RFO DTFANM-14-R-00125.pdf

DTFANM-14-R-00125

PART I - SECTION B

SUPPLIES/SERVICES &

PRICE/COST

B001. PRICES/COSTS: Furnish all labor, materials, equipment, transportation, insurance, notifications, licenses, permits, fees, and supervision necessary to provide janitorial services at the new Anchorage Flight Standards District Office – Wasilla Satellite office, in Wasilla, Alaska, in accordance with specifications, drawings, contract clauses, and applicable wage rates.

CONTRACT

LINE ITEM

DESCRIPTION UNIT QTY PRICE PER UNIT TOTAL PRICE

0001-Base Year 7/1/2014 – 6/30/2015

Janitorial Services

Monthly 12

0002-Option Year 1 7/1/2015- 6/30/2016

Janitorial Services

0003-Option Year 2 7/1/2016- 6/30/2017

Janitorial Services

0004-Option Year 3 7/1/2017- 6/30/2018

Janitorial Services

0005-Option Year 4 7/1/2018- 6/30/2019

Janitorial Services

TOTAL (base + 4 option years)

The offered price must encompass all costs related to (a) direct and indirect labor, fringe benefits, overhead, G&A expenses, profit, material, equipment, other direct costs, insurance, freight, handling, transportation, inspection, testing, operation and maintenance manuals, bonds, etc., (b) federal, state, and local taxes, (c) all applicable fees, permits, licenses, and (d) any miscellaneous charges.

An offeror is required to provide a price for each contract line item (CLIN). Failure to comply may result in the rejection of the subject offer. A single award will be made. The will be no split award. In the event that the CLIN price for any line item is materially unbalanced, the entire offer may be rejected without discussion with the offeror.

In the event of any disparity between the CLIN price and the total offered price, the CLIN price will be deemed correct, and the total offered amount will be revised accordingly, unless available information indicates otherwise.

Effective April 1, 1996, the Federal Aviation Administration (FAA) began operating under the new FAA Acquisition Management System. The 1996 DOT Appropriation Act, Public Law 104-50, mandated that the FAA rewrite its acquisition regulations and granted legislative relief from certain laws. The Federal Acquisition Regulations (FAR), Federal Acquisition Streamlining Act of 1994, Small Business Act, and Competition in Contracting Act, are four of these laws.

B002. SET-ASIDE DETERMINATION:

The source selection for this contract is 100% set-aside for small business concerns based upon the NAICS code for this project.

APPLICABLE NAICS CODE: 561720 – Janitorial Services

B003. SYSTEM FOR AWARD MANAGEMENT (S.A.M.): Any entity interested in doing business with the federal government must be registered in SAM. Offerors and contractors may obtain information on registration and annual confirmation requirements via the internet at http://www.sam.gov. If an offeror does not become registered in the SAM database in the time prescribed, the Contracting Officer may proceed to award to the next otherwise successful registered offeror. See section I – Contract Clauses for additional information regarding SAM registration.

SERVICE CONTRACT ACT WAGE RATES APPLY. SEE ATTACHMENT 1.

PART I - SECTION C

SCOPE OF WORK

1.0 Purpose

The scope of work under this contract consists of furnishing all personnel, equipment, material, supplies, and supervision to provide complete janitorial services at the Anchorage Flight Standards District Office (FSDO) – Wasilla Satellite Office.

The Wasilla office is approximately 1,900 sq. ft. and will have approximately 10 employees occupying this space.

The office address is:

701 S. Knik-Goose Bay Rd., Suites E and F Wasilla, AK 99654

1.1 General Requirements

The Contractor must provide all labor, supplies, supervision, tools, materials, equipment, and transportation necessary to provide custodial services in accordance with this specification. Custodial services apply to all designated spaces including, but not limited to, halls, restrooms, offices, work areas, entrance ways, and lobbies.

2.0 Reserved

3.1 Requirements

3.2 Management

The Contractor must manage the total work effort associated with these custodial services to ensure fully adequate and timely completion of these services. Included in this function is the full range of management duties including, but not limited to, planning, scheduling, and quality control. The Contractor must provide an adequate staff of personnel with the necessary management expertise to ensure the performance of the work in accordance with sound and efficient management practices. The Contractor must maintain an adequate workforce and be trained in the proper use and handling of contract specified and approved supplies and equipment, to complete work in accordance with the time and quality standards specified herein.

3.2.1 Contractor Employees

Within 24 hours after contract award, the contractor must submit to the Contracting Officer’s Representative (COR) a list of names of his/her employee(s) who will be working at this facility, and contact the appropriate Security Specialist to begin the badging process for those employees. This list must also include the name of the person the contractor has selected to serve as the supervisor. The contractor must notify the COR of any additions and/or terminations within 24 hours of such action.

3.2.2 Work Control

The Contractor must implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor must plan and schedule work to ensure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein.

