DTMA94Q1600016.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

00094

201 Mission Street Suite 1800

MAR 380.4

Pacific Div. Acquisition Office U. S. DOT Maritime Administration

CODE 16. ADMINISTERED BYCODE

X

X

X

811310

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR00094

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

01/15/2016 1700 PT

12/18/2015

510-457-2586Jon Meagher (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

DTMA94Q1600016

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 75 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

San Francisco CA 94105

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

San Francisco CA 94105 201 Mission Street Suite 1800

MAR 380-4

Pacific Div. Acquisition Office

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$7.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

U.S. DOT/ Maritime Administration

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The purpose of this solicitation is to obtain quotes from vendors qualified to perform the annual refrigeration and AC repair on the Training Ship Golden Bear IAW the attached Statement of Work.

Period of Performance: 01/18/2016 to 04/21/2016

GLD - REFRIGERATION AND AC

THIS IS A ZERO DOLLAR SUBJECT TO AVAILABILITY OF

FUNDS FOR REFRIGERATION AND AC JOBS ON THE GOLDEN

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Jon T. Meagher

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

BEAR.

0001 SR No 5189795 - Annual Refrigeration and AC IAW

Statement of Work

0002 SR No 5189898 - Renew Ship's Stores Reefer Box

Controls IAW Statement of Work

0003 SR No 5186934 - AC Ducting Insulation IAW

Statement of Work

0004 SR No 301926 - R22 Refrigerant Upgrades IAW

Statement of Work

0005 SR No 301931 - Hankinson Refrigifiler IAW

Statement of Work

0006 Supplementary Labor - 100 hrs IAW Statement of

Work

0007 Supplementary Material IAW Statement of Work

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

75 2 of

DTMA94Q1600016 Attachment: One Statement of Work

REFRIGERATION & AC – 2016 SPRING VOYAGE REPAIRS

GENERAL REQUIREMEMTS – TS Golden Bear (TSGB)

Intent:

The following general requirements apply to all work performed in the execution of this SOW including all Supplemental Labor and Supplemental Material ITEMS. Additional requirements are stated with each CLIN ITEM. The costs associated with implementation and accomplishment of these requirements during the planning and performance of each specification item and subsequent delivery orders shall be included in the pricing of each line item of the specification.

Work Description:

Definitions

The following terms shall be understood to have these meanings:

“As approved”, “for approval” - When used without further qualification, the decision of the Regulatory Body representative is intended. For items which are not covered by regulations, the decision of the COR is intended.

“Brand Name or Equal” - As used in this provision, the term "brand name" includes identification of products by make and model. Equal to Brand Name must be established prior to time of award

“Contract” - The agreement entered into between the Owner or Owner’s representative and the Contractor for the accomplishment of the work specified in the Specifications.

“Contractor” - The shipyard or ship repair firm acting as the prime contractor responsible for accomplishing the provisions of the subject Contract.

“COTR/COR” - Contracting officer’s technical representative overseeing the repair availability.

“Critical Path Items” – means any CLIN item that has specific time restrictions that might affect the completion date of April 1, 2015. The contractor must alert the COR and Contracting Officer as soon as they are aware of any condition that might affect the scheduled completion and identify the CLIN as a Critical Path item.

"Detach" - means that the Contractor shall unbolt, unpipe, and disconnect all attachments to the unit to enable the unit to be moved, and/or to unbolt, unpipe, and disconnect a fixed unit. All attachment points shall be tagged, identified, and protected to facilitate reinstallation. This definition also covers reinstallation of detached units.

“Deliverables” – means specific information or materials or services that are part of the contract and are a required part of the job that must be delivered to the Ship and/or COR before the job for CLIN number is considered to be completed.

“Gant Chart” – means a formalize chart (Gant Chart) which shows the exact start and completion for each CLIN item of the contract and pertinent steps for each CLIN with their start and finish dates. This is a deliverable and must be updated weekly.

“Government” - Means the United States Government, including the Maritime Administration

(MARAD).

"Install", "extend", and "modify" mean that the Contractor shall provide the piece of equipment to be installed, and, in addition, shall provide the materials and labor to install, connect, test, remove and reinstall interferences, and effect a finished, fully operational installation. When "install" is used with reference to GFE, all conditions of the previous definition except the requirement to provide the piece of equipment are applicable.

“Owner” - The U.S. Department of Transportation, Maritime Administration (MARAD), and authorized representatives.

“Provide” - Means to furnish and install all services, materials, equipment and systems to accomplish stated requirements.

“Regulatory Body” - Means the American Bureau of Shipping (ABS) or a Federal Government or international regulatory agency or an organization which is authorized by the agency to perform delegated regulatory functions on its behalf.

“Regulatory Body Requirements” - means the regulations, rules, requirements, and interpretations issued by Regulatory Bodies.

“Remove” - Means to take the existing off the ship without replacement.

“Repair” - Means to fix the existing thereby restoring it to its original capabilities.

