shall notify the Contracting Officer in writing of such interpretation within five (5) calendar days after the contractor’s receipt of such direction. Such notice shall include (1) the reasons upon which the contractor bases its belief that the technical direction falls within the purview of the “Changes” clause, and (2) the contractor’s view of the revisions to the terms of the contract necessary to implement the technical direction.

c. The Contracting Officer is the only individual who can legally commit or obligate the

Government for the expenditure of public funds. The technical administration of the resultant contract shall not be construed to authorize the revision of the terms and conditions of this contract. Any such revision shall be authorized only in writing by the Contracting Officer.

d. Designation of “Alternate” COTR. In the event that the NHTSA COTR of record is unavailable for a period of time that would jeopardize the timely certification of incoming

Solicitation No. DTNH22-08-R-00108 PR No. NVS – 08-04382 invoices, then the person indicated below has been designated by the NHTSA Contracting Officer to perform the functions associated with the certification of invoices ordinarily performed by the NHTSA COTR. The Alternate COTR shall have no other responsibility under the Contract than to certify invoices in the absence of the NHTSA COTR.

e. The official(s) designated below shall be responsible for reviewing and certifying Invoices

ONLY in the absence of the designated NHTSA COTR.

Department of Transportation National Highway Traffic Safety Administration

Office of Vehicle Safety Compliance, NVS-222 1200 New Jersey Avenue, S.E.

Washington, D.C. 20590 Attn: TBD at Award, Alternate COTR Email: ___________________

G.7 TECHNICAL DIRECTION

The performance of the work hereunder shall be subject to the technical direction and surveillance of the Contracting Officer’s Technical Representative (COTR). The COTR will be from the Office of Vehicle Safety Compliance. The COTR’s responsibilities shall include, but not be limited to, the following:

(1) Providing technical administration of the contract, NOTE: Any questions pertaining to the test procedures or other work requirements must be presented to the COTR for discussion and resolution.

(2) Supplying Government Furnished Test Items (GFTI), (See H.5),

(3) Reviewing and approving Preliminary Documents submitted by the Contractor,

(4) Monitoring Contractor’s technical performance during test programs,

(5) Reviewing and accepting final test reports,

(6) Recommending payment of invoices after acceptance of final reports.

Solicitation No. DTNH22-08-R-00108 PR No. NVS – 08-04382

G.8 1252.237-73 KEY PERSONNEL (APR 2005)

(a) The personnel as specified below are considered essential to the work being performed under this contract and may, with the consent of the contracting parties, be changed from time to time during the course of the contract by adding or deleting personnel, as appropriate.

(b) Before removing, replacing, or diverting any of the specified individuals, the Contractor shall notify the contracting officer, in writing, before the change becomes effective. The Contractor shall submit information to support the proposed action to enable the contracting officer to evaluate the potential impact of the change on the contract. The Contractor shall not remove or replace personnel under this contract until the Contracting Officer approves the change.

The Key Personnel under this Contract are:

Solicitation No. DTNH22-08-R-00108 PR No. NVS – 08-04382

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000).

a. The Government may extend the term of this contract at anytime during the performance period of the contract provided that the Government gives the contractor a preliminary written notice of its intent to extend at least 60 calendar days before the contract expires.

The preliminary notice does not commit the Government to an extension.

b. If the Government exercises an Option Period more than 60 calendar days before the contract expires, then the Government’s unilateral modification which affects the extension shall also serve as written notice.

c. If the Government exercises this option, the extended contract shall be considered to include this option clause.

d. The total duration of this contract, including the exercise of any options under this clause, shall not exceed sixty (60) consecutive calendar months.

If the decision is made to extend the contract term of the contract, the Contacting Officer will execute a modification to the contract prior to contract expiration. If the Government exercises its Option Period to extend the term of the contract, the clause entitled "Period of Performance" in Section F.2 of the Schedule will be modified accordingly to reflect the new contract expiration date, and the total estimated amount of the contract will be modified to reflect the change in costs associated with the exercised Option Period.

