RFQ_Fairfax County Parkway PHASE III.doc

FEDERAL HIGHWAY ADMINISTRATION

ROUTE 7100 FAIRFAX COUNTY PARKWAY at EPG Phase III (UPC#88558) PROJECT NO. R000-029-249 (Phase III)

DESIGN-BUILD (D-B) SOLICITATION

REQUEST FOR QUALIFICATIONS (RFQ)

Project Description: Fairfax County Parkway (Route 7100) is located in Fairfax County, Virginia, between U.S. Route 1 at the southern terminus and State Route 7 at the northern terminus. The proposed project is to design and construct, in accordance with VDOT standards, Phase III of the final segment of the Parkway, from the existing interchange at Franconia-Springfield Parkway (State Route 7900) on the north and tying into the current Parkway Phases I & II construction to the south. The proposed project length is approximately 0.5 miles, and runs through the western and southern portions of the Fort Belvoir Engineer Proving Ground (EPG). The base contract for project includes, but is not limited to, the design and construction of:

(a) a six-lane divided, limited access highway with auxiliary lanes;

(b) interchange improvements at the existing Fairfax County Parkway/Franconia-Springfield Parkway interchange;

(c) a shared use path alongside a portion of relocated Rolling Road;

(d) sound barriers; and

(e) a bridge over the Fairfax County Parkway connecting Rolling Road to Hooes Road; and

(f) storm water management facilities.

[PLACEHOLDER]

In addition to the base contract for the design and construction of the Parkway elements listed above, additional work may be added in the form of contract options (see FAR Clause 52.217-4 and 52.217-5). These contract options may include, but is not limited to, the design and construction of:

(a) option to be determined; and

(b) option to be determined.

The proposed project limits are within existing VDOT right-of-way, proposed right-of-way that will be acquired by VDOT, and land currently owned by the United States Government. A portion of the project right-of-way is the site of a former military ordnance testing range, which has recently undergone assessment and remediation by the United States Army. The design and construction cost for this project is estimated to be over $20,000,000. At the time of this RFQ solicitation, the base contract for this project is "Subject to the Availability of Funding". Any proposed contract options are "Subject to the Availability of Funding".

Design-Build Scope of Work (SOW): The work is anticipated to include, among other things: (a) design (b) utility relocations, adjustments and coordination; (c) water quality permit acquisition; (d) roadway construction; (e) demolition of existing structures; (f) bridge construction; (g) quality assurance and quality control for design and construction; (h) removal of hazardous material; (i) standby construction support for Munitions and Explosives of Concern (MEC) and (j) overall project management. Brief descriptions of this anticipated work are set forth below. The detailed scope of work to be undertaken by the successful Offeror under the design-build contract for this Project will be identified in the RFP. The SOW will also include, but is not limited to, the following:

Design Work:

· Field survey and mapping

· Utility mapping and designations

· Utility relocation coordination with all utility companies

· All in-plan utility relocation plans

· Utility test pits

· Soils investigation (prior investigation has been performed by VDOT)

· Munitions and Explosives of Concern (MEC) anomaly detection and avoidance standby support when applicable during field investigations

· Pavement design (minimum section provided by VDOT)

· Community involvement and coordination

· Roadway and interchange design

· Bridge design

· Context Sensitive Design (CSD) of roadway/bridges

· Traffic signal design

· Maintenance of traffic design

· Pavement marking and signing design

· Landscaping design

· Hydrologic and Hydraulic design for major cross drainage structures

· Hydraulic and Hydrologic analysis and design for culverts, inlets, pipes, ditches, etc.

· SWM design and plans

· Soil erosion and sediment control design

· Roadway lighting design

· Retaining wall and noise barrier design

· Temporary support of excavation and safety protection systems design

· Traffic Management Plan

· Sidewalk/Shared use path design Construction Work:

· Construction of new bridge

· Milling and resurfacing of existing roadways

· Installation and maintenance of temporary traffic control devices

· Construction of new roadways with pavement markings, signing, traffic signals, and sidewalk/shared use paths

· Construction of new curb, gutter, drainage devices, and storm water management facilities

· Construction of retaining wall and noise barriers

· Installation of new roadway lighting

· Installation of landscaping

· Installation of temporary and permanent erosion and sediment control measures

· Removal and disposal of contaminated and hazardous waste

· Removal of existing roadways and structures

· Obtaining all permits, obtaining compensatory mitigation, and implementing permit requirements including erosion and sediment control measures

· Utility relocation coordination with utility companies and installation of all in-plan utilities

· Installation of sheeting, shoring, and other temporary safety protection devices

· Removal and installation of groundwater monitoring wells

· Munitions and Explosives of Concern (MEC) standby construction support

· Coordination with adjacent projects Supplemental Work: Design-Build (D-B) firms/teams are expected to provide qualified and experienced staff to:

· develop appropriate pre-construction or construction protocols as designated by state, federal and local regulations/guidelines, including but not limited to, a Work Plan, Accident Prevention Plan and Health and Safety Plan (Construction support, low probability), for addressing any potential MEC or ordnance-related contamination and accounting for the implementation of such protocols in the project schedule;

· provide stand-by construction support as outlined by current federal guidelines during on-site activities for any previously undetected MEC and to coordinate with the United States Army for the removal and/or disposition of any such materials discovered during the course of construction; and

· the disposal/disposition of any such materials discovered during the course of construction in the event that the United States Army is not able to provide remediation services in a timely manner.

