RFP_DTFH6116R00037_updated_11-2-2016.pdf

Request for Proposal (RFP)

The Influence of Vehicular Live Loads on Bridge Performance

DTFH6116R00037

SECTION A – SOLICITATION/CONTRACT FORM

DTFH6116R00037

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

The contractor shall furnish all necessary facilities, materials, and personnel to provide non-personal technical support for the Federal Highway Administration’s (FHWA) Infrastructure

Management Team at the Turner-Fairbank Highway Research Center (TFHRC) to support the

Long-Term Bridge Performance (LTBP) program in a requirement titled, “The influence of vehicular live loads on bridge performance.”

The Contractor shall furnish the following services in accordance with Section C.

The Total Potential Cost for the performance of this cost plus fixed-fee contract (Base +

Options) is $___________.

CLIN 0001 – BASE PERIOD (One Year) The estimated cost plus fixed fee for the performance of the base period of this contract is

$______, consisting of an estimated cost of $______, and a fixed fee of $______.

CLIN 0002 – OPTION PERIOD 1 (One Year) The estimated cost plus fixed fee for the performance of Option Period 1 of this contract is

CLIN 0003 – OPTION PERIOD 2 (One Year) The estimated cost plus fixed fee for the performance of Option Period 2 of this contract is

CLIN 0004 – OPTION PERIOD 3 (One Year) The estimated cost plus fixed fee for the performance of Option Period 3 of this contract is

CLIN 0005 – OPTION PERIOD 4 (One Year) The estimated cost plus fixed fee for the performance of Option Period 4 of this contract is

All travel shall be reimbursed at cost in accordance with the travel and per diem clause

(reference Section G). Unless otherwise approved in writing by the Contracting Officer, the unloaded cost of travel and per diem shall not exceed $85,000 for the entire period of performance (Base plus Option Years). This amount is included in the Total Potential Amount of the contract.

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

1.0 Background

This research is being conducted to establish quantifiable relationships of highway bridge component performance to gross vehicular weight (GVW) and volume of trucks utilizing the nation’s highway bridges. The following fundamental questions need to be answered: 1) What are the vehicular loads on the nation’s highway bridges?; 2) Do these loads, and other State legal and permit loads cause deterioration of bridge components?; and 3) What is the correlation of deterioration to specific bridge elements given specific increases in vehicular loads over time?

Bridge owners understand the importance of cost-effectively maintaining bridges to allow for the movement of freight and people, goods and services to sustain and increase economic benefit to the nation. Many bridge owners are investigating the demand to allow heavier vehicles to operate on their existing inventory of bridges. These owners need tools and strategies to maintain existing bridges and design new bridges to accommodate larger force effects on bridge components, but need to do so in a practical and cost-effective manner. Collection and analysis of research-quality data of in-service bridges is needed to understand and implement improved bridge operational, maintenance and preservation strategies as live loads increase.

Bridge engineers believe many factors contribute to bridge component performance and long-term serviceability or, conversely, premature deterioration, including factors such as load levels and frequencies, construction techniques and quality, design details, material quality, environmental conditions and maintenance practices. Bridge engineers need quantifiably data to ascertain if, and to the extent that truck loads and volumes affect the performance of bridge components, particularly bridge decks, girders and bearings. Research programs like the

FHWA Long Term Bridge Performance Program (LTBP) are addressing how each of the factors contribute to bridge performance so that bridge owners and managers can more cost-effectively implement solutions to manage, preserve and operate the nation’s highway bridges. The FHWA

LTBP program staff will collaborate with State Highway Agencies to conduct this research, as bridge owners have defined this as a high priority research need. Correlated, high-quality load and bridge response performance data will be collected and analyzed with the goal to develop tools and strategies to manage the effects that various ranges of heavy loads may have on the long-term performance of bridge components.

Research is needed by deployment of market-ready state-of-practice technologies to monitor in-service bridges for several years, collect bridge load and response data, and bridge component deterioration and establish correlations that are applicable to illustrate the impact of vehicular live loads on bridge component performance. Innovative techniques to understand bridge deterioration mechanisms due to loadings, including the FHWA LTBP bridge component evaluation techniques, protocols and tools should be used to baseline the existing condition of in-service test bridges. A strategically selected group of in-service bridges across the country should be monitored for several years, utilizing durable and cost-effective technologies to collect data that can be analyzed and used to develop correlations between bridge component deterioration and vehicular force effects on components affected by such loads. These correlations should be used to develop performance, preservation, management and design tools and algorithms for bridge owners. The tools and algorithms that result should be applicable for a wide range of common bridge component elements for a given set of both site-specific and network-specific load data. The bridges that are selected should be representative of bridges which carry a wide range of load conditions.

1.1 Objective

The objective of this study is to assess the effect of truck traffic on bridge performance by conducting the following:

Collect quality truck traffic and loads data (volumes, classifications, size, weights, and other relevant data) by installing, maintaining, calibrating, and utilizing state of art instrumentation at selected bridge sites nationally, for the purpose of calibrating bridge specifications and quantifying load-induced deterioration of bridge elements and systems to establish bridge performance and serviceability criteria for improved long-term bridge performance, management and operations.