H .2 OPTION FOR INCREASED QUANTITY

The Government may increase the testing requirements by exercising the specified Options Periods, in whole or in part, and at the unit prices specified in Section B, CLINS 0002 through 0005. The Contracting Officer may exercise the option(s) at any time within the term of the contract by giving written notice to the contractor. Delivery of the test results added by exercise of the option(s) shall be in accordance with the delivery schedule set forth in Section F.

NOTE: Exercise of the option(s) for increased quantities shall be by formal modification to the contract.

Solicitation No. DTNH22-08-R-00108 PR No. NVS – 08-04382

H.3 NON-CONFORMING TESTS/RETESTS

(a) Non-conforming Test Description: An invalid compliance test is one which does not conform precisely to all requirements/specifications of the OVSC Laboratory Test Procedure and Statement of Work applicable to that test.

(b) Invalid Test Notification: The Contractor shall verbally notify the COTR of any test not meeting all requirements/specifications of the OVSC test procedure and statement of work applicable to the test within 24 hours of the test and follow-up with a written Non-conforming Test Report to the Contracting Officer’s Technical Representative within 48 hours of the test completion.

(c) Retest Notification: The Contracting Officer of NHTSA is the only NHTSA official authorized to notify the Contractor that a retest is required. The retest shall be performed and all required reports shall be submitted within 1 month after receipt of notification by the Contracting Officer. A retest conducted by the Contractor as a result of a nonconforming tests should be performed at no-cost to he Government.

(d) Waiver of Retest: NHTSA, in its sole discretion, reserves the right to waive the retest requirement.

(e) Government Furnished Test Items (GFTI): NHTSA shall furnish GFTI as determined by the COTR. The Contractor shall furnish, at its expense, the test items required for any retest. The original test items (tires including all tested or untested components) used in the nonconforming test shall remain the property of NHTSA, and the retest test items (tires including all tested and untested components) shall remain the property of the Contractor. The Contractor shall retain the retest test items until disposal notification from the COTR (expected not to exceed 180 days) if they fail the test. If the retest test items pass the test, the Contractor may dispose of them upon notification from the COTR that the test report has been accepted.

(f) Final Test Report: No Final Test Report is required for any test which is determined to be non-conforming unless NHTSA specifically decides, in writing, to require the Contractor to submit such report. The test data from the non-conforming test must be safeguarded until the data from the retest has been accepted by the COTR. The Final Test Report and other required deliverables for the retest are required to be submitted to the COTR within 2 weeks after completion of the retest.

(g) Default: The Contractor is subject to default and subsequent re-procurement costs for non-delivery of valid or conforming tests or retests, as appropriate, pursuant to the Termination For Default clause in the contract.

(h) NHTSA’s Rights: None of the requirements herein stated diminish or modify the rights of

NHTSA to determine that any test submitted by the Contractor does not conform precisely to all requirements/specifications of the OVSC Laboratory Test Procedure and the Statement of Work applicable to the test.

Solicitation No. DTNH22-08-R-00108 PR No. NVS – 08-04382

H.4 GOVERNMENT FURNISHED TEST ITEMS (GFTI) INVOLVED IN NON-

CONFORMING TESTS

Any GFTI involved in a non-conforming test shall be tagged and identified by specimen, test phase, test date, detailed reason for non-conformance, etc., and retained by the Contractor pending the receipt of disposition instructions from the COTR.

H.5 GOVERNMENT FURNISHED TEST ITEMS (GFTI)

(a) Government Furnished Test Items (GFTI) means test items (tires) owned or acquired by the Government and subsequently provided to the Contractor for use in the performance of the contract.

(b) Government Furnished Test Items (GFTI) shall be maintained, utilized, controlled, and distributed in accordance with Federal Acquisition Regulation (FAR) Part 45, Transportation Acquisition Regulation (TAR) Part 1245, and the Government Property clause of this contract.

