RFQ TANANA FY2014.pdf

DTFANM-14-Q-00015

TANANA, AK

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

SET ASIDE

IS IS NOT

TYPE:

PAGE

OF PAGES

1. REQUEST NO.

DTFANM-14-Q-00015

2. DATE ISSUED

9/05/2012

3 REQUISITION/PURCHASE REQUEST NO.

AL-14-00015

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

5a. ISSUED BY

FAA- WESTERN LOGISTICS SERVICE - AAQ-530

6. DELIVER BY (Date)

Per Order

5B. FOR INFORMATION CALL (NO COLLECT CALLS) 7. DELIVERY OTHER

NAME TELEPHONE NUMBER FOB DESTINATION (SEE SCHEDULE)

AREA CODE NUMBER 9. DESTINATION

MICHAEL WIDELL 425 227-2042

a. NAME OF CONSIGNEE

FAA

8. TO BE COMPLETED BY QUOTER: b. STREET ADDRESS

a. NAME

b. COMPANY

TANANA , AK

c. STREET ADDRESS

c. CITY

d. CITY

e. STATE

f. ZIP CODE

d. STATE

AK

e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5A ON OR

BEFORE CLOSE OF BUSINESS (Date)

09/13/2013

By 4:00 P.M. PT

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(a) (b) (c) (d) (e) (f)

Fuel Oil Burner #1 to be delivered to

Tanana, AK

a. 10 CALENDAR b. 20 CALENDAR c. 30 CALENDAR d. CALENDAR DAYS

12. DISCOUNT FOR PROMPT PAYMENT OFFERED DAYS (%)

DAYS (%)

DAYS (%)

NUMBER

PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY

AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

REQUEST FOR QUOTE

The Federal Aviation Administration (FAA) is requesting quotes for an estimated 2100 gallons, annual requirement, Fuel Oil Burner #1 to be delivered to the FAA facility at Tanana, Alaska. Delivery of diesel heating fuel is to be made on an on-call basis starting in October 2013 through September 2014, into 1/1000 gallon AST, using a tank wagon and hose.

Quantity is estimated only and not a guarantee of a purchase amount.

Delivery Locations:

1. FAA Tanana CWO/Qtrs. Building, 1/1000 gallon AST. Fuel Oil Burner #1

Requirements are effective from date of award to 9/30/2014. FAA is not required to compensate for any deliveries made outside the contract period of performance.

The Contractor is responsible for compliance with all applicable environmental laws and regulations in effect at the time of delivery. Contractor is also responsible for any costs associated with spills that may occur during transport and filling of the FAA’s tanks.

Price Changes: The FAA understands that fuel prices fluctuate throughout the year. If the price per gallon at the time of delivery exceeds the price quoted, Contractor must notify the Contracting Officer of the price change before delivery of fuel. Disregard of prior notification of price change from Contractor will result in acceptance of quoted price as the price to be charged to FAA.

Security: Escort is required to unlock the tank.

Invoicing: Invoices and delivery tickets must include: the type of fuel delivered, quantity of fuel delivered, building number/location of delivery, and FAA contract number. Contractors will not be paid based on submittal of delivery ticket alone, nor will incomplete delivery tickets be accepted. One copy must be faxed to the COR, Terri Crowley - PHONE: (907) 269-1192, FAX: (907) 269-1305, E-MAIL:

terri.crowley@faa.gov.

Send original invoice/delivery ticket to:

Federal Aviation Administration AMZ-110, Accounts Payable P.O. Box 25710 Oklahoma City, OK 73125

Send a copy of the invoice/delivery ticket to:

Federal Aviation Administration Attn: Terri Crowley

PHONE: 907-269-1192, FAX: 907-269-1305

EMAIL: Terri.Crowley@faa.gov

QUOTE:

Quoted price shall include the price of product, transportation, and any other delivery charges for products to be delivered to the FAA facilities at Tanana, Alaska.

1. Fuel Oil Burner #1 –

2,100 Gallons x $_______________ per gallon = Total $_________________

Quotation Submitted By:_______________________________________________________

Title/Position:_________________________________________________________________

Company:____________________________________________________________________

Tax ID Number:____________________________________________ Date:_____________________

Telephone number:____________________________ Fax number:_____________________________

CONTRACT CLAUSES

3.2.2.5-1 Terms and Conditions-Simplified Purchases (Services and Supplies) (July 2013)

(a) 3.1-1 Clauses and Provisions Incorporated by Reference (July 2011) This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: https://conwrite.faa.gov.

