Q_ _A_for_RFP_DTFT60-14-R-00005_-_Grant_Accrual.pdf

Questions and Responses for the RFP DTFT60-14-R-00005

Grant Accrual Support Services

1. Question: Is this a follow-on requirement? If so, could you please provide the incumbent contract number for this opportunity?

Response: There are 9 BPAs currently in place for this work. The following are the current incumbents:

AOC Solutions, Inc. – DTFT60-10-A-0001, Ask International – DTFT60-10-A-0002, Booth Management, Inc. – DTFT60-10-A-0003, Booz Allen Hamilton – DTFT60-10-

A-0004, Deloitte & Touche – DTFT60-10-A-0005, Grant Thornton – DTFT60-10-A-

0006, Kearney & Co. – DTFT60-10-A-0007, Leon, Snead &Co. – DTFT60-10-A-

0008, and Price Waterhouse Coopers– DTFT60-10-A-0009

2. Question: If not, is this a new requirement?

Response: It is not a new requirement; it is a continued effort currently been performed using Blanket Purchase Agreements (BPAs)

3. Question: Is there an incumbent? If so, who is the current contractor?

Response: Please see the answer to question 1.

4. Question: What was the prior contract value?

Response: Since there were several BPAs awarded, there is no contract value put on the BPAs, but an estimated value because they are agreements. However, although not guaranteed, the maximum level of effort for the previous is estimated at 91,150 labor hours.

5. Question: CLIN 0001, Bullet 2. Is this task requesting the contractor use a statistical sampling methodology to review grant documents, obligations and payment histories? If so, does this sampling methodology already exist or does the contract have to develop one?

Response: There is an existing methodology for calculating grant accrual; however the contractor would have to update the methodology periodically if there is a major new FTA program or Grantee.

6. Question: CLIN 0003. Bullet 2. Does the FTA utilize specialized software to track audit findings? If so, what is it. If not, is the contractor expected to provide specialized software?

Response: No, FTA does not utilize specialized software to track audit findings. The contractor is not expected to provide specialized software.

7. Question: Is there an incumbent firm currently providing Grant Accrual Support

Services or is this a new contract? If there is an incumbent firm, can you provide the name of the incumbent firm?

Response: Please see the answer to question 1

8. Question: What is the total budget for this contract? If the budget for this contract is not available, can you provide the budget/cost for the incumbent contract (if applicable)?

Response: The Government will not be able to provide the current budget for this effort; however you may refer to question 4 for the incumbents.

9. Question: On Section B.2, it was noted that the North American Industry Classification

System (NAICS) Code for this acquisition is 541219, Administrative Management and

General Management Consulting Services. The NAICS Code description appears to be that for 541611. Is this solicitation NAICS code for “Other Accounting Services”?

Response: The NAICS Code should be 541611 – Administrative Management and

General Management Consulting Services, Size Standard $14 million. This item will be addressed in amendment 00002.

10. Question: Will the government accept the past performance of the offeror’s subcontractor, as well as the offeror’s past performance?

Response: Yes

11. Question: Under Section H.6, Item # 1, it noted “Contractor employees may also be required to obtain security clearances (i.e., Confidential, Secret, or Top Secret)”. Are you expecting offeror to submit resumes of personnel (Senior Accountant and Staff

Accountant) who currently have Confidential, Secret, or Top Secret security clearance?

Response: The Government prefers that the personnel resumes submitted contain individuals still have active security clearances listed in item 1 of section H.6.

However, it is not required. The candidates of resumes that are submitted must be able to obtain security clearances if they do not possess active security clearances.

12. Question: Section L.3.1 – General – Page 51

The solicitation states that ‘The FTA requires that the Offeror’s proposal shall be submitted electronically in three (3) separate volumes as defined below’, however the

Executive Summary is noted as a separate file in the table on page 52 as a separate electronic file. Please confirm that the Executive Summary should be submitted as a separate file from the three noted volumes

13. Question: Section L.4.3 – Format – Page 52

The solicitation states that ‘Text and graphics portions of the electronic copies shall be in a format readable by Microsoft (MS) Word 2010. Data submitted in spreadsheet format shall be readable by MS Excel 2010. ‘However, are PDF file submissions of the

Technical and Past Performance Volumes acceptable?

14. Question for: Pages 5 and 41

Page 5 of the RFP states the NAICS code is 541219; page 41 states the NAICS code is

541611. Please confirm that the correct NAICS code is 541611 and the size standard is

$15M.

Response: The NAICS Code should be 541611 – Administrative Management and

General Management Consulting Services, Size Standard $14 million. This item will be addressed via amendment 00002.

15. Question for: Pages 57 and 68

The solicitation has contradictory information regarding the age of the past performances.

Page 57 states Past Performances must be within the past 5 years and page 68 states within the past 3 years. Please confirm that we can utilize Past Performance references within the past 5 years of the date of the RFP release.

Response: The past performance references should be provided for work performed within the past 3 years for each of the 3 references.

16. Question: Key Personnel - Pages 35, 55 and 56

Page 35 states that there are two Key Personnel, while page 55 and 56 state that the

“Senior Accountant” is the only Key Personnel. Please confirm that the “Senior

Accountant” is the only Key Personnel.

Response: Senior Accountant is the only Key Personnel. The correction of the key personnel identification will be addressed via amendment 00002.

17. Question: Section M.5 – Evaluation Approach Page 68

The solicitation requires clients to complete Past Performance questionnaires for the referenced Past Performance projects. Many COs and CORs are overwhelmed.

Additionally, CPARS/PPIRS is the authoritative source for Past Performance evaluation/assessments. To reduce the burden on the clients and to ensure a fair and authoritative Past Performance assessment would the government modify the solicitation to utilize CPARS/PPIRS for Past Performance’s that have existing CPARS assessments and only require clients to complete Past Performance Questionnaires if a CPARS report card does not exist for a utilized Past Performance project?

Response: All clients must complete the Past Performance Questionnaire. This item has will be addressed in amendment 00002.

18. Question: Is there a current incumbent responsible for this scope of work? If so, who is it and are they eligible to bid on this solicitation?

Response: See question 1 for the incumbents. Only the small businesses are eligible to bid as this requirement is a total small business set-aside.

19. Question: Section B.1 – Supplies/Service

Is there an incumbent contractor that has performed this work for FTA? If so, can the Government please disclose who the incumbent contractor is, and whether the incumbent contractor is eligible to bid on the current 100% Small Business set-aside solicitation?

Response: See question 1 for incumbents. This solicitation is set-aside for Small

Business only. Only the small businesses on the incumbent list may bid.

20. Question: Section B.6 and Section L.7.3

Does the government have an estimated level of effort to provide the requested services?

If so, can the Government please disclose the estimated level of effort?

The Government provided the level of effort requested in the pricing template in which is attachment J-3.