2.0 Scope of Work

This research requires the deployment of market-ready, low risk, state-of-practice technologies to monitor in-service bridges, collect bridge load and response data, and bridge component deterioration and establish correlations that are applicable to illustrate the impact of vehicular live loads on bridge component performance.

The contract contemplates a two phased approach for this effort. Throughout the two phases, the contractor shall consider pooled fund participants input as a result of their participation and as directed by COR.

PHASE I (Base Period)

Phase I work consists of the following:

• Determining the scientific, technical and commercial merit of advanced technologies to assess the effect of truck traffic on bridge performance utilizing state of practice monitoring systems.

• Developing and submitting a work plan to COR along with a list of potential bridges.

• Installing monitoring devices for one or two FHWA approved bridges based on availability of funds.

• Developing a National Bridge Traffic Loads Database.

• Compiling data from instrumented bridges, evaluate data values for data consistency, and data reliability.

PHASE II (Option Period)

Phase II is an option that may be exercised at the discretion of the Government with a contract modification signed by the Contracting Officer (CO). Phase II work consist of the following:

• Installing monitoring devices for two or three additional bridges (based on availability of fund) from the FHWA approved bridge list.

• Compiling data from all instrumented bridges, evaluating data values for data consistency, and data reliability including bridges for Phase I, and Phase II. The Oregon

Bridge has been instrumented and data has collected for two years.

• Including existing instrumented Oregon Bridge as part of this study as directed by the

COR and compiling data for data consistency, and data reliability.

• Conducting data analyses and developing algorithms to aid bridge owners in establishing forecasting methods of component deterioration based on site-specific live loads levels and volumes.

• Developing a final report and tech briefs.

Detailed Requirement

In order to meet the objectives of this contract, the Contractor shall perform the work as described below.

Phase I (Base Period)

Task 1: Development of the work plan and installation of sensor and data collection:

The contractor shall develop a detailed work plan using the existing work plan (see attachment

J.6), as a reference and develop its own detailed work plan. The existing work plan has been prepared by the consultant under a separate contract. The work plan developed by the

Contractor also shall include a Quality Control Plan. A detailed revised work plan shall be submitted to the COR for review and approval at the conclusion of Phase I.

The contractor shall submit a list of potential bridges to the COR for review approval. The selected bridge shall be from one of the following State DOTs: Minnesota, Georgia, Pennsylvania, North Carolina, Iowa and Wisconsin. The contractor is responsible for coordination with the State DOTs and FHWA for bridge selections. The selection of a bridge from the list shall be based on pooled fund participants and the COR input.

The contractor shall install monitoring devices for at least one bridge based on the FHWA approved work plan and install additional monitoring for one more bridge, if any remaining after installation of the sensor on the first bridge. This work consist of instrumenting in-service bridges to collect bridge component performance data correlating to vehicular live loads that can be used to ascertain the extent to which highway loads effect the long-term performance of primary bridge components. The equipment measurement accuracy, calibration, and maintenance of installation devices are important part of this task. The contractor shall ascertain the performance of bridge components over time utilizing FHWA LTBP bridge inspection and evaluation protocols.

The contractor shall develop a National Bridge Traffic Loads Database for collection of data.

This work consist of development of algorithms to aid bridge owners in establishing forecasting methods of component deterioration based on site-specific live loads levels and volumes. The data shall be stored and backed up for further refinement and formatted to be included in the

FHWA Bridge Portal. The LTBP Bridge portal is a web-based application interface capable of providing storage, access, analysis and visualization of various data sources related to bridge performance on a network or individual basis. It is also capable of providing mapping of bridges by region, corridor or system and the ability to export data for reporting or further evaluation.

Following contract award, the contractor will be able to request access to and register for the portal through the following link: https://fhwaapps.fhwa.dot.gov/ltbpp/.

This work consists of documenting and evaluating data values; data consistency; and data reliability.

Phase II

Task 2: Installation devices for additional bridges including Oregon Bridge

This work consists of installation of the monitoring devices of two to three additional bridges based on FHWA availability of funds. The contractor is responsible for instrumenting in-service bridges, the equipment measurement accuracy, calibration and maintenance of installation devices are important part of this task. The contractor shall collect bridge component performance data (of all the instrumented bridges including instrumented bridges in Phase I and

Phase II).

The contractor shall include the existing instrumented Oregon Bridge as part of this study as directed by the COR and compile data and check data for consistency and reliability. The contractor is responsible for coordinating with the Oregon State DOT and FHWA to obtain the data from Oregon Bridge. Following contract award, the COR will provide a point of contact for the Oregon State DOT. The equipment measurement accuracy, calibration, maintenance of installation devices are important part of this study.

Task 3: Continuation of Data Collection for all Bridge

The contractor shall continue data collection of all bridges (including bridges in Phase I, Phase II and an Oregon bridge) and correlating to vehicular live loads that can be used to ascertain the extent to which highway loads effect the long-term performance of primary bridge components.

Task 4: Data Analyses

The contractor shall conduct data analysis of all the collected data and forecast component deterioration of bridges based on site-specific live loads levels for all the instrumented bridges https://fhwaapps.fhwa.dot.gov/ltbpp/ including the Oregon Bridge. The contractor shall ascertain the performance of bridge components over time utilizing FHWA LTBP bridge inspection and evaluation protocols. The contractor shall conduct data analyses and develop algorithms to aid bridge owners in establishing forecasting methods of component deterioration based on site-specific live loads levels and volumes.