”Renew” - Means to remove the existing then replace with new of similar or specified capability

“Specifications” - The document containing the Work Items that specifies the work requirements to be performed by the Contractor

“Substitution”- Means agreed upon change of OEM or specified Manufacturer’s parts by Chief Engineer and COR. The reason that this is necessary is to insure proper replacement parts for specific equipment manufacture to maintain warranty and reliability

“Unforeseen Growth Work and Supplementary” If additional work within the scope of the work is required the vendor must submit a condition found report with recommended change and obtain COR advance approval to the agreed change at a specific price before starting any work. The vendor works at company risk without COR or Contracting Officer’s advance authorization in accordance with FAR CLAUSE “MCL.H-2 Supplementary Work Requests”.

TSGB HR00- Contractor Familiarization

Each contractor who has been awarded a contract to work aboard TSGB must complete the TSGB HR00- Contractor Familiarization form prior to that time that they begin their work aboard the vessel. This must be completed with the Chief Mate or his designee and any stipulations that apply must be relayed to all contractor employees prior to the time the contracted work is begun.

Some of the following statements are a part of the TSGB HR00 but must be followed both in the Familiarization Form and any additional details cited below.

Accomplish the Requirements of the Contract

The Contractor shall satisfactorily perform all work and details therewith, to the required standards and shall provide all the necessary resources in that performance. Details that are not mentioned in these specifications, but which are usual and necessary for shipboard work shall be furnished by the contractor.

Noncompliance/nonconformance with the requirements of the Contract or Work Items, discovered by the Government will be reported to the contractor in writing.

Contractor shall respond in writing to the COR, indicating the corrective action taken and, where applicable, the action to be taken to correct the cause of the deficiency.

Written responses shall be within two (2) working days from notification. Payment as stated in FAR 52.212-4 is subject to requirement completion and acceptance.

Provide Labor, Material, and Equipment and Travel Provide all labor, material and equipment and travel required for the completion of the specifications, unless specifically identified as Government Furnished Material (GFM) in the individual work items.

Report Production Delays and Difficulties

In the event difficulty is encountered or anticipated in complying with the contract requirements or schedule dates, notify the COR immediately by verbal means, followed on the next work day, by written correspondence stating the pertinent details. Receipt of this notification by the COR is not to be construed as a waiver of the contract requirements or delivery schedule by the government; nor is it a waiver of rights or remedies provided by law or under this contract relating to jeopardy of the contract schedule. The contractor is responsible for identifying this type of problem as a “Critical Path” item that might extend the completion date.

Verify Dimensions

Any and all dimensions, measurements, size, shape, quantities, etc., in the specifications including drawings, sketches, etc., contained therein, are not guaranteed to be correct. The contractor shall be responsible for the tasking, determination, and ascertaining of any and all dimensions, measurements. The contractor should take full advantage of any ship check/inspection periods offered for this purpose.

Accomplish Joint Vessel Inspection.

Once issuance of the Notice to Proceed Modification is received, the Contractor and MARAD COR and/or Chief Engineer and Chief Mate shall meet aboard the TS Golden Bear for a vessel inspection.

A videotape with commentary shall be prepared by the Contractor concurrent with the inspection. The videotape and one copy shall be submitted to the COR with a serialized Condition Report within five working days. This requirement will be applied on a case by case basis depending upon the scope of the work for the individual contractor.

Provide Closures Against Weather and Service lines, hoses and cables

The contractor shall use existing closures and provide temporary closures as necessary to prevent intrusion of weather related elements (rain, snow, sleet, etc.), into the vessel. Temporary closures materials may include the use of plywood, canvas, herculite or other materials at the contractor’s option and expense to cover temporary access openings or the opening of doors, scuttles and cargo hatches for periods in excess of 24 hours. Additional protection from sandblast grit intrusion shall be provided per contract or a separate item.

Cargo hatches shall be closed at the completion of daily work unless work is scheduled in specific cargo holds around the clock.

Service lines, hoses and cables shall be run through a single door as mutually agreed upon by the contractor and COR. The service line access shall be separate from the primary personnel access.

Electrical Cables shall be protected from being damaged by blocking the door or using special access if fitted.

Workmanship and Nondestructive Testing

Workmanship shall be of the highest quality commercial marine standard and shall be subject to the approval of the COR upon completion. Welding shall meet ABS and USCG requirements and conform to American Welding Society (AWS) standards. All welds shall be cleaned prior to painting. All surfaces which have been cut, drilled, welded, or otherwise modified shall be cleaned free of grease, slag, and foreign matter

All welding shall be in accordance with ABS requirements and Welders must be certified by the local ABS Representative. All Non-destructive testing of welds shall be in accordance with ABS requirements and certified by the local ABS representative

Welded connections of major items installed and modified by the Contractor shall be subjected to nondestructive testing as delineated for the particular items in this specification. All such testing shall be performed by qualified personnel and shall be in accordance with ABS “Rules for Non-Destructive Testing of Hull Welds

Contractor Use of Vessel Equipment and Materials and Toilet Facilities

The Contractor shall NOT use, without explicit permission on a case by case basis, any vessel spare parts, equipage, equipment, special tools or materials.

