RFP_564_Draft_050713.pdf

U. S. DEPARTMENT OF TRANSPORTATION

FEDERAL HIGHWAY ADMINISTRATION

EASTERN FEDERAL LANDS HIGHWAY DIVISION

Contract No. :

CONTRACTOR:

ADDRESS:

PROJECT R000-122-108

I-564 Intermodal Connector DESIGN-BUILD

(PMIS# or SAMMS#)

This Contract Cites Standard Specifications FP-

REQUEST FOR PROPOSAL

U.S. Customary Units

No. DTFH71-13-R-00015RFP

This Contract Cites Virginia Department of Transportation Standard Specifications

STATE: Virginia

COUNTY Norfolk City

AGENCY Virginia Department of Transportation

# Schedule ROADWAY / PARKING AREA / OTHER STATIONS FEET MILES

1 A I-564 Intermodal Connector 1025+96 To 1050+00 2,404.00 0.46

2 A Ramp D 1050+00 To 1100+75 5,075.00 0.96

3 A Ramp C 1050+00 To 1112+88 6,288.00 1.19

4 A Ramp B 10+44 To 32+31 2,187.00 0.41

5 A Ramp A 9+68 To 33+00 2,332.00 0.44

6 A Patrol Road 18+50 To 93+90 7,540.00 1.43

7 B CVIS To 1,000.00 0.19

8 C Ingersol Road 11+75 To 24+13 1,238.00 0.23

9 A Gate 6 Access Road 29+50 To 52+02 2,252.00 0.43

PROJECT LENGTH TOTALS : 30,316.00 5.74

TYPE OF IMPROVEMENT:

The Interstate 564 Intermodal Connector limits are located from existing Interstate 564 in the area of Terminal Blvd on the east to the Naval Station Norfolk (Second Street) and Norfolk International Terminals on the west, representing approximately 2.82 miles of new four-lane limited access highway, and a reconfigured commercial vehicle inspection station for Naval Station Norfolk. Proposed improvements include, but are not limited to, construction of I-564 interchange, bridges and local connectors, stormwater management areas and other infrastructure associated with the I-564 Intermodal Connector.

U.S Department of Navy

TABLE OF CONTENTS

Solicitation/Contract Form (SF-1442)…………………………………... 1 through 2

I. INSTRUCTIONS TO OFFERORS

A. General Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1A-1 B. Procurement Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1B-1 C. Proposal Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1C-1 D. Government Furnished Information . . . . . . . . . . . . . . . . . . . . . . . . . . . .1D-1

II. CONTRACT TERMS AND CONTITIONS

H. Special Terms and Conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-H-1 I. Contract Clauses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-I-1 Corporate Certificate

III. WAGE DETERMINATION

J. Minimum Wage Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-J-1

IV. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS.

K. Representations and Certifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-K-1 L. Instructions, Conditions, And Notices To Offerors Or Respondents. . . 4-L-1

V. DIVISION I - SPECIAL CONTRACT REQUIREMENTS

A. General Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5A-1

Section 101. Terms, Format, and Definitions . . . . . . . . . . . . . . . . . 5A-3 Section 102. Bid, Award, and Execution of Contract . . . . . . . . . . . 5A-15 Section 103. Scope of Work . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5A-21 Section 104. Control of Work . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5A-23 Section 105. Control of Materials . . . . . . . . . . . . . . . . . . . . . . . . . . 5A-25 Section 106. Acceptance of Work . . . . . . . . . . . . . . . . . . . . . . . . . .5A-27 Section 107. Legal Relations and Responsibility to the Public. . . . 5A-31 Section 108. Prosecution and Progress . . . . . . . . . . . . . . . . . . . . . . 5A-44 Section 109. Measurement and Payment . . . . . . . . . . . . . . . . . . . . . 5A-48

B. Design Criteria. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5B-1 Section 111. Roadway and Bridge Design . . . . . . . . . . . . . . . . . . . .5B-2

C. Submittals and Reviews. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5C-1 Section 121. Design Submittals and Reviews . . . . . . . . . . . . . . . . . 5C-2

D. Project Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5D-1 Section 150. Division Project Requirements . . . . . . . . . . . . . . . . . . 5D-2 Section 151. Mobilization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5D-10 Section 152. Construction Survey and Staking . . . . . . . . . . . . . . . . 5D-11 Section 153. Design and Construction Quality Assurance and Quality Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5D-17 Section 154. Contractor Sampling and Testing . . . . . . . . . . . . . . . .5D-21 Section 155. Schedules for Construction Contracts . . . . . . . . . . . . 5D-24 Section 156. Public Traffic . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5D-38 Section 159. Facilities and Services . . . . . . . . . . . . . . . . . . . . . . . . 5D-43

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION

a. NAME b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

CALL:

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

PP13073

Federal Highway Administration

Eastern Federal Lands Highway Div.