3.2.3 Work Schedule

The Contractor's initial work schedule must indicate the hours of the day that twice weekly or more frequent services will be performed and the day of the week that weekly or less frequent services will be performed. The schedule must list the type of work to be performed, the areas to be worked, and the estimated time to complete the work in each area. When scheduled services performed twice weekly or less frequently fall on a holiday, alternate dates must be specified (see list of government holidays below).

The initial work schedule must be submitted to the Contracting Officer or COR for approval within 15 days after award. Once approved, all work must be performed in strict compliance with the work schedule to facilitate the Government’s inspection of the work. Changes to the work schedule must be submitted for the Contracting Officer’s or COR’s approval at least three working days prior to performance. In preparing the work schedule, the Contractor must comply with the following general requirements:

(1) Except as may otherwise be specified, all work is to be performed outside the Government’s regular working hours. The Government’s regular (normal) working hours are from 7:30 a.m. to 4:00 p.m., Monday through Friday, except (a) federal holidays, and (b) other days specifically designated by the Contracting Officer or COR. If the Contractor desires to carry on work during regular working hours, prior approval must be obtained from the Contracting Officer or COR.

(2) Project work items must be performed during the days and times specified below. If the Contractor desires to perform this work other than during the days and times shown, or on Saturdays, Sundays, or holidays, prior approval must be obtained from the Contracting Officer.

Stripping and Re-waxing Weekdays, 6:00pm to 11:00pm Shampooing Carpets and Rugs Weekdays, 6:00pm to 11:00pm Cleaning Light Fixtures Weekdays, 6:00pm to 11:00pm High Dusting/Cleaning Weekdays, 6:00pm to 11:00pm Cleaning Interior Glass Weekdays, 6:00pm to 11:00pm Cleaning Window Coverings Weekdays, 6:00pm to 11:00pm

Holidays observed by the Government during the term of this contract are as follows: New Year’s Day, Martin Luther King, Jr.’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

3.2.4 Interference with Government Business

The Contractor must to schedule and arrange work so as to cause the least interference with the Government’s normal business and mission. In those cases where some interference may be unavoidable, the Contractor must make every effort to minimize the impact of the interference, inconvenience, customer discomfort, etc.

3.2.5 Protection of Government Property

During execution of the work, the Contractor must take special care to protect Government property including furniture, walls, baseboards, and other surfaces. Accidental splashes must be removed immediately. The Contractor must return areas damaged as a result of work under this contract to their original condition. This includes painting, refinishing, and/or replacement as necessary.

3.2.6 Environmental Management

In order to comply with Executive Orders 13423 and 13514 and the FAA Greening Initiative, the Contractor must use environmentally preferable products and services. These program elements include, but are not limited to using products and services that are energy-efficient, water-efficient, bio-based, and non-ozone depleting, and contain recycled-content, and non-toxic or less-toxic alternatives. The Contractor must also ensure the use of integrated pest management principles, responsible chemical use/storage practices, and diversion of non-hazardous waste from landfills. These program elements are described on the Office of the Federal Environment Executive website (http://www.ofee.gov).

3.1.6.1 Products and Materials

Custodial cleaning products required in the performance of this SOW must carry the Environmental

Protection Agency Design for the Environment (DfE) label or Green Seal certification, or must meet/exceed South Coast Air Quality Management District (SCAQMD) specifications and/or DfE and Green Seal specifications. Cleaning products must minimize exposure to potentially harmful chemicals (e.g., corrosives, skin irritants, human carcinogens, etc.) and contain bio-based solvents, reduced flammability, and low- or no-volatile organic compounds. Green cleaning program guidance can be found in more detail on the Office of the Federal Environment Executive website (http://www.ofee.gov). If such certified products do not meet Government performance requirements, the Contractor must submit a proposed alternative that meets the performance requirements with the lowest environmental impact for evaluation and acceptance. Products that fall under the Environmental Protection Agency (EPA) Comprehensive Procurement Guidelines (CPG) (http://www.epa.gov/cpg) must meet the minimum recovered (recycled) content levels. Bio-based products are to be used in accordance with the U.S.

Department of Agriculture’s Bio-preferred program (http://www.biopreferred.gov). The contractor must purchase and use Energy Star or other energy-efficient items listed on the Department of Energy’s Federal Energy Management Program (FEMP) Product Energy Efficiency Recommendations product list.

3.2 Custodial Services Requirements

The Contractor must provide the custodial services described herein. All areas on the attached floor plan must be cleaned, except for the LAN room and the Storage room, which are locked spaces.

3.2.1 Basic Services

Basic services must be performed at the locations and frequencies shown in the “Janitorial Frequency Schedule,” and must consist of the services listed for the specified spaces. Furniture or other equipment (including waste and recycling containers) moved while performing basic services must be returned to its original position.

Performance requirements for these services include the following:

3.2.1.1 Space Cleaning

Space cleaning consists of the following services each time a space is cleaned:

(1) Sweeping/Dust Mopping. Concrete/quarry tile, terrazzo, wood, and resilient flooring must be swept or dust mopped so as to remove all loose dirt, dust, and debris.

(2) Vacuuming Carpets and Rugs. Carpeted areas and rugs must be vacuumed free of all loose soil and debris.