Vessel’s machinery and equipment are NOT to be operated by the contractor’s personnel or subcontractors except as explicitly authorized on a case by case basis by the COR (or designated crew such as Chief Mate or Chief Engineer), or as explicitly required elsewhere in the specifications. The Contractor shall sign for all drawings and tech manuals deemed necessary for examination off site.

MARAD will supply Port-A-Potty and Wash Basins on the pier. Contractors should not use the Ship’s Toilets.

Cleanliness, Tests and Job Completion

Upon item and job completion, all interior and exterior spaces, equipment, machinery, tanks, cargo holds and accommodations affected by repairs shall be left in a clean and orderly condition and ready to serve their intended purposes. A joint redelivery inspection will be held by the COR (or his appointed Crew Member such as Chief Mater or Chief Engineer) and Contractor at least 2 days prior to scheduled delivery date and vessel acceptance by the Government. During this joint inspection, any further cleaning and outstanding deficiencies will be noted, which shall be completed prior to the delivery of the ship. No work may be deferred for accomplishment after the ship’s redelivery, unless it is shown to be advantageous to the Owner.

All new, disturbed and/or soiled materials, surfaces, equipment, etc., affected by the accomplishment of these Specifications and any Delivery Orders shall be cleaned, prepared, coated, recoated, re-lagged, reinsulated as directed in other applicable items in this contract.

Work that requires testing shall be completed in time to allow correction of deficiencies prior to any dock trials, sea trials, and other applicable milestones established in the contract.

The Contractor is responsible for disposal of all waste and debris generated as a result of any work performed. Use of shipboard or California Maritime Academy waste bins is prohibited.

Coordinate with the Chief Mate for an acceptable place to place a contractor furnished disposal bin on the pier or the ship, if deemed necessary. All hazmat waste streams generated as a result of this contract are the responsibility of the contractor for lawful disposal, manifesting and transportation. No hazmat, including blasting debris, may be disposed of on ship or CMA premises.

Daily and Weekly Communications

The contractor, or his foreman representative, shall meet with the Chief Engineer/First Assistant Engineer and/or Chief Mate at the beginning of each day they will be onboard to discuss the day’s work plan, number of workers aboard, hot work anticipated, ship’s systems affected, and other ship coordination issues. This shall be a formal meeting and must take place before work begins, at the same time daily. The representative for the Contractor shall be the same individual for the duration of the voyage repair package.

Once a week or as dictated by the COR, the ship superintendent shall walk each onboard job with the COR.

Contractor is responsible for all of their required loading operations and activities including opening/closing of hatch and operating ship’s crane (when available) under the authority and permission of the Chief Officer. CMA may be able to assist contractor with forklift and crane services. Contractor must arrange for crane and forklift services 24 hours in advance.

Contractor will at all times (each day) coordinate with Chief Officer on pier and ship access and availability, including vehicle parking. In the absence of the Chief Officer, coordination shall be conducted with PIC of the boathouse.

Hotwork and Co-ordination with Ship for same Hot work will only be allowed during normal work hours on weekdays. The Chief Mate or Chief Engineer shall be notified before any hotwork is commenced so that fire detection systems can be temporarily disabled. All hotwork will be done with proper fire watch and fire extinguishers on hand. Fire watch to stay on site for a minimum of 30 minutes after any hotwork is performed. Contractor must get permission for doing hotwork outside of normal work hours after 1700hrs and on weekends or holidays and it must be approved by the Chief Engineer and/or Chief Mate.

Designated work hours and Weekends, Holidays including School Breaks Regular working hours are weekdays from 0700/0800 until 1700.

All work, tests, and inspections shall be performed in this time frame.

COR may authorize work outside these hours on a case by case basis.

No work will be allowed to take place during campus breaks, unless approved in advance by the

COR.

Bidders should request an academy calendar from the COR one week before bid submissions.

Contractor Log and Contractor’s ID

The contractor shall maintain a log of all persons on board the ship, who are employees, agents, or subcontractors for work being performed. Daily, all personnel are to sign the logbook upon arrival onboard, and to sign out upon departure. The logbook is a deliverable, separate from the ship’s log book, and shall be provided and maintained by the contractor. The contractor is responsible for its accuracy and content. Each week during the contract performance period, provide the COR with a copy of the previous week’s log or more frequently if requested. At the end of the contract, provide the COR with a complete copy of the logbook (or the original).

These deliverables are to be attached to a serialized condition report.

All onboard workers, including subcontractors, must wear a badge identifying themselves as contractor employees. Those persons without badges may be escorted off the ship

Painting and Paint Inspection All painting shall be approved by the First Engineer and/or Chief Mate to insure proper procedures and products are used for each location.