Acquisitions Office 21400 Ridgetop Circle

EFLHD-AC

Sterling VA 20166-6511

SEE BLOCK 7

Wanda Peffer 703-404-6205

R000-122-108 x 05/09/2013

DTFH7113R00015

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

The I-564 Intermodal Connector limits are located from existing Interstate 564 in the area of Terminal Blvd on the east to the Naval Station Norfolk (Second Street) and Norfolk International Terminals on the west, representing approximately 2.82 miles of new four-lane limited access highway, and a reconfigured commercial vehicle inspection station for Naval Station Norfolk. Proposed improvements include, but are not limited to, construction of I-564 interchange, bridges and local connectors, stormwater management areas and other infrastructure associated with the I-564

Intermodal Connector. In addition, the project includes improvements on Naval

Station Norfolk, Naval Support Activity Hampton Roads and Norfolk International

Terminals. Adjustments and tie-ins will also be required at the interface with

Norfolk International Terminals and Norfolk Southern Railroad.

11. The Contractor shall begin performance

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

10 calendar days and complete it within ________________ ________________ calendar days after receiving

PART I, SUBPART I.B.4.b

08/15/2013

NSN 7540-01-155-3212

x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ ___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected . _________________

STANDARD FORM 1442 (Rev. 4-85)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

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Federal Highway Administration Eastern Federal Lands Highway Division ATTN: Construction Office 21400 Ridgetop Circle Sterling, VA 20166-6511

Federal Highway Administration Eastern Federal Lands Highway Division A/P Branch, AMZ-150 P.O. Box 25710 or E-MAIL

9-AMC-AMZ-EFLINVOICES@FAA.GOV

Oklahoma City, OK 73125

EFLHD-CO

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

3 4

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

DTFH7113R00015

0001 Design-Build Contract - Subject to Availability of Funds

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

1A-1

PART 1. INSTRUCTIONS TO OFFERORS

SUBPART 1.A GENERAL INFORMATION

1.A.1 General

This Request for Proposals (RFP) is issued by the Federal Highway Administration, Eastern Federal Lands Highway Division (EFLHD), in cooperation with the Virginia Department of Transportation (VDOT), and the United States Department of the Navy (Navy) to solicit competitive proposals for a design/build contract for the Interstate 564 Intermodal Connector, Project No. R000-122-108. This RFP is issued as a design/build selection process. Those Offerors selected are invited to submit Proposals to design and build the Project according to the requirements and procedures contained in this RFP. Selected Offerors are those firms/teams who were notified in writing by EFLHD inviting them to participate in the selection process.

Offerors are directed to FAR Subpart 9.5 and must describe any actual, apparent, or potential organizational conflict of interest if awarded the contract. Offerors shall also describe any action(s) it has taken or proposes to take to avoid or mitigate any conflict, and shall set forth any other information that the Offeror believes would be helpful to the Contracting Officer in analyzing the situation.

The Offerors invited to submit proposals are as follows:

1. *******

2. *******

3. *******

4. *******

1.A.2 Description of Project

The Interstate 564 Intermodal Connector limits are located from existing Interstate 564 in the area of Terminal Blvd on the east to the Naval Station Norfolk (Second Street) and Norfolk International Terminals on the west, representing approximately 2.82 miles of new four-lane limited access highway, and a reconfigured commercial vehicle inspection station for Naval Station Norfolk. Proposed improvements include, but are not limited to, construction of I-564 interchange, bridges and local connectors, stormwater management areas and other infrastructure associated with the I-564 Intermodal Connector. Improvements should not preclude the construction of a future Air Terminal Interchange (ATI) or Navy access to the future Hampton Roads Third Crossing. In addition, the project includes improvements on Naval Station Norfolk, Naval Support Activity Hampton Roads and Norfolk International Terminals. Adjustments and tie-ins will also be required at the interface with Norfolk International Terminals and Norfolk Southern Railroad. The base contract for the project may include, but is not limited to:

(a) I-564 Intermodal Connector: - Design and construction of four through traffic lanes, including shoulders and a median, off-bound and on-bound ramps, bridges and overpasses, lighting, signage, intelligent transportation systems (ITS), and stormwater management areas. Provide vehicle queue separation between vehicles accessing Naval Station Norfolk (Gate 6), the Navy Commercial Vehicle Inspection Station (CVIS) and Norfolk International Terminals using the Government provided preliminary CVIS Concept plan. Through lanes and ramps are to be designed to meet VDOT design and construction standards except where otherwise excluded in the RFP and the Government provided preliminary plans, or by a VDOT and FHWA approved design waiver or

1A-2 exception, which will be the responsibility of the Contractor to obtain. Preserve connectivity to the Navy Pass Office, Fleet Recreation Center, and long term parking area, including replacing lost parking spaces. Construct a terminus for the Intermodal Connector which provides access to Second Street within the Naval Station Norfolk, access to the northern side of Norfolk International Terminals, and re-entry to the Intermodal Connector eastbound from both access points. Perform traffic modeling and operational analysis including determination of off-bound and on-bound ramps length requirements for queuing and tapers.

