RFQ_DTFH6116Q00058.pdf

REQUEST FOR QUOTATION (RFQ) - SOLICITATION NO. DTFH6116Q00058

CONDUCTED IN ACCORDANCE WITH FAR 13

Department of Transportation

Federal Highway Administration Office of Acquisition & Grants Management

1200 New Jersey Avenue, SE Washington, D.C. 20590

Attn: Megan Mavis

(W) 202-366-4240 megan.mavis@dot.gov

PART I

The Federal Highway Administration (FHWA) has a requirement for the “Removal and Installation of Air Conditioning Unit.” Please provide a technical (5 page limit) and price quotation in accordance with the Part II, Section 2.0 – Specifications/Minimum Requirements.

Technical Questions Due Date/Time: Friday, September 9, 2016 / 12:00 PM ET Please direct all questions via email to megan.mavis@dot.gov.

Quotation Due Date/Time: Thursday, September 15, 2016 / 12:00 PM ET

Please direct all questions via email to megan.mavis@dot.gov.

Evaluation Criteria

The Government will evaluate quotations and make an award to the offeror that provides the lowest-price-technically-acceptable quotation in accordance with the minimum specifications for technical acceptability identified in Section 2.0 - Specifications/Minimum Requirements.

In responding to this quotation, your quotation MUST include the following mandatory business information regarding your firm:

a. Business Size (Small, Woman-Owned, Disadvantaged, Hub-Zone, Large, Non- Profit, etc)

b. Proposed Payment Terms (Government Standard is NET 30)

c. Dunn & Bradstreet Number

d. Federal Tax Identification Number (9-Digits)

e. Proposed Completion Date of Services/Delivery Date

f. Correct Mailing Address for the Purchase Order (include name, telephone, email address)

g. Government Discount/Savings provided (if applicable)

h. Verify System for Award Management (SAM). NOTE: All contractors must have a current registration in SAM in order to be eligible to receive an award under this RFQ.

NOTE: Failure to furnish all information required above may result in your quotation being considered non-responsive and eliminated from further consideration.

mailto:megan.mavis@dot.gov mailto:megan.mavis@dot.gov mailto:megan.mavis@dot.gov

PART II

“Removal and Installation of Air Conditioning Unit”

1.0 General

The Contractor shall furnish all products and non-personal technical, administrative, and other support services to perform the tasks described under this Purchase Order entitled, “Removal and Installation of Air Conditioning Unit.” The Contractor shall furnish all products and non-personal services in support of the mission of the Federal Highway Administration’s (FHWA’s) located at 100 Centennial Mall North, Room 202, Lincoln, NE 68508.

This is a Firm Fixed Price (FFP) Purchase Order and Offerors shall propose a total price breakdown based on the proposed contract line item (CLIN) chart below.

CONTRACT LINE ITEM

NUMBER (CLIN)

DESCRIPTION FIRM FIXED PRICE

0001 Removal and Installation of Air Conditioning Unit

The Total Maximum Potential Price for all work under this Purchase Order:

NOTE: Unless otherwise negotiated and approved, the contractor will be paid the FFP of each CLIN upon successful completion and Government acceptance. The contractor may also request milestone payments in accordance with work completed and accepted by the Government. Satisfactory completion and acceptance will be made by the Technical Point of Contact (TPOC).

2.0 Specifications/Minimum Requirements

DESCRIPTION: The contractor shall provide labor, materials, equipment and supervision to replace the LAN room Stulz CRAC unit.

• Remove existing Stulz CeilAiR A/C unit including disconnecting of controls, water, and electrical

• Install new Stulz CeilAiR A/C unit in same location as old Stulz CeilAiR A/C unit

• Reconnect controls, water, drainage, and electrical

• Startup new unit.

QUALITY CONTROL: The Contractor shall be an authorized dealer of the systems to be installed.

Installers shall be “factory-trained” and certified to perform initial installation, as well as to maintain/repair the system after system acceptance.

