RSIMSS_Presolicitation_Conference_Slide_Presentation_--_27_Jul_15.pptx

RSIMSS Presolicitation Conference 27 July 2015 Federal Railroad Administration

F E D E R A L R A I L R O A D A D M I N I S T R A T I O N

Moving America Forward Welcome & Safety Briefing You are in the West Building 1200 New Jersey AVE SE I will call 9-911 For security 6-0333 CPR and First Aid qualified If evacuated we will meet across M Street at the CVS

Opening Comments Mr. Rob Siegfried Program Analyst

F E D E R A L R A I L R O A D A D M I N I S T R A T I O N

Railroad Safety Information Management Support Services Vision: For the Railroad Safety Information Management Division (RSIMD) to be the experts of railroad safety data and curators of railroad safety data to enable relevant, timely, and accurate data reporting, analysis (statistical, visual and predictive), collaboration, visual communications and publication in support of FRA’s rail safety mission.

To position the Railroad Safety Information System (RSIS) as a the single authoritative source for all FRA railroad safety data and align RSIS to Federal and Departmental initiatives such as data transparency, data integration and data sharing.

Mission: To make accurate railroad safety information readily available to a broad constituency which includes FRA personnel, railroad companies, research and planning organizations and the general public.

RSIMSS is the contract/program for managing all of the RSIMD projects, processes, and systems related to safety data. RSIS is the System of systems. RSIMD is the division that oversees RSIMSS.

Railroad Safety Information System RSIS is a data management program comprised of the people, processes, and technologies required to support the safety of the railroad system The technical aspect of RSIS is comprised of a series of databases used to house and manage various railroad inventory and safety related data The non-technical aspect of RSIS includes inspector and railroad reporting processes and subsequent data validation, processing, and dissemination RSIS collects and validates approximately 700,000 records annually

RSIS has existed since 1975 and supports FRA’s safety mission by providing data management solutions to support the collection, compilation and publication of railroad safety data related to regulatory requirements by collecting:

Railroad operational data Railroad accidents and incidents Safety inspections and violations Highway-rail crossing inventory attributes Various other rail safety related information, programs and plans

The Rail Safety Information System (RSIS) is the Federal Railroad Administration’s (FRA) authoritative data asset for railroad safety information management

RSIS Strategy and Vision Start with ‘clean and reliable’ data Support rulemaking with early input for data requirements to align with data management best practices Automate data validation using business rules Cleanse data at the point of data entry using real-time validation across submission methods Performing enhancements to facilitate data reporting for all submissions More intuitive process workflow for internal data management and reporting (FARS, RISPC, etc.)

Enable the identification of issues earlier in the process to prevent publishing inaccurate data Make the data more accessible by focusing on usability and utility Support data requirement development during the rulemaking process to focus on how the data will be used and the data analysis needs Identify and redesign the most widely used data reports Enabling easier and more accurate ad-hoc and canned reporting Releasing streamlined datasets for public and railroads Engaging industry to integrate RSIS data into their business/decision-making process by publishing standard data exchange interface following White House open government initiatives.

Maximize value of the data throughout the FRA Partnership with RNS (GIS)/RCC Redesign the safety data site to realize the full potential of the safety data

Overall transformation objective is to enable effective analysis, trending, and data-driven decision-making

RSIS Customers FRA Office of Safety Page has over 8,200,000 hits in ~10 years Users can access through http://safetydata.fra.dot.gov/officeofsafety or through http://safety.data.gov RSIS Supports a Wide Array of Customers

Public & Citizen Stakeholders

Members of the press

Partner & Industry Stakeholders

American Association of Railroads

American Short Line and Regional Railroad Association Jake Award recipient identification

Operation Lifesaver for monitoring overall rail safety at a state level

Internal FRA Stakeholders

Economists

Researchers

Community planners

Railroads

Attorneys

General Public

Government Stakeholders

OMB

Congress

Other agencies including NTSB, BTS, STB, FHWA, PHMSA

States

Labor Unions

Manufacturers

Regional staff

HQ staff (disciplines, grade crossing, national inspection plan)

RPD (Lat-long data)

RCC (Violations)

Railroad Safety Oversight Managers

Senior Staff

What is RSIS Used For?