(c) In accordance with FAR 45.502-1, Receipts of Government Property, evidence of receipt of

GFTI shall be provided to the Government within five (5) calendar days of receipt of said Government Property.

(d) Evidence of receipt shall be provided in the following manner:

One (1) copy of each of the document(s) evidencing receipt of the property shall be sent to the following addresses:

Department of Transportation

San Angelo Test Facility 131 Comanche Trail, Building 3527 Goodfellow AFB, TX 76908 Attention: ___TBD at Award_, COTR Email: HT__________________TH

(e) The Contractor may be required, by the direction of the Contracting Officer, to perform an annual property physical inventory of GFTI. The Contractor shall report the results of this inventory to the Government to include the information required by the Transportation Acquisition Regulation (TAR) 1245.508. The Government will notify the Contractor of the effective dates of the report.

(f) In accordance with Transportation Acquisition Regulation (TAR) 1245.505-14, Reports of

Government Property, Contractors are required to submit a financial property report each year, for each contract, showing the dollar amount of Government property.

Solicitation No. DTNH22-08-R-00108 PR No. NVS – 08-04382

H .6 SECURITY OF GOVERNMENT FURNISHED TEST ITEMS (GFTI)

The Contractor shall provide appropriate security measures to protect NHTSA test items during the entire test program, including all GFTI removed before and after the test. Thefts or acts of vandalism must be reported to the COTR immediately after becoming aware of them. The Contractor may be held responsible for repair or replacement of any GFTI that are damaged or missing.

H.7 INTERPRETATION OF TEST PROCEDURES

Any conflict in the interpretation of the test procedures prescribed herein must be presented to the COTR for discussion and resolution prior to conducting a test. Failure to agree on a resolution shall be resolved in accordance with FAR 52-233-1, Disputes Clause (JUL 2002) which has been incorporated by reference.

H.8 CONFIDENTIALITY OF INFORMATION

Neither the Contractor nor any employee thereof shall divulge to any third party any information concerning test procedures used, work performed, results obtained, or any other information in connection with this contract, without the express written permission of the Contracting Officer.

H.9 PROPRIETARY RIGHTS IN REPORTS

All proprietary rights, including publication rights, in any report produced by the Contractor in connection with the work provided for hereunder shall vest in the Government. The Contractor shall not publish any of the results of the work provided for hereunder without the express written permission of the Contracting Officer.

H.10 SUBCONTRACTS

Subcontracts of tests or any portion of a test are NOT permitted.

H.11 GOVERNMENT PROPERTY REPORTS (OCT 1994)

(a) The Contractor may be required, by the direction of the Contracting Officer, to prepare an annual report of Government property in its possession.

(b) If so, the report shall be submitted to the Contracting Officer not later than September 15 of each calendar year on Form DOT F 4220.43, Contractor Report of Government Property.

H.12 COMPUTER PROGRAMS/DATA BASES/PRINTER LAYOUTS AND LOGIC TABLES

(Revised May 1994)

a. General

All computer programs, data files, tables and associated documentation developed under this contract are the property of the Federal Government and shall be delivered by the Contractor, Solicitation No. DTNH22-08-R-00108 PR No. NVS – 08-04382 by the due date mutually agreed upon with the COTR,B Bbut by no later than the completion date of the contract, in accordance with the following paragraphs. All computer programs and data bases developed without Federal funds, and used in performance of this contract remain the property of the Contractor. If any programs or data bases are modified, however, and used in performance of this contract, title to the modified portion shall vest in the Government.

b. Computer Programs

For each computer program developed or modified under this contract, the following items and/or information shall be provided:

(1) A general or “overview” flowchart, which references the main program, and each called subprogram and operation of the system.

(2) Detailed flowcharts for each section or subroutine of the system. These shall include reference to labels or addresses actually used in the program.

(3) A brief narrative description of each flowchart.