Task 5: Development of the Final Report and Techbriefs

The contractor shall develop a final report by summarizing the outcomes of a project and document project successes, lessons learned, and performance. The contractor shall make recommendations for improvement of the future deterioration modeling.

The contractor shall prepare a complete Microsoft Powerpoint presentation with notes summarizing overall project activities (Development of two Techbriefs over the period of performance, see Deliverables Schedule.)

The Contractor shall develop and make professional presentations at seminars, conferences, or meetings relating to the areas identified in the objectives per COR request (maximum of 2 per year).

3.0 Contractor Travel and other Travel arrangements

Arrange Travel for Transportation Pooled Fund Study Technical Advisory Committee and

Non-Federal Participants in Meetings: The Contractor shall make all travel arrangements for non-Federal members of the technical panels and meetings identified by the COR (maximum of three during period of performance). The meeting shall take place at the contractor’s facilities or FHWA facilities. Arrangements shall include transportation reservations and tickets; hotel reservations; local transportation between transportation terminals and hotel and, if relevant, between hotel and meeting site; and other arrangements necessary to the successful travel and room and board for participants while attending the meetings. The Contractor shall be responsible for these costs for the non-Federal panel members and meeting participants.

The Contractor shall also be responsible for overseeing the logistical aspects of the Pooled Fund

Technical Advisory Committee (TAC) members’ travel, if any are initiated. This is accomplished via invitational letter/email travel requests, written by the COR, to the TAC members with a copy to the Contractor. TAC members are required to make THEIR OWN

TRAVEL ARRANGEMENTS and follow Government travel regulations for TRAVEL and PER

DIEM. All individual state DOT travel must be approved by the COR in writing. Use the following link for additional information regarding the pooled fund:

http://www.pooledfund.org/Details/Study/519.

http://www.pooledfund.org/Details/Study/519

SECTION D – PACKAGING AND MARKING

D.1 PACKAGING AND MARKING

Deliverables under this contract shall be prepared and packaged for shipment using best commercial practices so as to ensure safe and timely delivery.

SECTION E – INSPECTION AND ACCEPTANCE

E.1 ACCEPTANCE

Acceptance of the deliverables shall be made in writing by the Contracting Officer’s

Representative (COR).

E.2 INSPECTION AND ACCEPTANCE

All work hereunder shall be subject to review by the Government. The COR specified in the

COR appointment letter(s) is responsible for inspection and acceptance of all incoming shipments, documents and services.

52.246-5 INSPECTION OF SERVICES - COST-REIMBURSEMENT. (APR 1984)

SECTION F – DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

The period of performance of this is contract is 5 years from the date of award (One (1) year for

Base Period and Four (4) 12 month Option periods). Phase I consists of the base year and Phase

II consists of the option years.

At the time of contract award only the base year (Phase I) will be funded. The option years

(Phase II) shall remain subject to the availability of funds. Funding to the option years will be added if and when they’re exercised.

F.2 PLACE OF PERFORMANCE

Unless otherwise specified in individual Task, all work performed under this contract shall be performed at the selected Contractor’s facilities or other Contractor provided locations.

F.4 METHOD OF DELIVERY

All deliverables shall be submitted in accordance with Section F.5.

F.5 DELIVERABLE SCHEDULE

This schedule of deliverables lists any reports or documentation that is required as a deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes.

Deliverable Frequency

# of Copies

Medium/

Format Submit To

1. Monthly progress reports (MPR)

2. Work Plan along with the Quality Control Plan

(within 60 days following contract award)

Due on the weekday closest to the

15th of the month following the monthly period of performance

One

One (1)

Electronic copy in MS

Word format

Word format

COR and

CS

COR and

CO, CS

DTFH6116R00037

Deliverable Frequency

# of Copies

Medium/

Format Submit To

3. Two Techbriefs

(The first one, 12 months following contract award, the second one, 120 days prior to contract end date)

4. PPT Presentation

(As requested by the COR)

5. Draft Final Report

5 months prior to contract end date

6. Final Report

30 days prior to contract end date

Two

5 within period of performance

Word format copy

COR, CO

and CS

NOTE: Deliverables 3 and 6 shall be Section 508 compliant unless otherwise directed by the

COR. See Section H.8 for more information.

F.5 52.242-15 STOP-WORK ORDER (AUG 1989)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 PAYMENT/COST REIMBURSEMENT

The Contractor may request interim payments for costs incurred during the performance of the contract. A statement of costs incurred by the Contractor in the performance of tasks under this contract and claimed to constitute allowable costs shall support each interim payment request. Each interim payment request shall be submitted in accordance with the attached, “FHWA Billing Instructions for Cost Reimbursement Contracts” to be considered proper for payment. Prior approval of the Contracting Officer (CO) is required if the Contractor wishes to use a different payment request format.

In accordance with FAR Clause 52.232-25, “Prompt Payment”, interim payments will be made by the 30 th day following receipt of proper request for payment by the designated billing office, unless audit or other review is considered necessary to ensure compliance with the terms and conditions of the contract. All interim payments hereunder will be made upon further determination by the CO that the Contractor is making adequate progress toward successful contract completion.

