Combined_Synopsis-Solicitation _Waybills.doc

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 and under the authority of FAR 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This Request for Quotation (RFQ) is issued under Request for Quote No. DTFR53-15-RFQ-00099 and includes incorporated provisions and clauses in effect through Federal Acquisition Circular 05-78. The North American Industry Classification System (NAICS) Code for this procurement is 518210“Data Processing, Hosting and Related Services” with a Small Business Administration (SBA) size standard of $32.5 million dollars.

The Federal Railroad Administration is soliciting offers from contractors with the expertise necessary to build the Government a complete, accurate and confidential Master Waybill File and Public Use File. The attached Statement of Work (SOW) separates the required tasks into two distinct phases. In first phase, the contractor shall collect and process waybill data from the railroads; draw the sample for certain railroads and edit and correct waybill data. The contractor shall provide this information to the Government on a quarterly basis so that the Government can monitor the data for errors and obtain resolution prior to the completion phase one of the Master Waybill File. In phase two, the contractor takes the Master Waybill File and computes the mileage for specific movements and makes additional modifications to the waybill file so that it is useable to the Government and other users.

CARLOAD WAYBILL LOT I

0001 - PHASE I

Period of Performance: January 1, 2015 – May 31, 2016

Collection and editing of the Waybill File excluding field numbers 18, 24, 89, 97-119, 122-131, 134, 138-141, 145-152, 155-156, and 180-191.

0002 - PHASE II *Option* Period of Performance: January 1, 2015 – May 31, 2016

Miling and modifying the waybill sample adding fields 24, 113 through 123, and 145 through 156 using the Princeton Transportation Network Model (PTNM)

Generating the Public Use Waybill File.

CARLOAD WAYBILL LOT II

1001 - PHASE I *Option* Period of Performance: January 1, 2016 – May 31, 2017

Collection and editing of the Waybill File excluding field numbers 18, 24, 89, 97-119, 122-131, 134, 138-141, 145-152, 155-156, and 180-191.

1002 - PHASE II *Option* Period of Performance: January 1, 2016 – May 31, 2017

Miling and modifying the waybill sample adding fields 24, 113 through 123, and 145 through 156 using the Princeton Transportation Network Model (PTNM)

CARLOAD WAYBILL LOT III

2001 - PHASE I *Option* Period of Performance: January 1, 2017 – May 31, 2018

Collection and editing of the Waybill File excluding field numbers 18, 24, 89, 97-119, 122-131, 134, 138-141, 145-152, 155-156, and 180-191.

2002 - PHASE II *Option* Period of Performance: January 1, 2017 – May 31, 2018

Miling and modifying the waybill sample adding fields 24, 113 through 123, and 145 through 156 using the Princeton Transportation Network Model (PTNM)

CARLOAD WAYBILL LOT IV

3001 - PHASE I *Option* Period of Performance: January 1, 2018 – May 31, 2019

Collection and editing of the Waybill File excluding field numbers 18, 24, 89, 97-119, 122-131, 134, 138-141, 145-152, 155-156, and 180-191.

3002 - PHASE II *Option* Period of Performance: January 1, 2018 – May 31, 2019

Miling and modifying the waybill sample adding fields 24, 113 through 123, and 145 through 156 using the Princeton Transportation Network Model (PTNM)

Instructions: Interested vendors shall prepare their quotation in accordance with the attached ‘Instructions for Offerors’ and the attached ‘Statement of Work.’ Questions in regards to this RFQ must be submitted by December 9, 2014 at 4:00 pm local D.C. time to Keith Boyea at keith.boyea@dot.gov.

FAR 52.212-1 "Instructions to Offerors-Commercial" applies to this acquisition. Offerors are to include a completed copy of FAR provision 52.212-3 "Offeror Representations and Certifications - Commercial Items" with their response. The following FAR clauses also apply: 52.212-4 -"Contract Terms and Conditions - Commercial Items" and 52.212-5 "Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items", with the following clauses cited in 52.212-5 being applicable:

52.222-50 Combating Trafficking in Persons (FEB 2009) 52.233-3 Protest After Award (AUG 1996) 52.233-4 Applicable Law for Breach of Contract Claims (OCT 2004)

52.203-6 Restrictions on Subcontractor Sales to the Government (Sept 2006)

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUL 2013)

52.204-14 Service Contract Reporting Requirements (JAN 2014)

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUL 2013) 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (JUL 2013)

52.219-8 Utilization of Small Business Concerns (MAY 2014)

52.219-28 Post Award Small Business Program Representation (JUL 2013)

52.222-3 Convict Labor (JUN 2003)

52.221-21 Prohibition of Segregated Facilities (FEB 1999)

52.222-26 Equal Opportunity (MAR 2007)

52.222-35 Equal Opportunity for Veterans (SEP 2010)

52.222-36 Affirmative Action for Workers with Disabilities (OCT 2010) 52.222-37 Employment Report on Veterans (SEPT 2010)

52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010)

52.222-54 Employment Eligibility Verification (AUG 2013)

52.223-18 Contractor Policy to Ban Text Messaging While Driving (AUG 2011)

52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)

52.232-33 Payment by Electronic Funds Transfer – System for Award Management (JUL 2013)

Additional full text clauses:

52.217-9 -- Option to Extend the Term of the Contract. (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 10 days before the end of the period; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 53 months.

The aforementioned provisions and clauses can be accessed electronically at http://acquisition.gov/comp/far/index.html. Prospective sources are reminded that award can only be made to a Contractor who is registered in the System for Award Management (www.sam.gov) database with an active DUN & Bradstreet number. Required representations and certifications may be submitted electronically through the SAM database.

Quote Submission: The Government will make award to the responsive, responsible firm, whose quotation represents the best value to the Government. Vendors shall submit a firm-fixed-price quotation. Quotations are due no later than December 15, 2014 at 4:00 PM local Washington, D.C. time and should be submitted via e-mail to Keith Boyea at keith.boyea@dot.gov. No late responses will be accepted. No telephone inquiries will be accepted.