(b) Bridges: - Design and construct new bridge(s) and/or major culvert(s) under I-564. The Contractor is required to evaluate the use of new and innovative structural slide in place technologies on one of the new structures. All innovative structural technologies will require EFLHD and VDOT acceptance for use. Do not increase the existing 100 year storm water surface elevation upstream and downstream of the bridge. A hydrology and hydraulic model of the existing 100 year storm for the drainage at the Boush Creek bridges will be required, to be prepared by the Contractor. .

(c) Storm Water Management: - Design and construct Storm Water Management (SWM) water quality and quantity requirements to VDOT’s MS4 requirements, Bird Aircraft Strike Hazard (BASH), and other federal, state, and local criteria and requirements to manage storm drainage and storm water runoff for quality and quantity throughout the project. The Mason Creek and Boush Creek watersheds require zero volume increases. The Government’s preliminary plans showing storm water management facilities locations are for the Contractor’s information only. The Contractor may use them for their own design. There is no guarantee that a design based on the Government’s preliminary plans will be approved.

The Contractor can elect to use this information in his own design; however, they are still responsible for satisfying all storm water management requirements noted above and listed in SubPart B, Section 111. Stormwater from ponds may discharge and convey towards the Navy installation. Any drainage ways crossing through Explosive Safety Quantity Distance (ESQD) arcs must be conveyed by means of stormwater pipes, concrete channels, grass lined swales, or some other form of low maintenance means approved by the Navy. The Contractor is encouraged to evaluate the use of new and innovative structural SWM Best Management Practices (BMP) technologies that have the potential to reduce the size of right of way required for the SWM Ponds. All innovative structural SWM BMP technologies will require VDOT acceptance for use. At stormwater discharge outlets to streams and drainage channels, use stone lined protected plunge pools and energy dissipater pools to reduce velocities and erosion to the drainage channel and/or stream or other waterway.

(d) Relocated Rail line: - Design and construct a shared Relocated Norfolk Southern and Virginia Port Authority (VPA) Railroad on the south side of I-564 Intermodal Connector alignment near Ingersol Road adjacent to Naval Support Activity. Maintain rail connectivity at all times. Coordinate interruptions for final connections with VPA and Virginia International Terminal (VIT).

(e) Relocated Patrol Road: - Design and construct access to the Navy’s Air Terminal Building and a relocated Patrol Road including the Navy’s perimeter fence from the Terminal Blvd Interchange to north of Building LP5A south of the runway. Maintain access to the Air Terminal parking lot. Maintain a minimum width of 24-feet, with the exception that Patrol Road may be reduced to 20-feet adjacent to the taxiway to maintain FAA clearance of 155-feet from the centerline of the taxiway to the edge of Patrol Road.

Relocate and/or replace the perimeter installation fence impacted by the project. To the maximum extent practicable, maintain a level grass area on both sides of the installation perimeter fence to allow maintenance and security access. Mitigate impacts to the pedestrian trail system adjacent to the Patrol Road near the Terminal Boulevard Interchange, including removing pedestrian bridges as required.

1A-3

(f) Connection to Gate 6: - Connect to improvements concurrently under construction by Naval Station Norfolk and Norfolk International. Coordination with the Navy will be required to ensure all impacted (affected or compromised) utilities are relocated along D Avenue.

The Navy will allow the use of the Camp Allen Treatment Plant for disposal of any contaminated ground water associated with construction-related excavation in areas near the Camp Allen Salvage Yard and Camp Allen Landfill in accordance with the provided Technical Memorandum and Dewatering Requirements for the I-564 Intermodal Connector Project in the Camp Allen Area and the I-564 Connector Construction License.

Ensure compliance with all BASH requirements during design and construction of all roadway features and grounds.

Coordinate with all utility owners for relocation of their utilities impacted by the Project. The Contractor will be responsible for the utility owner’s incurred design costs. Follow the procedures used in the VDOT Utility Manual 2011 for determining shared costs for construction relocation of gas, steam, electric, fiber optic, and communication utilities both overhead and underground. Present documentation for the CO’s, VDOT’s, and Navy’s review and approval of UT-9 determinations and forms, and other documents supporting the Contractor’s shared cost and Utility Owner’s shared cost. Provide all Utility Owner Plans and Estimates (P&E) for the CO’s and VDOT’s review.

Additional utilities design and construction requirements are as follows:

(a) Note: the Navy’s Public Works Department (PWD) reserves the right to provide the Contractor a design for all water mains and appurtenances to be relocated in Navy right of way or dedicated easement for their utilities. The Contractor will be responsible for all costs covering Navy PWD design and cost for providing inspection services during construction. The Contractor will be responsible for the design of all sanitary sewer lines and appurtenances, meeting the requirements of the Navy PWD. The Contractor will be responsible for all construction, including costs. The costs for betterments will be provided by the utility owners directly to the Contractor.

The Contractor will be required to sign an agreement with Navy PWD prior to sanitary sewer design and construction relocation.

(b) Replace all utility pipe and conduits under pavement within the Project Limits that are made of clay, or evaluated as deteriorated upon inspection.