(3) Emptying Waste Containers. All waste containers must be emptied and plastic liners replaced.

Waste containers must be washed monthly, inside and out using a disinfectant, and after this washing must be free of odors. After washing containers must be wiped dry and new plastic liners installed. All ash trays and ash receptacles must be emptied and cleaned so that they are free of tobacco residue. Boxes, cans, bottles, and other items placed adjacent to waste containers and marked “TRASH” must also be removed and disposed of. Contractor must dispose of all collected waste in the nearest outside trash collection point. Waste that falls on the floor and outside grounds during waste removal must be picked up and disposed of by the Contractor.

(4) Low Dusting/Cleaning. All furniture, partitions, radiators, equipment, grills, horizontal ledges, and sills must be dusted. Walls, doors, and partitions must be wiped clean (including glass in partitions and doors) to a height of 7’- 0" above the floor level. Corridor, lobby, and entrance walls and doors must be cleaned. Miscellaneous hardware and bright metal work must be wiped clean.

(5) Cleaning Walk-off Mats. Each time floors are swept/dust mopped or vacuumed, walk-off mats in that area must be cleaned. Soil and moisture underneath mats must be removed and the floor cleaned with the rest of the floor. Mats must be returned to their original locations afterward. The Contractor must report, in writing, to the COR, all walk-off mats that are worn out to the point of being ineffective.

3.2.1.2 Floor Care

Floor care must be performed in the non-carpeted areas and consists of the following services:

(1) Damp Mopping. Prior to damp mopping, floors must be swept/dust mopped. Floors must be damp mopped with an approved cleaning solution to remove dirt, streaks, smears, and stains.

(2) Spray Cleaning and Buffing. Prior to spray cleaning and buffing, floors must be damp mopped as specified above. Floors must be spray cleaned and buffed to remove traffic marks, heavy soil, etc. The material used for spray cleaning and buffing must contain a blend of detergents and polymers to emulsify surface soil and repair traffic areas. If loose residue is produced by buffing, it must be removed in a manner that will leave the floor clean without destroying the high gloss produced by buffing. When completed, a spray cleaned and buffed floor must have a uniform, high-gloss finish, free of scuff and heel marks. The floor finish must be uniform from wall to wall, including corners.

(3) Waxing and Buffing. If spray cleaning and buffing are not sufficient to maintain a uniform high-gloss finish, floors must be completely waxed and buffed. The Contractor must use a liquid wax system containing not less than 18% solids. The floors must be damp mopped as specified above immediately prior to the application of wax. Floors must be buffed, if required, to a uniform gloss finish that is free from dirt, traffic marks, and stains.

3.2.1.3 Restroom Services

Restroom services consist of the following each time services are performed:

(1) Cleaning Restrooms. Restroom fixtures, including water closets, urinals, lavatories, and sinks must be washed inside and out using a disinfectant, and after cleaning must be free of stains and odors.

Pumice sticks and an approved toilet bowl cleaner must be used to remove stains from urinals and water closets. Brushes, sponges, and cloths that have been used to clean any other part of the restroom (including water closets, urinals, walls, floors, and partitions) must not be used to clean lavatories or sinks. Floors must be swept/dust mopped so that they are free of dirt and then damp mopped with a disinfectant. Floor drains must be cleaned and flushed with a disinfectant. Wainscoting, partitions, walls, and doors must be cleaned so that they are free of dirt, stains, and graffiti. Mirrors must be cleaned and polished. All metal fixtures and hardware must be cleaned. Waste containers must be emptied and disinfected, and plastic liners must be replaced. Shower stalls are part of the restrooms, and must be cleaned accordingly.

(2) Servicing Restrooms. Servicing restrooms includes inspecting, replenishing, and cleaning supply dispensers. Restroom supplies include, but are not limited to, paper towels, toilet tissue, and soap. The Contractor must stock restrooms with sufficient supplies to ensure that the supplies will last until the next scheduled service. If dispensers become empty before the next scheduled servicing, the Contractor must replenish them at no additional cost to the Government.

3.2.1.4 Waste Management

In accordance with EO 13514, FAA must divert from landfill or incineration facility disposal a minimum of 50% of the non-hazardous waste generated as a result of its operations. In support of meeting this requirement, the Contractor must divert from landfill or incineration facility disposal a minimum of 50% of the non-hazardous waste generated as a result of the Contractor’s work to the maximum extent feasible.

In doing so, the Contractor must appropriately utilize the facility’s existing waste and recycling program.

If no such program exists, the Contractor must develop a comprehensive waste, recycling and reuse program.

3.2.1.5 Stripping and Re-waxing Floors

Resilient flooring must be swept/dust mopped and stripped to remove all built-up wax and imbedded dirt prior to re-waxing. After application of wax, areas must be buffed (if required) sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The re-waxed floors must present a clean appearance that is free from scuff marks and dirt smears. Furniture or other equipment moved during floor stripping and re-waxing must be returned to its original position.

