Instructions_for_Vendors_DTFR5315R00104.pdf

Instructions for Vendors FRA Rail Network

Request for Proposal

The Federal Railroad Administration intends to acquire services to maintain the Railroad Credit Assessment and Portfolio Management System (RCAPM) and modify it as necessary, to assist FRA in generating yearly re-estimates of subsidy costs for each outstanding loan in the portfolio, and to provide support for the RRIF program in connection with the RCAPM system.

Evaluation Criteria

1. Key Personnel

Vendors will be evaluated on their proposed key personnel. Vendors shall submit the resumes of the project’s key personnel. Resumes shall demonstrate relevant education and experience for performing work similar to the SOW tasks.

• Key Personnel Individual Resume Page Limit: 2 pages

2. Technical Approach Vendors will be evaluated on their technical approach to accomplishing the SOW tasks.

The technical approach shall demonstrate the vendor’s understanding, knowledge, and approach to accomplishing the Statement of Work tasks. Vendors must address each SOW task separately, including a description of their methodology for completing the tasks.

• Page Limit: 5 pages

3. Past Performance

Vendors will be evaluated on their past performance on projects of similar size, scope and relevance. Specifically, vendors shall be evaluated on the quality, schedule, cost control, business relations, and management of key personnel on that previous work.

Vendors shall provide the name and contact information for three (3) contracts, performed over the last three (3) years, of similar scope, size, complexity, and pertinence. Vendors may include work performed for both government and non-government clients, as well as work performed as a subcontractor. Vendors shall submit the attached past performance questionnaire to the contract contacts and insure the clients return the forms directly via email to the Contract Specialist, at devona.jackson@dot.gov, no later than (5) five days after close of the request for quotation. In addition, other information, including information available from web searches, technical evaluator knowledge, and as may be found in the Past Performance Information Retrieval System (PPIRS), may also be used to evaluate past performance.

mailto:devona.jackson@dot.gov

• Page Limit: 5 pages (excluding questionnaires).

4. Price

The schedule vendor shall submit a firm-fixed-price quotation for this requirement.

The firm-fixed-price quotation shall be for the entire period of performance and shall include both a total firm-fixed-price price and a firm-fixed-price breakdown by Option Year.

Attachment No. 1: Past Performance Questionnaire

Client Name:

Contract Title:

Contract Value:

Period of Performance:

The ratings below are supplied by the client identified above, NOT the vendor.

1. Were there any additional issues, concerns, etc. with the contractor’s performance?

2. Were there any particularly outstanding features of the contractor’s performance?

3. Would you do business with the contractor again?

Information provided by:

Name:

Title:

Telephone Number:

Email Address:

Performance Elements Unsatisfactory

Poor

Fair

Good

Excellent

Outstanding

1. Quality

2. Schedule

3. Cost Control

4. Business Relations

5. Management of Key Personnel