NY_ERFO_GATE_JABA_2013-1(6)_-_Shore_Road_RFQ_Final.docx

FEDERAL HIGHWAY ADMINISTRATION

SHORE ROAD RECONSTRUCTION, GATEWAY NATIONAL RECREATION AREA,

BREEZY POINT, NEW YORK

PROJECT NO. NY ERFO GATE JABA 2013-1(6)

DTFH71-17-R-00005

DESIGN-BUILD (D-B) SOLICITATION

REQUEST FOR QUALIFICATIONS (RFQ)

Project Description: Portions of Shore Road were severely damaged during Hurricane Sandy and were subsequently demolished and removed due to safety concerns. This project will reconstruct the demolished portions of Shore Road. Project NY ERFO GATE JABA 2013-1(6) consists of the construction of a sand (AASHTO A-2) and clamshell roadway along the existing alignment and the installation of new swing arm gates. The base contract for the project includes, but is not limited to:

(a) Design and construction of Shore Road using sand-clay and shell;

(b) Design and construction of pavement transitions from the proposed sand-clay and shell road to the remaining portions of the existing concrete roadway;

(c) Installation of two gates;

(d) Design and construction of low water crossings meeting federal and local criteria to manage storm drainage and storm water runoff for the project;

(e) Design and installation of temporary and permanent traffic control;

(f) Design, installation and removal of temporary erosion and sediment control;

(g) Obtain all approvals required for the design and construction, including all fees, preparation and submission of waivers and exceptions, and preparation and submission of all permits and approvals required for construction including coordination with all necessary federal, state and local entities with authority.

All work lies within the boundaries of the Gateway National Recreation Area.

The design and construction cost for this base project is estimated to fall within the price range of $500,000 to $1,500,000.

Design-Build Scope of Work (SOW): The work is anticipated to include, among other things:

(a) Design

(b) Survey and mapping for design, including cadastral survey

(c) Geotechnical studies and reports, determination of pavement sections, and other geotechnical requirements of the project

(d) Storm hydrology, hydraulics investigation and analysis, including design and construction of low water crossings to manage storm drainage and storm water runoff

(e) Coordination of review and approval of all studies and reports by federal, state, and local entities and agencies as required to secure approvals for the project

(f) Permit acquisitions coordinated through NYDEC

(g) Roadway construction, including transitions

(h) Phased erosion and sediment control measures

(i) Temporary maintenance of traffic, including traffic control devices, signing and traffic markings

(j) Permanent traffic control signing

(k) Quality assurance and quality control for design and construction

(l) Project management including coordination with the NPS, USACE, NYDEC, NYC and the Government of the United States of America – Federal Highway Administration/Eastern Federal Lands Highway Division (EFLHD or the Government)

Brief descriptions of the anticipated work are set forth below. The detailed scope of work to be undertaken by the successful Offeror under the design-build contract for this Project will be identified in the Request for Proposal. The SOW will also include, but is not limited to, the following:

Design Work:

(a) Field survey and mapping

(b) A supplemental geotechnical investigation and evaluation for design of roadway embankments, cut and fill slopes, slope stability, design of temporary and permanent pavements and other supporting information to manage storm drainage and storm water runoff per NYDEC requirements.

(c) Development of a geotechnical report and other reports required to complete the project design

(d) Pavement design

(e) Maintenance of traffic design for all phases of construction

(f) Hydrologic and Hydraulic analysis and design for low water crossings

(g) Soil erosion and sediment control design for all phases of construction, including preparation of a Storm Water Pollution Prevention Plan (SWPPP), acquisition of a SWPPP permit.

(h) Acquisition of a Coastal Zone Management permit. This includes, but is not limited to, the preparation of the application and attending the public hearing, and all supplemental documents as required by the CZM Commission.

(i) Acquisition of other permits, as required.