Final invoice payment shall be made upon the CO’s determination that all contract requirements have been completed. The payment due date for final invoice shall be established in accordance with FAR Clause 52.232-25.

In accordance with FAR Clause 52.232-33, the Federal Highway Administration

(FHWA) shall only make an electronic reimbursement/payment.

In accordance with FAR Clause 52.204-7, the contractor shall register in the System for

Award Management (SAM) database. Failure to register in SAM will prohibit FHWA from making awards to your organization.

G.2 FIXED FEE PAYMENT SCHEDULE (COST REIMBURSEMENT CONTRACTS)

The Contractor shall voucher for payment in accordance with the instructions provided in

Section G.2 of this contract. The Contractor shall bill fee on a monthly basis and the

Government shall make monthly payments of Fixed Fee, in accordance with FAR

52.216-8(a), entitled, “FIXED FEE”, and the following schedule established at the time of award:

CONTRACT PAYMENT PAYMENT

PERIOD MONTH(s) TERMS AMOUNT TOTAL

(PHASE I)

Base Year 1- 12 TBD $ TBD $ TBD

CONTRACT PAYMENT PAYMENT

DTFH6116R00037

PERIOD MONTH(s) TERMS AMOUNT TOTAL

(PHASE II)

Option year 1 13-24 TBD $ TBD $ TBD

Option year 2 25-36 TBD $ TBD $ TBD

Option year 3 37-48 TBD $ TBD $ TBD

Option year 4 49-60 TBD $ TBD $ TBD

FINAL* $ TBD $ TBD

TOTAL $ TBD

*The final payment of $_______ (15% Withholding of Fixed Fee, not-to-exceed

$100,000), less any adjustments found as a result of the final audit, will be paid upon completion of the contract closeout audit.

G.3 WITHHOLDING OF FEE/PAYMENT (MAR 1997)

A. In accordance with FAR 52.216-8 (JUN 2011), entitled "FIXED FEE:"

a. The Government shall pay the Contractor, for performing this contract, the fixed fee amount specified in Section B.

b. Payment of the fixed fee shall be made as specified in the schedule, provided that after payment of 85% of the fixed fee, the Contracting Officer may withhold further payment of fee until a reserve is set aside in an amount that the Contracting Officer considers necessary to protect the Government's interest. This reserve shall not exceed 15% of the total fixed fee or $100,000, whichever is less.

B. Notwithstanding any other payment provisions of this contract, failure of the

Contractor to submit required reports when due or failure to perform or deliver required work, supplies, or services, will result in the withholding of payments under this contract unless such failure arises out of causes beyond the control, and without the fault or negligence of the Contractor as defined by the clause entitled "Excusable

Delays" or "Default", as applicable. The Government shall promptly notify the

Contractor of its intention to withhold payment of any invoice or voucher submitted.

G.4 INDIRECT COST RATES

Pending establishment of final rates for any period, provisional reimbursement will be made on the basis of the provisional rates shown below (as applicable):

To prevent substantial over or under payment, and to apply either retroactively or prospectively, provisional rates may, at the request of either party, be revised by mutual agreement on an annual basis.

Type Cost Center Rate Period Rate Base

Provisional Fringe % (a)

Provisional G&A % (b)

NOTE:

a. applied to:

b. applied to:

G.5 INDIRECT COSTS

Pending the establishment of final indirect cost rates which shall be negotiated based on audit of actual costs as provided in Subpart 42.7 of the Federal Acquisition Regulation, the Contractor shall be reimbursed for allowable indirect costs set forth in this contract.

This Indirect Cost provision does not operate to waive the Limitation of Funds Clause.

The Contractor's audited final indirect costs are allowable only insofar as they do not cause the Contractor to exceed the total estimated costs for performance of the contract listed in Section B.

G.6 TRAVEL AND PER DIEM RATES

The Contractor shall obtain COR/CO approval before scheduling any travel unless specifically stated otherwise in the contract.

Travel and Per Diem authorized under this contract shall be reimbursed in accordance with the Government Travel Regulations currently in effect.

Travel requirements under this contract shall be met using the most economical form of transportation available. If economy class transportation is not available, the request for payment voucher must be submitted with justification for use of higher class travel indicating dates, times, and flight numbers. All travel shall be scheduled sufficiently in advance to take advantage of offered discount rates, unless authorized by the COR.

The following web site provides information on current Per Diem rates:

http://www.gsa.gov/portal/category/100120

G.7 CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (COTR)

The Contracting Officer has designated ___________ as COTR to assist in monitoring the work under this contract. The COTR is responsible for the technical administration of the contract and serves as technical liaison with the Contractor. The COTR is not authorized to change the scope of work or specifications as stated in the contract, to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, delivery schedule, period of performance, or other terms or http://www.gsa.gov/portal/category/100120

DTFH6116R00037

conditions.

The CO is the only individual who can legally commit or obligate the Government for the expenditure of public funds. The technical administration of this contract shall not be construed to authorize the revision of the terms and conditions of this contract. The CO shall authorize any such revision in writing.

G.8 INVOICES

All invoices and required supporting documents shall be sent via e-mail to the following e-mail address: 9-AMC-AMZ-FHWA-Invoices@faa.gov.

