Attachment 1 - Statement of Work.pdf

Revised

5/13/2016

FAA-C.1 SCOPE.

These requirements are intended to outline the minimum requirements for groundskeeping service at the Federal Aviation Administration Air Route Traffic Control

Center (ARTCC) located at 8000 Louisiana Blvd., NE, Albuquerque, New Mexico.

FAA-C.2 GENERAL INFORMATION.

The Contractor is responsible for the maintenance of the entire facility plot. This includes:

Inside all security fences.

Land outside the perimeter of the security fence as follows:

o NORTH--For five feet (5’) outside the perimeter of the security fence, including the sidewalk.

o EAST--For five feet (5’) outside the perimeter of the security fence to the western edge of the concrete drainage ditch.

o SOUTH --From the perimeter of the security fence to the northern edge of the man-made flood control ditch.

o WEST--From the perimeter of the security fence to the edge of the paving on Louisiana Blvd., NE.

The grounds on which the work of this contract is to be performed are tenanted by

Government officials and employees (in most areas 24 hours per day, 7 days per week), and are visited daily by numerous individuals who are required to conduct business with the Government. For the protection of the buildings, the equipment, and to facilitate the on going business conducted here, quality groundskeeping of the highest order is required. There shall be no individuals under the age of eighteen (18) permitted to perform work under this contract. Hasty or careless performance of work required under this contract shall not be tolerated. Un-mowed and un-edged lawns, weeds, or any unsightly areas will be considered as unsatisfactory work. Unsatisfactory work will be brought to the attention of the contractor and he will be expected to correct the deficiencies noted within five (5) working days and to improve overall services in the future. Failure of the Contractor to furnish the services specified in the contract, or failure to correct unsatisfactory work in a timely manner, i.e., five (5) working days, shall result in one or more of the following actions by the Government as provided herein:

a. Deductions from payments due the Contractor;

b. The Government may acquire, under terms and in a manner the Contracting

Officer (CO) considers appropriate, services similar to those deemed unsatisfactory, and the Contractor will be liable to the Government for any excess costs for those services; or

c. Termination of the contract.

FAA-C.3 WORK REQUIREMENTS.

1. Mowing. Mowing will be required once per week during the months of April through

September. During the months of October and March, mowing will be required every other week. No mowing will be done during the months of November, December, January, and February. The Contractor shall be responsible for keeping the grounds in a neat and orderly condition at all times. The mower blades shall be sharp enough to cut the grass evenly and cleanly without bruising the blades of grass. The grass shall not be cut closer than two inches. The height of the grass may be increased during the hot time of the year, only after coordination and approval by the either the CO or the Contracting

Officer’s Representative (COR), to minimize water usage and brown spots, but at no time shall the grass be taller than 3.5 inches. The grass shall be trimmed even with the edge of all sidewalks, curbs, shrub beds, and flowerbeds. In addition, grass shall be trimmed neatly to the height of the cut grass around all sprinklers and valves, under the perimeter fences, and along the sides of all the buildings. At no time shall the height of the grass interfere with the ordinary operation of the irrigation system. Any visible clippings/trimmings shall be removed from all lawn areas, all sidewalks, streets, and driveways the same day mowing is performed. The removal of clippings/trimmings shall be considered to be fifteen percent (15%) of the mowing operation. The mowing of all lawn areas at the facility and removal of clippings/trimmings shall be completed in one

(1) calendar day, Monday through Friday, between the hours of 7:00 a.m. and 4:30 p.m.

only. Estimated number of mowings per year is 32. Payment will be made per mowing only.

2. Edging. In addition to the clipping/trimming requirements set forth in C.3.1., edging, along the facilities sidewalks with an edger, will be performed after every mowing March through October. Debris from edging shall be cleaned up and removed upon completion of the edging operation. The removal of debris shall constitute fifteen percent (15%) of the edging operation.

3. Power Raking.

Immediately prior to the March application of fertilizer, the Contractor shall provide a commercial power rake and remove any accumulation of dead grass, weeds, clippings/trimmings, and other debris from the turf. The Contractor shall dispose of any debris collected during this operation in accordance with paragraph 12, Debris/Trash

Collection and Disposal.

4. Aeration.

Aeration shall be performed one (1) time per year to help thicken grass and improve appearance. Aeration will be done between February 1 and March 31.

5. Seeding.

Once per year, during the month of April, the Contractor shall sow in areas, as identified by the CO or the COR, by evenly controlled broadcast method, blue gamma grass seed at a rate of five (5) pounds per 1,000 square feet or other appropriate low water use grass as agreed to by the COR. All seed shall be clean of weeds, sterilized, and certified as to germination, strain, and purity. The Contractor shall advise the COR of the specific areas reseeded at the time of reseeding.

6. Fertilizing and Herbicide Applications.

Fertilizer will be applied during the months of March, May, July, and September.

Herbicide will be applied during the months of March, June, and August. The Contractor shall present the fertilizer to be used to the COR for his approval prior to its application.