3.2.1.6 Shampooing Carpets and Rugs

Prior to shampooing, carpets and rugs must be vacuumed so as to remove all loose soil and debris. Carpets and rugs must be shampooed so as to remove all streaks, stains, and spots, and must have a bright uniform color. Shampooing must be done by the water extraction method. After drying, furniture or other equipment moved for the shampooing must be returned to its original position.

3.2.1.7 Cleaning Light Fixtures

Globes, reflectors, covers, diffusers, and plastic side panels must be removed and washed. After cleaning and re-assembly, light fixtures must be free of bugs, dirt, dust, grease, and other foreign matter.

3.2.1.8 High Dusting/Cleaning

High cleaning includes cleaning horizontal and vertical surfaces above 7’ - 0" from floor level, including all overhead piping and ceiling areas. All dust, lint, litter, and soil must be removed from all surfaces.

Walls must be free of dirt, smudges, and markings. Ceilings must be free of cobwebs and loose dirt.

3.2.1.9 Cleaning Interior Glass

The Contractor must thoroughly clean all interior glass surfaces and associated window frames, sills, and sashes. All glass surfaces must be cleaned and left free of streaks and stains, and all adjacent surfaces must be wiped dry. All paint, putty, film, and foreign matter on glass surfaces must be removed.

3.2.1.10 Cleaning of Window Coverings

Window coverings must be removed and cleaned so that they are free of all dust and embedded dirt, and then re-hung in working order. Once removed for cleaning, the window coverings must be re-hung by the Contractor within two (2) normal working days.

4.0 Government Furnished Property and Services

(1) Government Furnished Facilities. The Government will not provide office space and operational facilities to the Contractor. The Contractor must secure and maintain the necessary office space and other facilities required for the performance of this contract at his/her own expense.

(2) Government Furnished Equipment. The Contractor must furnish all tools and equipment required for the performance of this contract. The Government will not provide tools or equipment to the Contractor.

(3) Government Furnished Material. The Government will not provide any materials to the

Contractor.

(4) Availability of Utilities. The Government will furnish the following utility services at existing outlets for use in those facilities provided by the Government and as may be required for the work to be performed under the contract: electricity, fresh water, sewage service, and refuse collection (from existing collection points). Information concerning the location of existing outlets may be obtained from the Contracting Officer or COR. The Contractor must provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of work.

(5) Utility Conservation. The Contractor must adopt and use utility conservation practices, and must ensure its employees use these practices while performing work under this contract. These utility conservation practices must include but are not limited to:

* Lights must only be used in areas where and at the time when work is actually being performed unless otherwise directed by the COR.

* Mechanical equipment controls for heating, ventilation, and air conditioning systems must not be adjusted by contract employees.

* Water faucets or valves must be turned off after the required usage has been accomplished.

To conserve water, only the minimum quantity of water needed for the required usage may be expended.

4.1 Contractor Furnished Items

Except for items listed in paragraph 4.0, the Contractor must provide all facilities, equipment, materials, supplies, and services to perform the requirements of this contract. Material, equipment, and supplies provided must adhere to the requirements set forth in Section 3.1.5 and be of acceptable commercial grade and quality.

5 Janitorial Frequency Schedule Contractor must provide services under this contract in accordance with the following frequency schedule:

Anchorage Flight Standards District Office – Wasilla Branch

JANITORIAL FREQUENCY SCHEDULE

Conference Room

ITEM # REQUIREM ENT FREQUENCY

1 Empty Wastebaskets Daily 2 Vacuum Carpet Daily 3 Dust all flat surfaces and ledges Daily 4 Dust work areas and monitors Daily 5 Wash and wipe furniture Every 12 weeks 6 Shampoo/spot clean carpet As needed

Break Room

ITEM # REQUIREMENT FREQUENCY

1 Empty Wastebaskets Daily 2 Sweep and Mop Floor, Buffing (with appropriate equipment) Wax Floors Strip the wax

Daily 1 time per month Every 12 weeks Every 12 weeks

3 Clean counters, sinks, table top, chairs Daily 4 Clean stovetop and microwaves 1 time per week, or more frequently as needed

5 Refill paper towel dispenser Daily, or as needed 6 Clean refrigerator 1 time per month

Reception / Mail Room Office

ITEM # REQUIREMENT FREQUENCY

1 Empty Wastebaskets Daily 2 Vacuum Carpet including break room Daily 3 Dust all flat surfaces and ledges Weekly 4 Wash and wipe furniture 1 time per month 5 Vacuum Carpet Daily 6 Shampoo/spot clean carpet 1 time per month

Administrative Area Offices/ Manager’s Office

ITEM # REQUIREMENT FREQUENCY

1 Empty Wastebaskets (Replace liner if necessary) Daily

2 Vacuum Carpet Daily 3 Dust and wet wipe all flat surfaces and ledges Daily, after that area has been vacuumed 4 Wash and wipe furniture 1 time per month 5 Dust window coverings 1 time per month