ABS Surveyors Payment and Scheduling and USCG Inspectors The Contractor is responsible for scheduling all ABS and USCG inspections, surveys and checkpoints cited in the CLIN’s. The contractor shall pre-inspect and pretest prior to making these arrangements to assure successful completion of checkpoints. The Contractor must alert the COR and/or Chief Engineer and Chief Mate regarding USCG or ABS inspections at least two

(2) days in advance of their arrival.

MARAD pays for the local ABS Surveyor under a separate purchase order.

The Contractor is responsible for any review or approval by ABS outside the Oakland ABS office.

Parking Permits and Pier Access Contractor is responsible for all employees and sub-contracting employees to purchase valid parking permits when on campus and to be briefed on waterfront and pier parking regulations.

Pier access for work trucks is by permission of Chief Mate only. All contractor personal vehicles shall be parked in either Lots E or F and ferried down by others or parked outside the gates and similarly ferried. Any parking citations received are the contractor’s responsibility.

Any ferrying for employees is the contractor’s responsibilities. The Waterfront parking lot has limited parking and a monthly pass is required from the Cashier’s office in the Administration Building to use this parking lot. Waterfront parking lot is on a first come first serve basis for Ship Superintendents only. Contractors are requested to use other parking if available.

MARAD Warehouse and Transfer of Articles to/from same When a CLIN tasks the contractor to transfer articles to the MARAD warehouse, the Contractor shall perform the following steps:

• Assist the ship storekeeper in entering a property transfer into NS-5.

Notify warehouse in advance of delivery. POC is Mike Streblow at (510) 337-5084.

• Transfer article with the form.

Provide COR with a copy of the form with both signatures (warehouse and storekeeper).

The address for the warehouse is:

MARAD SBS Warehouse

1651 Viking St.

Alameda, CA 94501

Substitutions and General Criteria Costs and Technical Representatives Substitutions for specific materials and equipment cited in CLIN’s must be pre-approved by the COR prior to Notice to Proceed (NTP).

When cited in a CLIN, The contractor and applicable tech reps shall attend the ship’s one-day sea trial, date to be determined.

The requirements within this General Criteria are not to be separately priced. Cost for this item shall be spread out and incorporated against the appropriate awarded work CLIN(s).

INTERFERENCES

Intent: The Contractor shall detach and reinstall all interference in way of accomplishing specified work.

An interference is any part of a ship, whether installed or portable, that must be moved or disturbed in the accomplishment of work specified in the Work Item. Contractor is responsible for identifying all interferences to all items during the ship-check period.

Statement of Work:

Identify all the interferences at formal bidders’ ship-check of the vessel.

When work on the vessel is started:

• Visually examine each interference before removal. Note any damage or deterioration to it that was already there, and protect it from damage before it is removed.

• When removing the interference, take caution not to damage it.

After interference removal, inspect it again. If it is damaged, make a note and notify the COR in writing. Tag it for reinstallation, or disposal if approved by COR.

Before reinstalling an interference:

• Check it again.

• If it is acceptable, go ahead and reinstall it.

• Do not reinstall anything that was damaged before, deteriorated, or damaged later. Notify COR if this takes place.

Protect interferences from damage or loss, and prevent contamination of detached or removed components and remaining parts of the system.

Visually examine interferences prior to and during detachment for previous damage and deterioration. Report any damage or deterioration to the COR.

Material containing asbestos which requires removal as an interference shall not be reinstalled.

The Golden Bear is an asbestos free ship.

Install stamped or engraved solid metal tags on interference’s to indicate the ship’s name, location and Work Item number prior to detachment or removal from system or shipboard location.

Reinstall interferences which were neither reported as previously damaged or deteriorated nor rendered unsuitable for reinstallation during removal.

Install new material in place of material rendered unsuitable for reinstallation during detachment, removal, or storage.

New material shall be equal in composition, strength, design, type, and size as existed prior to removal of the interferences.

Install new insulation and lagging in place of that removed as interference.

Install new reusable covers except when reinstallation of existing reusable covers is identified by the invoking Work Item.

Install new fasteners and gaskets when reinstalling interferences.

Restore compartment, equipment, and systems labeling.

Install new deck covering in place of that removed or damaged as interference.

New material shall be equal to existing in color and composition.

Align and accomplish appropriate strength, tightness, system cleanliness, and operational tests and ensure that the reinstalled interferences perform their normal functions within the system.

These requirements are not to be separately priced. Cost for this item shall be spread out and incorporated against the appropriate awarded work CLIN(s).

SCHEDULING AND PROGRESS REPORTS

Intent: The contractor shall prepare and submit for review and acceptance by the COR, accurate contract scheduling data, which is relevant to the scheduling and progress of the repair availability for the entire project. A Gant chart shall be presented at the time of the Post Award Conference detailing the exact start and completion dates and milestones for each CLIN to the COR and Contracting Officer and Ship’s Senior Officers. Contractor must identify any Critical Path items at the time of award.

