Freight_Vehicle_Probe_Data_RFP_13R00026_final.pdf

Prescribed by GSA – FAR (48 CFR) 53.214(c)

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS NOT A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING

PAGE OF PAGES

1 | 81

2. CONTRACT NUMBER

3. SOLICITATION NUMBER

DTFH61-13-R-00026

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

5. DATE ISSUED

June 19, 2013

6. REQUISITION/PURCHASE NO.

70-71-13033

7. ISSUED BY CODE HAAM-20C 8. ADDRESS OFFER TO (If other than Item 7) Federal Highway Administration Office of Acquisition Management 1200 New Jersey Ave. S.E. Rm E65-101 Washington, DC 20590

Federal Highway Administration Office of Acquisition Management 1200 New Jersey Ave. S.E. Rm E65-101, Washington, DC 20590 ATTN: Sarah Khan

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder”

SOLICITATION

9. Sealed offers in original with CD and 3 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the depository located in 1200 New Jersey Avenue, SE, Room E65-101 until July 18, 2013_ local time _3:00 pm.

CAUTION LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

INFORMATION

CALL:

Primary Contact: Sarah Khan Secondary Contact: Sarah Berman

AREA CODE

NUMBER

366-0220 366-4233

EXT.

Sarah.Khan@dot.gov Sarah.Berman@dot.gov

11. TABLE OF CONTENTS

() SEC. DESCRIPTION PAGE(S) () SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 47

X B SUPPLIES OR SERVICES AND PRICE/COST 2 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 5 X J LIST OF ATTACHMENTS 56

X D PACKAGING AND MARKING 16 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 17 X K REPRESENTATIONS, CERTIFICATIONS

X F DELIVERIES OR PERFORMANCE 17 AND OTHER STATEMENTS OF OFFERORS 57

X G CONTRACT ADMINISTRATION DATA 20 X L INSTRS., CONDS., AND NOTICES TO OFFERORS 62

X H SPECIAL CONTRACT REQUIREMENTS 31 X M EVALUATION FACTORS FOR AWARD 78

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

CALENDAR DAYS

14. ACKNOWLEDGMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

15A. NAME CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

AND OFFER (Type or print)

ADDRESS

OF

OFFEROR

15B. TELEPHONE NUMBER 15C. CHECK IF REMITTANCE 17. SIGNATURE 18. OFFER DATE

AREA CODE

NUMBER

EXT.

ADDRESS IS DIFFERENT FROM ABOVE -

ENTER SUCH ADDRESS IN SCHEDULE.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED

20. AMOUNT

21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c) ( )

23. SUBMIT INVOICES TO ADDRESS SHOWN

IN

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT – Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

mailto:Sarah.Khan@dot.gov mailto:Sarah.Berman@dot.gov

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

The Contractor shall furnish all necessary facilities, materials, and personnel and shall perform all non-personal support services necessary to complete a project entitled, “Freight Vehicle Probe Data, Research and Analysis on National Performance Measurement, System Planning and Transportation Operations,” for the Federal Highway Administration (FHWA).

The maximum potential value for all work under this contract is $ , which includes Firm-Fixed-Price (FFP) Tasks 1, 2 and Task 4, as well as the maximum potential value of task orders issued under Task 3 over five years (12 month base year with four 12 month option years). See Table 5.

The Contractor shall furnish the following services in accordance with Section C.

Table 1 – Task 1: Program Management CLINs 1-5: FFP

CLIN

No.

Contract Year Description Qty. Unit Fixed

Unit Price

Total Price

1 Base Year Program Management 12 1 mo. $TBD $TBD

2 Option Year 1 Program Management 12 1 mo. $TBD $TBD

3 Option Year 2 Program Management 12 1 mo. $TBD $TBD

4 Option Year 3 Program Management 12 1 mo. $TBD $TBD

5 Option Year 4 Program Management 12 1 mo. $TBD $TBD

TOTAL $TBD

Table 2 – Task 2: Freight Congestion and System Research Data Set CLINs 6-10: FFP

Contract Year Description Qty. Unit Fixed

Unit Price

Total Price

6 Base Year Freight Congestion and System Research Data Set

12 1 mo. $TBD $TBD

7 Option Year 1 Freight Congestion and System Research Data Set

12 1 mo. $TBD $TBD

8 Option Year 2 Freight Congestion and System Research Data Set

12 1 mo. $TBD $TBD

9 Option Year 3 Freight Congestion and System Research Data Set

12 1 mo. $TBD $TBD

10 Option Year 4 Freight Congestion and System Research Data Set

12 1 mo. $TBD $TBD

Task 3 of this contract is an Indefinite-Delivery-Indefinite-Quantity (IDIQ) task utilizing Cost- Plus-Fixed-Fee (CPFF) and Firm-Fixed-Price (FFP) task orders in accordance with FAR 16.500.

The maximum potential value of all orders placed against Task 3 shall not exceed $TBD over five years. The distribution of this amount between cost and fee shall be determined based upon the individual task orders awarded.