All Bathrooms/Shower Room

ITEM # REQUIREMENT FREQUENCY

1 Empty Wastebaskets Daily 2 Sweep, mop tile floors Daily 3 Wash and clean restroom fixtures Daily 4 Clean and disinfect toilets/sinks/handrails Daily 5 Clean/refill all dispensers Weekly 6 Wash restroom walls and doors Weekly 7 Clean and disinfect showers Weekly 8 Clean metal hardware Weekly

Lobby/Reception Area

ITEM # REQUIREMENT FREQUENCY

1 Vacuum entrance area carpet and lobby rug Daily 2 Clean all entry doors (including glass) Weekly, or more frequently as needed 3 Dust all surfaces and light fixtures Weekly 4 Sweep Floors Daily 5 Damp Mop Floors Weekly, or more frequently as needed

General Cleaning Throughout Bldg.

ITEM # REQUIREMENT FREQUENCY

1 Clean inside window sills 1 time per week 2 Clean inside of windows 2 times per year (Oct.& April) 3 Shampoo or steam clean cloth furniture 2 times per year (Oct.& April) 4 Shampoo or steam clean carpeting 2 times per year (Oct.& April) 5 Spot clean woodwork, walls & doors 4 times per year, approx. 3 months apart 6 Dust & clean light fixtures 2 times per year, approx. 6 month apart 7 High cleaning – dust or vacuum 2 times per year, approx. 6 months apart 8 Clean ceiling vents 2 times per year, approx. 6 months apart 9 Cleaning of window coverings 2 times per year, approx. 6 months apart 10 Wash waste baskets inside and out 1 time per month

Quality Assurance Surveillance Plan (QASP)

The following schedule outlines the Government’s plan for ensuring contract performance; including maximum deductions which may be taken should deficiencies be found for the noted services. The Government will, at its option, require corrective action or take a deduction from the monthly invoice.

The contractor will be notified of any discrepancies found and will have an opportunity respond to the deficiencies. The Government has the right to inspect services at any time. Any random inspection will take into consideration the normally scheduled times and frequencies required for service performance.

The contractor is entitled to a joint monthly inspection each month. The contractor is to coordinate with the Contracting Officer’s Representative (COR) when a joint inspection is needed. The COR may also initiate a joint inspection, which will be coordinated with the Contractor Quality Control Representative or his designee.

Upon request, the COR is entitled to review the results of the contractor’s quality control program and internal inspections.

REQUIRED SERVICE PERFORMANCE

STANDARD

ALLOWABLE

DEVIATION

METHOD OF

SURVEILLANCE

MAXIMUM

DEDUCTION

FOR

DEVIATION

Remove Waste See Scope of Work and Frequency Plan

3 defects per month

Random Sampling

5%

Wash/Disinfect Wastebaskets

See Scope of Work

NONE

3%

Dust/Vacuum all areas See Scope of Work and Frequency Plan

3 defects or 3% of carpeted area per

Wash & Wipe Furniture See Scope of Work

Shampoo/Spot Clean Carpet

Sweep/Mop Floors See Scope of Work

5% of area swept

Buff/Wax Floors See Scope of Work

Clean Counters/Sinks/ Table Tops

2 defects per

100% Inspection

Clean Stovetop/Microwave See Scope of Work

Clean Refrigerator See Scope of Work

Dust Window Coverings See Scope of Work

Wash/clean Restroom Fixtures

Clean/Disinfect Toilets/Sinks/Handrails

Clean/Refill Dispensers See Scope of Work

Clean/Disinfect Showers See Scope of Work

Wash Restroom Walls and Doors

Clean Metal Hardware See Scope of Work

Clean Entry Doors See Scope of Work

Clean interior windows See Scope of Work

Shampoo Cloth Furniture See Scope of Work

Shampoo/Spot Clean Carpets

Spot Clean Woodwork See Scope of Work

Dust Light Fixtures See Scope of Work

High Cleaning See Scope of Work

Clean Ceiling Vents See Scope of Work

Clean Window Coverings See Scope of Work

PART I - SECTION D

PACKAGING AND MARKING

Not used.

PART I - SECTION E

INSPECTION AND ACCEPTANCE

3.1-1 Clauses and Provisions Incorporated by reference (July 2011)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at:

http://conwrite.faa.gov.

(End of clause)

3.10.4-4 Inspection of Services - Both Fixed-Price & Cost Reimbursement (April 1996)

PART I - SECTION F

DELIVERIES OR PERFORMANCE

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at:

3.10.1-9 Stop-Work Order (October 1996)

LICENSES AND PERMITS:

The contractor must obtain any necessary licenses and/or permits, and comply with any Federal, state, and municipal laws, codes, and regulations applicable to the work, at no additional expense to the Federal Aviation Administration (FAA). The contractor is also responsible for all damages to persons or property due to the contractor’s fault or negligence. The contractor must take proper safety and health precautions to protect the work, the workers, the public, and the property of others.

EQUIPMENT AND SUPPLIES:

The contractor’s equipment must be of size and type suitable for operation from existing power sources of Government-furnished electrical power.

