Revised SOW SOLID WASTE TH 12-14-17.doc

STATEMENT OF WORK

FOR

SOLID WASTE DISPOSAL

FEDERAL AVIATION ADMINISTRATION

MIKE MONRONEY AERONAUTICAL CENTER

OKLAHOMA CITY, OKLAHOMA

14Dec17 Revision jth

TABLE OF CONTENTS

STATEMENT of WORK 1.

SECTION 1 – GENERAL

1.1

STATEMENT OF NEED

1.2

ADDITIONAL CONTRACTS

1.3

PERSONNEL

1.4 HOURS of OPERATIONS

1.5

ENVIRONMENTAL/SAFETY/QC/QA …….………………………………………….

1.6

SECURITY ……….………………………………………………………………

1.7

TRANSITION PERIOD ……………….………………………………………………...

2.

SECTION 2 – DEFINITIONS AND ABBRIVIATIONS

3.

SECTION 3 -- GOVERNMENT-FURNISHED PROPERTY AND SERVICES

4.

SECTION 4 – TECHNICAL REQUIREMENTS

4.1

QUANITY/TYPE/FREQUENCIES

4.2

FRONT LOAD SERVICE

4.3

OPEN TOP SERVICE ……………………………………………………...……………

4.4

MAINTENANCE OF EQUIPMENT.

4.5

COMMUNICATION

SECTION 1 GENERAL

1.1 STATEMENT OF NEED The Contractor shall provide all management, tools, equipment and labor necessary to ensure that solid waste disposal services are performed at Mike Monroney Aeronautical Center (MMAC), and other FAA leased facilities; located in Oklahoma City in a manner that will maintain a satisfactory, appropriate facility condition and present a clean, neat and professional appearance. All work performed by the Contractor shall be performed in accordance with (IAW) all applicable laws, regulations, instructions, and commercial practices. The Contractor may utilize their own industry means, methods, and resources as appropriate and necessary to obtain the required level of service as requested providing such methods do not damage property, unduly disrupt building occupants, cause safety hazards, imperil health or otherwise cause undesirable conditions or results.

1.2 ADDITIONAL CONTRACTS The Government may award additional contracts to perform solid waste disposal at the MMAC. It is not the intent that all disposal services at the MMAC will be performed under this contract.

1.3 PERSONNEL The Contractor shall employ only those individuals that maintain AMP-300’s mission, vision and values. All contract personnel shall strictly adhere to the following:

· Protecting FAA employees, Contractors and students, the environment, and the nation’s natural resources

· Preventing employee injury and illness, pollution and waste, and inefficient use of natural resources

· Promoting continuous improvement throughout the Aeronautical Center community

· Preserving the FAA mission

· Support and maintain a world class federal campus and improve the overall work environment for our MMAC customers through energy conservation, modernization, and integration of facilities management technologies

· Safety and Environmental Stewardship

· Embody professionalism, transparency, respect and accountability

· Perform duties honestly, with moral soundness, and with the highest level of ethics

· Foster creativity and vision to provide solutions beyond today’s boundaries

· Embrace the idea of continual improvement thru celebrating achievements

· Participate in team based decisions

· Encourage open discussions.

Contract employees that do not meet or are unable to maintain the above characteristics shall be removed from this contract and the MMAC as determined by the Contracting Officer (CO) and Contracting Officer’s Representative (COR).

1.3.1 Contractor Employee Identification Each contract employee shall have and display a Government-furnished Personal Identification Verification (PIV) badge, which shows the employee’s full name and the expiration date of the contract.

1.3.2 Contractor Employee Appearance Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. Contract personnel shall wear uniforms, not provided by the Government, identifying them as Contractor employees. The coloring or design of the uniform selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection. All uniforms shall be maintained in a neat and clean fashion free of holes, stains and discoloration. All contract employees shall maintain a professional neat and clean appearance while on duty at the Center.

1.3.3 Contractor Personnel The Contractor shall not hire off-duty FAA personnel whose employment would result in a conflict with current Department of Transportation and Federal Aviation Administration standards of conduct. The Government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general wellbeing, or operational mission of the installation and its population

1.4 HOURS of OPERATION

1.4.1 Core Hours The MMAC core hours of operation are 0600 to 1800 Monday through Friday. No work will be accomplished outside of core hours or on legal Federal holidays unless specifically ordered by the Contracting Officer.