Table 3 – Task 3: Data Adjustments and Ad Hoc Research and Analysis Requests – IDIQ

CLINs 11-15: Task Orders (FFP or CPFF)

Contract Year Description Maximum Amount

11 Base Year Task Orders (FFP or CPFF) $TBD

12 Option Year 1 Task Orders (FFP or CPFF) $TBD

13 Option Year 2 Task Orders (FFP or CPFF) $TBD

14 Option Year 3 Task Orders (FFP or CPFF) $TBD

15 Option Year 4 Task Orders (FFP or CPFF) $TBD

Table 4 – Task 4: Data Validation, Calibration Quality Plans and Descriptive Metadata Documents

CLINs 16-20: FFP

Contract Year

Description Qty. Unit Fixed Unit Price

Total Price

16 Base Year Data Validation, Calibration Quality Plans and Descriptive

Meta Documents

12 1 mo. $TBD $TBD

17 Option Year 1 Data Validation, Calibration Quality Plans and Descriptive

Meta Documents

12 1 mo. $TBD $TBD

18 Option Year 2 Data Validation, Calibration Quality Plans and Descriptive

Meta Documents

12 1 mo. $TBD $TBD

19 Option Year 3 Data Validation, Calibration Quality Plans and Descriptive

Meta Documents

12 1 mo. $TBD $TBD

20 Option Year 4 Data Validation, Calibration Quality Plans and Descriptive

Meta Documents

12 1 mo. $TBD $TBD

Table 5 - Summary of Cost/Price Maximum Amounts

Contract Year CLIN No. and Descriptions Total Maximum Amount by Year

Base Year CLIN 1: Program Management FFP CLIN 6: Freight Congestion and System Research Data Set FFP CLIN 11: Task Orders FFP or CPFF CLIN 16: Data Validation, Calibration Quality Plans and Descriptive Meta Documents FFP

$TBD

Option Year 1 CLIN 2: Program Management FFP CLIN 7: Freight Congestion and System Research Data Set FFP CLIN 12: Task Orders FFP or CPFF CLIN 17: Data Validation, Calibration Quality Plans and Descriptive Meta Documents FFP

$TBD

Option Year 2 CLIN 3: Program Management FFP CLIN 8: Freight Congestion and System Research Data Set FFP CLIN 13: Task Orders FFP or CPFF CLIN 18: Data Validation, Calibration Quality Plans and Descriptive Meta Documents FFP

$TBD

Option Year 3 CLIN 4: Program Management FFP CLIN 9: Freight Congestion and System Research Data Set FFP CLIN 14: Task Orders FFP or CPFF CLIN 19: Data Validation, Calibration Quality Plans and Descriptive Meta Documents FFP

$TBD

Option Year 4 CLIN 5: Program Management FFP CLIN 10: Freight Congestion and System Research Data Set FFP CLIN 15: Task Orders FFP or CPFF CLIN 20: Data Validation, Calibration Quality Plans and Descriptive Meta Documents FFP

$TBD

Maximum Potential Value of Award

$TBD

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 BACKGROUND

The Federal Highway Administration (FHWA) is an agency of the U.S. Department of Transportation (USDOT). FHWA is charged with the broad responsibility of ensuring that

America’s roads and highways continue to be the safest and most technologically up-to-date.

Although State, local, and tribal governments own most of the Nation’s highways, FHWA provides financial and technical support to them for constructing, improving, and preserving America’s highway system.

Continued growth in both traffic and freight volumes means that significant portions of the transportation system experience congested conditions on a regular basis, and provide increasingly unreliable service. Where these conditions exist, a more proactive approach to operating the system is needed. Operating the system in a more proactive manner can help reduce congestion, improve freight productivity, improve safety, reduce harmful greenhouse gas emissions, and lead to more livable communities. Operating the system proactively can also defer or eliminate the need for increasingly expensive and difficult capacity expansion projects.

Within the FHWA, the Office of Operations (HOP) invests in a variety of activities that are focused on helping State and local transportation agencies perform core traffic operations activities at a high level, including:

• Reducing / manage impacts of congestion,

• More efficient and seamless movement of passengers and freight on the U.S.

transportation system and across our borders,

• Improving safety and sustainability of the highway system,

• More cost effective investment of limited resources, and

• Promoting a more proactive approach.

To advance this mission, HOP engages in activities to develop and implement:

• Real-time and forecasted information,

• Measuring / monitoring passenger and freight system performance,

• Good analytical foundation / tools / data,

• State of the art technologies and strategies, including operational tests of intelligent transportation system technologies,

• Development of standards for information exchange,

• Guidance and funding for infrastructure and Intelligent Transportation Systems (ITS) projects,

• Integration across system elements, jurisdictions, and modes, and

• Assistance for transportation and planning professionals in developing the knowledge and skills needed to do their jobs effectively.

Together, these activities build the solution set required to proactively operate the transportation system.

Proactively operating the transportation system begins with awareness that routine operation is not addressing significant congestion or regular operational problems. Proactive management can only happen where there is good available information about what is currently happening, how the operation of the system is being impacted, and what actions are necessary to make the system operate better.

This is only possible with a good analytical foundation, and a plan for how the transportation system should be operated. This foundation should include use of appropriate performance metrics; establishing targets for system performance; use of appropriate analysis tools to identify, develop and evaluate solutions to operational problems; and the investment plan and capable workforce necessary to implement the chosen solutions.

