SF 30 - Amendment 001.pdf

PDF 334 KB Posted Sep 16, 2008

Attached to: Cuyahoga Valley National Park 18(1), 164(1)
Solicitation number: DTFH71-08-B-00039
Issued by: Department of Transportation Federal Highway Administration

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Amendment 001 for PRA-CUVA 18(1) 164(1)

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File	Type	Posted
IFB Solicitation.pdf	PDF	Sep 4, 2008
FP03_Eng .pdf	PDF	Sep 4, 2008
ADV_Bidder's Qualifications Form.pdf	PDF	Sep 4, 2008
Plans.pdf	PDF	Sep 4, 2008
FP03 Errata.pdf	PDF	Sep 4, 2008

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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICAITON NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicble)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICIATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPIRATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

1 13

001 09/16/08 PRA-CUVA 18(1), 164(1)

Eastern Federal Lands Highway Division 21400 Ridgetop Circle Sterling, VA 20166

✘ DTFH71-08-B-00039

09/04/08

The purpose of this Amendment is to:

1) Replace the Bid Schedule Instructions and B-pages of the Solicitation Provisions to add pay items related to temporary traffic control and railroad flagger.

2) Revise the Plans to replace tabulation of quantities and summaries sheets to add temporary traffic control and railroad flagger item.

3) Provide Pre-Bid and Site Visit Meeting Minutes and summary of responses to questions/clarifications asked by the potential bidders.

Amendment 001

U.S. DEPARTMENT OF TRANSPORTATION

FEDERAL HIGHWAY ADMINISTRATION

EASTERN FEDERAL LANDS HIGHWAY DIVISION

Amendment 001 Cuyahoga Valley National Park

Project PRA-CUVA 18(1), 164(1) Access Road

DTFH71-08-B-00039

The purpose of this Amendment is to:

1) Replace the Bid Schedule Instructions and B-pages of the Solicitation Provisions to add pay items related to temporary traffic control and railroad flagger.

2) Revise the Plans to replace tabulation of quantities and summaries sheets to add temporary traffic control and railroad flagger item.

3) Provide Pre-Bid and Site Visit Meeting Minutes and summary of responses to questions/clarifications asked by the potential bidders.

Solicitation Provision changes

1. Delete Solicitation Bid Schedule Instructions, pages 1 and 2, and Bid Schedule pages B-1 to B-3 and substitute revised Bid Schedule Instructions, pages 1 and 2, and Bid Schedule pages B-1 to B-4.

Plan Sheet changes

1. Delete Plan Sheets C01 and C02 and substitute revised Plan Sheets C01 and C02

BID SCHEDULE INSTRUCTIONS

PROJECT: PRA-CUVA 18(1), 164(1) Acc Rd BIDDERS PLEASE NOTE: Before preparing the bid, carefully read the Instructions to

Bidders. While preparing the bid, comply with the following:

COMPLETING THE BID SCHEDULE

Complete the Bid Schedule(s) by handwriting in ink or typing. Specify a Unit Bid Price, in figures with cents to only two decimal places, for each pay item in the Unit Bid Price column for which a quantity is given. Do not enter or tender a Unit Bid Price for any pay item for which no estimated quantity appears in the Bid Schedule. Determine the products of the respective unit prices and quantities, and show them, in figures, in the Amount Bid column. If a Unit Bid Price and Amount Bid have been inserted by the Government for a pay item, do not change the Unit Bid Price and Amount Bid for the pay item. Determine the Bid Total by adding the amounts of the several items, and show in the block provided on Page B-3. In case of multiplication errors, the Amount Bid for the item will be based on the Unit Bid Price.

To be eligible for award, bidders must submit prices for each pay item.

Review Subsection 109.05 of the FP regarding scope of payment for direct and indirect payment work.

SCHEDULE OF WORK

The Bid Schedule is comprised of the following:

Schedule A – Construction of a new access road from the Northeast Ohio Sewer District (NEOSD) Access Road to Fitzwater Road, and the rehabilitation of the NEOSD Access Road within the Cuyahoga Valley National Park. The work includes new roadway aggregate and aggregate surface reconditioning, embankment, installation of concrete barriers, Utility Protection Structure, and other miscellaneous work.