(a) Include the invoice as an attached PDF document

(b) Include in the e-mail subject line the following:

(1) Invoice No.

(2) Contract Number

(3) Name of your Company/Organization

(4) Attention: Contract Specialist

Example: Invoice No. 35 – DTFH6116C00033 – Contractor Name – Attention: Contract

Specialist

If the invoice and supporting documents exceed 8 MB as an e-mail attachment, the Contractor must select one of the other submission options presented below:

Invoices submitted via an overnight service must use the following physical address:

MMAC

FHWA/AMZ-150

6500 S. MacArthur Blvd

Oklahoma City, OK 73169

Attention: Contract Specialist

Express Delivery Point of Contact: Ryan Wisniewski, 405-954-8252

Invoices may be submitted via regular U.S. Postal Service to the following address:

Federal Highway Administration

Markview Processing

P.O. Box 268865

Oklahoma City OK 73126-8865

Attention: Contract Specialist

An invoice submitted to an address other than those identified will be returned to the vendor as non-conforming.

mailto:9-AMC-AMZ-FHWA-Invoices@faa.gov

G.9 SUBCONTRACTS - ADVANCE NOTIFICATION AND CONSENT

Under this contract, the requirements of FAR 44.2, CONSENT TO SUBCONTRACTS, have been fulfilled for the following subcontracts:

[as negotiated]

Any future change or revision to the Statement of Work or other applicable aspects of this contract shall include the subcontract(s) only to the extent that performance of the subcontract(s) is directly affected by the change or revision.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 POST-AWARD EVALUATION OF CONTRACTOR PERFORMANCE

Contractor Performance Evaluations

(a) Interim and final evaluations of Contractor performance will be prepared on this contract in accordance with FAR 42.1502 and TAM 1242.1502. The final performance evaluations will be prepared at the time of completion of work.

(b) The Contractor can elect to review the evaluation and submit additional information or a rebuttal statement. The Contractor will be permitted 60 calendar days to respond. Contractor response is voluntary. If the Contractor does not respond within 60 days, the Government will presume that the Contractor has no comment. Any disagreement between the parties regarding an evaluation will be referred to an individual at a level above the Contracting Officer, whose decision is final.

(c) Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

Federal Highway Administration utilizes the Contractor Performance Assessment Reporting

System (CPARS) to record and maintain past performance information. CPARS hosts a suite of web-enabled applications that are used to document Contractor performance information that is required by Federal Regulations.

The CPARS module assesses performance on contracts for Systems, Services, Information

Technology, Operations Support, Architect-Engineer Services, and Construction. CPARS reference material can be accessed at http://www.cpars.gov/.

The registration process requires the Contractor to identify an individual that will serve as a primary contact. This individual will be authorized access to the evaluation for review and comment. In addition, the Contractor is encouraged to identify a secondary contact in the event the primary contact is unavailable to process the evaluation within the required 60-day time period. After the FHWA Contract Specialist registers the contract in CPARS, the Contractor will receive a system generated e-mail notifying him/her that the contract is registered. A system generated e-mail will also provide the Contractor with a User ID if the person does not already have a CPARS User ID.

Once a performance evaluation has been prepared and is ready for comment, the Contractor representative will receive a system generated e-mail notification that the performance evaluation is electronically available for review and comment. The Contractor representative will receive an automated e-mail whenever an assessment is completed and can subsequently retrieve the completed assessment from CPARS.

Contractors may access evaluations at http://www.cpars.gov/ for review and comment in

CPARS.

(End of clause)

H.2 GOVERNMENT FURNISHED EQUIPMENT/INFORMATION/PROPERTY

Facilities

The Government will provide teleconference and web-conference services for requested periodic progress meetings.

Information

The Government will provide the work plan (see attachment J.6). The work plan is based on the research plan previously submitted by the Project Engineer of the research team under a separate contract to the FHWA.

H.3 IDENTIFICATION OF CONTRACTOR EMPLOYEES

All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed

H.4 CONTRACTOR TRAVEL

The Contractor may be required to travel during the performance of this contract for installation of sensors and monitoring devices, and attend project-specific meetings or conferences, such as project meetings at Turner-Fairbank Highway Research Center. The total amount of travel for the meeting shall not exceed $________. All travel will be reimbursed at cost in accordance with the Travel and Per Diem clause (reference Section G. 6).

H.5 ORGANIZATIONAL CONFLICT OF INTEREST

Contractor and subcontract personnel performing work under this award may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational

Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever he/she becomes aware that such access or participation may result in any actual or potential OCI, and may merit the submittal of a plan to the CO to avoid or mitigate any such OCI. This mitigation plan would be determined to be acceptable solely at the discretion of the CO, and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may enact other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

H.6 DATA RIGHTS

The Government has unlimited rights to all documents/material produced under this award. All documents and materials, to include the source code of any software produced under this contract, shall be Government owned and the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the CO.

All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

H.7 NON-PERSONAL SERVICES CONTRACT

This contract is a non-personal services contract as defined in the FAR at subpart 37.101. It is understood and agreed that the Contractor and/or Contractor’s employees and subcontractors:

(1) Shall perform the services specified herein as independent contractors, not as employees of the government;

(2) Shall be responsible for their own management and administration of the work required and bear sole responsibility for complying with any and all technical, schedule, or financial requirements or constraints attendant to the performance of this contract;

(3) Shall be free from supervision or control by any government employee with respect to the manner or method of performance of the services specified; but

(4) Shall, pursuant to the government’s right and obligation to inspect, accept or reject the work, comply with such general direction of the Contracting Officer, or the duly authorized representative of the Contracting Officer, as is necessary to ensure accomplishment of the contract objectives.