Safety Program Management Development and prioritization including enforcement, outreach, research and technology Development of safety goals and performance assessment Budget Justification Justification of safety resources including staff and programs Long-term safety strategy Progress assessment Management accountability Rulemaking Prioritizing rules Assessing overall risk, determining the relevant accident pool, determining the operational impact, preparing cost-benefit analysis for each proposed/final rule Clearance process – OST, OMB, SBA Voluntary Industry Standard development Risk reduction rule – insufficient safety performance Resource Planning Resource allocation National Inspection Plan (NIP) development Identify areas for focused Inspections Grade Crossing / Trespass Management Quiet zone establishment and assessment Program evaluation including engineering, education, enforcement, and program effectiveness Identify and target high-risk areas Research and new technologies Analysis Detection of emerging issues Trend analysis Community planning New regulation justification RSIS is required for effective data-driven decision making throughout FRA mission areas

What is RSIS all about?

Ensuring railroad safety through data reporting and analysis Holding FRA managers accountable for program results Helping railroads get the message - accuracy and timeliness matters Measuring performance and focus on improvement year after year Evaluating alternative safety initiatives objectively through data Increasing transparency of decision making to the public RSIS Supports the overall management and mission of FRA

Railroad Safety Information Management Program Envisioned Future Streamlined internal data collection processes Potential rule changes to require new or different data as well as alternate data reporting methods More interaction between RSIMD, FRA and Other data sources to enable advanced and predictive analysis and enhance railroad safety More visualization and reporting capabilities leveraging railroad safety data

RSIMD Supports FRA’s Three Pillars Continuing a rigorous oversight and safety compliance inspection program based on strategic use of data Advancing proactive approaches for early identification and mitigation of risk Strategic capital investments that support a higher-performing rail transportation system and a robust research and development program in support of improved rail safety and efficiency Three pillars of continuous safety improvement Railroad Safety Information Management

Contracting Opening Statements Mr. Corey L. Scott Contracting Officer

F E D E R A L R A I L R O A D A D M I N I S T R A T I O N

Contracting Opening Statements Objectives Rules of Engagement General Information Award Scenario Award Schedule

Objectives Fostering greater industry awareness and interest in the RSIMSS program Early industry involvement to help FRA shape the final Request for Proposal (RFP) package Fostering greater competition

Contracting Opening Statements Rules of Engagement Only clarification questions allowed during the briefing All other questions must be written down and submitted to CO following the briefing Answers will be provided at 1:00PM this afternoon following the lunch break All questions and answers will be considered releasable public information RSIMSS Presolicitation Conference Attendance Sheet will also be considered releasable public information

General Information Competitive 8(a) procurement Solicitation Number: DTFR5315R00115 All questions and answers will be posted to the FBO website as a presolicitation amendment CO will be the single point of contact for all correspondence

Award Scenario Single Award Indefinite Delivery, Indefinite Quantity (IDIQ) Contract

Award Schedule Presolicitation Conference on 27 July 2015 Notification of Final RFP posting will be provided to all RSIMSS Presolicitation Conference attendees Final RFP posted to FBO on 10 August 2015 RFP questions on 17 August 2015 RFP questions and answers posted to FBO on 24 August 2015 Proposals due on 10 September 2015 Contract award on 16 December 2015

Break

15 minute break

RSIMSS program presentation immediately following break

Who We Are

F E D E R A L R A I L R O A D A D M I N I S T R A T I O N

Our Focus

The mission of the Federal Railroad Administration (FRA) is to enable the safe, safe, reliable, and efficient movement of people and goods for a strong America, now and in the future.

Continuing a rigorous oversight and inspection program based on strategic use of data Advancing proactive approaches for early identification and mitigation of risk Capital investments and robust research and development program

Vision: RAIL– Moving America Forward

F E D E R A L R A I L R O A D A D M I N I S T R A T I O N

Background The Federal Railroad Administration (FRA) was created by an Act of Congress in 1966.

FRA is one of ten operating agencies that form the U.S. Department of Transportation.

FRA is the Nation’s rail safety regulator.

The FRA Administrator is appointed by the President of the United States and confirmed by the United States Senate.

Nationwide, FRA employs over 850 people. We have an operating budget of $1.6 billion and portfolio of $20 billion in grants and loans that are laying the foundation for sustainable, long-term rail improvements.

From 2007 to 2010, FRA’s responsibilities grew from a primary focus on improving safety to a multidimensional core of safety and development activities.

Read the Mission aloud.