BIDDING OF CALENDAR DAYS

Determine the number of calendar days necessary to complete Schedule A work from Notice To Proceed to contract completion. Specify the number of calendar days (NOT to exceed the maximum number of calendar days shown in Block 11 of the SF-1442) in the space provided on the Bid Summary page. Failure to specify a number of calendar days for contract completion indicates the bidder accepts the maximum contract completion time provided in Block 11 of the SF-1442.

AMENDMENT 001

In developing a construction schedule to determine the number of calendar days included in their bid, bidders should include the work limitations shown in the Special Contract Requirements (SCR’s). Specific work limitations may be (but are not limited to): holidays, weekends; rush hours; night work; no work periods; work or traffic control phasing. Bidders are advised to consider those work items that are weather sensitive and when those work items will be performed. Specific work items are (but not limited to): those that require a minimum ambient air temperature (asphalt paving and surface treatment, pavement striping, stone masonry); those that require maintaining a minimum surface temperature (concrete pavement, structural concrete, painting); and those that have specific planting seasons (turf establishment, sod, trees and plants). Bidders are also advised to consider time required for preparing material and drawing submittals, and the allowable Government review times for those submittals (Subsection 104.03 of the FP and SCR’s). The total calendar days bid should also include any work limitations and any delay days or contractor winter shutdowns required due to weather sensitive work items.

When evaluating the bids, the Government will consider the Contract Administrative Cost for the project to be $500 per calendar day bid. The Contract Administrative Cost is only used to determine the Evaluation Total Price of Project.

Add the Bid Total and the Contract Administrative Cost for Schedule A as directed on the Bid Summary page. Show the Evaluation Total Price of Project in the space provided on the Bid Summary page.

BASIS FOR AWARD

The contract will be awarded to the responsive, responsible bidder with the lowest Evaluation Total Price of Project, which is defined as:

Bid Total of Schedule A + Contract Administrative Cost of Schedule A.

The number of calendar days specified by the successful bidder for the completion of Schedule A work will become the performance period for the contract.

NOTE: Contract Administration Cost is used for evaluation and ranking purposes only.

Project: PRA CUVA 18(1) & 164(1) ACC RD

CUYAHOGA MAINTENANCE ACCESS TO FITZWATER MAINTENANCE

B- 1

Bid Schedule

Pay Item No.

Estimated Quantity Unit Bid Price Amount Bid

15101-0000 MOBILIZATION

ALL Lump Sum $___________________

15201-0000 CONSTRUCTION SURVEY AND STAKING

ALL Lump Sum $___________________

15401-0000 CONTRACTOR TESTING

ALL Lump Sum $___________________

15705-0100 SOIL EROSION CONTROL, SILT FENCE

3,530

LNFT $_______________ $___________________

20101-0000 CLEARING AND GRUBBING

1.7

ACRE $_______________ $___________________

20201-0000 SELECTIVE CLEARING

0.6

ACRE $_______________ $___________________

20420-0000 EMBANKMENT CONSTRUCTION

3,850

CUYD $_______________ $___________________

20701-1400 EARTHWORK GEOTEXTILE, TYPE IV-C

SQYD $_______________ $___________________

20703-2000 GEOGRID, BIAXIAL

SQYD $_______________ $___________________

30301-5000 AGGREGATE SURFACE RECONDITIONING

8.00

STA $_______________ $___________________

30802-2000 ROADWAY AGGREGATE, METHOD 2

1,300

TON $_______________ $___________________

Project: PRA CUVA 18(1) & 164(1) ACC RD

CUYAHOGA MAINTENANCE ACCESS TO FITZWATER MAINTENANCE

Bid Schedule A

B -4

BID SUMMARY

Project PRA-CUVA 18(1), 164(1) Acc Rd

(Complete for Pages B-1 through B-3)

(1) Schedule A Bid Total (from Page B-3) $__________________ Contract Administrative Cost for Schedule A

Number of calendar days necessary to complete all Schedule A work from Notice to Proceed (or date specified in the Notice to Proceed) to completion of Schedule A.