H.8 REQUIREMENTS FOR IMPLEMENTING SECTION 508 STANDARDS

The following applies to all FHWA Contracts issued on or after June 25, 2001, for Preparation of

Technical reports or other documents that FHWA plans to post on a website.

In addition to the work requirements specified in this statement of work, vendors must ensure that all electronic documents that they prepare will meet the requirements of Section 508 of the

Rehabilitation Act. The act requires that all electronic products prepared for the Federal

Government be accessible to persons with disabilities, including those with vision, hearing, cognitive, and mobility impairments. Vendors can view Section 508 of the Rehabilitation Act

(http://www.access-board.gov/508.htm) and the Federal IT Accessibility Initiative (Home Page)

(http://section508.gov/) for detailed information.

Applicable Standards

The following standards have been determined to be applicable to this contract:

____X__1194.21 Software applications and operating systems.

____X_1194.22 Web-based intranet and Internet information and applications.

_______1194.23 Telecommunications products.

_______1194.24 Video and multimedia products.

_______1194.25 Self contained closed products.

_______1194.26 Desktop and portable computers.

The FHWA has determined that the accessibility requirements contained in the Electronic and Information Technology Accessibility Standards, Section 1194.21, “Software applications and operating systems” and Section 1194.22, “Web-based intranet and

Internet information and applications,” apply to this work. The standards are available at www.access-board.gov/sec508/508standards.htm. The standards do not require the installation of specific accessibility-related software or the attachment of an assistive technology device, but merely require that the EIT be compatible with such software and devices so that it can be made accessible, if so required by the agency, in the future.

The following paragraphs summarize the requirements for preparing FHWA reports in conformance with Section 508 for eventual posting by FHWA to an FHWA-sponsored website. If you have further questions, please contact the FHWA contracting officer’s technical representative listed in this statement of work.

Electronic documents with images:

Provide a text equivalent for every non-text element in all publications prepared in electronic format. Use descriptions (such as, "alt" and "longdesc") for all non-text images or place them in element content. For all documents prepared, vendors must prepare one standard HTML format (as described in this statement of work) AND one text format that includes descriptions for all non-text images. “Text equivalent” means text sufficient to reasonably describe the image. For example, an image that is merely decorative requires only a very brief “text equivalent” description. However, if the image conveys information that is important to the content of the report, then text sufficient to reasonably describe that image and its purpose within the context of the report must be provided.

http://www.access-board.gov/508.htm http://section508.gov/ http://www.access-board.gov/sec508/508standards.htm

Electronic documents with complex charts or data tables:

When preparing tables that are heavily designed, provide adequate alternate information so that assistive technologies can read them out. Identify row and column headers for data tables. Provide the information in a non-linear form. Markup shall be used to associate data cells and header cells for data tables that have two or more logical levels of row or column headers.

Electronic documents with forms:

When electronic forms are designed to be completed on-line, the form shall allow people using assistive technology to access the information, field elements, and functionality required for completion and submission of the form, including all directions and cues.

SECTION I – CONTRACT CLAUSES

52.202-1 DEFINITIONS. (NOV 2013)

52.203-3 GRATUITIES. (APR 1984)

52.203-5 COVENANT AGAINST CONTINGENT FEES. (MAY 2014)

52.203-7 ANTI-KICKBACK PROCEDURES. (MAY 2014)

52.203-8 CANCELLATION, RESCISSION, AND RECOVERY OF FUNDS FOR

ILLEGAL OR IMPROPER ACTIVITY. (MAY 2014)

52.203-10 PRICE OR FEE ADJUSTMENT FOR ILLEGAL OR IMPROPER ACTIVITY.

(MAY 2014)

52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL

TRANSACTIONS. (OCT 2010)

52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT. (OCT 2015)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND

REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS. (APR

2014)

52.203-99 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE

CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (FEB 2015)

52.204-1 APPROVAL OF CONTRACT. (DEC 1989)

This contract is subject to the written approval of the Contracting Officer (CO) and shall not be binding until so approved.

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER

CONTENT PAPER. (MAY 2011)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER

SUBCONTRACT AWARDS. (OCT 2015)

52.204-12 DATA UNIVERSAL NUMBERING SYSTEM NUMBER MAINTENANCE

(DEC 2012)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE. (JUL 2013)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE

(JUL 2016)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATION AND

CERTIFICATIONS (DEC 2014)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR

PROPOSED FOR DEBARMENT. (OCT 2015)

52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS. (JUL 2013)

52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS. (NOV 2015)

52.210-1 MARKET RESEARCH. (APR 2011)

52.211-15 DEFENSE PRIORITY AND ALLOCATION REQUIREMENTS. (APR 2008)

52.215-2 AUDIT AND RECORDS - NEGOTIATION. (OCT 2010)

52.215-2 AUDIT AND RECORDS - NEGOTIATION. (OCT 2010) - ALTERNATE II

(APR 1998)

