DS240231_-_Switchboard_Inspection,___Testing_Services.pdf

California Department of Education Invitation for Bid (IFB) Switchboard, Circuit Breaker, and

Transformer Maintenance, Inspection, and Testing Services – DS240231

Diagnostic Center Southern California Analyst: Contract Analyst – Nikki Garcia

1430 N Street, Suite 2213 Sacramento, CA 95814

Email: NGarcia@cde.ca.gov Phone: 916-319-0940

Mandatory Site Inspection: February 4, 2025 at 10:00 am PST Bid Due Date: February 18, 2025 at 2:00 pm PST

Public Bid Opening: February 20, 2025 at 9:30 am PST Contract Period: May 1, 2025 (or upon DGS Approval) – May 31, 2025

TABLE OF CONTENTS

California Department of Education Invitation for Bid (IFB) Switchboard, Circuit Breaker, and Transformer Maintenance, Inspection, and Testing Services – DS240231

TABLE OF CONTENTS

GENERAL INFORMATION

I. PURPOSE

II. IFB SCHEDULE

III. ELIGIBLE BIDDERS

IV. SUBCONTRACTING

V. DVBE PROGRAM REQUIREMENT

VI. PREFERENCE PROGRAMS

VII. GENERATIVE ARTIFICIAL INTELLIGENCE (GenAI) DISCLOSURE

NOTIFICATION

VIII. BIDDER REQUIREMENTS

IX. IFB DOCUMENTS

X. BID DOCUMENTS AS PUBLIC RECORD

XI. MANDATORY SITE INSPECTION

XII. BID SUBMISSION

XIII. BID SUBMISSION REQUIREMENTS

XIV. BASIS OF AWARD

XV. CONTRACT AWARD PROTEST PROCEDURES

EXHIBIT A – SCOPE OF WORK

I. GENERAL SCOPE

II. CONTRACT MONITORS

III. EQUIPMENT LIST

IV. CONTRACTOR’S REQUIREMENT

V. REPAIR SERVICES

VI. PARTS

VII. SWITCHBOARD INSPECTION, TESTING, AND MAINTENANCE SERVICES

VIII. CIRCUIT BREAKERS INSPECTION, TESTING, AND MAINTENANCE SERVICES

……………………………………………………………………………………………….18

IX. DRY TRANSFORMER INSPECTION, TESTING, AND MAINTENANCE SERVICES

……………………………………………………………………………………………….19

X. TESTING SPECIFICATIONS AND REPORTS

XI. SERVICE REPORTS

XII. COORDINATION AND SCHEDULING

I. INVOICING AND PAYMENT

II. BUDGET CONTINGENCY CLAUSE (rev. 9/2012)

III. PAYMENT

EXHIBIT B.1 – CONTRACTOR’S BID FORM’S

EXHIBIT C – GENERAL TERMS AND CONDITIONS

EXHIBIT D – SPECIAL TERMS & CONDITIONS

I. RIGHT TO TERMINATE

II. TERMINATION FOR TARGETS OF ECONOMIC SANCTIONS; EXECUTIVE

ORDER N-6-22 – RUSSIA SANCTIONS

III. RESOLUTION OF DISPUTES

IV. LOSS LEADER

V. ICT ACCESSIBILITY REQUIREMENTS (05/2018)

VI. PROHIBITION OF DISCRIMINATION

VII. HEALTH AND SAFETY

VIII. GENAI TECHNOLOGY USE & REPORTING

EXHIBIT E – ADDITIONAL PROVISIONS

I. COMPUTER SOFTWARE COPYRIGHT COMPLIANCE

II. CERTIFICATE OF INSURANCE REQUIREMENTS:

III. WORKERS’ COMPENSATION

IV. AMENDMENTS

V. EMPLOYEES

VI. PERMITS, LAWS AND REGULATIONS

VII. QUALITY CONTROL

VIII. CONTROL OF WORK

IX. GUARANTEE

X. PREVAILING WAGE

XI. MATERIALS AND EQUIPMENT

XII. CLEAN UP

ATTACHMENT 1 – REQUIRED ATTACHMENT CHECKLIST

ATTACHMENT 2 – CERTIFICATION OF WORKERS’ COMPENSATION INSURANCE

ATTACHMENT 3 – DARFUR CONTRACTING ACT CERTIFICATION

ATTACHMENT 3a – DARFUR CONTRACTING ACT CERTIFICATION SUPPLEMENTAL 36

ATTACHMENT 4 – CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION

ATTACHMENT 5 – SMALL BUSINESS PREFERENCE SHEET

ATTACHMENT 7 – PROTEST PROCEDURES FOR INVITATION FOR BIDS

GENERAL INFORMATION

I. PURPOSE

The California Department of Education (hereinafter referred to as CDE) is soliciting bids to provide maintenance, testing, calibration, and as-needed repair services to low voltage, switchboard, circuit breaker, transformer and associated electrical equipment/components at the Diagnostic Center Southern California (DCSC), located at 4339 State University Drive, Los Angeles, CA 90032, in accordance with the specifications contained herein this Invitation for Bid (IFB).