(4) A listing of all program source codes. Sufficient comment to identify important procedures shall be included in the listing.

(5) The source code itself on tape or disk, as appropriate.

(6) Running instructions for the computer operator, including an explanation of all possible messages other than those provided by the computer manufacturer.

(7) Running instructions for the user, including a full description of user “prompting” by the replies to the executive or command module in the case of a user-friendly program.

c. Data Bases

For each data base developed or modified under this contract, the following items and/or information shall be provided:

(1) A copy of each data base.

(2) Each data element (field) shall be defined as to format content, length, type of characters or numbers, and what must be present in the full case.

(3) Each record and its format shall be defined completely, including all control symbols and fields.

(4) Blocking shall be specified unambiguously.

(5) Labels, sentinels, headers, tape marks and similar structures shall be specified.

Solicitation No. DTNH22-08-R-00108 PR No. NVS – 08-04382

(6) Density, number of tracks, character codes and special symbols shall be defined.

d. Printer Layouts and Logic Tables

Copies of the forms actually used shall be provided, except that they may be recopied if necessary for clarity.

H.13 SPECIFICATIONS FOR ELECTRONIC FILES

Electronic files containing final test reports required under this contract shall be provided in accordance with the following:

a. Specifications:

1. Electronic Master File:

i. An electronic version of the final report in Adobe Acrobat (PDF) format shall be used as the “Master” report final copy. Any hard-copy reports shall be generated from this electronic master file. A copy of the electronic master file shall be provided to

NHTSA.

2. System Compatibility:

i. All electronic files submitted must be compatible with the Personal Computer (PC) systems used by the Office of Vehicle Safety Compliance (OVSC).

ii. For the base year of this contract the following requirements apply:

(1). Operating System: All submitted electronic files shall be compatible with a PC using the Windows XP operating system.

(2). Software Application: Adobe Acrobat (PDF) file format shall be used for each electronic master file of each final report. The contractor shall coordinate with the COTR for incorporating approval signatures into the Final Reports. The total file size shall be less than 10 MB. (If the file size is larger, the contractor shall divide the file into multiple files per direction from the COTR).

(3). Storage Medium: All electronically submitted reports shall be submitted as specified in section F3.b. Reports submitted via commercial carrier shall be stored on compact disc (CD).

(4). Image Formats: All images (photographs, charts, graphs, etc.) contained within a test report shall be in a JPEG or TIFF file format.

For any of the option years exercised under this contract, NHTSA reserves the right to change the hardware and software requirements stated above, such that submitted electronic files continue to be compatible with PC systems utilized by the Office of Vehicle Safety Compliance (OVSC).

Solicitation No. DTNH22-08-R-00108 PR No. NVS – 08-04382

H.14 COMMON SECURITY CONFIGURATIONS

a. The provider of information technology shall demonstrate that applications are fully functional and operate correctly as intended on systems using the Federal Desktop Core Configuration (FDCC). This includes Internet Explorer 7 configured to operate on Windows XP and Vista (in Protected Mode on Vista.) For the Windows XP settings, see: HThttp://csrc.nist.gov/itsec/guidance_WinXP.htmlTH, and for the Windows Vista settings, see: HThttp://csrc.nist.gov/itsec/guidance_vista.htmlTH.

b. The standard installation, operation, maintenance, updates, and/or patching of software shall not alter the configuration settings from the approved FDCC configuration. The information technology should also use the Windows Installer Service for installation to the default “program files” directory and should be able to silently install and uninstall.

c. Applications designed for normal end users shall run in the standard user context without elevated system administration privileges.

H.15 DISCLOSURE OF CONFLICTS OF INTEREST

It is the National Highway Traffic Safety Administration’s (NHTSA) policy not to award contracts to offerors whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

(a) The offeror shall provide a statement in its technical proposal which describes in a concise manner all past, present or currently planned organizational, financial, contractual or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which is related to the work under the request.