1.5 ENVIRONMENTAL/SAFETY/QUALITY CONTROL/QUALITY ASSURANCE

1.5.1 Environmental/Safety The Contractor shall establish a complete Environmental/Safety management program to ensure all federal, state, local and FAA regulations are met. Copies of the Contractor's program shall be provided to the COR prior to starting any work activities under this contract. Changes that adapt the program to this contract must be provided to the COR within 10 calendar days as they occur. The Contractor shall perform an annual review no later than January 31st of each calendar year. The program shall include, but not be limited to, the following:

1.5.2 Quality Control The Contractor shall establish a complete quality control program to assure the requirements of the contract are provided as specified. Copies of the Contractor's quality control program shall be provided to the COR prior to starting any work activities under this contract. The Contractor is also liable for Contractor employee negligence, and any fraud, waste or abuse. The Contractor's Quality and Internal Control System shall ensure that janitorial contract services are completed in accordance with acceptable principles of internal control, with applicable Government regulations and instructions, and meet specified acceptable levels of quality. One copy of the Contractor's final Quality and Internal Control Plan shall be submitted to the COR within the transition period. An updated copy must be provided to the COR as changes occur. Updated copies that adapt the program to this contract must be provided to the COR on the contract start date and as changes occur. The Contractor shall perform an annual review no later than January 31st of each year. The program shall include an inspection system covering the services stated in this SOW.

1.5.3 Quality Assurance Surveillance Plan (QASP) The Government will monitor the Contractor's work under this contract using the quality assurance surveillance procedures. The Government may modify/change quality surveillance items and methods as deemed necessary to ensure satisfactory contract performance. The Government will inspect and evaluate the Contractor’s performance to ensure services are received IAW requirements set forth in this contract.

1.5.4 Contingency Plans

The Contractor shall provide support to the Aeronautical Center operations for the "Federal Aviation Administration (FAA) Emergency Operations Plan and Mike Monroney Aeronautical Center (MMAC) Continuity of Operations (COOP) Plan.’ The "FAA Emergency Operations Plan and the MMAC COOP Plan” is in support of the Department of Transportation (DOT) and Department of Defense (DOD) in time of war, national emergencies, and major disasters. The Contractor shall provide a copy of the Contractors’ COOP Plan, Emergency Operation Plan and applicable Standard Operating Procedures to the COR prior to starting any work activities under this contract. The plan shall be reviewed and updated annually, no later than January 31st. When and if the contingency plan is implemented the Government will provide direction to the Contractor accordingly based on the needs of the Government.

1.7 SECURITY The Contractor shall comply with all requirements of the Mike Monroney Aeronautical Center Facility Security Plan AC 1600.21xs.

1.8 TRANSITION PERIOD To ensure a smooth transition in the change of work effort from the current contract; the new Contractor shall begin the 30 day Transition Period as required by the solicitation/ contract. The purpose of this Transition Period is to:

· Change Containers

· Become thoroughly familiar with work requirements and work procedures.

· Complete personnel requirements (work force) including the hiring of personnel to assure satisfactory performance beginning on the start of the first performance period. Soliciting personnel for employment during their duty hours is prohibited, unless interview arrangements are made through the current Contractor’s human resources department.

· Obtain security clearances.

· Complete training requirements and accomplish necessary training of employees.

· Complete the development of necessary work plans and procedures.

1.8.1 Access to Facilities The Contractor will be allowed access to the MMAC campus to familiarize staff with equipment, reporting, work scheduling and procedures. However, such access will not interfere with the production efforts of current personnel. To preclude such interference, arrangements for access to the Government facilities will be made with the CO. Access will be limited to the following; Contractor key personnel will be permitted access to observe operations, work flow, priorities, scheduling, container locations and safety security, etc.

1.8.2 Transition Completion At the completion of the Transition Period the new Contractor shall be fully capable of providing all services outlined in the Statement of Work (SOW).

1.8.3 Transition Out If there is a change in Contractor, the incumbent Contractor shall provide familiarization, to the follow-on Contractor. During the Transition-out familiarization period, the incumbent shall be fully responsible for operation of Solid Waste Disposal.

1.8.4 Change Over In the event the re-competed contract is awarded to other than the incumbent, the incumbent Contractor shall cooperate to the extent required to permit an orderly change over to the selected Offeror. With regard to the successor Contractor's access to incumbent employees, a recruitment notice may be placed in each facility.

SECTION 2 DEFINITIONS AND ABBREVIATIONS

2.1 Contract Discrepancy Report (CDR) A written document issued by the Government to the Contractor identifying unsatisfactory performance.

2.2 Contracting Officer’s Representative (COR) Individual(s) delegated, in writing by appointment letter, the authority to act on behalf of the Contracting Officer for the purposes of day-to-day technical oversight and management of the contract. CORs are limited by the authorities outlined in their appointment letter. More than one (1) COR may be appointed for this requirement.

2.3 Facility Management Specialist (FMS) A Government employee who is trained in quality assurance procedures in conducting inspections, evaluations and surveillance of the Contractor’s work performance in accordance with the PWS. The FMS must maintain COR certification as required by the AMS.

2.4 Government-Furnished Equipment (GFE) Government owned equipment provided to the Contractor for use in fulfilling the terms of the contract.