Proactive operations strategies are most effective when working in concert with each other, and in a fully-integrated, multimodal, multi-jurisdictional manner. Proactive operational strategies need to be implemented on a corridor-wide or region-wide basis to be most effective.

Over the past eight years FHWA has built a robust Freight Performance Measures (FPM) Program based on GPS derived truck speed data. Currently the core use of this data is to provide truck travel speeds, travel times and reliability (buffer index) information for 25 interstate corridors and 15 U.S./Canada Border crossings. Additional system performance indicators are derived from this, including average peak and non peak speeds for freight bottlenecks, average speed on intermodal connectors, and truck speeds within large Census Metropolitan Statistical areas.

The data and value-added products derived from the current FPM program supports public transportation agencies’ efforts to plan for and better manage the transportation network throughout the United States. As USDOT contemplates a performance-based approach to stewardship of the nation’s transportation system, FHWA is interested in investigating other methods of using FPM data to provide useful insights into the performance of the highway system as well as ways to expand the FPM Program to cover system performance of other freight transportation modes and to supply chains. In the mid-term, FHWA will be conducting research on how the FPM program can expand to meet other needs beyond travel time and reliability.

This may include economic competitiveness environmental measures, truck activity intensity and truck travel patterns, model calibration, weather and work zone applications.

For more information on the existing FPM program, see the following link:

• http://ops.fhwa.dot.gov/freight/freight_analysis/perform_meas/index.htm

C.2 OBJECTIVE

The objective of this contract is to maintain a freight data set for use in transportation research and to undertake research and analysis related to this data. The work in this contract builds on previous FPM Program research and will support data analysis for the program. FHWA and its partners will use this data set, research, and analysis for work related to freight congestion, transportation planning, programming, operations as well as monitoring/management of the freight and transportation system.

C.3 SCOPE

The Contractor shall complete this requirement under four main tasks as described below in the

Delineation of Contractor Tasks. Under Task 1, the Contractor shall develop and implement project management and work plans. Under Task 2, the Contractor shall provide FHWA access to a data set derived from freight and truck vehicle probes and provide technical support for the data set. Under Task 3, the Contractor shall provide Ad Hoc data sets, modifications to Freight Congestion and System Research Data Sets and analysis and research related to this data set for a wide variety of purposes that may include but not be limited to economic competitiveness environmental measures, truck activity intensity and truck travel patterns, model calibration, and weather and work zone applications. Under Task 4, the Contractor shall develop and carry out data validation, calibration quality plans and develop descriptive metadata documents.

C.4 DELINITATION OF TASKS

In order to meet the objectives of this contract, the Contractor shall perform the following tasks:

Task 1: Project Management

Kick-Off Meeting

The Contractor shall participate in an on-site (DOT Headquarters) or teleconference kick-off meeting with the FHWA Contracting Officer’s Representative (COR) where the Draft Management and Work Plan will be discussed. During this kick-off meeting, FHWA will reiterate its high level requirements and priorities. FHWA and the Contractor will review roles, authorities, and responsibilities of involved individuals, reach agreement on common issues, resolve and identify potential problems, and clarify understandings of technical aspects.

Following this kick-off meeting and upon resolution of FHWA and COR comments, the Contractor shall complete a Final Management and Work Plan.

Management and Work Plan

As part of the proposal, the Contractor shall provide a Draft Management and Work Plan containing the management approach and critical schedule needed to complete the tasks.

Following the above mentioned kick-off meeting and upon resolution of FHWA and COR comments, the Contractor shall complete a Final Management and Work Plan.

The Management and Work Plan should follow the general principles and standards of the project management body of knowledge (PMBOK) process and include all of the following:

1) Project Scope Statement – A plan ensuring the project includes all the work required and only the work required, to complete the project successfully.

2) Project Internal Communications Plan – A plan ensuring timely and appropriate generation, collection, distribution, storage, retrieval, and ultimate disposition of project information.

3) Work Breakdown Structure – Subdividing the major project deliverables and project work into small, more manageable components. Budget dollars and planned duration time can be assigned to each component.

4) Critical Path – It is the longest duration path through a network diagram and it determines the shortest time to complete the project.

5) Project Schedule using a Gantt Chart – A project schedule developed based upon activity sequences, durations, resource requirements, and schedule constraints. The project schedule must include planned start and finish dates, activity sequences, activity durations, planned milestones and the identification of the critical path.

6) Risk Management Plan – A plan ensuring a structured process that conducts risk identification (entered into a risk register) analysis for risk mitigation, and developed responses and actions to planned mitigation of risks.

7) Monitoring and Control Project Work – A plan identifying how the project work will be tracked, reviewed, and regulated to meet the performance objectives of the project management plan. The Contractor shall execute the monitoring and control plan to ensure the project is meeting the deliverables outlined in the Statement of Work.

8) Human Resource Plan - A plan with roles and responsibilities, project organizational charts, and a staffing management plan.

9) Cost Management Plan – A plan defining how the costs on the project will be managed throughout the project’s lifecycle.