The reports should be indicative of the planning and scheduling required to ensure an integrated and timely completion of all CLINS, and to ensure the contract delivery date is achieved. CLIN items must reach completion before April 1, 2015 if at all possible. If completion cannot be accomplished by this date, alert COR in writing of that fact and supply a schedule of when the job will be completed.

Scope of Work: Each Thursday, provide the COR with a weekly report denoting the percentage completed on each CLIN item and show them on an updated Gant Chart. Incorporate all task orders and contract modifications to this report.

At minimum, the weekly report and Gant Chart shall depict:

• CLIN items with controlling work items clearly indicated

• Scheduled start and completion date of the production work for each CLIN

• Actual start date for each CLIN

• Actual finish date for each CLIN

• Provide the COR with a separate weekly PERCENTAGE COMPLETE REPORT

• Percent completion to date of each CLIN and each TASK ORDER in the work package

• Overall percentage completion of the work package

Both reports shall be delivered to the COR within (3) three days of award of contract, and shall be updated and submitted weekly to reflect the addition, deletion, or modification of CLINS, and changes made by the Contractor or Contracting Officer.

Manage and schedule subcontractors’ production work/progress, material procurement, and interface control to support the overall production schedule.

Provide a list of subcontractors by CLIN Number to the COR within (3) three days of award of contract. A revised list is to be provided whenever changes occur to the list.

The subcontractor list shall include:

• CLIN number

• Specific work to be accomplished

• Subcontractor’s business address and telephone number

On the first week of the availability, provide the COR with a list of all the deliverables cited in the contract, and the intended delivery date for each of these deliverables.

These requirements are not to be separately priced. Cost for this item shall be spread out and incorporated against the appropriate awarded work CLIN(s).

Upon completion of a CLIN, conduct a walk-through of the work cited in the CLIN accompanied by the COR, First Engineer, and Chief Mate. Develop and submit a sign–off sheet for each CLIN, to be signed by ship superintendent and COR. Provide the COR with a copy of all sign-off sheets as they occur.

DELIVERABLES:

• Weekly report denoting the progress on each critical path CLIN

• Weekly PERCENTAGE REPORT

• Subcontractor list

• List of deliverables Sign–off sheet for each CLIN

Security

Security requirements as outlined in the following “Security Instruction” titled “Security Instruction number 1” shall be strictly adhered to.

Security Instruction number one

DATE: November 10, 2014

TO: All Contracting and Vendor Personnel

FROM: Captain Harry Bolton Company Security Officer, California Maritime Academy

This is to inform all persons that may visit, conduct work, provide technical or sales services or have other official business aboard or in any way need access to be alongside or aboard the training ship GOLDEN BEAR , that International and Coast Guard regulations requires stringent access control to all U.S. vessels by all persons in accordance with those regulations.

This includes the training ship, whether she is in a foreign or in any domestic port. Additionally, the California Maritime Academy may invoke additional requirements to gain access to the campus if it is determined by the U.S. Coast Guard that the CMA is a “port facility” under the new regulations.

These security requirements will require that all visitors, contracting personnel, vendors, sales-persons and any technical consultants comply with the requirements outlined herein before being allowed to board or approach the training ship. Failure to comply in whole or in part of these regulations may lead to the expulsion of personnel from the vessel until full compliance is achieved. Any and all additional costs resulting from this eventuality, including delays in work, denial of access for subcontractors or any other interruption of contracted services, is to be completely borne by the contracting or vendor companies. Only pre-authorized persons will be allowed onboard. This includes visitors.

All contracting, vendor, or visiting personnel, must at all times, comply with any and all requirements and rules promulgated by the ship’s Security Officer, which in the case of the GOLDEN BEAR, is the vessel’s Chief Officer. These requirements are those made by the training ship and the California Maritime Academy. Any additional security procedures, rules or requirements promulgated by MARAD will be in addition to these requirements.

Any or all of the following rules and procedures must be complied with depending on the official national maritime threat level:

1. Campus access and parking may be controlled by the school’s Police Service department.

2. All personnel wanting unescorted access on the TSGB must possess and produce a valid TWIC card. All personnel wanting entry into a “Restricted Area” must be authorized by the Captain, Chief Mate, Chief Engineer or COTR. The primary contractor shall be responsible for issuing all of their direct employees and as well as their designated sub-contractor’s employee’s identity verification and authorized company photo ID cards.

Non-photo company identification cards will not be accepted. These identification cards are required to be worn in a visible location. Subcontractors and employees without company ID shall be required to obtain from the CMA/GOLDEN BEAR a daily visitor pass in the form of a generic ID card that authorizes the holder to be onboard. The daily visitor cards will be required to be worn in a conspicuous manner so that each person is readily identifiable by ship’s officers and security personnel. The cards will be used to log workers and vendors on and off of the vessel using the ship’s logging system. These Golden Bear Visitor cards must be issued and surrendered at the beginning and end of each day for logging in and out. Failure to surrender the visitor card at the end of the day shall be treated as a security violation.