The design and construction cost for this base project plus all options is estimated to fall within the price range of $90,000,000 to $125,000,000. This project is “Subject to Availability of Funds”. In addition to the work outlined above, there will be two options that EFLHD has the right to exercise. These options at this time are “Subject to the Availability of Funding”.

EFLHD has the right to exercise these options within 3 months after the contract Notice to Proceed.

Option 1

Option 1 consists of design and construction of site improvements and a secure access ramp to Second Street so as to accommodate a relocation of the Commercial Vehicle Inspection Station

1A-4

(CVIS) shown in the Government provided Alternative 1. Construct off ramps from the I-564 Intermodal Connector to the CVIS area located east of Hampton Blvd adjacent to the Fleet Recreation Center and Pass Office. Construct a secured truck lane from the CVIS area to Gate 6 including a bridge overpass at Hampton Blvd. Construct CVIS site and utility infrastructure to include, but not be limited to, earthwork, pavement, sidewalks, curb and gutter, striping and overlay, signage, drainage, stormwater, landscaping and low impact development requirements, security fencing, utility relocations, ATFP barriers, demolition of existing CVIS, egress road to Hampton Blvd and associated site improvements. CVIS supporting features shall include associated utilities for the site improvements to within 5-feet of the building footprint. Replace lost parking in the Pass Office lot and restripe the entire parking area. The construction cost for this option is estimated to fall within the price range of $4,500,000 to $7,000,000.

Option 2

Option 2 consists of design and construction for relocating a portion of Ingersoll Road and Camp Allen installation perimeter between the Camp Allen Mess Hall and the Water Treatment Facility. The minimum VDOT roadway section will be used with a hard surface. The construction cost for this option is estimated to fall within the price range of $500,000 to $1,500,000.

1.A.3 Definitions

FAR Clause 52.202-1 and Subsection 101.04, Definitions, is supplemented as follows:

Amendment -- Written or graphic instructions issued which correct or change the RFP or the contract documents.

Bid -- Response to the solicitation that, if accepted, would bind the Offeror to perform the resultant contract.

Offer -- Same as Bid.

Proposal -- Same as Bid.

Request for Proposal -- The document prepared by the Government specifying and describing the Government’s objectives and the procedures to be followed in preparing and submitting of a proposal and awarding a contract.

Solicitation -- Same as Request for Proposal.

1.A.4 Description of Work Responsibilities

Contractor Responsibilities -- The Contractor shall be responsible for all work as described in these RFP documents. The scope of work includes: design; construction; maintenance during construction; project management; project scheduling; quality control/quality assurance for design and construction; materials sampling and testing; obtaining permits (see Section 107);

acquisition of right-of-way, permanent and temporary easements following VDOT’s Design- Build process for contractor acquisition of right-of-way; utilities relocations, adjustments, design or coordination for relocation, and utility service re-installment to impacted properties;

maintenance of traffic; coordination with other design and construction within or adjacent to the

1A-5 project; public involvement including “Pardon Our Dust Meetings” held quarterly to provide construction updates to the community, project specific information at those meetings, and maintaining a comprehensive Project website on a weekly basis with information for the public concerning work progress, lane closures and other information important to the public, and file sharing and distribution for reviews and comment with stakeholders; and coordination with other governmental agencies and entities including federal, state, local governments, and private property owners impacted by the construction.

FHWA/EFLHD Responsibilities -- EFLHD is the representative for the owners, VDOT and the Navy. EFLHD will perform management, design, and construction oversight activities of the Contractor’s operations and end products to satisfy the owners and the stakeholders that the Contractor meets the contract requirements. Included in the oversight activities will be design reviews, construction acceptance, independent verification testing activities, and oversight of construction operations including maintenance of traffic during construction and environmental compliance as outlined in this RFP.

VDOT Responsibilities -- The VDOT will provide input to EFLHD to ensure that the project design and construction are in accordance with applicable VDOT and AASHTO specifications, standards, and guidelines for this project including: review of design submittals, and review and approval of VDOT issued permits for work within VDOT right-of-way. VDOT will also be responsible for providing review in the contractor’s land acquisition for right-of-way, permanent and temporary easements identified in the RFP, including Government owned property. VDOT will also perform independent QA plant testing of pipe for culverts, storm drains and underdrains, precast concrete structures, bituminous concrete, aggregate (dense and open graded) and poured cement concrete. This QA testing will require VDOT/EFLHD coordination.

Navy Responsibilities -- The Navy will provide input to EFLHD to ensure that the project design and construction are in accordance with applicable Navy and AASHTO specifications, standards, and guidelines for this project including: review of design submittals and review and approval of any Navy issued permits. The Navy will be notified immediately in the event of discovery of contaminated soils or groundwater, or munitions or explosives of concern on Navy property.

1.A.5 Procurement Schedule

The following preliminary milestone dates have been identified. This schedule is subject to change at any time by EFLHD.

July, 2013 Issue RFP to Offerors.

****, 2013 Pre-Proposal Conference and Project Walk-Through with

VDOT, Navy, EFLHD, and Offerors.