3.1.7-2 Organizational Conflicts of Interest (August 1997) 3.1.9-1 Electronic Commerce and Signature (July 2013) 3.2.2.3-82 Prohibition on Conducting Restricted Business Operations in Sudan - Certification (July 2012) 3.2.2.7-6 Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (April 2011) 3.2.5-1 Officials Not to Benefit (April 1996) 3.2.5-3 Gratuities or Gifts (January 1999) 3.2.5-4 Contingent Fees (October 1996) 3.2.5-5 Anti-Kickback Procedures (October 2010) 3.2.5-8 Whistleblower Protection for Contractor Employees (April 1996) 3.3.1-1 Payments (April 1996) 3.3.1-15 Assignment of Claims (April 1996) 3.3.1-17 Prompt Payment (April 2012) 3.3.1-33 System for Award Management (August 2012) 3.3.1-34 Payment by Electronic Funds Transfer/System for Award Management (August 2012) 3.3.2-1 FAA Cost Principles (October 1996) 3.6.1-7 Limitations on Subcontracting (July 2008) 3.6.2-8 Affirmative Action Compliance (April 1996) 3.6.2-9 Equal Opportunity (August 1998) 3.6.2-13 Affirmative Action for Workers With Disabilities (October 2010) 3.6.2-38 Certification of Knowledge Regarding Child Labor End Products (July 2007) 3.6.2-39 Trafficking in Persons (January 2008) 3.6.2-44 Notification of Employee Rights Under the National Labor Relations Act (January 2012) 3.6.3-16 Drug Free Workplace (February 2009) 3.6.4-5 Buy American Act-Steel and Manufactured Products (July 2010) 3.6.4-10 Restrictions on Certain Foreign Purchases (January 2010) 3.6.4-19 Prohibition on Engaging in Sanctioned Activities Relating to Iran-Certification (April 2013) 3.9.1-1 Contract Disputes (October 2011) 3.9.1-2 Protest After Award (August 1997) 3.9.1-3 Protest (October 2011) 3.10.1-7 Bankruptcy (April 1996) 3.10.1-25 Novation and Change-of-Name Agreements (October 2007) 3.13.-3 Printing or Copying Double-Sided on Postconsumer Fiber Content Paper (January 2012) 3.13-4 Contractor Identification Number-Data Universal Numbering (DUNS) Number (August 2012) 3.13-5 Seat Belt Use by Contractor Employees (January 1999) 3.13-13 Contractor Policy to Ban Text Messaging While Driving (February 2011)

(b) The Contractor shall comply with the following additional AMS clauses, incorporated by reference, unless the circumstances do not apply:

3.1.7-6 Disclosure of Certain Employee Relationships (July 2009) 3.2.5-7 Disclosure Regarding Payments to Influence Certain Federal Transactions (October 2010) 3.3.1-24 Fast Payment Procedures (October 1996) 3.6.2-2 Convict Labor (April 1996) 3.6.2-3 Walsh-Healey Public Contracts Act Representation (October 2010) 3.6.2-4 Walsh-Healey Public Contracts Act (October 2010) 3.6.2-5 Certification of Nonsegregated Facilities (February 2009) 3.6.2-12 Equal Opportunity for Veterans (February 2011) 3.6.2-14 Employment Reports on Veterans (February 2011) 3.6.2-28 Service Contract Act of 1965, as Amended (October 2010) 3.6.2-31 Fair Labor Standards Act and Service Contract Act-Price Adjustment (April 1996) 3.6.4-2 Buy American Act-Supplies (July 2010)

3.10.4-16 Responsibility for Supplies (April 1996)

(c) The Contractor shall comply with the following AMS provisions or clauses that the Contracting Officer has indicated as being incorporated by reference:

___3.6.3-13 Recycle Content and Environmentally Preferable Products (April 2009) ___3.6.3-20 IEEE 1680 Standard for the Environmental Assessment of Personal Computers (July 2013) ___3.6.3-20 Alternate I IEEE 1680 Standard for the Environmental Assessment of Personal Computers (July 2013) ___ 3.6.3-20 Alternate II IEEE 1680 Standard for the Environmental Assessment of Personal Computers (July 2013) ___3.10-1-8 Suspension of Work (August 1998) X 3.10.1-9 Stop Work Order (October 1996) ___3.10.1-9 Stop Work Order, Alternate I (October 1996 ) ___3.10.1-10 Stop Work Order-Facilities (June 1999) ___3.10.1-11 Government Delay of Work (April 1996) _X_3.10.1-12 Changes-Fixed Price (April 1996) ___3.10.1-12 Changes-Fixed Price, Alt I (April 1996) ___3.10.1-12 Changes-Fixed Price, Alt II (April 1996) ___3.10.1-12 Changes-Fixed Price, Alt III (April 1996) ___3.10.1-12 Changes-Fixed Price, Alt IV (April 1996) ___3.10.1-12 Changes-Fixed Price, Alt V (April 1996) ___3.10.1-13 Changes-Cost-Reimbursement (April 1996) ___3.10.1-13 Changes-Cost-Reimbursement, Alt I (April 1996) ___3.10.1-13 Changes-Cost-Reimbursement, Alt II (April 1996) ___3.10.1-13 Changes-Cost-Reimbursement, Alt III (April 1996) ___3.10.1-13 Changes-Cost-Reimbursement, Alt IV (April 1996) ___3.10.1-13 Changes-Cost-Reimbursement, Alt V (April 1996) ___3.10.1-26 Contractor Performance Assessment Reporting System (July 2011) _X 3.10.6-1 Termination for Convenience of the Government (Fixed-Price) (October 1996) ___3.10.6-2 Termination for Convenience of the Government (Educational and Other Nonprofit Institutions) (October 1996) ___3.10.6-3 Termination (Cost-Reimbursement) (October 2011) ___3.10.6-3, Alt I Termination (Cost-Reimbursement) Alternate I (October 1996) ___3.10.6-3, Alt II Termination (Cost-Reimbursement) Alternate II (January 1998) ___3.10.6-3, Alt III Termination (Cost-Reimbursement) Alternate III (October 1996) ___3.10.6-3/alt4 Termination (Cost-Reimbursement) Alternate IV (October 1996) ___3.10.6-3/alt5 Termination (Cost-Reimbursement) Alternate V (October 1996) _X 3.10.6-4 Default (Fixed Price Supply and Services) (October 1996) ___3.10.6-5 Default (Fixed-Price Research and Development) (October 1996) ___3.10.6-6 Default (Fixed Price Construction) (October 1996) ___3.10.6-7 Excusable Delays (October 1996)

(d) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(e) Inspection and Acceptance. The Contractor must only tender for acceptance those supplies or services that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming services at no increase in contract price. If repair, replacement or re-performance will not correct the defects or is not possible to correct the defects in a time period deemed reasonable by the Government, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights:

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(End of clause)

3.2.4-2 Fixed-Priced Contracts with Economic Price Adjustment-Standard Supplies (April 1996)

(a) The Contractor warrants that the unit price stated in the "Schedule" for __001__ [insert "Schedule" line item number(s)] is not in excess of the Contractor's applicable established price in effect on the contract date for like quantities of the same item. The term unit price excludes any part of the price directly resulting from requirements for preservation, packaging, or packing beyond standard commercial practice. The term established price means a price that

(1) is an established catalog or market price for a commercial item sold in substantial quantities to the general public, and

(2) is the net price after applying any standard trade discounts offered by the Contractor.

(b) The Contractor shall promptly notify the Contracting Officer of the amount and effective date of each decrease in any applicable established price. Each corresponding contract unit price shall be decreased by the same percentage that the established price is decreased. The decrease shall apply to those items delivered on and after the effective date of the decrease in the Contractor's established price, and this contract shall be modified accordingly. The Contractor shall certify

(1) on each invoice that each unit price stated in it reflects all decreases required by this clause or

(2) on the final invoice that all required price decreases have been applied as required by this clause.

(c) If the Contractor's applicable established price is increased after the contract date, the corresponding contract unit price shall be increased, upon the Contractor's written request to the Contracting Officer, by the same percentage that the established price is increased, and the contract shall be modified accordingly, subject to the following limitations:

(1) The aggregate of the increases in any contract unit price under this clause shall not exceed 10 percent of the original contract unit price.

(2) The increased contract unit price shall be effective:

(i) on the effective date of the increase in the applicable established price if the Contracting Officer receives the Contractor's written request within 10 days thereafter or

(ii) if the written request is received later, on the date the Contracting Officer receives the request.

(3) The increased contract unit price shall not apply to quantities scheduled under the contract for delivery before the effective date of the increased contract unit price, unless failure to deliver before that date results from causes beyond the control and without the fault or negligence of the Contractor.