3. Outside company employees newer than six months and all temporary visitors not known to the Academy are subject to security background inquires by the CMA consistent with current laws before they will be permitted to board the vessel.

4. Materials or parts delivered directly to the campus/ship are subject to search and screening by the ship’s Security Officer. Deliveries of equipment, parts and materials must be declared to the ship Security Officer at least 24-hours in advance of the delivery and must be scheduled for screening before being loaded aboard.

5. Materials and supplies shipped in advance or drop shipped to CMA’s facility must pass through the campus warehouse for screening. This screening process shall be conducted by the ship’s security officer (Chief Mate) and an authorized person designated by the contractor. This inspection and shipping documentation screening must be accomplished before any materials can be loaded onto the vessel.

1. Contractor vehicles will not be allowed onto the pier without first being screened by the vessel’s security officer. This may be done daily. The same applies for contractor tool boxes or other equipment when first loaded aboard. Ship security personnel shall work closely with contractor’s management personnel to achieve workable but effective security concerns.

7. Depending on the national security threat level, all persons needing access to the vessel may be subject to random personal and bag checks. If the vessel is at a heightened security level, ALL persons may be subject to these searches or screenings.

8. The contractor and shipboard management supervisors must attend a one-hour security orientation on or before the first day of a contract performance period. This orientation will be conducted onboard the vessel by the Ship’s Security Officer. It must be emphasized that contracting personnel or their sub-contractors who have not been authorized to be onboard the vessel will be denied access to the vessel.

9. In conjunction with the orientation, a short security briefing will be conducted before the contract begins. This briefing shall be attended by:

• MARAD COR

• Company Security Officer

• Ship Security Officer

• Director of Campus Public Safety

• Warehouse Supervisor

It must be emphasized to contractors and visitors that these requirements are mandatory, and that any disruption or recalcitrance demonstrated by visiting or contracting persons onboard concerning these requirements will be denied access to the vessel until full cooperation is achieved. If necessary, persons who are being uncooperative or belligerent will be removed from the vessel permanently and reported to national authorities. It is the desire of the CMA and the training ship that all work is accomplished in the spirit of security awareness and cooperation and every accommodation that can be given while maintaining compliance with the regulations is encouraged.

Regards, Captain Harry Bolton CMA Security Officer

CLIN No 0001 – SR No 5189795 - Annual Refrigeration and AC Service

ABSTRACT

Refrigeration This item describes the repair and annual service of two (2) Refrigeration units and the associated Domestic Refrigeration Boxes after the individual Domestic Refrigeration Box controls are changed under a different contract.

AC

This item describes the repair and annual service of two (2) stand alone AC units in the Forward Classroom and one (1) stand alone AC unit in the EOS (Engineering Operations Station). Three (3) each AC Chillers also need annual maintenance

REFERENCES

Refrigeration and AC manuals available aboard

ITEM LOCATION / DESCRIPTION

Location:

5-118-1 in 2nd deck and lower machinery space and associated fan rooms Forward Classrooms main deck with Condensers on Foredeck forward of house EOS AC unit

Description:

Inspect, run and leak check all three (3) AC Chillers under load.

Inspect, run and leak check both Forward AC units under load- Renew one (1) unit Inspect, run and leak check EOS AC unit-Renew to R134a unit

STATEMENT OF WORK

Supply all labor, equipment and materials to perform the following repairs and modifications.

All direct refrigeration work shall be under the supervision of a licensed refrigeration technician with at least five (5) years of experience on low-pressure and marine refrigeration equipment.

SERVICE AND TEST RUN SHIPS REFRIGERATION COMPRESSORS

Renew System and Sump Cooler Filter Drier cartridges in both Ships Service Refrigeration Compressors.

Operate and perform a thorough leak check on entire refrigeration systems from compressors to evaporator units (#1 and #2) and operate with vessel’s crew.

Leave ready for operation after Test completed

Work items:

1) Refrigeration Compressor #1 and #2 both have leaking seals – change seals

2) Refrigeration Compressor #1 does not have adequate capacity to keep domestic boxes at temperature. Correct problem by appropriate means. If necessary open and inspect and report deficiencies.

SERVICE AND TEST RUN SHIPS THREE (3) AC CHILLERS

Leak Test and gauge present level of R114 in each AC Unit

Renew, inspect and service all filter drier assemblies including clean up filters located below condensers, oil recovery line, and purge units.

Renew oil and filter with ship’s crew assistance.