10) Cost Estimates – By element identified in Project Schedule.

11) Project Closeout Plan – A plan ensuring that all project work is complete and that the project has met its objectives.

Deliverables for Task 1:

1. Kickoff meeting;

2. Draft Management and Work Plan;

3. Final Management and Work Plan; and

4. Quarterly updates of the work plan (each year of contract period of performance).

NOTE: FHWA will have a 14-day review period for comments on all materials.

Task 2: Freight Congestion and System Research Data Set

The Contractor shall have access to freight and truck vehicle probe data. FHWA is interested in actual freight and truck probe data. The data set should not use imputed methods to fill freight and truck probe data gaps.

FHWA and its partners shall use this data set described below for research, analysis and development of new data products related to freight congestion, transportation planning, programming, operations as well as monitoring/management of the freight and transportation system.

Freight and Truck Probe Vehicle Data Requirements:

NOTE: The proposal shall explain how the Offeror’s data meets this requirement. The proposal shall indicate the freight and truck probe data that will be used and how the Offeror shall achieve access to the probe data.

If the freight and truck probe data is not owned or currently possessed by the Offeror, the Offeror’s proposal shall include a commitment from at least one vendor to provide data necessary to support the FPM and demonstrate the ability to establish and maintain agreements with appropriate vehicle probe data vendors to ensure continuous data collection.

NOTE: A paramount factor for successful FPM is continuous data collection.

NOTE: The Offeror shall provide a detailed explanation of their vehicle probe data sources and the metadata that would be provided.

At a minimum, access to a freight vehicle probe data set shall be provided and the data shall meet the following parameters:

Probe Data Elements:

Each data packet shall, at a minimum, include:

• Unique vehicle identifier;

• Latitude;

• Longitude;

• Time;

• Date;

• Direction; and

• Speed.

The Data Set and access agreement between Contractor, data vendor, and data owner shall provide for the ability to acquire additional information from On Board Computer (OBC) and truck sensors along with other information about the trucks, such as vehicle classification and use.

NOTE: The Offeror’s proposal shall include sample data, identifying a particular time and location, as well as a detailed description of how the proposed data meets the above requirements.

Geographic Coverage:

At a minimum, freight and truck vehicle probe data shall be provided for the following geographic coverage:

• FHWA National Highway Planning Network- approximately 450,000 centerline miles of current and planned highways in the U.S. including interstates, principal arterials, and rural minor arterials. Geographic Information Systems (GIS) files of the network can be found at: http://www.fhwa.dot.gov/planning/processes/tools/nhpn/;

• Arterial roads in Canada and Mexico;

• Truck Stops and Parking Facilities – with a minimum coverage of all the facilities located on the FHWA Truck Stops and Parking Facilities GIS file located at:

ftp://fhwaftp.fhwa.dot.gov/HOFM/Information%20for%20Vehicle%20and%20Fr eight%20Probe%20Data%20RFP/ FTP User name and password available to respondents upon request; and

• Major freight generators and receiving areas – with a minimum coverage of all the facilities located on the FHWA Freight Distribution Facilities GIS file located at:

ftp://fhwaftp.fhwa.dot.gov/HOFM/Information%20for%20Vehicle%20and%20Fr eight%20Probe%20Data%20RFP/ FTP User name and password available to respondents upon request.

Transportation network Geographic Information System (GIS) and data files parameters for National Performance Management Data Sets shall include:

Segment lengths should be based on logical breaks in facilities where one would expect the potential for differing traffic conditions, such as at an interchange or major at-grade intersections. The following chart indicates the anticipated segment lengths for various road classifications.

Link length guidelines Data

URBAN RURAL

FREEWAYS .5 miles 1 mile ARTERIALS .5miles 1 mile

• Link definitions shall, at a minimum, contain:

• beginning and ending latitude;

• beginning and ending longitude;

• heading/direction;

• common name or route number;

• road class; and

• unique identifier.

NOTE: The Offeror’s proposal response shall include specifications and information on segment lengths, link information and other GIS file parameters per the requirements above.

http://www.fhwa.dot.gov/planning/processes/tools/nhpn/

Probe Data Collection Frequency, Quality and Accuracy:

For some tabulations, FHWA will require the ability to access data reads in 5 minute intervals.

NOTE: The Offeror’s proposal response shall include:

a. Sample data, identifying a particular time and location; and

b. Specifications and information on how the above requirements will be met.

Data Access:

The Contractor must be able to enter into a data access agreement for the probe data described above. This data access agreement shall secure for USDOT and its contractors, university partners or public transportation agency partners sufficient rights to use the vehicle probe data in support of internal organization operations and freight research consistent with the USDOT’s responsibilities and interests. The Contractor may define additional restrictions to safeguard the commercial value of the Contractor’s vehicle probe data, but any such restrictions should not impede the use of the data for the envisioned purposes. The Contractor shall retain ownership of all vehicle probe data provided to FHWA as a result of this contract. FHWA will have access to this data in perpetuity. The Contractor may exclude the right to sell or otherwise transfer the un-aggregated truck probe data either (a) to other public entities which are not part of the above, or

(b) to any private entities for purposes not directly related to USDOT freight activities.