CLEAN UP: All areas must be left clean and prepared for normal operations on the next business day. The Contractors is responsible for removal of all of their waste product associated with this constriction. The Contractor shall keep the work areas at all sites, including storage areas, free from accumulations of waste materials on a daily basis and comply with all federal, state and local regulations pertaining to the storage, transport and disposal of wastes.

INSPECTION & ACCEPTANCE: The contractor must inform FHWA the projected contract completion date with reasonable time in advance to allow scheduling of dates for preliminary and final inspections. After the systems have been fully tested and accepted by FHWA, the Contractor shall provide training for onsite FHWA employees. Training shall be sufficient to provide all trainees with a good general operational understanding of the systems and their components. A complete set of operating manuals and all device associated software shall be provided to a FHWA representative for the operation and maintenance of the installed system(s).

SERVICE and MAINTENANCE: System maintenance and repair of system or workmanship defects during the warranty period shall be provided by the Contractor free of charge (parts and labor). The Contractor shall correct any system defect within six (6) hours of receipt of call from the owner.

WARRANTY: All components, parts, and assemblies supplied by the Manufacturers and installed by the Contractor shall be warranted against defects in material and workmanship for a period of at least 12 months (parts and labor), commencing upon date of acceptance by owner. A qualified factory-trained service representative shall provide warranty service.

3.0 Period of Performance

The anticipated period of performance for this Purchase Order is three (3) months from the effective date of the award.

4.0 Place of Performance

Unless otherwise specified, deliverables under this Purchase Order shall be delivered to:

Nebraska Division Office Federal Highway Administration 100 Centennial Mall North Room 220 Lincoln, NE 68508

5.0 Technical Point of Contact (TPOC)

The Contracting Officer may designate a TPOC to assist in monitoring the work under this Order.

The TPOC is responsible for the technical administration of the order and is the technical liaison with the Contractor. The TPOC is not authorized to change the scope of work or specifications as stated in the order, to make any commitments or otherwise obligate the Government or authorize any changes which affect the order price, delivery schedule, period of performance or other terms or conditions.

The TPOC is the exclusive technical point of contact between the Government and Contractor.

The Contracting Officer is the only individual who can legally commit or obligate the Government for the expenditure of public funds. The technical administration of this order shall not be construed to authorize the revision of the terms and conditions of this order. Any such revision shall be authorized in writing by the Contracting Officer.

6.0 Federal Acquisition Regulation (FAR) Clauses

The following additional FAR Clauses will apply to this Purchase Order:

52.203-98 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS-REPRESENTATION

(FEB 2015; DEVIATION 2015-02)

(a) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(c) Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(End of provision)

52.203-99 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS (FEB 2015; DEVIATION 2015-02)

(a) The Contractor shall not require employees or subcontractors seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The contractor shall notify employees that the prohibitions and restrictions of any internal confidentiality agreements covered by this clause are no longer in effect.

(c) The prohibition in paragraph (a) of this clause does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(d)(1) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub.

L. 113- 235), use of funds appropriated (or otherwise made available) under that or any other Act may be prohibited, if the Government determines that the Contractor is not in compliance with the provisions of this clause.

(2) The Government may seek any available remedies in the event the contractor fails to comply with the provisions of this clause.

(End of clause)

52.204-7 SYSTEM FOR AWARD MANAGEMENT (JULY 2013)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (JULY 2013)

52.212-4 CONTRACT TERMS AND CONDITIONS – SIMPLIFIED ACQUISITIONS

(COMMERCIAL ITEMS) (DEC 2014)

52.217-5 EVALUATION OF OPTIONS (JULY 1990)

52.217-7 OPTION FOR INCREASED QUANTITY—SEPARATELY PRICED LINE ITEM (MAR 1989)

Fill in: 60 days of the scheduled end of the period of performance.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE

DRIVING (AUG 2011)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER-- SYSTEM FOR AWARD MANAGEMENT

(JULY 2013)

52.232-1 PAYMENTS (APR 1984)