(j) Development of a temporary traffic control plan

(k) All construction documents and plans designed in accordance with, but not limited to, AASHTO, Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects (FP-14), and the Federal Lands Highway Project Development and Design Manual (PDDM)

(l) Plan reviews to include Intermediate and Final Design Reviews, documentation of all meetings and responses to comments

(m) Quality management program and implementation

(n) Design documentation (record drawings and as-built plans)

(o) Preparation of shop drawings during construction

(p) Plans and specifications preparation, preparation and coordination of submittals for review, and resolution of comments

(q) Preparation of permit applications, payment of application fees, submission, and resolution of comments as necessary to obtain all required permits for construction of the project

(r) Community and Stakeholder involvement and coordination, including documentation of meetings

(s) Preparation of any required design waivers and/or exceptions, submission, resolution of comments, and obtaining all required design waivers and exceptions for approval of the project documents.

Construction Work:

(a) Grading

(b) Management of stockpiles and staging areas at a location identified during design

(c) Survey to control construction operations to include: establishment of survey control points, staking clearing limits and cut and fill limits

(d) Demolition/removal of identified structures or obstructions within the construction limits

(e) Roadway subgrade preparation and A-2 sand base placement

(f) Constructing shell surface

(g) Installation and maintenance of temporary traffic control devices, including barriers

(h) Construction of drainage systems including low water crossings and other appurtenances

(i) Installation and maintenance of temporary erosion and sediment control measures,

(j) Installation of permanent erosion and sediment control measures,

(k) Installation of other protective measures required for the protection of environmental and archeological assets during construction

(l) Construction staging as necessary

(m) Obtaining all permits for construction, and implementing permit requirements including erosion and sediment control measures

(n) Utility relocation coordination with local utility companies

(o) Coordination with adjacent projects

(p) Development of as-built plans for NPS and EFLHD; including survey, following construction

(q) Coordination and acquisition of all required Federal, State and Jurisdictional permits and approvals necessary for project construction

(r) Product warranties

(s) Material testing

(t) Quality management and independent construction inspection

(u) Project administration, management, and scheduling

(v) Comply with the environmental commitments as identified in the Categorical Exclusion and permits

(w) All incidentals needed to complete the project

(x) Construction plan revision submittals

(y) Construction survey stakeout and placement of right-of-way monuments

Supplemental Work:

Design-Build (D-B) firms/teams are expected to provide qualified and experienced staff to develop appropriate pre-construction or construction protocols as designated by state, federal and local regulations/guidelines, including but not limited to: a Work Plan, Accident Prevention Plan, Health and Safety Plan, and Crane Safety Plan

Procurement Overview of the Project: In accordance with Public Law 104-106 (41 U.S.C. 253m, the EFLHD is conducting a "two phased" D-B selection process. Under this Notice, the EFLHD is soliciting D-B firms/teams to participate in Phase One – Qualifications Based Selection – of this "two phased" D-B selection process.

A selection committee will review and evaluate the Statement of Qualifications (SOQ) submitted by all responsive D-B firms/teams (Offerors). The selection committee will select up to a maximum of three of the most highly qualified Offerors to participate in Phase Two of this D-B selection process based on the established RFQ evaluation criteria. During Phase Two, those Offerors short-listed will be sent a Request for Proposal (RFP), which will outline the remainder of the selection process requirements. The RFP will contain the requirements necessary for the short-listed Offerors to submit both a Technical Proposal and a Price Proposal during Phase Two. Those Offerors will be required to provide the necessary information to the EFLHD within 45 calendar days after receiving the RFP. A site visit/pre-proposal meeting will be held within the first 14 calendar days (at the project location in Breezy Point, NY) of this Phase Two period to provide additional information. It is anticipated that a stipend will be awarded to each Phase Two Offeror who provides a responsive, but unsuccessful proposal. A copy of the draft RFP is available to interested Offerors during Phase One.

After receipt of the Phase Two Technical and Price Proposals, an Evaluation Board will conduct a "best value" analysis, and submit their recommendations to the Selection Official for approval. Award of one Firm Fixed Price contract is anticipated by approximately August 1, 2017, with Notice to Proceed issued approximately October 6, 2017. Construction is to be completed by December 30, 2018.

Evaluation and Weighting Criteria: All Offerors responding during Phase One will be evaluated using the following criteria and weightings:

Part 1. Contract-Specific Qualifications

A. Contract Information

B. Point of Contact - Identify the official representative and point of contact for the Offeror relative to this RFQ and the SOQ. Identify such representative’s title, address, phone and fax numbers, and e-mail addresses, and be signed by an authorized representative of Offeror’s organization. If the Offeror is not yet a legal entity or is a joint venture, all major participants or joint venture members shall sign the letter.

