Attachment_J-4_Sample_Task_Order_Amendment_000002_061316.pdf

Transit Safety Outreach and Oversight Program SSO Audit Sample Task Order RFP Number DTFT6016R00004 Amendment 000002 Attachment J-4

INSTRUCTIONS TO OFFERORS

*NOTE: Please review the sample task order requirement below in entirety. Once reviewed, please prepare your firm’s approach to this requirement from a technical perspective in terms of which labor categories from the RFP your firm would use to perform these services indicated. Also, please provide labor rates and estimated hours your firm would propose for such work to the Government. ALL of this information should be provided under a separate tab with the MS Office Excel pricing matrix file Attachment J-1. Within the Attachment J-1, there is a tab entitled “Pricing for Sample Task Order”.

Background and Objectives

The Intermodal Surface Transportation Efficiency Act (ISTEA) of 1991 required States with rail transit systems to provide safety oversight of those systems. Based on this legislation, in 1995 the Federal Transit Administration (FTA) within the United States (US) Department of Transportation (DOT) published 49 Code of Federal Regulations (CFR) Part 659. The passage of the Moving Ahead for Progress in the 21st Century Act (MAP-21) in 2012 has expanded the requirements of this program.

To ensure the States’ compliance with the requirements of Part 659 and with MAP-21, the FTA’s Office of Transit Safety and Oversight (TSO) will engage the support of contractors to conduct audits of the State Safety Oversight (SSO) Agencies, as outlined in the tasks below.

Task Requirement

Contract Line Item Number (CLIN) 0003 – Oversight and Compliance Activities.

Task 3.1 – SSO Audits: Under MAP-21, the FTA is required to conduct an audit of each SSO Agency once every three years. This is achieved by scheduling and conducting approximately ten audits every year. The Contractor shall support the FTA's delivery of program support for these audits. The Contractor shall support FTA's activities necessary to notify the identified agencies, conduct pre-onsite review and research activities, conduct the audits and deliver draft and final reports. In addition, the contractor shall complete the audit process by coordinating with the SSO Agency to record and track progress of corrective actions for any deficiencies, findings or recommendations identified in the report until that item is closed.

RFP Number DTFT6016R00004

The Following Audit(s) will be conducted under this sample Task Order:1

1) Nebraska

2) Vermont

Task Area Task Deliverable Acceptance Criteria

Delivery Date

CLIN 003:

Oversight Activities

3.1 SSO

Audits

Work Plan and Schedule for all Audits

Microsoft (MS) Office Word

30 Days after TO Award

Notification Package/Document Request (for each State)

MS Office Word 60 Days before start of On-Site Activities for each Audit

Checklist MS Office Word 30 Days before start of On-Site Activities for each Audit

On-Site Schedule MS Office Word Two weeks before start of On-Site Activities for each Audit

Conduct On-Site Review Nebraska

In accordance with the Work Plan established

As stated in Schedule

Conduct On-Site Review Vermont

In accordance with the Work Plan established

As stated in Schedule

Draft Audit Report/ Tracking Matrix

MS Office Word 30 Days after completion of On-Site Activities for each Audit

1 Note: In an effort to not give advantage to incumbent offerors, states without SSO programs were listed. Assume these states are non-remarkable average SSO programs with a single program manager and some contract support overseeing a mid-size rail transit system.

RFP Number DTFT6016R00004

Final Audit Report/ Tracking Matrix

MS Office Word One week after completion of final document review process for each Audit

Tracking Matrix Updates

MS Office Word To be Determined by FTA Staff for each Audit

Materials and Other Direct Costs (ODCs)

All Materials and ODCs will be provided by the Contractor. The Contractor must ensure that all Materials and ODCs are within scope of the requirement and all incurred costs are fair and reasonable prior to purchase.

Place of Performance

The work will be performed at the contractor’s site except when not practicable for meetings and on-site review activities.

Period of Performance

The Period of Performance shall be from date of award up to four months.

Government Furnished Property and Information

The Government will not furnish any property. Non-confidential information will be furnished to the contractor.

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