Procurement Overview of the Project: In accordance with Public Law 104-106 (41 U.S.C. 253m, the Eastern Federal Lands Highway Division (EFLHD) of the Federal Highway Administration is conducting a "two phased" D-B selection process for the VDOT. Under this Notice, the EFLHD is soliciting D-B firms/teams to participate in Phase One – Qualifications Based Selection – of this "two phased" D-B selection process.

A selection committee will review and evaluate the Statement of Qualifications (SOQ) submitted by all responsive Design-Build firms/teams (Offerors). The selection committee will select a minimum of three (3) of the most highly qualified Offerors to participate in Phase Two of this D-B selection process based on the established RFQ evaluation criteria. During Phase Two, those Offerors short-listed will be sent a Request for Proposal (RFP), which will outline the remainder of the selection process requirements. The RFP will contain the requirements necessary for the short-listed Offerors to submit both a Technical Proposal and a Price Proposal during Phase Two. Those Offerors will be required to provide the necessary information to the EFLHD within 60 calendar days after receiving the RFP. A site visit/pre-proposal meeting will be held within the first 21 calendar days of this Phase Two period to provide additional information. It is anticipated that a stipend will be awarded to each Phase Two Offeror who provides a responsive, but unsuccessful proposal. A copy of the draft RFP is available to interested Offerors during Phase One.

After receipt of the Phase Two Technical and Price Proposals, an Evaluation Board will conduct a "best value" analysis, and submit their recommendations to the Selection Official for approval. Award of one Firm Fixed Price contract is anticipated by approximately November 25, 2009, with Notice to Proceed issued approximately January 4, 2010. Construction is to be completed by September 30, 2012.

It is not the intent of EFLHD to receive project specific design or engineering recommendations as part of this Phase One selection process. Offerors should limit their SOQs to the information required by this Notice, and other information that may be relevant to the qualifications and experience of the Offeror. No reimbursement will be made for any expenses associated with the preparation of Phase One SOQs.

Evaluation and Weighting Criteria: All Offerors responding during Phase One will be evaluated using the following criteria and weightings:

Part 1. Contract-Specific Qualifications A. Contract Information

B. Point of Contact - Identify the official representative and point of contact for the Offeror relative to this RFQ and the SOQ. Identify such representative’s title, address, phone and fax numbers, and e-mail addresses, and be signed by an authorized representative of Offeror’s organization. If the Offeror is not yet a legal entity or is a joint venture, all major participants or joint venture members shall sign the letter.

C. Proposed Team (Maximum Score = 35) - The Government will review and evaluate the information about each Offerors' past performance in the design and construction of roadway and bridge projects based on the Offeror's record and reputation for satisfactorily completing projects similar in size and scope. As a minimum, include the following:

· If the Offeror is a limited liability company, joint venture or any form of partnership, provide complete copies of the organizational documents that allow, or would allow by the time of contract award, the Offeror to do business in the Commonwealth of Virginia.

· Evidence that the lead contractor is prequalified with VDOT or proof that the Letter Requesting Prequalification has been submitted to VDOT for consideration. Include evidence that the lead designer is registered with the Commonwealth of Virginia State Corporation Commission and one of the Chief Officer’s is licensed in the Commonwealth of Virginia.

· A letter from a surety or insurance company (with a Best’s Financial Strength Rating of A minus and Financial Size Category VIII or better by A.M. Best Co.) stating that the Offeror is capable of obtaining a performance and payment bond based on the current estimated contract value referenced in Section 2.1, which bonds will cover the Project and any warranty periods. The letter of surety shall clearly state the rating categorization noted above and reference the estimated contract value as identified in Section 2.1, in a manner similar to the notation provided below:

“As surety for [the above named Contractor], [XYZ Company] with A.M. Best Financial Strength Rating [rating] and Financial Size Category [Size Category] is capable of obtaining 100% Performance Bond and 100% Labor and Materials Payment Bond in the amount of the anticipated cost of construction, and said bonds will cover the Project and any warranty periods on behalf of the Contractor, in the event that such firm be the successful bidder and enter into a contract for this project.”