C. Proposed Team (Maximum Score = 20) - The Government will review and evaluate the information about each Offerors' past performance and experience in the design and construction of roadway projects based on the Offeror's record and reputation for satisfactorily completing projects similar in size, scope, and complexity. As a minimum, include the following:

1. If the Offeror is a limited liability company, joint venture or any form of partnership, provide complete copies of the organizational documents that allow, or would allow by the time of contract award, the Offeror to do business. In addition, the Offeror shall provide a letter from a surety or insurance company (with a Best’s Financial Strength Rating of A minus and Financial Size Category VIII or better by A.M. Best Co, or approved equal) stating that the Offeror is capable of obtaining a performance and payment bond based on the current estimated contract

2. Organization Chart of Proposed Team. Provide an organizational chart showing the flow of “chain of command” with lines identifying the participants who are responsible for major functions to be performed and their reporting relationships in submitting the SOQ, managing, designing and constructing the Project. If the Offeror intends to use a specific sub-consultant or major subcontractor, then it shall identify such entity by name in the organizational chart provided, however, that the obligation to keep Team intact, shall apply for such identified parties. This chart should provide the following:

(a) The functional structure of Offeror’s project team down to the design discipline leader and construction superintendent level identified by name. Ensure positions/personnel are color coded in accordance with the organization with which they are associated. Key Personnel as identified in RFQ shall be identified through the use of symbol identified in a legend within the organizational chart. Identify the percentage of time the Key Personnel will dedicate to the project.

(b) If a corporate officer is listed among the Key Personnel, provide a brief description of how and where he/she plans to perform project duties, including number of hours per week dedicated to this project in their role as Key Personnel, while also fulfilling corporate obligations.

(c) Identification of design sub-consultants, specialty sub-consultants and major subcontractors. This will include designation of a licensed engineering company and a licensed construction company.

(d) Identification of anticipated Disadvantaged Business Enterprise (DBE) subcontractors and/or roles.

(e) Quality Control Manager (QCM) - The Contractor’s designee responsible for providing Quality Control of the construction work, and ensuring conformance with the Contract documents. The QCM is responsible for the oversight of all construction activities. This individual shall be a registered, licensed, Professional Engineer having a minimum of five (5) years supervisory experience in roadway design or five (5) years supervisory experience in inspection or materials testing on highway construction projects.

3. Example Projects. Submit documentation that shows the past performance and experience of the Offeror’s proposed team, including but not limited to, the lead engineering/design firm, sub-consultants, and subcontractors that the Offeror proposes to utilize in the execution of this D-B project. In particular, Offerors must demonstrate past performance and experience in each of the following areas:

(a) Construction of projects of similar size, scope, and complexity;

(b) Design of projects of similar size, scope, and complexity;

(c) Design and construction activity interaction or integration;

(d) Experience of team members working together as an integrated team;

(e) Construction/reconstruction using innovative designs, methods, and materials;

(f) Quality Control and Quality Assurance (QA/QC) plans and programs;

(g) Environmental Compliance;

(h) Completing contracts on time and within the fixed price;

(i) Constructing major highways in sensitive environmental areas and community areas, managing the maintenance of traffic, roadway design and construction, environmental permitting, and implementing community relations and outreach programs of projects of the size and complexity of this project;

(j) Managing contracts to minimize delays, claims, dispute proceedings, litigation, and arbitration; and,

(k) Technical and management experience and expertise to plan, organize, and execute the design and construction of, and assure the quality and safety of the Project.

The lead design firm and lead construction contractor shall each list at least three (3), but no more than five (5), relevant roadway projects, including any D-B projects, performed in the past ten (10) years. The lead construction contractor's projects shall be those with a contract value of greater than $1,000,000. Offerors must identify any projects where the lead contractor and the lead designer have worked together, on the same project, in a Design-Build relationship. If any D-B project is provided as a reference that was not performed together by the lead design firm and lead construction contractor, then the Offeror shall identify the design professional or construction entity with whom it contracted for each such project.