****, 2013 Deadline for Recommendations for Changes to RFP.

*****, 2013 Technical Proposals DUE by 2:00 pm.

****- ****, 2013 Evaluation Panel for Technical Proposals

*****, 2013 Cost Proposals DUE by 2:00 pm.

1A-6

*****, 2013 Approval for Award by EFLHD

*****, 2013 Award of Contract to one Offeror, Notification and Debriefing to Unsuccessful Offerors.

****, 2013 Notice to Proceed (NTP) issued.

1.A.6 Stipulated Fee

A stipulated fee will be awarded to each Offeror, which provides a technically acceptable, but unsuccessful, proposal. If no contract award is made, all technically acceptable Offerors will receive the stipulated fee. The amount of the fee will be $75,000 and will be provided to each such Offeror within 90 days after award of the contract or decision not to award.

In consideration of its agreement to pay said stipulated fee, EFLHD reserves the right to use any ideas or information contained in a proposal in connection with any contract awarded for the Project, or in connection with a subsequent procurement, without any obligation to pay any additional compensation to the unsuccessful Offeror.

1.A.7 Organization of Request for Proposals

This RFP is divided into five parts:

(a) Part 1 provides Instructions to the Offeror.

(b) Part 2 contains Contract Clauses and Conditions.

(c) Part 3 contains the Wage Determination for on-site work.

(d) Part 4 contains the Representations, Certifications and Other Statements to be filled out by the Offeror.

(e) Part 5 contains the Special Contract Requirements (SCR’s).

The SCR’s provide specific amendments and supplements to the VDOT Road and Bridge Specifications (2007). Refer to Section 101 of the SCR’s for a further description of Part 5.

1.A.8 Offeror Site Visits

In addition to the site visit scheduled in Subsection 1.A.5, an Offeror may visit the project during the proposal phase to conduct other investigations or studies, including geotechnical test borings, pavement borings, test holes for utilities verification, survey, etc.

The Offeror must comply with all permit requirements, and obtain approval from EFLHD, a Land Use Permit from VDOT, a Right of Entry from the Navy and VPA, and signed letters of permission from private land owners in order to conduct site visits. At a minimum, provide a plan of access to conduct investigations and studies, a restoration plan to restore all disturbed areas back to original condition, a traffic control plan for any survey investigation in public rights of way, and dates and hours of work. No investigations or studies will be allowed on private property prior to right of way acquisition except where acquired from the private property owner. Submit copies of all signed letters of permission or Rights of Entry to the Government.

1A-7

In accordance with FAR Clause 52.236-3, Site Investigation and Conditions Affecting the Work, the Offeror acknowledges that it has taken reasonable steps necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions, which can affect the work or its cost.

After award of the contract, subsurface or latent physical conditions at the site which differ materially from those indicated in this RFP, or unknown physical conditions at the site, of an unusual nature, which differ materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the RFP, will be addressed in accordance with FAR Clause 52.236-2 Differing Site Conditions.

IB-1

SUBPART 1.B PROCUREMENT PROCESS

1.B.1 Procurement

1.B.1.a Method of Procurement

EFLHD is seeking Phase Two Technical and Price Proposals to design and construct the project in accordance with the two-phased selection process as prescribed in FAR 36.3. Only those Offerors who have been selected in Phase One will be eligible to submit Phase Two proposals.

The Phase Two process includes a pre-proposal conference/site visit, followed by a Technical & Price Proposal submittal, and finally a determination of award. EFLHD will award the contract (if at all) to the responsive Offeror determined to provide the “Best Value” to the Government.

EFLHD intends to award a fixed price contract without discussions with offerors (except clarifications as described in FAR 15.306(a)); therefore, the offeror's technical and price proposal should be clear and complete and contain the offeror's best terms. The Government reserves the right to conduct discussions if later deemed necessary. The Government further reserves the right to reject any or all offers if such action is in the Government's best interest. Each offeror shall submit an offer that fully addresses the evaluation factors contained in this solicitation and complies with the preparation and submission instructions contained in this solicitation.

1.B.1.b Examination of RFP Documents

Electronic copies of the RFP (including Government preliminary Design Plans and other documents) and the information called out in Section 1.D will be available to each short-listed Offeror. The Offeror shall be solely responsible for examining the RFP documents, including all amendments issued, and for informing itself with respect to any conditions that may in any way affect the amount or nature of the proposal, or the performance of the work. Failure of the Offeror to so examine and inform itself shall be its sole risk and no relief for error or omission will be provided by EFLHD.

1.B.1.c Interpretation of RFP Documents

The Offeror shall be responsible for reviewing the RFP documents and any subsequent amendments and for requesting clarification or interpretation of any material discrepancy, deficiency, ambiguity, error or omission, or of any provision which the Offeror otherwise fails to understand.

Any inquiries concerning interpretation of the contract documents must be in writing pursuant to FAR Clause 52.214-6, Explanation to Prospective Bidders.