52.215-2 AUDIT AND RECORDS - NEGOTIATION. (OCT 2010) - ALTERNATE III

(JUN 1999)

52.215-8 ORDER OF PRECEDENCE - UNIFORM CONTRACT FORMAT. (OCT 1997)

52.215-10 PRICE REDUCTION FOR DEFECTIVE CERTIFIED COST OR PRICING

DATA. (AUG 2011)

52.215-11 PRICE REDUCTION FOR DEFECTIVE CERTIFIED COST OR PRICING

DATA - MODIFICATIONS. (AUG 2011)

52.215-13 SUBCONTRACTOR CERTIFIED COST OR PRICING

DATA-MODIFICATIONS (OCT 2010)

52.215-14 INTEGRITY OF UNIT PRICES. (OCT 2010) - ALTERNATE I (OCT 1997)

52.215-19 NOTIFICATION OF OWNERSHIP CHANGES. (OCT 1997)

52.215-21 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA AND DATA

OTHER THAN CERTIFIED COST OR PRICING DATA—MODIFICATIONS (OCT

2010)

52.215-23 LIMITATIONS ON PASS-THROUGH CHARGES (OCT 2009)

52.216-7 ALLOWABLE COST AND PAYMENT. (JUN 2013)

52.216-8 FIXED FEE. (JUN 2011)

52.216-15 PREDETERMINED INDIRECT COST RATES (APR 1998)

52.216-26 PAYMENTS OF ALLOWABLE COSTS BEFORE DEFINITIZATION. (DEC

2002)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The

Contracting Officer may exercise the option by written notice to the Contractor within the contract period of performance.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within the period of performance; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 14 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

52.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS (OCT 2014)

52.219-9 SMALL BUSINESS SUBCONTRACTING PLAN. (OCT 2015)

52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION.

(JUL 2013)

The Contractor represents that it ___ is, ___ is not a small business concern under NAICS Code

541712 assigned to contract number [insert contract number]. (Contractor to sign and date and insert authorized signer's name and title).

52.222-1 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES. (FEB 1997)

52.222-2 PAYMENT OF OVERTIME PREMIUMS (JUL 1990)

52.222-3 CONVICT LABOR. (JUN 2003)

52.222-20 CONTRACTS FOR MATERIALS, SUPPLIES, ARTICLES, AND

EQUIPMENT EXCEEDING $15,000. (MAY 2014)

52.222-21 PROHIBITION OF SEGREGATED FACILITIES (APR 2015)

52.222-26 EQUAL OPPORTUNITY. (SEP 2016)

52.222-35 EQUAL OPPORTUNITY FOR VETERANS. (OCT 2015)

52.222-35 EQUAL OPPORTUNITY FOR VETERANS. (OCT 2015) - ALTERNATE I

(JUL 2014)

52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES. (JUL 2014)

52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES. (JUL 2014)

- ALTERNATE I (JUL 2014)

52.222-37 EMPLOYMENT REPORTS ON VETERANS. (FEB 2016)

52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT. (DEC 2010)

52.222-50 COMBATING TRAFFICKING IN PERSONS. (MAR 2015)

52.222-54 EMPLOYMENT ELIGIBILITY VERIFICATION. (OCT 2015)

52.223-6 DRUG-FREE WORKPLACE. (MAY 2001)

52.223-15 ENERGY EFFICIENCY IN ENERGY-CONSUMING PRODUCTS. (DEC 2007)

52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING

WHILE DRIVING. (AUG 2011)

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES. (JUN 2008)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION

OF CONTRACT. (FEB 2000)

52.227-1 AUTHORIZATION AND CONSENT (DEC 2007)

52.227-3 PATENT INDEMNITY (APR 1984)

52.227-11 PATENT RIGHTS—OWNERSHIP BY THE CONTRACTOR (May 2014)

52.227-14 RIGHTS IN DATA-GENERAL. (MAY 2014)

52.227-16 ADDITIONAL DATA REQUIREMENTS (JUN 1987)

52.227-23 RIGHTS TO PROPOSAL DATA (TECHNICAL). (JUN 1987)

Except for data contained on pages [], it is agreed that as a condition of award of this contract, and notwithstanding the conditions of any notice appearing thereon, the Government shall have unlimited rights (as defined in the "Rights in Data - General" clause contained in this contract) in and to the technical data contained in the proposal dated [], upon which this contract is based.

52.228-7 INSURANCE - LIABILITY TO THIRD PERSONS. (MAR 1996)

52.230-2 COST ACCOUNTING STANDARDS. (OCT 2015)

52.230-3 DISCLOSURE AND CONSISTENCY OF COST ACCOUNTING PRACTICES.