Submit documentation that shows evidence of performance with past and present customers; past and present subcontractors; Federal, State, and local government agencies; utilities owners; and/or consumer protection organizations will be considered. Include names, titles, email addresses, and phone numbers for all references submitted. Highlight any experience of having performed design and/or construction work involving EFLHD or the NPS.

D. Resumes of Key Personnel Proposed for this Contract (Maximum Score = 15) - The Government will review and evaluate each Offeror's proposed key personnel and the highway design experience, including technical and geographical similarities between the Offeror's design experience and the work described in this solicitation, of the Offeror’s proposed key personnel.

Submit documentation for each key design personnel to be involved in the design and construction of the project, indicating their specific experience within the past five (5) years performing technically the same or similar highway, geotechnical work, hydrology/hydraulics and erosion control, permitting, and design/construction, project management, construction and QA/QC work for EFLHD, NPS and/or similar DOT, and the percentage of time the members will dedicate to the project. Personnel should not hold multiple key roles, as identified below, in the Team structure. As a minimum, include documentation for the following key personnel each having the required experience performing technically the same or similar work in the New York and/or nearest states:

1. Design-Build Project Manager - The Contractor’s principal point of contact and primary coordinator with all applicable agencies for all activities throughout the entire design-build process. This individual shall have a minimum of two (2) years experience within the past five (5) years performing technically the same or similar work, and on at least one project with a contract value greater than $1,000,000.

2. Designer of Record - The Contractor’s single point of responsibility for all design procedures and decisions. This individual shall be a registered, licensed, Professional Engineer in the State of New York at the Notice to Proceed, and have a minimum of two (2) years experience within the past five (5) years performing technically the same or similar work, and on at least one project with a contract value greater than $1,000,000.

3. Quality Assurance Manager (QAM) - The Contractor’s designee responsible for providing Quality Assurance and Quality Control of the work, and ensuring conformance with the Contract documents. The QAM is responsible for 100% review and oversight of all QC activities. This individual shall be a registered, licensed, Professional Engineer having a minimum of five (5) years supervisory experience in roadway design or five (5) years supervisory experience in inspection or materials testing on highway construction projects.

4. Quality Control Manager (QCM) - The Contractor’s designee responsible for providing Quality Control of the construction work, and ensuring conformance with the Contract documents. The QCM is responsible for the oversight of all construction activities. This individual shall be a registered, licensed, Professional Engineer having a minimum of five (5) years supervisory experience in roadway design or five (5) years supervisory experience in inspection or materials testing on highway construction projects.

5. Permitting and Utility Coordinator – The Contractor’s single point of contact for coordinating with permitting agencies. The Contractor may assign a permit coordinator separate from the other responsibilities or in combination. This individual shall have a minimum of two (2) years experience within the past five (5) years performing technically the same or similar work.

6. Construction Manager – The Contractor’s authorized representative in charge of the construction work having a minimum of five (5) years experience as construction manager. This individual shall have a minimum of two (2) years experience within the past five (5) years performing technically the same or similar work, and on at least one project with a contract value greater than $1,000,000.

Obligation to keep team intact:

In connection with the services covered by this procurement process, any in-house personnel, subcontractors, and outside associates or consultants will be limited to the individuals or firms that are specifically identified during the RFQ submittal process. The contractor shall obtain the Contracting Officer’s written consent before making any substitution for these designated in-house personnel, subcontractors, associates, or consultants.

E. Quality Control Plan (Maximum Score =15) - The Government will review and evaluate each Offerors' quality control plan to assess if it meets the requirements of the Design Build Quality Program for EFLHD Design-Build Projects.

Submit a description of the system to be used to manage the design and construction schedule, and the management system to control cost and quality of materials. Describe how the systems will be updated and monitored. Explain how the Offeror will provide quality assurance (“QA”) and quality control (“QC”) for both the design and construction elements of the project, including the names of QC managers, the names of independent testing laboratories, and the number of personnel at various certification levels planned for the Project. Describe how the QA/QC organization will operate, including how it will interface with the Offeror's organization, EFLHD, and NPS. The Offeror should demonstrate how QA and QC functions will be performed independently to maintain the integrity of the QA/QC process during design and construction phases of the project.