RSIMSS Scope of Services Safety Data Management Support Services Safety Data Collection Support Services Safety Data Management Program Planning Support Services Safety Data Distribution and Data Analysis Support Services Safety Data Business Process Improvement and Optimization Support Services Safety Data and Information Communications and Data Delivery Support Services

Section C.3.2

RSIMSS Objectives Advance the railroad safety data management program to meet current and future safety data and information needs of the inspection, enforcement, compliance, accident/incident, and grade crossing inventory regulatory requirements Provide comprehensive regulatory support for maintaining current and future safety data collection requirements and developing and implementing new regulatory data requirements Support operational and business process updates to maximize efficiency, safety data quality, safety data analysis, and information availability Ensure the best practical and cost-effective technology tools are applied to meet FRA’s current and future safety data management and analysis needs, through a continuous improvement process Ensure uninterrupted FRA safety data mission delivery to the FRA data stakeholders and citizens Ensure proper maintenance of the RSIS data management programs and tools and providing transparent input to FRA’s change management processes, investment lifecycle processes, and security processes

Section C.4.1

RSIS Objectives The target RSIS state can be defined with three main goals, which are supported by the RSIMSS:

Data Integration Data Collection and Quality Data Distribution

Section C.4.2

RSIMSS CLIN 00001

Data Collection, Data Processing, and RSIS Data Solution Operations and Maintenance Manage and perform the collection, acceptance, validation, entry, processing, storing, and publishing of railroad safety data Perform operations and maintenance activities on RSIS, its subsystems, and related safety data management solutions

Section C.5.1

RSIMSS CLIN 00002

IDIQ CLIN for non-routine maintenance related to Data Management Services and Data Solution Enhancement Services Modernize, enhance and develop data solutions Provide support for changing or updating data collection business processes Perform program and strategic planning services for RSIMD Perform, implement and support enhanced data analysis, delivery, and distribution methods Perform business process improvement on process related to safety data Perform and implement communications planning, development, and execution

Section C.5.2

RSIMSS CLINs 00003 and 00004 Transition In Support Services Conduct transition and turnover of the data management processes, maintenance of solutions, and GFE during a 1-month overlap with the incumbent Transition Out Support Services Support transition to a successor contractor

Section C.5.3 and C.5.4

Main Data Components

For a more complete description of each component please see Attachment J.

This includes the Safety Data Portal and Help Desk functions, as well as other smaller solutions.

Railroad Accident Incident Reporting System (RAIRS)

Serves as repository for:

Railroad casualty database – Fatalities, injuries, and occupational illnesses reported for employee, contractor, passenger, and trespasser

Reportable railroad accidents – Derailments, collisions, highway-rail crossing impacts (all incidents reported) exceeding a minimum threshold: $10,500 in property damage (2015)

Serves as FRA’s safety scorecard

Railroad Inspection Reporting System (RIRS)

Railroad Inspection System for the PC (RISPC) including both inspection and violation reports

Serves as FRA’s compliance monitor for the industry

Grade Crossing Inventory System (GCIS)

Inventory of the nation’s highway-rail intersections

Required of FRA by 49 C.F.R. Part 225

Railroad operational data – Total train miles, employee hours, passenger miles, etc.

Data collected under 49 C.F.R. Part 225 (Accident Investigations)

Data required under RSIA 2008

Quiet Zone Calculation and Accident Prediction model

Other Incidents (Form 55, 55a) Train Accidents (Form 54) Grade Crossing Incidents (Form 57) Grade Crossing Inventory (Form 71) Railroad Operational Data (Form 56) Human Factor Contributor Data (Forms 78, 81) Other Programmatic Data (Safety Plans, Violations, Implementation Plans) RSIS Data Inputs Inspection Reports

(RISPC)

Investigation Reports (Form 39i, 39) RSIS Data is composed of data from many forms and data submissions from many stakeholders. The data has a complex series of relationships which are tied together in the RSIS database using keys and/or master relationship tables (i.e. railroads and companies tables)

Average Monthly Form Receipts

12 (Apr to July)

Database Size and Complexity

RAIRS System Process Flow Diagram

RAIRS End of Cycle Process Diagram

RIRS Business Process Flow Diagram

GCIS Business Process Flow Diagram

CMMI Requirement The RSIMSS requirements heavily rely on repeatable business processes for data collection and data management as well as performing data management solution operations, maintenance, development, and enhancements FRA requires the Prime contractor be CMMI Level 2 certified (or higher) to ensure consistency, cost control, self improvement, and high performance in the fulfillment of the RSIMSS objectives

Section C.4.2

RAIL– Moving America Forward

Visit us at:

www.fra.dot.gov

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