NOTE: The Offeror’s proposal shall affirm the Contractor’s ability to support the data rights presented herein.

Processing Timeframe:

Freight Congestion and System Research Data Set shall be analyzed and processed, at maximum, on a quarterly basis. Data will be provided and made available, at maximum, 15 days after the close of the calendar quarter. More frequent or continuous data feeds throughout the quarter may be considered as an alternate.

NOTE: The Offeror’s proposal shall include the proposed processing timeframe.

Data Dissemination:

The Contractor shall make data available to FHWA within the above processing timeframe. This data will be used by FHWA and their partners for support for research, analysis and development of new data products related to freight congestion, transportation planning, programming, operations as well as monitoring/management of the freight and transportation system.

NOTE: The Offeror’s proposal shall describe method of data dissemination, transfer and storage.

Technical Support:

The Contractor shall provide access to 75 hours per year of technical support in the form of questions/issues with regard to the data, data provision/access, and data coverage and/or data quality for FHWA users and contractors. Technical support can be in the form of one or more of the following: telephone, e-mail, and/or chat. Technical support issues shall be addressed within 48 hours (not including weekends) of receiving them.

NOTE: The Offeror’s proposal shall include the proposed means for technical support.

Deliverables for Task 2:

1. Sample/Test file delivered in a universal format, such as .dbf or .csv for FHWA to determine compatibility with computer systems within 2 weeks of execution of contract;

2. Geographic Information System (GIS) shapefile containing network and links;

3. GIS metadata file;

4. Access to Freight Congestion and System Research Data Sets available for use in a mutually agreed upon universal format, such as .dbf or .csv no later than the 5th day of the month following the end of the quarter. Continuous data feeds throughout the may be considered as an alternate. In total four (4) data sets will be made available per year, one at the end of each quarter for the contract period of performance;

NOTE: Contractor shall have up to three months from execution of contract to deliver of the first 3 months of data for the following portions of the data set: non interstate portions of the data set.

5. Draft Non-disclosure and Data access agreements; and

6. Final Non-disclosure and Data access agreements.

Task 3: Data Adjustments and Ad Hoc Research and Analysis Requests

As noted previously, FHWA will be conducting research on how the FPM program can expand to meet other needs beyond travel time and reliability. This may include but not be limited to economic competitiveness environmental measures, truck activity intensity and truck travel patterns, model calibration, weather and work zone applications. Additional geographic, temporal, or attribute data may be requested on an ad hoc basis. Research and analysis may be requested on a task order basis for a wide variety of uses including but not limited to:

o Tools and data products that will assist U.S. DOT, FHWA, State Departments of Transportation (DOT), Metropolitan Planning Organizations (MPO) and other public transportation agencies in managing congestion and bottlenecks in the transportation system.

o Data products and tools that add value to the freight planning process and freight modeling.

Performance measures, Freight models, Travel time reliability and prediction models, Forecasting/route performance measurement, Reliability models, and Transportation operations.

o Analysis of freight travel time data as it relates to delay caused by nonrecurring congestion, emphasis will be on construction/work zones, crashes, breakdowns, extreme weather conditions, and special events.

o Tools and products to inform public sector transportation planning and operations.

o Tools and products that can inform private sector freight entities.

o Targeted outreach to enhance the public transportation agencies’ and private sector organizations’ knowledge and understanding of the importance of FPM data (freight specific, intercity data on travel time).

o Tools that can be used to guide investment decision at the state and local level and be used FHWA and USDOT to guide national policy and legislation related to freight movement.

NOTE: This is an Indefinite-Delivery-Indefinite-Quantity (IDIQ) task where FHWA will develop specific statements of work for the Contractor who will prepare a proposal in response to the Government’s request.

Deliverables for Task 3 will be specified at the task order level. Deliverables may include, but are not limited to the following:

1. Ad Hoc data sets or modifications to Freight Congestion and System Research Data Sets available for use for additional research purposes; and

2. Ad Hoc research and analysis.

Task 4: Data Validation, Calibration Quality Plans and Descriptive Metadata Documents

The Contractor shall develop a Data Validation, Calibration Quality Plan for the data set that will describe the actions and activities that will document and repeatedly confirm the quality of the data sets. This plan shall be consistent with the specifications and information provided by the Contractor in Task 2 relating to providing the frequency, quality and accuracy required to calculate speed travel time and reliability measures. The Contractor must be able to develop and implement a valid and reliable data validation methodology to validate travel time and speed data. The Contractor shall carry out this Data Validation, Calibration Quality Plan and provide semi-annual reports on the quality assessment, any actions needed or required to be taken to meet performance and quality thresholds, and how these actions will be taken.

The Contractor shall provide semi-annual reports on the validation and any actions needed or required to be taken to meet performance and quality thresholds.

The Contractor shall develop a document containing descriptive metadata regarding the data set.

This document shall be comprehensive in nature and describe and explain the data, how it is collected and how it is processed. This document will be made public and should not contain any confidential or proprietary information.

NOTE: The Offeror’s proposal shall include a description of how the Offeror will address data validation, calibration and quality as described in the above requirements.