For procurement and technical related inquires, contact:

Ms. Wanda Peffer Contracting Officer Federal Highway Administration Eastern Federal Lands Highway Division 21400 Ridgetop Circle Sterling, Virginia 20166 Phone: 703-404-6205

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Fax: 571-434-1551 E-mail: EFLHD.contracts@dot.gov

If EFLHD determines, in its sole and absolute discretion, that such interpretation or clarification requires a change in the RFP documents, EFLHD will prepare and issue an amendment. EFLHD will not be bound by, and the Offeror shall not rely on, any oral communication regarding the RFP documents, and shall not rely on any communication except written communications as described in the RFP documents. If the Offeror has meetings or discussions with other agencies or entities during the procurement phase, the Offeror shall be responsible for verifying this information with EFLHD.

1.B.1.d Receipt of RFP Documents and Other Notices

The Offeror shall specify the addressee(s) that EFLHD will send the communications concerning any contract notices or contract amendments. Failure to so notify EFLHD of addressee(s) may result in the Offeror failing to receive amendments or other important communications from

EFLHD.

1.B.1.e Addendums

EFLHD reserves the right to revise the RFP documents any time before PROPOSAL DUE DATE. Such revisions, if any, will be announced by amendments to the RFP documents.

Copies of such amendments will be furnished to all Offerors.

If any amendments significantly affect this RFP, as determined by EFLHD, a new PROPOSAL DUE DATE may be set. The announcement of such new date will be included in the amendments.

The Offeror shall acknowledge receipt of all amendments in accordance with FAR Clause 52.215-1, Instructions to Offerors-Competitive Acquisitions.

1.B.1.f Changes and Exceptions to the RFP Requirements

Offerors are encouraged to submit recommendations for changes to the RFP documents. Offerors shall submit the recommendations any time up to three weeks prior to the PROPOSAL DUE DATE. The Offeror shall fully explain the recommended change and the benefits to the Government associated with the recommendation being proposed.

If the Offeror wishes to submit such a recommendation, it shall be submitted directly to Ms.

Wanda Peffer at the address specified in RFP Subsection 1.B.1.c. Only written recommendations will be considered. If the recommended change is accepted, EFLHD will issue an amendment to the RFP to all Offerors.

If the recommended change is not accepted, EFLHD will so notify the Offeror who recommended the change. No further action will be taken. All information contained in recommended changes not accepted will be held in strict confidence.

1.B.1.g Submission of Proposals

Each proposal submitted shall be delivered to EFLHD in sealed envelopes/boxes clearly mailto:EFLHD.contracts@dot.gov

1B-3 addressed and identified for “Project No.” The Price Proposal shall also be in a sealed envelope and clearly labeled. See Section 1.C for format requirements and number of copies required.

Submit all proposals so that they will arrive at EFLHD’s office at 21400 Ridgetop Circle, Sterling, Virginia, 20166, on the due date as specified in Section 1.A.5. Proposals shall be sent directly to the attention of Ms. Wanda Peffer. It is the Offeror’s sole responsibility to see that its proposal is received. Proposals received after the time due will be rejected without consideration or further evaluation. In addition, it is the Offeror’s responsibility to ensure all requirements of the Technical Proposal for the RFP are included.

1.B.2 Pre-Proposal Conference/Site Visit

A Pre-Proposal Conference will be held at, or near, the project site on the date listed in Section 1.A.5. The purpose of the conference is to explain or clarify the project specifications and requirements. Offerors are to submit written questions to the address or e-mail listed in Subsection 1.B.1.c. Remarks and explanations at the conference shall not qualify the terms of the solicitation and the specifications remain unchanged unless the solicitation is amended in writing.

Immediately following the Pre-Proposal Conference, the Offerors will have the chance to walk through the project with opportunities to stop and examine most sites. Government personnel will be available to clarify requirements at key sites and answer questions. A written record of the conference will be furnished to all Offerors.

EFLHD will coordinate the project site visit following the Pre-Proposal Conference. A Navy representative will arrange any required escort.

1.B.3 Evaluation and Selection Procedure Steps

EFLHD will use a Best Value Selection procedure as described in Subsection 1.B.5.

The selection procedure will involve the following major steps:

(a) EFLHD receives Technical Proposals.

(b) Evaluation Panel (Panel) begins reviewing the Technical Proposals.

(c) Technical Proposals are evaluated by the Panel in accordance with the technical evaluation factors in subsections 1.B.4.b.

(d) Price Proposals are received and evaluated by the Panel.

(e) Relationship of quality versus price evaluated per Section 1.B.5, with the overall proposal providing the best value to EFLHD forwarded to the Selection Official.

(f) Contracting Officer makes determination of award.

1.B.4 Proposal Submittal

1.B.4.a Review of Technical Proposal

EFLHD will use the evaluation criteria shown in 1.C.4 in assigning a numerical technical rating for each Offeror. The main categories of the technical proposal and maximum scores for each category are listed below:

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• Technical Approach to Design and Construction. Maximum Score = 500.

• Project and Management Plan of how the contractor plans to accomplish the work.

Maximum Score =300.

• Acquisition of right-of-way, permanent and temporary easements. Maximum Score =

• Project Controls. Maximum Score = 50.