2.5 Government-Furnished Property (GFP) All facilities and materials provided by the Government for the exclusive use of the Contractor in fulfilling the terms of the contract.

2.6 Inspection Those actions taken by the Government to verify successful performance of all tasks, terms and conditions of the contract.

2.7 MMAC Mike Monroney Aeronautical Center or Aeronautical Center.

2.8 P-1 This is a priority designator that places this project above all others. A project with a "P-1" designator is to be given necessary resources until completed. Response to a P-1 shall be within one (1) hour without delay even if other projects must be halted or delayed.

2.9 Quality Assurance (QA) Those actions taken by the Government to check maintenance and repair services to determine if they meet contract requirements.

2.10 Quality Control (QC) Those actions taken by the Contractor to control the maintenance and repair services so they meet the requirements of the contract.

SECTION 3 GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1 Government Furnished Utilities None.

3.2 Security Guards Service The Government will provide general on-base security service. Security Guard Dispatch telephone numbers is 954-4566.

3.3 Fire, Medical and Other Emergency Services Call the Security Guard Dispatch at 954-3444.Calling 911 from a cell phone will be received by the off-base emergency 911 system, causing a delay in response time by emergency personnel. When possible use a base telephone to receive on-base help at the 954-3444 or by dialing 911 with a base telephone.

3.4 Government Furnished Materials or Equipment None

3.5 Facilities The Government shall provide a location for each dumpster required at no cost to the Contractor all locations are identified in Drawing AMP-400-E-08007770. Extreme caution shall be exercised to prevent damage to the building and its contents. Any damage must be reported to the COR immediately for appropriate action. Any damage caused by the Contractor will be repaired and or replaced to the satisfaction of the FAA at the Contractor’s expense.

3.6 Identification Badges The Government shall furnish each employee identification badges. See Section H of the contract for specific security and identification badge requirements.

SECTION 4 TECHNICAL REQUIREMENTS

4.1 QUANITY/TYPE/FREQUENCIES-The contractor shall empty the truck-loader type trash container units at the Aeronautical Center as indicated in the chart below. Pick up of the trash container units and disposal of trash shall be accomplished Monday through Friday. All 6yrd and 8yrd containers shall be picked up no later than 9:00 a.m. on the scheduled day of services. All 30yrd containers shall be pickup within 24 hours from the time of the call-in service request.

4.1.1 Container Chart

4.2 FRONT LOAD SERVICE The contractor shall furnish truck front loader metal type solid waste disposal units as approved by the Contracting Officer or Contracting Officer’s Representative. These units shall be furnished and serviced as specified in 4.1.1 Container Chart. Units shall be placed at locations shown on Contract Drawing AMP-400-E-08007770, or at other similar locations at the Aeronautical Center as designated by the Contracting Officer or Contracting Officer’s Representative. When required and directed by the Contracting Officer or Contracting Officer’s Representative, units will be relocated. If any material is dropped to the ground while the units are being emptied or loaded onto the contractor’s vehicles, it shall be picked up and the area left clean by the contractor. Upon completion of transfer of trash from the container unit to the truck-loader, the driver shall ensure that all the doors on individual container units are closed. Additional containers may be requested and established on the unit price basis when so ordered by the Contracting Officer’s Representative.

4.3 OPEN TOP SERVICE The contractor shall furnish open top haul-away containers with 30 yard capacities. These units shall be furnished and serviced as specified in 4.1.1 Container Chart. Units shall be placed at locations shown on Contract Drawing AMP-400-E-08007770, or at other similar locations at the Aeronautical Center as designated by the Contracting Officer or Contracting Officer’s Representative. When required and directed by the Contracting Officer or Contracting Officer’s Representative, units will be relocated. These containers will be used for scrap wood and other non-compressible waste. The contractor shall deliver an empty container when taking a loaded container from the Aeronautical Center unless otherwise directed by the COR. Additional 30 yard containers may be requested and established on the unit price basis when so ordered by the Contracting Officer’s Representative and shall be available within 24 hours of the service notification.

4.3 MAINTENANCE OF EQUIPMENT The contractor shall keep his equipment clean, painted, and in such a condition as to make a good appearance, and shall meet all federal, state, county, and city sanitary and environmental regulations and laws. The contractor shall paint and maintain a “NO PARKING” sign on the approach side of all containers to aid in preventing interference with loading operations. All waste disposal containers shall be similar. All 8 and 6 yard containers shall be easily accessed by two side doors and have a plugged drain hole near the bottom of the container.

4.4 COMMUNICATION The contractor shall maintain a manned telephone in the Oklahoma City telephone system between the hours of 8:00 a.m. and 4:30 p.m., Monday through Friday for any communication that may be necessary. The contractor shall also maintain two-way radio and cellphone communication with his trash collection/compactor truck(s) for this same purpose.