The Contractor shall ensure that the COR witnesses the application thereof. All lawn areas, trees, shrubs, and planting beds shall be fertilized. The Contractor shall top dress all turf areas by use of a fertilizer spreader to apply it evenly. A commercial fertilizer product shall be applied in accordance with the manufacturer’s application charts.

UNPASTURIZED FERTILIZER SHALL NOT BE USED.

7. Cleaning Requirements for Parking Areas, Sidewalks, Fences, Drives, and Other

Designated Areas. The Contractor will be required to keep the grounds clean at all times.

The grounds are to be cleaned by the removal of dirt, trash, debris, paper, cigarette butts, other material, and/or plant residue. The dumpster site, cooling tower, water storage tank, and engine generator radiator fans and transformers are also subject to the aforementioned/described cleaning requirements. The Contractor will be required to pick up cigarette butts on the entire facility plot. The Contractor shall remove debris and tumble weeds from the entryways of the buildings, stairwells, trees, shrubs, and plants and clean the fence lines inside and outside of the facility. Particular attention shall be given to removal of trash and dirt from building drains, street drains, and gutters. The

Contractor is responsible for the disposal of any trash and dirt removed from these areas.

The burning of trash or debris is not permitted by City of Albuquerque ordinance. All trash and debris collected shall be disposed of daily in accordance with Paragraph 12, Debris/Trash Collection and Disposal. Additional Note: All FAA-owned property at the

ARTCC site is not enclosed within the perimeter of the security fence. Notwithstanding that some of the land is located beyond the perimeter security fence; the Contractor is still responsible for the removal of trash and debris and the general appearance of the entire facility. Trash and debris collected from these areas shall not be burned but must be disposed of in accordance with paragraph 12, Debris/Trash Collection and Disposal.

At the conclusion of clearing the specific areas set forth in this paragraph, the Contractor shall contact the COR or a designated FAA Representative for an inspection. The

Contractor will not be paid should additional trips become necessary due to unsatisfactory work.

8. Snow and Ice Removal. The Contractor will be required to remove snow and ice from all sidewalks, parking medians, and parking areas. The Contractor is required to furnish materials and equipment necessary to perform snow and ice removal.

When notified by the COR or a designated FAA Representative, snow and ice shall be removed from all designated areas within two (2) hours of notification.

Additionally, the Contractor shall remove all snow and ice from all sidewalks, parking medians, ramps, steps, and the guardhouse, as well as all other areas that are shaded for the majority of the day. Furthermore, the Contractor shall remove all snow and ice on the concrete area north of Building 4, between the sidewalk and the building. Finally, the

Contractor will sand entrance and exit gate areas. If snow is two inches (2) or less, the

Contractor will not be required to clear the parking lots, but will need to check for slippery areas and apply sand as needed.

At the conclusion of clearing the specific areas set forth in this paragraph, the Contractor shall contact the COR or a designated FAA Representative for an inspection. The

Contractor will not be paid should additional trips become necessary due to unsatisfactory work.

9. Other Groundskeeping Requirements. General groundskeeping activities which include, but are not limited to, maintaining plant beds, shrubs, trees, weed control, insect control, and pest control will be conducted by the Contractor as required.

9.1 Plants, Flowers, and Shrubs. All plants, flowers, shrubs, and planting beds shall be kept neatly trimmed and maintained. The Contractor shall be responsible for planting and maintaining seasonal flowers in the planting beds. Seasonal planting shall be done twice a year between March 1 and April 30 and between August 1 and September 30.

Trash and debris that accumulates in beds or gets caught in plants, flowers, and shrubs shall be removed. If plants, flowers, or shrubs die or become diseased, the Contractor shall immediately replace the dead or diseased plant, flower, or shrub with one of the same species, size, and age only after coordination with and approval by either the CO or the COR. Seasonal planting shall consist of a minimum of three varieties/species of flowers planted and spaced in accordance with Nursery Association planting instructions.

Flowerbeds shall be kept free of weeds at all times.

9.2 Trees. Trees will be fed once in May with a plant appropriate application of Jobe’s

Tree Spikes or an equally equivalent product. If tree limbs or branches die, become diseased, break, or twist the Contractor shall professionally trim, treat, and seal the tree to prevent disease. All suckers shall be removed at all times. If a tree dies due to damage or neglect by the Contractor, the Contractor shall at his expense replace the tree with one of the same species, size, and age only after coordination with and approval by either the

CO or the COR.

9.3 Weed Control.

Weeds and noxious grasses shall be controlled and killed at all times by physical removal or by chemical eradication using an approved herbicide in liquid, powder, or bar type form. Physical removal is required for any weeds that are over two inches (2) high.

Particular attention shall be given by the Contractor to the wind drift of approved herbicides in liquid or powder form before application. Chemical eradication methods must have the approval of the CO or the COR before application.

9.4 Insect Control. In May of each year, the Contractor shall apply an Environmental

Protection Agency approved insecticide product to the facility grounds to provide protection from ants, cutworms, and grubs. The Contractor shall follow all the manufacturer’s recommendations for concentrate and the method of application.