Deliverables for Task 4:

1. Draft Data Validation, Calibration and Quality Plan for the Freight Congestion and

System Research Data Set;

2. Final Data Validation, Calibration and Quality Plan for the Freight Congestion and

System Research Data Set ;

3. Semi-annual Data Validation, Calibration and Quality Update for each Data Set being proposed – (two reports per year for each year of the contract performance with the first one due 6 months after award and the second one 12 months after the award);

4. Draft Descriptive Metadata Document for the Freight Congestion and System Research Data Set(1 month after award); and

5. Final Descriptive Metadata Document for the Freight Congestion and System Research Data Set (508 Compatible) (2 months after award).

C.5 TRANSITION ACTIVITIES

Transition (End of Contract): The Contractor shall provide services needed to assist in a smooth and orderly transition between the incumbent Contractor and a successor Contractor to ensure minimum disruption to vital Government business. These services may include, but are not limited to: data and other file transfer, material transfer, coordination with a successor Contractor, and other activities to assist in an orderly transfer and establishment of continued operation of the contract services. The Contractor shall cooperate fully in the transition.

C.6 REQUIREMENTS FOR IMPLEMENTING SECTION 508 STANDARDS

In addition to the work requirements specified in this statement of work and through the issuance of task orders, the Contractor must ensure that all electronic documents that they prepare will meet the requirements of Section 508 of the Rehabilitation Act. The act requires that all electronic products prepared for the Federal Government be accessible to persons with disabilities, including those with vision, hearing, cognitive, and mobility impairments.

Contractors can view Section 508 of the Rehabilitation Act (http://www.access-board.gov/508.htm) and the Federal IT Accessibility Initiative (Home Page) (http://section508.gov/) for detailed information.

Applicable Standards

The following standards have been determined to be applicable to this contract:

___X__1194.21 Software applications and operating systems.

___X_1194.22 Web-based intranet and Internet information and applications.

_______1194.23 Telecommunications products.

___X___1194.24 Video and multimedia products.

_______1194.25 Self-contained closed products.

_______1194.26 Desktop and portable computers.

http://www.access-board.gov/508.htm http://www.access-board.gov/508.htm http://section508.gov/

The FHWA has determined that the accessibility requirements contained in the Electronic and Information Technology Accessibility Standards, Section 1194.22, “Web-based intranet and internet information and applications,” and Section 1194.24, “Video and Multi-media products,” apply to this work. The standards are available at www.access-board.gov/sec508/508standards.htm. The standards do not require the installation of specific accessibility-related software or the attachment of an assistive technology device, but merely require that the EIT be compatible with such software and devices so that it can be made accessible, if so required by the agency, in the future.

The following paragraphs summarize the requirements for preparing FHWA reports in conformance with Section 508 for eventual posting by FHWA to an FHWA-sponsored website. If you have further questions, please contact the FHWA Contracting Officer’s Representative listed in this statement of work.

Electronic documents with images:

Provide a text equivalent for every non-text element in all publications prepared in electronic format. Use descriptions (such as, "alt" and "longdesc") for all non-text images or place them in element content. For all documents prepared, vendors must prepare one standard HTML format (as described in this statement of work) AND one text format that includes descriptions for all non-text images. “Text equivalent” means text sufficient to reasonably describe the image. For example, an image that is merely decorative requires only a very brief “text equivalent” description. However, if the image conveys information that is important to the content of the report, then text sufficient to reasonably describe that image and its purpose within the context of the report must be provided.

Electronic documents with complex charts or data tables:

When preparing tables that are heavily designed, provide adequate alternate information so that assistive technologies can read them out. Identify row and column headers for data tables.

Provide the information in a non-linear form. Markup shall be used to associate data cells and header cells for data tables that have two or more logical levels of row or column headers.

Electronic documents with forms:

When electronic forms are designed to be completed on-line, the form shall allow people using assistive technology to access the information, field elements, and functionality required for completion and submission of the form, including all directions and cues.

SECTION D - PACKAGING AND MARKING

D.1 PACKAGING

Preservation, packing, and packaging of items for shipment shall be in accordance with best commercial practice and adequate for acceptance by common carrier for safe transportation at the most economical rates.

http://www.access-board.gov/sec508/508standards.htm

D.2 SHIPMENT AND MARKING

Shipment of deliverable items, other than reports, shall be as follows:

Ship to: Federal Highway Administration Office of Freight Management & Operations (HOFM) 1200 New Jersey Ave., SE, E84-314 Washington, DC 20590

Mark for: (to be filled in at award) Email: (to be filled in at award)

The Contractor shall mark each shipment with the company name, this contract number, the item identification, quantity of items, and notice of partial or final delivery.

SECTION E - INSPECTION AND ACCEPTANCE

E.1 All work performed hereunder shall be subject to review and acceptance by the Government.

The Government Contracting Officer’s Representative (COR) will review and verify that all work and deliverables under this contract and its task orders fulfill the requirements stated in Section C or the task orders. Inspection and acceptance of all final deliverables under this contract will be made in writing by the COR.

E.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://www.acquisition.gov/far/.