PART I - SECTION G

CONTRACT ADMINISTRATION DATA

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at:

3.10.1-22 Contracting Officer's Representative (April 2012)

G001. CORRESPONDENCE

Proper routing and distribution of correspondence is required to insure that the Contracting Officer has knowledge of pertinent action taken relating to the contract. The contractor must furnish to the Contract Administrator copies of ALL written correspondence provided to the COR, including transmittal letters. Submittals accompanying transmittal letters to the COR must also be forwarded to the Contract Administrator via email:

Cindi.Tjelde@faa.gov

PART I - SECTION H

SPECIAL CONTRACT REQUIREMENTS

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at:

3.1.9-1 Electronic Commerce and Signature (July 2013)

(a) The Electronic Signatures in Global and National Commerce Act (E-SIGN) establishes a legal equivalence between:

(1) Contracts written on paper and contracts in electronic form;

(2) Pen-and-ink signatures and electronic signatures; and

(3) Other legally-required written records and the same information in electronic form.

(b) With the submission of an offer, the offeror acknowledges and accepts the utilization of electronic commerce as part of the requirements of this solicitation and the resultant contract.

(c) Certain documents may need to be provided or maintained in original form, such as large scale drawings impractical to convert to electronic format or a document with a raised seal signifying authenticity. This clause does not change or affect any other requirements that a document must be in paper format to satisfy legal requirements such as for certain real estate transactions.

(d) The use of electronic signature technology is authorized under this solicitation and the resulting contract.

Contractors may use the following means of electronic signature technology [CO to enter the means of electronic signature technology authorized to include PIN numbers or passwords, digital signatures, smart cards, etc].

(End of Clause)

PART II - SECTION I

CONTRACT CLAUSES

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at:

3.1.7-2 Organizational Conflicts of Interest (August 1997) 3.1.7-5 Disclosure of Conflicts of Interest (March 2009) 3.2.2.3-33 Order of Precedence (March 2009) 3.2.2.3-82 Prohibition on Conducting Restricted Business Operations in Sudan – Certification (July 2012) 3.2.2.7-6 Protecting the Government's Interest when Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment (April 011) 3.2.2.7-8 Disclosure of Team Arrangements (April 2008) 3.2.4-4 Fixed-Price Contracts with Economic Price Adjustment-Labor and Material (April 1996) 3.2.4-27 Limitation of Price and Contractor Obligations (April 1996) 3.2.4-28 Cancellation of Items (April 1996) 3.2.4-34 Option to Extend Services (April 1996) 3.2.5-1 Officials Not to Benefit (April 1996) 3.2.5-3 Gratuities or Gifts (January 1999) 3.2.5-4 Contingent Fees (October 1996) 3.2.5-5 Anti-Kickback Procedures (October 2010) 3.2.5-8 Whistleblower Protection for Contractor Employees (April 1996) 3.3.1-1 Payments (April 1996) 3.3.1-6 Discounts for Prompt Payment (May 1997) 3.3.1-8 Extras (May 1997) 3.3.1-15 Assignment of Claims (April 1996) 3.3.1-17 Prompt Payment (April 2012) 3.3.1-20 Providing Accelerated Payment to Small Business Subcontractors (October 2012) 3.3.1-30 Progress Payments Not Included (November 1997) 3.3.1-34 Payment by Electronic Funds Transfer- System for Award Management (August 2012) 3.3.1-36 Availability of Funds – Option Periods under a Continuing Resolution (April 2008) 3.3.2-1 FAA Cost Principles (October 1996) 3.4.1-7 Notice to Proceed (April 1996) 3.4.1-10 Insurance - Work on a Government Installation (July 1996) 3.4.1-12 Insurance (July 1996) 3.4.2-8 Federal, State, and Local Taxes - Fixed Price Contract (April 2013) 3.5-1 Authorization and Consent (January 2009) 3.6.1-7 Limitations on Subcontracting (October 2011) 3.6.1-15 Post-Award Small Business Program Re-representation (April 2011) 3.6.2-1 Contract Work Hours and Safety Standards Act – Overtime Compensation (January 2012) 3.6.2-2 Convict Labor (April 1996) 3.6.2-8 Affirmative Action Compliance (April 1996) 3.6.2-9 Equal Opportunity (August 1998) 3.6.2-12 Equal Opportunity for Veterans (January 2011) 3.6.2-13 Affirmative Action for Workers with Disabilities (October 2010) 3.6.2-14 Employment Reports on Veterans (January 2011) 3.6.2-28 Service Contract Act of 1965, as Amended (October 2010)

3.6.2-30 Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multiple Year and Option Contracts) (April 1996)

3.6.2-35 Prevention of Sexual Harassment (August 1998) 3.6.2-39 Trafficking in Persons (January 2008) 3.6.3-7 Waste Reduction Program (July 2008) 3.6.3-8 Ozone Depleting Substances (July 2013) 3.6.3-13 Recycle Content and Environmentally Preferable Products (April 2009) 3.6.3-14 Use of Environmentally Preferable Products (July 2013) 3.6.3-16 Drug Free Workplace (March 2009) 3.6.3-17 Efficiency in Energy-Consuming Products (July 2013) 3.6.3-19 Affirmative Procurement of Bio-based Products under Service and Construction Contracts