Additionally, as part of the Government’s regular preventive maintenance program in

May, the Contractor shall make an annual application of Dieldrin or other Environmental

Protection Agency approved insecticide to the turf and planting beds. Finally, pursuant to the same regular maintenance program, the Contractor shall make an annual treatment in May with an approved insecticide to plants and trees.

9.5 Pest Control. The Contractor shall eradicate gophers, prairie dogs, rabbits, and all other animals that damage the facility’s landscape. Eradication shall be accomplished with any United States Department of Agriculture approved product to include traps or a toxic substance.

9.6 Xeriscaped Landscape.

All these areas shall be watered and/or provided care that’s appropriate for Xeriscaped plants.

9.7 Watering. The Contractor shall water a minimum of once every two (2) weeks in the winter and as needed during the hot times of the year to maintain a lush lawn.

Watering times shall conform to specific City of Albuquerque watering regulations, e.g., no watering between the hours of 10:00 a.m. and 6:00 p.m.

10. Irrigation System.

10.1 Sprinkler System. “Sprinkler System” as defined in this paragraph is the maintenance of the sprinkler heads, the sprinkler head’s risers, the sprinkler controllers, and the control valves. Contractor personnel shall exercise due care in the operation of powered and non-powered groundskeeping equipment to ensure that sprinkler head, sprinkler risers, and sprinkler controllers are not damaged; otherwise damages incurred from the equipment will be considered abuse and the Contractor will be held responsible.

The Contractor shall be responsible for maintaining the sprinkler heads, the sprinkler head risers, the sprinkler controllers, and the control valves for the sprinkler system during the entire period of the contract. The Contractor is required to test all sprinklers after each mowing to make sure they are in working order and providing adequate coverage to the plants, flowers, shrubs, and trees. All grass, trash, and/or debris shall be kept clear of the sprinkler heads. Sprinklers shall not spray into the streets or on the sidewalks or walking paths. It shall be the responsibility of the Contractor to meet with

Government personnel to inspect and accept this system prior to the initial start of the contract. Deficiencies noted during the inspection will be corrected by the Government.

After acceptance by the Contractor, it will be his responsibility to maintain the system in a satisfactory operational condition throughout the term of this contract. During the last week of the contract, it shall be the Contractor’s responsibility to meet with Government personnel to inspect the system to ensure it is in satisfactory operating condition, prior to the Government reassuming responsibility.

It shall be the Contractor’s responsibility to maintain all sprinkler heads, sprinkler head risers, sprinkler controllers, or control valves once he has accepted responsibility for the sprinkler system. Should the system require repair/replacement as a result of neglect or abuse of the Contractor, it will be the Contractor’s responsibility to purchase repair/replace the parts at his expense. Should it be determined that repair/replacement is necessary as a result of ordinary wear and tear, the cost of replacement parts shall be at the expense of the Government and will be provided to the Contractor to make the repairs/replacement. When repair/replacement becomes necessary, the CO or the COR shall make the final determination as to whether the damage is due to Contractor neglect/abuse or ordinary wear and tear. Replacement parts shall be identical to those parts being replaced. Replacement or repair of parts shall be accomplished as soon as the problem is discovered but under no circumstance more than 24 hours after discovery.

Sprinkler heads that are replaced shall be installed in accordance with manufacture specifications.

At least once a year, the Contractor shall clean the sprinkler head filters.

10.2 Drip Irrigation Systems. The Contractor shall be responsible for maintaining the drip irrigation systems during the entire period of the contract. These systems shall be maintained, repaired, and/or replaced in accordance with the same standards and instructions as set forth in paragraph 10.1, Sprinkler System. The Contractor is required to test all drip systems after each mowing to make sure they are in working order and providing adequate coverage to the plants, flowers, shrubs, and trees. Drip systems shall not spray into the streets or on the sidewalks or walking paths.

11. Debris/Trash Collection and Disposal. The Contractor shall be responsible for the accumulation, removal, and disposal of all items such as, but not limited to, sacks, boxes, crates, cartons, trash, litter, papers, grass clippings, pruning remains, dead trees, limbs, shrubs, debris, bottles, jugs, barrels, cans, rags, unusable commodities, leaves, and weeds which are covered in the performance of the contract. The accumulation of such matter, before its removal and disposal, shall be performed in an orderly and appropriate manner.

The Contractor shall physically remove all accumulated items and take them completely away and off the ARTCC premises every day he performs work on the site. The FAA dumpsters are not to be used by the Contractor to dispose of any of this accumulation.

The Contractor shall dispose of all removed items in a manner which will comply with all applicable local, county, city, state, and other laws and regulations pertaining to disposal activities of this nature. All dumping shall be accomplished in approved dumping areas only.

12. Contractor Furnished Equipment and Supplies. The Contractor is responsible for furnishing all supplies, materials, and equipment necessary for the performance of this contract.