(4) No modification increasing a contract unit price shall be executed under this paragraph (c) until the Contracting Officer verifies the increase in the applicable established price.

(5) Within 30 days after receipt of the Contractor's written request, the Contracting Officer may cancel, without liability to either party, any undelivered portion of the contract items affected by the requested increase.

(d) During the time allowed for the cancellation provided for in subparagraph (c)(5) above, and thereafter if there is no cancellation, the Contractor shall continue deliveries according to the contract delivery schedule, and the Government shall pay for such deliveries at the contract unit price, increased to the extent provided by paragraph

(c) above.

EVALUATION FACTORS FOR AWARD

Contract(s) will be awarded to the responsible, responsive business concern(s) whose offer best meets the Government’s requirements as specified, and offers the best value to the Government based on price.

LIST OF ATTACHMENTS

1. Business Declaration Form - 1 page

2. Scope of work -1 page

BUSINESS DECLARATION

1 Name of Firm:

Tax Identification No.:

2 Address of Firm: DUNS No.:

3 a. Telephone Number of Firm: b. Fax Number of Firm:

4 a. Name of Person Making Declaration

b. Telephone Number of Person Making Declaration

c. Position Held in the Company

5 Controlling Interest in Company (“X” all appropriate boxes)

a. Black American b. Hispanic American c. Native American d. Asian American

e. Other Minority (Specify) f. Other (Specify)

g. Female h. Male i. 8(a) Certified (Certification letter attached) j. Service Disabled Veteran Small Business

6 Is the person identified in Number 4 above, responsible for day-to-day management and policy decision making, including but not limited to financial and management decisions?

a. Yes b. No (If “NO,” provide the name and telephone number of the person who has this authority.)

7 Nature of Business (Specify all services/products (NAIC))

8 (a) Years the firm has been in business

(b) No. of Employees

9 Type of Ownership: a. Sole Ownership b. Partnership

c. Other (Explain)

10. Gross receipts of the firm for the last three years:

a.1. Year

Ending:

b.1. Gross

Receipts a.2. Year

Ending:

b.2. Gross

Receipts a.3. Year

Ending:

b.3. Gross

Receipts

11. Is the firm a small business? a. Yes b. No

12. Is the firm a service disabled veteran owned small business? a. Yes b. No

13. Is the firm a socially and economically disadvantaged small business? a. Yes b. No

I DECLARE THAT THE FOREGOING STATEMENTS CONCERNING

ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE, I NFORMATION, AND BELIEF. I AM AWARE

THAT I AM SUBJECT TO CRIMINAL PROSECUTION UNDER THE PROVISIONS OF 18 USCS 1001.

14. a.

Signature

b. Date:

c. Typed Name d. Title:

STATEMENT OF WORK

FY14 POL Requirement

FAA Facility: Tanana CWO/Qtrs., Tanana, Alaska Facility Address: Bldg. #407

LMS: Terri Crowley, COR Phone: 907-269-1192, Fax: 907-269-1305 E-mail: terri.crowley@faa.gov

Receiving Reports: Terri Crowley Phone: 907-269-1192, Fax: 907-269-1305 E-mail: terri.crowley@faa.gov

POC for Delivery: Rusty Karella Phone: 907-455-5782, Fax: 907-712-0715 E-mail: rusty.karella@faa.gov

Requirement:

Fuel Oil, Burner #1, cloud point to –20 degree C. Delivery to be made by tank truck with hose to extend to the length of at least 60 feet to reach the fuel tank. Estimated annual delivery amount is 2,100 gallons.

Deliveries to be made from October 1, 2013 thru September 30, 2014. Deliveries are required by call-outs only. The following individuals are the only ones authorized to do call-outs for deliveries and will have the key to lock and unlock the tank: Rusty Karella, Benny Williams, Glenn Ashley, and Lyle Kirgan.

Contractor shall top off the tank on or before 9/30/2014 and then withhold delivery until a new contract is awarded.

Contractor shall submit delivery tickets within five (5) working days of delivery to: Terri Crowley by fax (907) 269-1305 for receiving reports.

Produce Note: A lab analysis report to include flashpoint, cloud point, cetane number or index, type additives and contractions to be provided by contractor prior to delivery.

Anticipate 0% on highway use.

Delivery is to be made to the Tanana CWO/Qtrs. building, on call-out for one each 1,000-gallon above ground fuel tank located next to the building. Fuel tank is secured with a facility pad lock.

Delivery is made on a call-out basis only.

Maximum pump rate is 100 psi.