1.B.4.b Review of Price Proposal

The Price Proposal will include the Contract Bid Price total (from Table 1 of Price Form 01, Subsection 109.06 of the Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects FP-03 Is Table 1 of Price Form 01 available electronically) plus the Government’s Contract Administration Costs based on $3,300 per calendar day necessary to complete all contract work from Notice to Proceed (NTP) to final construction completion. The Offeror shall submit prices for each Lump Sum Bid Item, unit prices and quantities for each Statistically Accepted Bid Item, and unit prices for each Contingent Fee Bid Item as described in Section 109. In addition, the Offeror shall also provide the number of calendar days that they will commit to completing the project. The number of calendar days cannot exceed beyond October 1, 2016 for final completion of the project. The number of calendar days indicated by the Offeror will thereby establish the final completion date stated in Section 108, in which liquidated damages will be assessed for work required beyond that date.

The price used for evaluation purposes will be the sum of the Contract Bid Price and the Contract Administration Cost as shown on Price Form 01. The Government may reject a proposal if the prices shown are materially unbalanced between line items or sub-line items. A price proposal is materially unbalanced when it is based on prices significantly less than the cost for some work and prices which are significantly overstated in relation to cost for other work, and if there is a reasonable doubt that the price proposal will result in the overall best value to the Government, or if it is so unbalanced as to be tantamount to allowing an advance payment.

See Subsection 1.C.3 for the required documents to be submitted with the Price Proposal.

The price provided will not be disclosed to individual technical evaluators prior to completion of technical evaluation.

1.B.5 Best Value Determination

The Government will select the offer that represents the best value to the Government by using the trade-off process described in FAR Part 15. This process permits tradeoffs between price and technical (“noncost”) factors and allows the Government to accept other than the lowest priced offer. The award decision will be based on a comparative analysis and an integrated assessment of proposals against all source selection criteria in the solicitation.

All evaluation factors other than cost or price, when combined, are approximately equal to cost or price. The Government is concerned with striking the most advantageous balance between technical merit (“quality”) and cost to the Government (i.e., the price). The degree of importance of price could become greater depending upon the equality of the technical proposals. If competing technical proposals are determined to be essentially equal, price could become the controlling factor.

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1.B.6 Award

The Selection Official will select for contract award the proposal which offers the best value to the Government.

The technical proposal will be incorporated into the contract by reference and the contractor shall be bound by its contents.

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SUBPART 1.C PROPOSAL REQUIREMENTS

1.C.1 Organization of Proposal

The proposal submittal to EFLHD shall include the following:

a) Cover Letter

b) Executive Summary

c) Technical Proposal containing:

1. Technical Approach to Design and Construction

2. Project and Management Plan

3. Acquisition of Right-of-Way, Permanent and Temporary

4. Project Controls

d) Price Proposal

The proposal shall include the Offeror's complete technical response to this RFP and contain all required supporting documentation. All items shall be organized, clearly indexed, and easily identified by EFLHD. Submit the package to Ms. Wanda Peffer at the address shown in RFP Subsection 1.B.1.c. The Offeror shall submit one (1) copy of the Cover Letter, eight (8) copies of the Executive Summary, eight (8) copies of the Technical Proposal. Please submit 1 copy of only the Technical Proposal via CD Rom.

One (1) copy of the Price Proposal will be due on the date listed in section 1.A.5. The Price Proposal shall be in a sealed envelope clearly labeled.

Only the Technical Proposals and the Price Proposals will be evaluated during the Best Value Determination (Subsection 1.B.6). The Cover Letter and Executive Summary will not be scored.

In accordance with the disclosure agreement the contents of the proposals and all discussions regarding proposals will not be revealed.

1.C.2 Executive Summary

The Offeror shall submit an Executive Summary that is to be written in a non-technical style and shall contain sufficient information to familiarize EFLHD personnel with the Offeror's project approach and its ability to satisfy the requirements of the project. The Executive Summary is not to contain any pricing information. The Executive Summary shall be limited to a maximum of three (3) pages of text.

At a minimum, the Executive Summary shall include the following:

(a) A description of the major components of the project.

(b) A summary of the Offeror’s Management/Project Control plan.

(c) A summary of the Offeror’s Technical Approach to the project.

(d) A summary of the Offeror’s team, identifying major participants and describing their roles in the project. Include a summary of key personnel to be assigned to the project.

Verify that major participants and key personnel have not changed from that submitted with the Phase One Request for Qualifications (RFQ).

In cases where the Executive Summary conflicts with the Technical Proposal, the Technical

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Proposal shall govern.

1.C.3 Price Proposal

All price information including contract form SF 1442; Representations, Certifications and Other Statements of Offerors; Price Forms 01and 02; and the Offeror developed Forms PP01, PP02, and PP03 shall be sealed in a separate package and be clearly marked “PRICE PROPOSAL.”

Include in the Price Proposal the anticipated amounts of the monthly progress payments for the entire contract.

