SOW_Library_HVAC_Mold_Consultation.pdf

STATEMENT OF WORK

CONSULTATION SERVICES FOR MOLD REMEDIATION

AND HVAC RECOMMENDATIONS

U.S. MERCHANT MARINE ACADEMY

KINGS POINT, NEW YORK

U.S. DEPARTMENT OF TRANSPORTATION

MARITIME ADMINISTRATION

U.S. MERCHANT MARINE ACADEMY

ABOUT USMMA

The United States Merchant Martine Academy (USMMA) is an agency of the Maritime

Administration (MARAD) managed by the United States Department of Transportation.

The USMMA is listed on the National Register of Historic Places. Therefore, all work shall be consistent with the Secretary of the Interior's Standards for the Treatment of Historic

Properties (36 CFR part 68) http://www.nps.gov/tps/standards/four-treatments/treatment-guidelines.pdf.

All work shall meet or exceed the standards provided in the Secretary of the Interior’s

Standards for Rehabilitation and guidelines for applying the standards published by the

National Park Service, U.S. Department of the Interior 36 CFR 67.7 - Standards for rehabilitation.

OBJECTIVE

The Schuyler Otis Bland Memorial Library has been experiencing mold issues in recent years due to problems with the HVAC system and/or balancing issues with the same.

SCOPE

The USMMA seeks a qualified and experienced contractor/consultant to provide labor, material, transportation, tools, equipment and supervision to evaluate the HVAC system and air quality of the areas in question and make recommendations for corrective actions.

DELIVERABLES

1. The Contractor/Consultant shall perform air quality testing and inspection of the heating, cooling and air distribution systems throughout the building to determine the sources of mold accumulation.

2. The Contractor/Consultant shall review the findings of the air quality assessment and inspections to determine the most practical and cost effective method to provide climate control and eliminate the growth of mold spores in the building.

3. It shall be the responsibility of the Contractor/Consultant to verify the contents and assume full responsibility for any determination or conclusion drawn from the data. If the information provided is insufficient, the Consultant shall take the appropriate actions necessary to obtain additional information required for the project at no additional cost to the Government.

4. The Contractor/Consultant will prepare a written report which describes the findings and recommended solution to replace, enhance or upgrade the associated system components. It shall contain an Executive Summary that provides the overall objective of the assessment and a list of “prioritized” recommendations for replacement and/or upgrade of associated system components.

5. The Contractor/Consultant shall prepare a written report of their findings along with recommendations on how the USMMA can provide an adequate heating/cooling/air distribution system and eliminate the growth of mold spores.

6. Sample criteria to use for each recommendation and/or option shall include, but not be limited to:

Equipment reuse versus replacement cost benefits

Space restrictions

Noise and vibration levels

Air intake and exhaust flow rates

Air quality issues

System monitors, controls, and sensor requirements

AHRAE requirements for temperature and humidity levels

Other items not included in this list

7. The document shall contain a matrix with a list of decision making criteria so the various options investigated can be compared, evaluated and judged equally. These criteria can include any item identified above and those suggested by the Consulting firm.

8. The Contractor/Consultant will provide solutions and recommendations for options investigated including supporting justification. The supporting justification in the report shall include, but is not limited to equipment catalog cuts, drawings and/or sketches if required, site and equipment photographs, calculations, charts, graphs, nameplate data, and other information used to substantiate all findings and recommendations.

GENERAL

1. The contractor shall provide all labor and material, transportation and supervision in the performance of all tasks detailed in this statement of work.

2. All work is to conform to federal, state and local regulations and codes.

3. Maintain a work area compliant with safety standards.

4. Areas worked on shall be cleaned and secured on a daily basis.

5. Any damage to existing facilities or appurtenances shall be repaired or replaced in kind, by the contractor at no cost to the Government.

6. Excess material and debris shall be disposed of in accordance with local and state ordinances.

7. No vehicles shall be driven on the sidewalks or grass.

8. Make every effort to minimize the impact to the daily routine of the Academy.

9. Contractors shall be licensed, bonded and insured as mandated by federal, state and municipal regulations.

EVALUATION CRITERIA

The quote that is determined to be the best value to the government will be awarded this procurement. The following criteria will be evaluated in determining best value;

1. Technical Approach

The Contractor will demonstrate through documentation submitted, technical expertise in performing the tasks detailed in this statement of work. The technical approach will be slightly more important than the other evaluation criteria.

2. Past Performance

The Contractor must have worked satisfactorily for a minimum of three (8) years on projects of this type and size.

3. Price

Price shall be considered in this evaluation, but need not be the deciding factor.

GOVERNMENT FURNISHED PROPERTY, MATERIAL, EQUIPMENT OR

INFORMATION.

N/A

CONSIDERATIONS

• Submit schedule seven (7) days in advance of work to be accomplished for approval.

• Submit schedule showing area to be worked on, dates of work, and estimated timeline for completion of the task(s).

• Maintain communication with the COR (and immediately inform the COR of any unforeseen issues or problems that arise).

• Inform COR of any anticipated disruption in services for construction at least three (3) days in advance

PLACE OF PERFORMANCE

Contractor will perform the task at the the Schuyler Otis Bland Memorial Library located at the USMMA, 300 Steamboat Road, Kings Point, N.Y. 11024

PERIOD OF PERFORMANCE

Work is to be completed within 7 calendar days after NTP is approved. Work is to be performed during normal business hours 0700 to 1630, Monday through Friday unless approval is granted by the Contracting Officer.

ACCRONYMS

ANSI American National Standards Institute

ASME (Formally known as) American Society of Mechanical Engineers

ASHRAE American Society of Heating Refrigeration and Air Conditioning Engineers

CFR Code of Federal Regulations

COR Contract Officer Representative

EPA The United States Environmental Protection Agency

IEEE The Institute of Electrical and Electronics Engineers

MARAD United States Maritime Administration

NEC National Electrical Code ANSI/NFPA 70

NEMA National Electrical Manufacturers Association

NFPA National Fire Protection Association

NTP Notice to Proceed

USMMA Unites States Merchant Marine Academy.