(October 2013) 3.6.4-10 Restrictions on Certain Foreign Purchases (January 2010) 3.6.4-19 Prohibition Contracting with Entities Engaging in Certain Activities or Transactions Related to Iran- Representation and Certifications (April 2013) 3.8.2-11 Continuity of Services (October 2008) 3.9.1-1 Contract Disputes (October 2011) 3.9.1-2 Protest After Award (August 1997) 3.10.1-7 Bankruptcy (April 1996) 3.10.1-12 Changes - Fixed-Price (April 1996) 3.10.1-12 Alternate I Changes - Fixed-Price (April 1996) 3.10.1-25 Novation and Change-Of-Name Agreements (October 2007) 3.10.2-1 Subcontracts (Fixed-Price Contracts) (April 1996) 3.10.6-1 Termination for Convenience of the Government (Fixed Price) (October 1996) 3.10.6-4 Default (Fixed-Price Supply and Service) (October 1996) 3.13-3 Printing or Copying Double-Sided on Postconsumer Fiber Content Paper (January 2012) 3.13-5 Seat Belt Use by Contractor Employees (October 2001) 3.13-13 Contractor Policy to Ban Text Messaging While Driving (January 2011) 3.13-14 Reporting Executive Compensation and First-Tier Subcontract Awards (October 2012) 3.14-3 Foreign Nationals as Contractor Employees (April 2008)

3.2.4-35 Option to Extend the Term of the Contract (April 1996)

(a) The Government may extend the term of this contract by written notice to the Contractor within 60 days;

provided that the Government must give the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract must be considered to include this option provision.

(c) The total duration of this contract, including the exercise of any options under this clause, must not exceed 5 years, 6 months.

3.3.1-33 System for Award Management (August 2012)

(a) Definitions. As used in this clause

“Data Universal Numbering System (DUNS) number” means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.

“Data Universal Numbering System +4 (DUNS+4) number” means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.)

This 4-character suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts for the same parent concern.

“Registered in the SAM database” means that the Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, into the SAM database.

“System for Award Management (SAM) Database” means the primary Government repository for Contractor information required for the conduct of business with the Government.

(b)(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee must be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The offeror must enter, in Representations, Certifications and Other Statements of Offerors Section of the solicitation, the DUNS or DUNS +4 number that identifies the offeror’s name and address exactly as stated in the offer. The DUNS number will be used by the Contracting Officer to verify that the offeror is registered in the SAM database.

(c) If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) An offeror may obtain a DUNS number

(i) If located within the United States, by calling Dun and Bradstreet at 1-866-705-5711 or via the Internet at http://fedgov.dnb.com/webform; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office.

(2) The offeror should be prepared to provide the following information:

(i) Company legal business.

(ii) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(iii) Company Physical Street Address, City, State, and ZIP Code.

(iv) Company Mailing Address, City, State and ZIP Code (if different from physical street address).

(v) Company Telephone Number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) If the offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer may proceed to award to the next otherwise successful registered offeror.

(e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

(f) The Contractor is responsible for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(g)(1)(i) If a Contractor has legally changed its business name, “doing business as” name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in AMS Procurement Guidance, the Contractor must provide the responsible Contracting Officer a minimum of one business day’s written notification of its intention to:

(A) change the name in the SAM database;

(B) comply with the requirements of AMS regarding novation and change-of-name agreements; and

(C) agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide the Contracting Officer with the notification, sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (g)(1)(i) of this clause, or fails to perform the agreement at paragraph (g)(1)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor must not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims. Assignees must be separately registered in the SAM database. Information provided to the Contractor's SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the “Suspension of payment” paragraph of the EFT clause of this contract.

(h) Offerors and Contractors may obtain information on registration and annual confirmation requirements via the internet at http://www.sam.gov.

3.6.1-1 Notice of Total Small Business Set-Aside (January 2010)

(a) Definition. Small business concern, as used in this clause, means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the North American Industry Classification System (NAICS) standards in this Screening Information Request (SIR) at the time of submission of offer.

(b) General.

(1) Information and/or offers are requested only from small business concerns. Information and/or offers received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected.

(2) Any award resulting from this SIR will be made to a small business concern.

(c) Agreement. A manufacturer or regular dealer submitting information and/or an offer in its own name agrees to furnish, in performing the contract, only end items manufactured or produced by small business concerns in the United States or its outlying areas. However, this requirement does not apply in connection with construction or service contracts.