Run all three (3) A/C units with ship’s crew, trim controls, test for leaks and prove operation. Recommend further service or repair beyond scope of this specification via “Condition Found Report” that will be handled as a separate item

Leave ready for operation after Test completed Note:

This part of the contract has to be coordinated with the CLIN #2 which requires the system to be pumped down to change out reefer box controls

SERVICE AND TEST RUN THE AC STAND ALONE UNITS

Fwd AC Units – Green Deck Class Room One unit is R410 and one unit is R22 Perform Manufacturer’s maintenance on each unit to include but not be limited to:

• Condenser units on deck above

• Fan and Evaporator and filters in cabinets in class room

• Check both mechanical and electrical conditions including gas charge and filter-driers Note: R22 unit to be renewed under CLIN #0006

EOS – AC Unit This is an R22 unit and will be renewed under CLIN #0006

DELIVERABLES:

Annual report of repairs completed in hard copy and electronic copy format

CLIN No 0002 – SR No 5189898 - Renew Ship's Stores Reefer Boxes Control Elements

ABSTRACT

Present controls on each of the domestic Reefer Boxes are original and are not repairable and in poor condition

Contractor to provide labor, material and transportation to renew all the controls on the ship’s domestic refrigeration boxes including all manual shutoff valves, solenoid valves, expansion valves, strainers, back pressure regulators and other devices at each control station for the refrigeration boxes.

This work to be completed prior to the time the annual inspection and repairs are done to the ship’s domestic refrigeration compressors which will be done under a different work item.

LOCATION AND DESCRIPTION

Location:

Main Deck after for the Galley – 4 each Domestic Refrigeration Boxes

Description:

Contractor to remove the existing controls and valves and install new valves and controls and other needed devices. Job includes all aspects of pumping down the system and vacating same plus removal of old devices and piping and installing new devices and piping to operate the system as per design. Startup to include all the needed work of inerting the system and filling with refrigerant and then operating the systems as per design. Refrigeration compressors (2 each) to be inspected and repaired as needed under a separate work item.

STATEMENT OF WORK

Contractor to have had a minimum of five (5) years of experience performing repairs on similar marine type refrigeration systems such as exists aboard Golden Bear. Proof of this experience to be presented at time of solicitation.

Contractor is responsible for all aspects of collection of the refrigerant and supply and installation of new controls and evacuation and recharging and then proof of operation for all the controls on all of the domestic Reefer boxes

Contractor to prepare the system to be opened for the required upgrades on each refrigeration box by pumping down the system and inerting same as needed. If storage of the system refrigerant is necessary it will be the responsibility of the contractor to store same to be used to fill the system once the repairs and upgrades are completed.

Contractor to supply all new devices such as shut off valves, expansion valves, strainers, solenoid valves and back pressure regulators and other devices presently installed on the individual refrigeration box controls. Ship would like to keep a similar type ball valve for shutoff valves versus a diaphragm type valve. Please address this valve type in the specification.

Contractor to supply new devices that meet all the industry standard design requirements and meet any applicable regulatory requirements. All new devices to be of present day design which will allow ship to buy spares and parts to repair/replace same.

Contractor responsible for insulating all the new devices and piping installed with non-asbestos materials and with metal covering or Cloth-Airobol type covering to protect the insulation.

Contractor to supply the following spares

• two (2) each spare expansion valves of each size

• two (2) each shutoff valve repair kits

• two (2) each solenoid valves

• two (2) each repair kits for ball type shutoff valves

Contractor to operate the new controls under load for a minimum of 24 hours to prove the controls keep the Domestic Boxes at designed temperature and stable for that period of time

DELIVERABLES

Contractor to supply two (2) copies of instructions and spares parts list for each of the new devices to be installed

Contractor to submit a description of the work accomplished including photos before and after the upgrade

Contractor to supply and deliver the spare parts as designated by the statement of work

CLIN No 0003 – SR No 5186934 - AC Ducting Insulation and Extension

ABSTRACT

Contractor to insulate the Forward Main Deck Classroom (Green Deck) to prevent sweating during cruise

LOCATION & DESCRIPTION

Forward Main Deck Classroom (Green Deck – Marlin Spike Classroom)

Description:

Insulate the forward stand alone AC Unit ducting

STATEMENT OF WORK

Contractor to supply labor, material and transportation to insulate the ducting on the forward AC unit in the Forward Classroom

Insulation to be high density to prevent sweating during high ambient conditions during cruise with a covering to prevent damage to same

CLIN No 0004 – SR No 301926 – R22 Refrigerant Upgrades

Item No 1: RENEW EOS AC UNIT

Contractor to supply and install a new self-contained Air Conditioning Unit of the same capacity and approximate footprint as the existing unit in the Engineering Operating Station (EOS).

Contractor is responsible for removal of the existing AC York R22 unit. R22 Refrigerant must be captured and disposed of properly

Contractor is responsible for purchasing one R-134a AC unit and rigging it aboard and into place and connecting to ship’s services and startup and commissioning

LOCATION and DESCRIPTION

EOS AC is located on the Starboard side of that space

Description:

Contractor to purchase one (1) self-contained R-134a Air Conditioning unit of same capacity and type as existing unit

Contractor is to remove the existing unit and make whatever changes to the foundation as necessary to receive the new unit

Contractor to provide all transportation and labor and materials and rigging to place new AC unit in place and to hook up to ship’s services and start up and prove to Chief Engineer

STATEMENT OF WORK

1) Contractor to supply one (1) AC Unit with the following design:

• R-134a Refrigerant

• Freshwater cooled condenser

• 440vac power supply- 3 phase – 60 Hz

• Capacity: verify during ship check

2) Contractor to remove the existing R22 York AC unit making sure to capture all the R22 Refrigerant it contains and dispose of that properly.

