Combined_Synopsis_-_Solicitation_for_BPA_for_FRA_Office_of_Safety_Meeting_Space_2017-2019.docx

RFP FRA Meeting Space Solicitation # DTFR5317R00001

Combined Synopsis/Solicitation for FRA Office of Railroad Safety Meeting Space Blanket Purchase Agreement

The Federal Railroad Administration (FRA) intends to establish a single source Blanket Purchase Agreement (BPA) for its Office of Safety meeting space requirements. If interested in providing these services please provide a proposal in accordance with the attached (Attachment 1) Statement of Work (SOW) which includes drawings, audio visual (A/V) needs and light refreshments for each type of meeting space. Note that only some types of meetings will require light refreshments. See SOW for details.

The total ordering period of the BPA will be three (3) years, and shall not exceed $720,000 over the life of the BPA. All call orders under this BPA will be Firm-Fixed-Price.

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the following:

· Federal Acquisition Regulation (FAR) Subpart 12.6 (Streamlined Procedures for Evaluation and Solicitation for Commercial Items);

· FAR Subpart 13.303 (Blanket purchase agreements (BPAs)); and

· FAR Subpart 13.5 (Simplified Procedures for Certain Commercial Items);

as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This solicitation number is DTFR5317R00001 and this solicitation is issued as a Request for Proposal (RFP).

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-92.

(iv) This procurement is unrestricted.

(v) See Attachment 2 for contract line item numbers and types of meetings by year. A Firm-Fixed-Price shall be proposed for each type of meeting for each of the three years.

(vi) FRA requires meeting space, setup, A/V and light refreshments for the FRA Office of Safety hosted meetings.

(vii) All meetings are to be held in Washington, D.C. Attachment 1 includes the estimated schedule of events for Year 1 of the BPA.

The following provisions and clauses are incorporated by reference. The full text is available at: https://www.acquisition.gov

(viii) The provision at 52.212-1, Instructions to Offerors—Commercial, applies to this acquisition.

(ix) The provision at 52.212-2, Evaluation—Commercial Items is applicable.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

· Technical Approach (maximum 10 pages) –

· Offerors shall indicate the availability of Meeting Space for the Schedule of Events listed in Attachment 1 (indicate yes/no for availability on the last column of the Schedule of Events); and

· Offerors shall provide a description of the capacity of the facility to sponsor the meetings in accordance with the diagrams in Attachment 1.

· Past Performance – Offerors shall provide information (maximum 1 page) on relevant experience with similar previous meeting events held in the proposed facility; other information, including information available from web searches, technical evaluator knowledge, and as may be found in the Past Performance Information Retrieval System (PPIRS), may also be used to evaluate past performance.

· Price - Offerors shall fill out Attachment 2 with a Firm-Fixed Price quote for each type of meeting for each of the three years of the BPA. Partial quotes will not be accepted for this requirement; that is, the Firm-Fixed Price proposal per type of meeting shall include the total Firm-Fixed-Price of meeting room use, setup, audio-visual support, and light refreshments as specified in the SOW. The Schedule of Events is estimated dates only.

Technical approach and past performance, when combined, are more important than price.

(x) Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications—Commercial Items, with its offer.

(xi) The clause at 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Items (Nov 2016), applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition:

· 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

· 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note).

· 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

· 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

· 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

· 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)).

· 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

· 52.222-3, Convict Labor (June 2003) (E.O. 11755).

· 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

· 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).

· 52.222-35, Equal Opportunity for Veterans (Oct 2015)(38 U.S.C. 4212).

· 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

· 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

· 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

· 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

· 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

· 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).

· 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

· 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Jul 2013) (31 U.S.C. 3332).

(xiii) Additional terms and conditions:

· FAR Provision 52.203-98, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements—Representation (FEB 2015)

(a) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such fraud, waste, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(c) Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(End of provision)

· FAR 52.204-7 System for Award Management (Oct 2016)

· FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

· FAR 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

· FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

· Transportation Acquisition Regulations (TAR) 1252.233-73 Seat Belt Use Policies and Program (APR 2005)

(xiv) Defense Priorities and Allocations System (DPAS) – Not Applicable.

(xv) Questions are due by 4:00 PM Eastern Time, Wednesday, December 14, 2016. Proposals are due by 4:00 PM Eastern Time, Monday, December 19, 2016. Both questions and proposals shall be submitted via email to Angeline Behrend at Angeline.behrend@dot.gov.

(xvi) No telephone inquiries will be accepted. See above for contact information.

Only vendors that have a valid DUNS and Bradstreet Number (DUNS Number) and registered in the System for Awards Management (SAM) https://www.sam.gov/portal/SAM/#1 are eligible for award.