52.246-2 Inspection of Supplies – Fixed Price (AUG 1996) 52.246-3 Inspection of Supplies – Cost Reimbursement (MAY 2001) 52.246-4 Inspection of Services – Fixed Price. (AUG 1996) 52.246-5 Inspection of Services - Cost-Reimbursement. (APR 1984) 52.246-9 Inspection of Research and Development (Short Form) (APR 1984) 52.246-16 Responsibility for Supplies (APR 1984)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

All work and services required hereunder shall be completed on or before 12 months after the effective date of the contract. Should the Government elect to exercise any of its options for http://www.acquisition.gov/far/ additional services under this contract, the total contract period of performance shall be completed within the time frame specified in that option. In no event shall the total contract performance exceed 60 months.

Any task orders issued prior to the expiration date of this contract, and not completed within that time, shall be completed by the Contractor within the time specified under the task order. The Contractor is required to abide by the terms and conditions of this contract until the conclusion of the performance of each task order issued hereunder. The period of performance for each task order shall be specified within the task order document. No new task orders will be issued after the expiration date of the contract.

F.2 PLACE OF PERFORMANCE

All work performed under this contract shall be accomplished at the Contractor’s/subcontractor’s facilities.

Work performed under task orders issued under Task 3 shall be performed at the Contractor’s/subcontractor’s facilities unless otherwise specified in the task order.

F.3 SCHEDULE OF DELIVERABLES

Deliverable Due On or Before Task 1-1 Kickoff meeting

Two weeks from the effective date of the contract

Task 1-2 Draft Management and Work Plan Two weeks after the kick off meeting Task 1-2 Final Management and Work Plan Six weeks after the kick off meeting Task 1-3 Quarterly updates of the work plan (4 during each year of contract period of performance)

Five days after the start of the quarter

Task 2-1 Sample/Test file delivered in a universal format, such as .dbf or .csv for FHWA to determine compatibility with computer systems.

Two weeks from the effective date of the contract

Task 2-2 Geographic Information System (GIS) shapefile containing network and links/segments

One month from the effective date of

Task 2-3 GIS metadata file

One month from the effective date of

Task 2-4 Freight Congestion and System Research Data Set delivered in a mutually agreed upon universal format, such as .dbf or .csv format to FHWA In total, a minimum of four (4) data sets will be delivered, for every year of contract of performance.

No later than the 5th day of the following month.

Task- 2-5 Draft Data sharing agreements

Two weeks from the effective date of

Task- 2-6 Final Data sharing agreements

Task 3-1 Ad Hoc data sets or modifications to Freight Congestion and System Research Data Sets available for use for additional research purposes

TBD

Task 3-2 Ad Hoc research and analysis TBD Task 4-1 Draft Data Validation, Calibration and Quality Plan for the National Performance Management Research Data Set

Task 4-2 Final Data Validation, Calibration and Quality Plan for the National Performance Management Research Data Set

Two months from the effective date of the contract

Task 4-3 Semi-annual Data Validation, Calibration and Quality Update the National Performance Management Research Data Set – two (2) reports per year, one every 6 months for the contract period of performance

First Report due six months from the effective contract date and Second Report due twelve months from effective contract date

Task 4-4 Draft Descriptive Metadata Document for the National Performance Management Research Data Set

Task 4-5 Final Descriptive Metadata Document for the National Performance Management Research Data Set (508 Compliant)

Eight weeks from the effective date of

The Contractor shall perform all tasks set forth in Section C in accordance with the work schedule as negotiated. Performance under Task 1, Task 2, and Task 4 shall begin on the effective date of the contract.

F.4 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the following Internet address: https://www.acquisition.gov/far http://www.acquisition.gov/far

Federal Acquisition Regulation (FAR) Clauses:

52.242-15 STOP-WORK ORDER (AUG 1989) Alt I (APR 1984)

52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

52.247-34 F.O.B. DESTINATION (NOV 1991)

F.5 PLACE OF DELIVERY

All deliverables, with the exception of quarterly progress reports, shall be delivered F.O.B.

Destination, under transmittal letter, to the COR at the following address:

Federal Highway Administration

HOFM

Office of Freight Management & Operations 1200 New Jersey Ave., SE, E84-314 Washington, DC 20590 Attention: (to be filled in at award)

One copy of the transmittal letter for all deliverables, a copy of the quarterly progress reports, and other items as specified shall be delivered electronically to the COR and Contract Specialist (CS) at the following email addresses:

COR Email: (to be filled in at award) CS Email: (to be filled in at award)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 TASK ORDER PROCEDURES FOR TASK 3

All funds expended under Task 3 of this contract shall be incurred and accounted for under individual Task Orders. The Contractor may incur costs under Task 3 of this contract in the performance of Task Orders and Task Order modifications issued in accordance with this ordering procedure. No other costs are authorized under Task 3 of this contract without the express written consent of the Contracting Officer.

NOTE: Authority to issue task orders under this contract is limited to a warranted Contracting Officer within the FHWA Office of Acquisition Management. No other office or agency is authorized to place task orders hereunder.

Task 3 of this contract is subject to the following ordering procedure:

a. The Contracting Officer (CO) will issue Task Order Proposal Requests (TOPR) to the Contractor. Each TOPR will indicate the objectives or results desired by the Government.