(2) calendar days x $500 per calendar day = $__________________

Total Price of Project (for evaluation purposes only)

(1) Bid Total for Schedule A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (1) + (2) Contract Administrative Cost for Schedule A . . . . . . . . . . . . . . . . . (2)

= EVALUATION TOTAL PRICE OF PROJECT

Does the Bidder claim the Price Evaluation Preference for HUBZone Small Business Concerns as defined in FAR Clause 52.219-4?

Yes No

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Amendment No. 0001 Page 11 of 13

Project CUVA 18(1), 164(1) ACCESS ROAD Cuyahoga Maintenance Access

Solicitation: DTFH71-08-B-00039

Pre-Bid Meeting Minutes

Date: September 11, 2008 Time: 9:00 a.m. to 11:00 a.m.

Place: Canal Visitor Center, Cuyahoga National Park

7104 Canal Road, Valley View, OH 44125 Attendees: See Attendance List.

I. Project Overview. FHWA began the meeting with introductions and a brief project overview was given by the FHWA Contracting Officer and FHWA Project Manager. After the introductions and a brief overview, attendees visited the project site and walked along the entire proposed route of the access road. The following is a description of the project and solicitation for informational purposes discussed directly or indirectly at the meeting.

Project Scope: The project consists of the construction of a temporary gravel access road to provide emergency access to the Fitzwater Maintenance Yard. The access road would begin at the intersection of Pleasant Valley Road and the Northeast Ohio Sewer District (NEOSD) Access Road. Approximately 750-foot of the existing NEOSD Access Road will be rehabilited by scarifying and resurfacing with gravel. Approximately 0.39 miles of new road will be constructed intersecting the NEOSD Access Road, running parallel with the Cuyahoga Valley Scenic Railroad Grade, and terminating at its new intersection with Fitzwater Road. Construction activities will primarily include embankment construction, placement of aggregate base, drainage work, placement of temporary erosion control devices, and the placement of concrete barrier. The project is expected to fall within the price range of $250, 000 to $500,000.

Proposal Information: The Bid Documents (Plans, Special Contract Requirements (SCR’s), Specification Book FP-03, Checklist for Bid Submission, etc.,) are available on the following websites:

https://www.fbo.gov/spg/DOT/FHWA/71/DTFH71-08-B-00039/listing.html

Bidders are reminded to sign up for automatic email notification for any changes to the Bid Documents and Solicitation.

The Bid Opening is September 18, 2008. Bids are due by 2:00 PM local time, and are to be delivered to:

Eastern Federal Lands Highway Division ATTN: Peggy Schaad 21400 Ridgetop Circle Sterling, VA 20166

Amendment No. 0001 Page 12 of 13

Bidders can send written questions or inquiries for clarification to:

eflhd.contracts@fhwa.dot.gov

All questions must be submitted prior to September 16, 2008.

II. Questions/Clarifications. The following questions and issues were either asked or discussed by potential bidders at the Pre-Bid Meeting; the Government response or clarification is provided. The questions/clarifications are not a transcript of actual words spoken; they have been edited to provide a clearer representation of the actual issues discussed; any follow-up action is also included. Items to be included in Amendment 001 are noted in Italics.

1. Is there a borrow site on the project site or does the borrowing have to be done off site?

No material sources are available on-site. It is the contractor’s responsibility to obtain material from off site per the Special Contract Requirements and FP.

2. How is the geogrid to be measured if used for soft sub-grade or steep embankment?

Geogrid will be measured by the square yard of geogrid placed. For soft subgrade, in-lieu of geogrid, Earthwork Geotextile Type IV-C will be placed and measured by the square yard of geotextile fabric. Embankment will be measured according to section 204 of the Special Contract Requirements and FP; cubic yard.

3. Six inch aggregate; can it be Limestone or Crushed Concrete?

The material must meet the material specification of Subsection 703.06 of the FP.

4. How will the standard roadway flagger and Railroad flagger be compensated?

Flagger hours were separated into two separate pay items to more accurately reflect the required work. Standard roadway flaggers will be compensated under pay item 63506- 0500 Temporary Traffic Control, Flagger; The flaggers necessary for work near the railway will be compensated under pay item 63511-0100; Temporary Traffic Control, Railroad Flagger. This will reduce the confusion of two separate activities under one pay item. Both items will be included with Amendment 001.

The meeting ended approximately 11:00 am at the project site.

File details come from the government source that posted it. Updated Nov 14, 2017.