(OCT 2015)

52.230-5 COST ACCOUNTING STANDARDS - EDUCATIONAL INSTITUTION. (AUG

2016)

52.230-6 ADMINISTRATION OF COST ACCOUNTING STANDARDS. (JUN 2010)

52.232-9 LIMITATION ON WITHHOLDING OF PAYMENTS. (APR 1984)

52.232-17 INTEREST. (MAY 2014)

52.232-18 AVAILABILITY OF FUNDS. (APR 1984)

52.232-20 LIMITATION OF COST. (APR 1984)

52.232-22 LIMITATION OF FUNDS. (APR 1984)

52.232-23 ASSIGNMENT OF CLAIMS. (MAY 2014)

52.232-24 PROHIBITION OF ASSIGNMENT OF CLAIMS. (MAY 2014)

52.232-25 PROMPT PAYMENT. (JUL 2013)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER - SYSTEM FOR AWARD

MANAGEMENT. (JUL 2013)

52.232-37 MULTIPLE PAYMENT ARRANGEMENTS. (MAY 1999)

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS. (JUN 2013)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS. (DEC 2013)

52.233-1 DISPUTES. (MAY 2014)

52.233-1 DISPUTES. (MAY 2014) - ALTERNATE I (DEC 1991)

52.233-3 PROTEST AFTER AWARD. (AUG 1996) - ALTERNATE I (JUN 1985)

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM. (OCT 2004)

52.239-1 PRIVACY OR SECURITY SAFEGUARDS. (AUG 1996)

52.242-1 NOTICE OF INTENT TO DISALLOW COSTS. (APR 1984)

52.242-3 PENALTIES FOR UNALLOWABLE COSTS. (MAY 2014)

52.242-4 CERFIFICATION OF FINAL INDIRECT COSTS (JAN 1997)

52.242-13 BANKRUPTCY. (JUL 1995)

52.243-7 NOTIFICATION OF CHANGES. (APR 1984)

(b) Notice. The primary purpose of this clause is to obtain prompt reporting of Government conduct that the Contractor considers to constitute a change to this contract. Except for changes identified as such in writing and signed by the Contracting Officer, the Contractor shall notify the Administrative Contracting Officer in writing promptly, within [] (to be negotiated) calendar days from the date that the Contractor identifies any Government conduct (including actions, inactions, and written or oral communications) that the Contractor regards as a change to the contract terms and conditions. On the basis of the most accurate information available to the

Contractor, the notice shall state-

(d) Government response. The Contracting Officer shall promptly, within [] (to be negotiated) calendar days after receipt of notice, respond to the notice in writing. In responding, the

DTFH6116R00037

Contracting Officer shall either-

52.244-2 SUBCONTRACTS. (OCT 2010)

(d) If the Contractor has an approved purchasing system, the Contractor nevertheless shall obtain the Contracting Officer's written consent before placing the following subcontracts: []

(j) Paragraphs (c) and (e) of this clause do not apply to the following subcontracts, which were evaluated during negotiations: []

52.244-5 COMPETITION IN SUBCONTRACTING. (DEC 1996)

52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS (SEP 2016)

52.245-1 GOVERNMENT PROPERTY (APR 2012)

52.245-9 USE AND CHARGES (APR 2012)

52.249-6 TERMINATION (COST-REIMBURSEMENT). (MAY 2004)

52.249-14 EXCUSABLE DELAYS. (APR 1984)

52.251-1 GOVERNMENT SUPPLY SOURCES (APR 2012)

52.252-2 CLAUSES INCORPORATED BY REFERENCE. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.acquisition.gov.

52.252-4 ALTERATIONS IN CONTRACT. (APR 1984)

Portions of this contract are altered as follows: []

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

52.253-1 COMPUTER GENERATED FORMS. (JAN 1991)

I.2 TRANSPORTATION ACQUISITION REGULATION (TAR) CLAUSES

1252.223-73 SEAT BELT USE POLICIES AND PROGRAMS (APR 2005)

1252.235-70 RESEARCH MISCONDUCT(APR 2005)

http://www.acquisition.gov/

1252.242-72 DISSEMINATION OF CONTRACT INFORMATION (OCT 1994)

1252.237-73 KEY PERSONNEL (APR 2005)

(a) The personnel as specified below are considered essential to the work being performed under this contract and may, with the consent of the contracting parties, be changed from time to time during the course of the contract by adding or deleting personnel, as appropriate.

(b) Before removing, replacing, or diverting any of the specified individuals, the Contractor shall notify the Contracting Officer, in writing, before the change becomes effective. The Contractor shall submit information to support the proposed action to enable the Contracting Officer to evaluate the potential impact of the change on the contract. The Contractor shall not remove or replace personnel under this contract until the Contracting Officer approves the change.

The Key Personnel under this Contract are:

TBD

SECTION J - List of Documents, Exhibits and Other Attachments

Attachment Number Attachment Title Number of Pages

J.1 Suggested labor categories

J.2 Standard form LLL, Disclosure of Lobbying Activities

J.3 Instructions for Subcontracting

Plan

J.4 Optional Form 17 1

J.5 FHWA Cost Reimbursement

Billing Instructions

J.6 Existing Work Plan (draft) 29

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER

STATEMENTS OF BIDDERS

52.204-3 TAXPAYER IDENTIFICATION. (OCT 1998)

(a) Definitions.

Common parent, as used in this provision, means that corporate entity that owns or controls an affiliated group of corporations that files its Federal income tax returns on a consolidated basis, and of which the offeror is a member.

Taxpayer Identification Number (TIN), as used in this provision, means the number required by the Internal Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. The TIN may be either a Social Security Number or an Employer Identification Number.

(b) All offerors must submit the information required in paragraphs (d) through (f) of this provision to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d), reporting requirements of 26 U.S.C.