Submit evidence of construction performance within the past five (5) years, indicating that quality work was completed on-schedule and within budget. Include any statements as to the Offeror's integrity, reasonable and cooperative conduct, and commitment to QA/QC and customer satisfaction. Submit a minimum of two (2) references.

F. Legal and Financial Condition (Total Maximum Score = 5). The Government will review and evaluate each Offerors' financial condition to perform the design and construction of the project.

Submit the most recent audit report performed by the Defense Contract Audit Agency, or similar audit, reflecting the Offeror's rates and detailing the makeup of cost pools from which the rates are derived. Include audits for all joint venture partners and architect-engineering firm subcontractors. Include a Dun and Bradstreet Comprehensive Report, or a similar report, prepared by an independent business reporting agency that provides a company profile to include the number of employees; a debt to asset ratio; payment history; a credit evaluation/rating and a comparison of this rating to other firms in the same industry; and a history of the Offeror's ownership.

Describe any project that the lead contractor or lead designer were involved in within the past five (5) years that resulted in: (a) the assessment of liquidated damages against one of such parties; (b) claims being submitted by or against one of such parties that involve the project owner; (c) one such parties having received a notice to cure a default due to the party’s non-performance or poor performance of the underlying contract; or (d) one of such parties being terminated for cause. For any such situation, explain the circumstances and identify the project owner’s representative and his/her current telephone number.

Disclose any outstanding litigation that could materially and adversely affect the financial condition of the lead contractor and/or the lead designer.

G. Project Understanding and Approach (Maximum Score = 45). The Government will review and evaluate each Offerors' understanding of tasks involved and approach to managing, designing, and constructing the project.

Submit a general description of the tasks involved in the project and the approach the Offeror will take for design and construction administration, including the involvement of the design members of the Offeror's team during construction. Identify potential risk factors, special issues or problems that are likely to be encountered and explain the approach to mitigate those risks, issues or problems. Identify a general description of the planned public involvement and coordination. Include discussion on how the Offeror intends to maximize the benefits of the D-B process.

Describe the means and methods by which Offeror will plan and control the scheduling of work to meet the contractual completion date(s), including any plans which address the possibility of early completion.

Describe the Offerors’ understanding of the required resource protections. Describe the tasks involved and based on Contractor specific construction capabilities discuss the plan for the application of resource protection measures which identifies the limits of disturbance, access routes, staging and stockpiling areas that meets the requirements of the EA/FONSI.

Phase One Submittals: Interested Offerors may use the Standard Form (SF) 330 U.S. Government Architect-Engineer Qualifications, as the basis for their SOQ. SF 330’s are available on the U.S. General Services Administration website at: http://www.gsa.gov/forms/. Although SF 330s are formatted for Architect-Engineer and Related Services, the construction elements of the Offeror's SOQ may also be included on the SF 330. Alternate forms and formats may be submitted, provided that the applicable information from the SF 330 is included.

Each Offeror must provide a clearly marked original and seven (7) copies of the completed SOQ, one audit report, and an electronic version via CD/DVD. The Phase One SOQ shall be bound and tabbed with the major headings. The SOQ should contain no more than thirty (30) pages typed on one side only. If tabs contain project-specific information they will be counted as pages. Provide one audit report which should be packaged separately. The SOQ shall be written on 8.5" x 11" paper. All SOQs shall be written using Times New Roman with a font of 12-point. The SOQ should address each of the rating categories in the same order as listed above.

It is not the intent of EFLHD to receive project specific design or engineering recommendations as part of this Phase One selection process. Offerors should limit their SOQs to the information required by this Notice, and other information that may be relevant to the qualifications and experience of the Offeror. No reimbursement will be made for any expenses associated with the preparation of Phase One SOQs.

Send one (1) original, seven (7) copies, and an electronic version of the completed SOQ to the following address:

Copies of the Draft RFP will be available on or about February 1, 2017. All interested Offerors are strongly encouraged to review the Draft RFP. Questions concerning this solicitation may be directed to Shirley Anderson at 703-948-1407, e-mail to: eflhd.contracts@dot.gov, or in her absence, to John Wilson at 703-404-6281. All Phase One SOQs must be received no later than 2:00 p.m. local time on February 16, 2017 in order to be considered for further evaluation.