(End of clause)

3.10.2-1 Alternate I Subcontracts (Fixed-Price Contracts) (April 1996) If the Contracting Officer elects to delete the requirement for advance notification of, or consent to, any subcontracts that were evaluated during negotiations (this election is not authorized for acquisition of major systems and subsystems or their components), add the following paragraph (i) to the basic clause:

(i) Paragraphs (b) and (c) of this clause do not apply to the following subcontracts, which were evaluated during negotiations: [list subcontracts]

3.14-2 Contractor Personnel Suitability Requirements (October 2012)

(a) This clause applies to the extent that this contract requires contractor employees, subcontractors, or consultants to have unescorted access to FAA:

(1) Facilities;

(2) Sensitive information; and/or;

(3) Resources regardless of the location where such access occurs, and none of the exceptions of FAA Order 1600.72A, Contractor and Industrial Security Program, Chapter 5, paragraphs 4, 6, 7 and 8 pertains.

Definitions of applicable terminology are contained in the corresponding guidance and FAA Order 1600.72A, appendix A.

(b) Consistent with FAA Order 1600.72A, the FAA Servicing Security Element (SSE) has approved designated risk levels for the positions under the contract. Those designated risk levels are:

LOW RISK

(c) If a National Agency Check with Inquiries (NACI) or other investigation is required under paragraph (b) for a given position, the contractor will submit to the Contracting Officer (CO) a point of contact (POC) that will enter applicant data into the Vendor Applicant Process (VAP) system (vap.faa.gov). VAP is a FAA system used to process and manage security information for FAA contractor personnel. Each contract may have up to 5 POCs.

Once designated, a VAP administrator will provide each POC a Web ID and password.

The type of investigation conducted will be determined by the position risk level designation for all duties, functions, and/or tasks performed and will serve as the basis for granting a favorable employment suitability authorization as described in FAA Order 1600.72A. If an employee has had a previous U. S. Government conducted background investigation which meets the requirements of Chapter 5 of FAA Order 1600.72A and Homeland Security Presidential Directive 12 (HSPD-12), it will be accepted by the FAA. However, the FAA reserves the right to conduct further investigations, if necessary. The contract may include positions that are temporary, seasonal, or under escort only. In such cases, an OPM Position Designation or FAA Form 1600-77 for each specific position will be established as the investigative requirements may differ from the NACI.

The following information must be entered into VAP by the POC for each applicant requiring an investigation:

- Name;

- Date and place of birth (city and state);

- Social Security Number (SSN);

- Position and office location;

- Contract number;

- Current e-mail address and telephone number (personal or work); and

- Any known information regarding current security clearance or previous investigations (e.g. the name of the investigating entity, type of background investigation conducted, contract number, labor category (Position), and approximate date the previous background investigation was completed).

If a prior investigation exists and there has not been a 2 year break in service by the applicant, the SSE will notify the contractor that no investigation is required and that final suitability is approved.

If no previous investigation exists, the SSE will send the applicant an e-mail (this step may be delegated to VAP

POC):

- Stating that no previous investigation exists and the applicant must complete a form through the Electronic Questionnaires for Investigations Processing (eQIP) system;

- Instructing the applicant how to enter and complete the eQIP form;

- Providing where to send/fax signature and release pages and other applicable forms; and

- Providing instructions regarding fingerprinting.

The applicant must complete the eQIP form and submit other required material within 15 days of receiving the e-mail from the SSE.

For items to be submitted outside eQIP, the contractor must submit the required information, referencing the contract number, to:

Headquarters Contracts:

Manager, Personnel Security Division, AIN-400 800 Independence Avenue, S.W., Room 315 Washington, D.C. 20591

Regional and Center Contracts:

FAA Alaskan Regional Office Attn: Marilyn Rowell 222 W. 7th Ave., #14 Anchorage, AK 99513

(907) 271-4811

(d) The contractor must submit the information required by paragraph (c) of this Clause for any new employee not listed in the Contractor's initial submission who is hired into any position identified in paragraph (b) of this Clause.

(e) The CO will provide notice to the contractor when any contractor employee is found to be unsuitable or otherwise objectionable, or whose conduct appears contrary to the public interest, or inconsistent with the best interest of national security. The contractor must take appropriate action, including the removal of such employee from working on this FAA contract, at their own expense. Once action has been taken, the contractor will report the action to the CO and SSE.

(f) No contractor employee will work in a high, moderate, or low risk position unless the SSE has received all forms necessary to conduct any required investigation and has authorized the contractor employee to begin work.

(g) The contractor must notify the CO within one (1) business day after any employee identified pursuant to paragraph (c) of this Clause is terminated from performance on the contract. This notification must be done utilizing the Removal Entry Screen of VAP. If FAA issued the terminated employee and identification card, the contractor must collect the card and submit it to the SSE.

(h) The contractor must request a report from the VAP on at least a semiannual basis in order to reconcile discrepancies and then must notify the SSE of these discrepancies as soon as possible.

(i) The CO may also, after coordination with the SSE and other security specialists, require contractor employees to submit any other security information (including additional fingerprinting) deemed reasonably necessary to protect the interests of the FAA. In this event, the contractor must provide, or cause each of its employees to provide, such security information to the SSE, to meet the requirements of paragraph (c) of this Clause.

(j) The contractor and/or subcontractor(s) must contact the Servicing Security Elements (Regional and/or Center…