The price to be used for the price proposal evaluation will be the sum of the Contract Bid Price and the Contract Administration Cost as shown on Price Form 01. In the case of multiplication errors, the Bid Amount will be based on the Unit Price bid. In the case of addition errors, the Bid Amount will be based on the individual Line Items.

Contract form SF 1442 shall be executed by an authorized representative of the Offeror in accordance with Federal Acquisition 52.214-18 -- Preparation of Bids – Construction

The Offeror shall provide appropriate evidence of authority (such as an authenticated resolution of its governing body and certificates of incumbency or powers of attorney) of the person signing the proposal to bind the Offeror to each proposal should it be accepted by the EFLHD.

The Offeror shall complete form SF 1442 entirely and the Bid Guarantee shall conform to bonding requirements contained in Section 102.

The Offeror shall submit a Subcontracting Plan meeting the requirements of Section 108.02 of the RFP.

1.C.4 Technical Proposal

The information submitted in the proposal will be evaluated by the Board using the criteria shown below.

The proposal shall contain clearly written material that is legible and complete. Offerors should not include standard manuals in this proposal. Approach and discussion information should be concise and specific to this project. All drawings should demonstrate a clear understanding of the RFP and enable the Board to easily evaluate the capabilities of the Offeror for the work on this project. The proposal shall consist of text, plus drawings, graphs, photographs, and tables as needed to clearly describe the Offeror's approach to the work.

The technical solutions shall be organized into the following major sections and shall provide proposed solutions, analyses, and other information necessary for the Board to be able to evaluate the Offeror’s reasoning and approach. The Offeror shall be responsible to include all Technical solutions requested for evaluation. Failure to include any requested solution to the work items below will result in rejection of the proposal for being technically unacceptable:

1.C.4.a Technical Approach to Design and Construction. Total Maximum Score = 500.

Approach to design and construction, including but not limited to any minor adjustments to roadway vertical and horizontal alignments that may reduce construction cost and

1C-3 impacts to adjacent properties, and drainage; methods to reduce grading impacts to adjacent and impacted properties , drainage, bridge designs and major culverts; retaining walls or other methods to reduce grading impacts to adjacent and impacted properties;

storm water management design and strategies required for water quality/quantity storage structures; temporary and permanent erosion control; permanent traffic control such as markings, signing, etc; and, temporary traffic control and construction phasing that maintains existing traffic patterns during peak hours while minimizing impact outside the Typical Section footprint and coordination with other design and construction within or adjacent to the project; and the approach to coordinate and receive necessary Navy approvals for construction. Maximum score = 350.

On a plan and profile view, identify the significant design features of the individual improvement locations, including curbs, inlets, channelization, barriers, guardrail, slopes, pedestrian facilities, bridges and major culverts, retaining structures, storm water facilities, proposed utility relocations, and other required design elements. Illumination, signing, and signal details may be provided on plan sheets or separately. Identify the appropriate design criteria for each feature. Identify any deviations, other than approved design exceptions, from established design criteria that will be utilized. Explain why the deviation is necessary.

• Proposed preliminary roadway alignments and profiles adjustments, stating any deviations from the preliminary design plans and why the deviations provide a better engineering solution while meeting all VDOT and FAA design criteria.

• Approach to determining curb, curb and gutter, drop inlet, and storm drain systems locations.

• Approach to bridge design.

• Approach to the Ramp C retaining walls to reduce grading impacts to the Patrol

Road.

• Hydrological design methodologies for temporary and permanent erosion control and materials, design storm selections, and installation to conform to Best Management Practices, State, and local laws.

• Approach to methods in design of storm water management quality/quantity requirements while assuring zero volume increases to the Mason Creek and Boush Creek watersheds.

• Proposed temporary traffic control during construction to minimize traffic disruptions, and to ensure proper access to all local properties.

• Proposed haul routes to minimize disruptions to local roads and streets.

• Proposed construction staging and storage areas

• Approach to Environmental Compliance with regulations and project requirements including contaminated material management.

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2. Approach to coordinating with utility owners for relocation of utilities in conflict with the project work (see Subsection 107.02). Maximum score = 150

• Proposed approach to minimizing costs for utility relocations and to coordinate the relocations to utility corridors for minimizing permanent easement acquisition and impact to affected property owners.

• Procedures for coordinating with utility companies and ensuring that all of the utility requirements are incorporated into the design and construction of the project. List all utility companies that may potentially be affected by the project. Include procedures for ensuring that submittals, utility company reviews, and other requirements do not delay the overall project schedule.

1.C.4.b Project and Management Plan of how the contractor plans to accomplish the work.

Total Maximum Score = 300.

1. Proposed Quality Management Plan (QMP), to include all quality assurance and quality control plans for design and construction in order to deliver a quality design and construction project on-time and within budget (see Sections 153 and 155). The QMP shall be developed and the QA/QC testing shall be performed in accordance with VDOT’s Minimum Quality Control & Quality Assurance Requirements for Design Build & Public-Private Transportation Act Projects (August 2008). Maximum score = 100.

• Description of management system to be used to control costs.