These objectives shall be within the scope, period, and maximum value of the contract.

b. The TOPR may be placed by written communications or electronic means. Each TOPR will state the due date and instructions for proposal submission.

c. Each TOPR will contain, as a minimum, the following information:

(1) Name of the COR for the Task Order;

(2) Contract number, TOPR number, due date and time, and submission instructions (i.e., email submission and/or number of copies required);

(3) Description of work;

(4) If applicable, maximum number of contract labor hours and other resources authorized;

(5) Documentation requirements;

(6) Delivery/performance schedule;

(7) Quality assurance standards, as appropriate;

(8) Travel ceiling authorized as applicable;

(9) Planned Task Order award type (Firm-Fixed Price or Cost-Plus- Fixed-Fee); and

(10) Final Deliverables.

d. The Contractor’s Task Order Proposal shall outline the Contractor’s overall approach for completing the Task Order and shall, at a minimum, include:

(1) Signed cover letter stating the Contractor’s point of contact for the Task Order, the contract number and the TOPR number;

(2) Technical approach for performing the work, including a detailed description of tasks proposed, and a table summarizing proposed deliverables and due dates;

(3) Proposed schedule and estimated date of commencement of work;

(4) Staffing approach for performing the work including staff name, staff labor categories and proposed roles, and a level of effort chart by staff person;

(5) A clear designation of the individual designated to be the Contractor’s Task Order point of contact regarding Task Order progress and performance;

(6) Cost / Price proposal for the Task Order period of performance including:

•Labor categories, staff names, direct labor hours, hourly rates;

•Indirect Rates and their bases;

• Subcontractors/Consultants and your cost analysis in accordance with FAR 15.404-3;

•Other Direct Costs with a breakout by category;

•Travel and materials cost estimates;

• Fixed Fee proposed for CPFF Task Orders (total amount and the basis of its application) or profit proposed under FFP Task Orders; and •Total estimated cost or price for completing the Task Order.

e. The CO may modify Task Orders in the same manner as they are issued. The Contractor shall not commence work on a Task Order without written authorization from the CO.

f. In the event that there is a conflict between the requirements of the Task Order and the Contractor’s proposal, the Task Order shall prevail.

For Cost-Plus-Fixed-Fee (CPFF) Task Orders:

•If the Contractor, either at the time of receipt of a Task Order or at any time during task order performance, has reason to believe that the cost or number of labor hours will exceed the estimates set forth in the Task Order, the Contractor shall immediately notify the Contracting Officer in writing and suggest a revised estimate for completion of the work required. The Contracting Officer will make the final determination of the approved cost and number of direct productive labor hours for each Task Order.

•The Contractor shall not exceed the estimated level of effort and/or cost/price specified in each Task Order without written authorization of the Contracting Officer.

•The Limitation of Funds or Limitation of Costs clauses apply to each cost reimbursable Task Order individually. Therefore, the Contractor is required to notify the Contracting Officer by each individual task order in accordance with clauses 52.232-22, Limitation of Funds, and 52.232-20, Limitation of Costs, as applicable.

NOTE: Task Orders issued under this contract may be either CPFF or FFP depending on the nature of the work requested and the Contracting Officer’s determination.

G.2 QUARTERLY PROGRESS REPORT

The Contractor shall furnish an electronic copy of a quarterly progress report to the CO and the COR by email on or before the 5th of the month following the calendar quarter being reported.

The amount of detail in the quarterly progress report for Task Orders in progress shall be commensurate with the level of effort of the Task Order being reported on.

The progress report shall cover Tasks 1, 2 and 4 activities, and include a separate section addressing all items below, for each individual active Task 3 Task Order.

(a) A clear and complete account of the work performed.

(b) An outline of the work to be accomplished during the next reporting period.

(c) A description of any problem encountered or anticipated that will affect the completion of any individual activity and/or Task Order within the time and fiscal constraints as set forth in the contract and/or individual Task Orders, together with recommended solutions to such problems;

or, a statement that no problems were encountered.

(d) Deliverables submitted, date due, and date submitted.

(e) For CPFF Task Orders under Task 3, a chart or other format showing the following information:

• Current and cumulative expenditures by quarter versus planned expenditures.

Expenditures will be broken down by total labor costs, travel, other direct cost (ODC) (describe nature of cost), etc.;

• Cumulative expenditures versus funding obligated;

• A tabulation of the planned overall, actual for quarter, and cumulative overall person-hours expended by labor category; and

• Project status, based on opinion of Project Manager, shown as red, yellow, green.

(f) For FFP Task Orders under Task 3, a description of project status, based on opinion of Project Manager, shown as red, yellow, green.

(g) For Tasks 1, 2, and 4 activities, a chart or other format showing the following information.

• Current and cumulative expenditures of ODCs by quarter versus budgeted ODCs;

• Provide explanation of ODC expenditures including any travel costs incurred to include destination, purpose of trip, travelers’ names and labor categories, duration, and total expenses incurred.

• Cumulative expenditures of ODCs versus funding obligated; and

• Project status, based on opinion of Project Manager, shown as red, yellow,…