3) Contractor to make whatever changes necessary in the foundation to accommodate the new Contractor supplied AC unit

4) Contractor to Transport New AC Unit to ship and rig aboard and into the EOS. Due to the fact that access to that space is only thru the doorways and may require dismantling of the unit and reassembling of same to rig into the EOS.

5) Contractor to connect the new unit to the ship services and then commission same as per manufacturer’s recommendations.

6) Contractor to supply spare parts as suggested by the manufacturer and also at least one bottle of R-134a refrigerant. These will be considered deliverables and must be completed before the job is considered complete.

DELIVERABLES

1) One (1) set of manufacturer’s recommended spares

2) One (1) bottle of R-134a refrigerant

3) Two (2) each manufacturer’s instruction books with list of materials and part numbers for same

4) Identify each of the electrical and mechanical connections to the new AC unit as to type of service and in case of electrical where the power supply is located.

Item No 2 -- RENEW R22 AC UNIT – FWD CLASSROOM

Contractor to supply and install a new self-contained Air Conditioning Unit of the same capacity and approximate footprint as the existing R22 unit in the Forward Classroom (Green Deck)

Contractor is responsible for removal of the existing R22 unit. R22 Refrigerant must be captured and disposed of properly

Contractor is responsible for purchasing one R-410 AC unit and rigging it aboard and into place and connecting to ship’s services and startup and commissioning

LOCATION and DESCRIPTION

Location:

Forward Class Room (Air Handler & Evaporator) and Foredeck (Condenser)

Descripiton:

Contractor to purchase one (1) self-contained R-410 Air Conditioning unit of same capacity and type as existing unit

Contractor is to remove the existing unit and make whatever changes to the foundation as necessary to receive the new unit

Contractor to provide all transportation and labor and materials and rigging to place new AC unit in place and to hook up to ship’s services and start up and prove to Chief Engineer

STATEMENT OF WORK

1) Contractor to supply one (1) AC Unit with the following design:

• R-410 Refrigerant

• 440vac power supply- 3 phase – 60 Hz

• Capacity: Same as installed

2) Contractor to remove the existing R22 AC unit making sure to capture all the R22 Refrigerant it contains and dispose of that properly.

3) Contractor to make whatever changes necessary in the foundation to accommodate the new Contractor supplied AC unit

4) Contractor to Transport New AC Unit to ship and rig aboard and into the Forward Classroom.

5) Contractor to connect the new unit to the ship services and then commission same as per manufacturer’s recommendations.

6) Contractor to supply spare parts as suggested by the manufacturer and also at least one bottle of R-410 refrigerant. These will be considered deliverables and must be completed before the job is considered complete.

DELIVERABLES

1) One (1) set of manufacturer’s recommended spares

2) One (1) bottle of R-410 refrigerant

3) Two (2) each manufacturer’s instruction books with list of materials and part numbers for same

4) Identify each of the electrical and mechanical connections to the new AC unit as to type of service and in case of electrical where the power supply is located.

CLIN No 0005- SR No 0301931 – HANKINSON REFRIGIFILTER

Contractor to supply and install one (1) new Control Air Hankinson RefrigiFilter to renew the present unit that has failed.

REFERENCE

Existing Hankinson filter and/or Engineering Library operating/materials manual

LOCATION AND DESCRIPTION

Engine Room Compressor flat

Description:

Contractor to remove the existing unit and the Dehydrator cannisters adjacent and to dispose of properly as designated by the COTR. Contractor to supply and install a new identical filter in the same location. Refrigerant must be Non-ODS type.

STATEMENT OF WORK

Contractor is responsible for all dimensions and interferences identification during the ship check or later as statement of work may not address all needed aspects of the job.

Contractor is responsible for all the mechanical and electrical work and refrigeration associated with the removal of the old unit and the installation of the new unit.

Contractor to install the new unit as per manufacturer’s directions and specifications including any need piping or electrical modification to the present installation.

Contractor is responsible for grinding smooth any welded fittings and cleaning up all damaged paint and repairing same with the same paint scheme.

Final installation to be commissioned by a technician who has a minimum of 5 years of experience with similar installations. Upon completion of the installation unit is to be tested over a 24 hour period to prove that the unit runs as per design and without any problems

DELIVERABLES

Contractor to supply 2 each manufacturer’s instruction books including a bill of materials and list of suggested spares with ordering information

ADDITIONAL WORK AND SUPPLEMENTARY

Contractor to submit a written Condition Found report (CFR) to the COTR for any additional work outside the contract.