· Written statement from Offeror, signed by an authorized representative of Offeror, that Offeror is committed to achieving a ten percent (10 %) DBE and fifteen percent (15%) SWaM participation goal during design and construction of the Project.

· Any Firm currently providing services to VDOT through the GEC Contract either as a consultant or subconsultant is prohibited from participating in this contract due to potential conflict of interest.

D. Organization Chart of Proposed Team (This section will be used to further evaluate Part I.C.) Provide an organizational chart showing the flow of “chain of command” with lines identifying the participants who are responsible for major functions to be performed and their reporting relationships in submitting the SOQ, managing, designing and constructing the Project. If the Offeror intends to use a specific subconsultant or major subcontractor, then it shall identify such entity by name in the organizational chart provided, however, that the obligation to keep Team intact, shall apply for such identified parties. This chart should provide the following:

· The functional structure of Offeror’s project team down to the design discipline leader and construction superintendent level identified by name. Ensure positions/personnel are color coded in accordance with the organization with which they are associated. Key Personnel as identified in RFQ shall be identified through the use of symbol identified in a legend within the organizational chart.

· If a corporate officer is listed among the Key Personnel, provide a brief description of how and where he/she plans to perform project duties, including number of hours per week dedicated to this project in their role as Key Personnel, while also fulfilling corporate obligations.

· Identification of design subconsultants, specialty subconsultants and major subcontractors.

E. Resumes of Key Personnel Proposed for this Contract (Maximum Score = 35) – The Government will review and evaluate each Offeror's personnel and highway and bridge design experience, including technical and geographical similarities between the Offeror's design experience and the work described in this solicitation.

Submit documentation for each key design personnel to be involved in the design and construction of the project, indicating their specific experience within the past five (5) years performing technically the same or similar bridge, highway, geotechnical work, hydrology/hydraulics and erosion control, permitting, utility coordination, project management, construction and QA/QC work for EFLHD, VDOT and/or similar DOT. As a minimum, include documentation for the following key personnel each having the required experience performing technically the same or similar work in Virginia and/or bordering states:

· Design-Build Project Manager - The Contractor’s principal point of contact for all activities throughout the entire design-build process. This individual shall have a minimum of two (2) years experience within the past five (5) years performing technically the same or similar work.

· Designer of Record - The Contractor’s single point of responsibility for all design procedures and decisions. This individual shall be a registered, licensed, Professional Engineer in the Commonwealth of Virginia and have a minimum of two (2) years experience within the past five (5) years performing technically the same or similar work.

· Quality Assurance Manager (QAM)- The Contractor’s designee responsible for providing Quality Assurance and Quality Control of the work, and ensuring conformance with the Contract documents. The QAM is responsible for 100% review and oversight of all QC activities. This individual shall be a registered, licensed, Professional Engineer in the Commonwealth of Virginia having a minimum of ten (10) years supervisory experience in roadway or bridge design or ten (10) years supervisory experience in inspection or materials testing on highway transportation construction projects or a combination thereof.

· Permitting and Utility Coordinator – The Contractor’s single point of contact for coordinating with permitting agencies and utilities. The Contractor may separate the permitting and utility coordinator responsibilities by assigning a permit coordinator separate from the utilities coordinator. This individual shall have a minimum of two (2) years experience within the past five (5) years performing technically the same or similar work.

· Superintendent – The Contractor’s authorized representative in charge of the construction work. This individual shall have a minimum of two (2) years experience within the past five (5) years performing technically the same or similar work.

Obligation to keep team intact:

In connection with the services covered by this procurement process, any in-house personnel, subcontractors, and outside associates or consultants will be limited to the individuals or firms that are specifically identified during the RFQ submittal process. The contractor shall obtain the Contracting Officer’s written consent before making any substitution for these designated in-house personnel, subcontractors, associates, or consultants.

F. Example Projects (This section will be used to further evaluate Part I.C.) - Submit documentation that shows direct experience of the Offeror, joint venture partners, Offerors related by an ownership agreement, and/or experience of subcontractors that the Offeror proposes to utilize in the execution of this D-B project. Identify any projects where the lead contractor and the lead designer have worked together, on the same project, in a Design-Build relationship. The lead design firm and lead construction contractor shall each list at least three (3), but no more than five (5), relevant roadway and bridge projects, including any D-B projects, performed in the past five (5) years. The lead construction contractor's projects shall be those with a contract value of greater than $20,000,000. If any D-B project is provided as a reference that was not performed together by the lead design firm and lead construction contractor, then the Offeror shall identify the design professional or construction entity with whom it contracted for each such project.

Submit documentation that shows evidence of performance with past and present customers; past and present subcontractors; Federal, State, and local government agencies; and/or consumer protection organizations will be considered. Include names, titles, and phone numbers for all references submitted.

G. Key Personnel Participating in Example Projects (This section will be used to further evaluate Part I.E.)

H. Additional Information

i. Quality Control Plan (Maximum Score =15) - The Government will review and evaluate each Offerors' quality control plan to assess if it meets the requirements of VDOT’s Minimum Quality Control & Quality Assurance Requirements for Design Build and PPTA Projects dated August 2008.

Submit a description of the system to be used to manage the design and construction schedule, and the management system to control cost and quality of materials. Describe how the systems will be updated and monitored. Explain how the Offeror will provide quality assurance (“QA”) and quality control (“QC”) for both the design and construction elements of the project, including the names of QC managers, the names of independent testing laboratory(ies), and the number of personnel at various certification levels planned for the Project. Describe how the QA/QC organization will operate, including how it will interface with the Offeror's organization, EFLHD and VDOT. The Offeror should demonstrate how QA and QC functions will be performed independently to maintain the integrity of the QA/QC process.

Submit evidence of construction performance within the past five (5) years, indicating that quality work was completed on-schedule and within budget. Include any statements as to the Offeror's integrity, reasonable and cooperative conduct, and commitment to QA/QC and customer satisfaction. Submit a minimum of two (2) references.

ii. Legal and Financial Condition (Total Maximum Score = 5). The Government will review and evaluate each Offerors' financial condition to perform the design and construction of the project.

Submit the most recent audit report performed by the Defense Contract Audit Agency, or similar audit, reflecting the Offeror's rates and detailing the makeup of cost pools from which the rates are derived. Include audits for all joint venture partners and architect-engineering firm subcontractors. Include a Dun and Bradstreet Comprehensive Report, or a similar report, prepared by an independent business reporting agency that provides a company profile to include the number of employees; a debt to asset ratio; payment history; a credit evaluation/rating and a comparison of this rating to other firms in the same industry; and a history of the Offeror's ownership.

Describe any project that the lead contractor or lead designer were involved in within the past five (5) years that resulted in: (a) the assessment of liquidated damages against one of such parties; (b) claims being submitted by or against one of such parties that involve the project owner; (c) one such parties having received a notice to cure a default due to the party’s non-performance or poor performance of the underlying contract; or (d) one of such parties being terminated for cause. For any such situation, explain the circumstances and identify the project owner’s representative and his/her current telephone number.

Disclose any outstanding litigation that could materially and adversely affect the financial condition of the lead contractor and/or the lead designer.

iii. Project Understanding and Approach (Maximum Score = 10). The Government will review and evaluate each Offerors' understanding of tasks involved and approach to managing, designing, and constructing the project.

Submit a general description of the tasks involved in the project and the approach the Offeror will take for design and construction administration, including the involvement of the design members of the Offeror's team during construction. Identify potential risk factors, special issues or problems that are likely to be encountered and explain the approach to mitigate those risks, issues or problems. Include discussion on how the Offeror intends to maximize the benefits of the D-B process.

Describe the means and methods by which Offeror will plan and control the scheduling of work to meet the contractual completion date(s), including any plans which address the possibility of early completion.

Part II. General Qualifications (This section will be used to further evaluate Part I.C.)

Phase One Submittals: Interested Offerors may use the Standard Form (SF) 330 U.S. Government Architect-Engineer Qualifications, as the basis for their SOQ. SF 330’s are available on the U.S. General Services Administration website at: http://www.gsa.gov/forms/. Although SF 330 are formatted for Architect-Engineer and Related Services, the construction elements of the Offeror's SOQ may also be included on the SF 330. Alternate forms and formats may be submitted, provided that the applicable information from the SF 330 is included. The Phase One SOQ shall be bound and tabbed with the major headings.

Each Offeror must provide original (clearly marked) and eight (8) copies of the completed SOQ. The SOQ should contain no more than forty (40) pages typed on one side only. Provide one audit report which should be packaged separately and will not count against the forty (40) page total. The SOQ shall be written on 8.5" x 11" paper. If dividers are used and contain project-specific information they will be counted as pages. All SOQs shall be written using Times New Roman with a font of 12-point. The SOQ should address each of the rating categories in the same order as listed above Send original and eight (8) copies of the completed SOQ to the following address:

Federal Highway Administration

Eastern Federal Lands Highway Division

21400 Ridgetop Circle

Sterling, VA 20166

Attn: Peggy Schaad

(Fax and email submissions will not be accepted.)

Copies of the Draft RFP will be available around June 3, 2009. All interested Offerors are strongly encouraged to review the Draft RFP. Questions concerning this solicitation may be directed to Peggy Schaad at 571-434-1596, or in her absence, to Mr. Robert Morris at 703-404-6302. All Phase One SOQs must be received no later than 2:00 p.m. local time on Wednesday, July 1, 2009 in order to be considered for further evaluation.