It is anticipated that the contract start date will begin approximately on May 1, 2025. The actual start date of the contract is contingent upon approval of the agreement by the Department of General Services (DGS), if required.

Award of a contract as a result of this IFB shall be contingent on DGS approval, CDE executive approval, funding and program authorization provided to and by the CDE.

II. IFB SCHEDULE

Activity Action Date

Invitation for Bid Advertisement January 28, 2025

Mandatory Site Inspection February 4, 2025 at 10:00 am PST

Bids Due February 18, 2025 at 2:00 pm PST

Public Bid Opening February 20, 2025 at 9:30 am PST

Contract Start Date May 1, 2025, or upon contract/DGS approval, whichever is later

III. ELIGIBLE BIDDERS

Public or private corporations, agencies, organizations, associations, or individuals may submit a sealed bid in response to this IFB. The bidder must be legally constituted and qualified to do business within the State of California (registered with the California Secretary of State), if applicable. Bidders must be a legally cognizable public agency, sole proprietorship, partnership, or corporation (fully incorporated by the deadline for submitting bids). Failure to meet the foregoing requirement will result in disqualification.

Bidders who have had a contract terminated by the CDE in the past 18 months may be automatically disqualified.

A. Disabled Veteran Business Enterprise (DVBE) Program Requirement

This solicitation is exempt from DVBE participation.

See General Information, Article V DVBE Participation Goals for information.

B. Targets of Economic Sanctions; Executive Order N-6-22 – Russia Sanctions:

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

IV. SUBCONTRACTING

The bidder responding to this IFB must serve as the Prime Contractor and will be the responsible entity in ensuring that all services and activities are competently and successfully completed. If any portion of the work outlined in Exhibit A, Scope of Work, is to be subcontracted out, or performed by anyone other than the bidder, a Bidder Declaration Form (GSPD-05-105) must be completed and submitted as part of the bid submission. The Bidder Declaration Form must bear the original signature of the person authorized to bind the bidder. The Bidder Declaration form can be found at:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

A. Commercially Useful Function

Bids must propose that Prime bidders provide a commercially useful function for the resulting contract or the bid will be deemed non-responsive and rejected by the State.

Commercially useful function is defined as: 1) Is responsible for the execution of a distinct element of the work of the contract (including the supplying of service and goods); 2) Carries out its obligation by actually performing, managing or supervising the work involved; 3) Performs work that is normal for its business services and functions; 4) Is responsible, with respect to products, inventories, materials and supplies required for the contract, for negotiating price, determining quality and quantity, ordering, installing, if applicable, and making payment; and 5) Is not further subcontracting a portion of the work that is greater than that expected to be subcontracted by normal industry practices. (Tit. 2 CCR § 1896.71(b).)

A small or microbusiness/DVBE contractor, subcontractor or supplier is not performing a “commercially useful function” if its role is limited to that of an extra participant in a transaction, contract or project through which funds are passed in order to obtain the appearance of small business or microbusiness/DVBE participation. (GC § 14837(d)(4);

Tit. 2 CCR § 1896.15.) (Mil. & Vet. Code § 999(b)(5)(B); Tit. 2 CCR § 1896.71(c).)

V. DVBE PROGRAM REQUIREMENT

Section 10115 et seq. of Public Contract Code, and Section 999 et seq. of the Military and Veterans Code requires a goal of three percent (3%) certified California Disabled Veteran Business Enterprise (DVBE) participation for all contracts on an agency-wide basis of $25,000.00 and over unless exempted due to the services provided.

This solicitation is exempt from DVBE participation, however the DVBE incentive still applies (see Article VI. Preference Programs).

The CDE is committed to achieving legislatively established goals for the participation of DVBEs in all contracting and seeks to use certified California DVBE business whenever possible.

VI. PREFERENCE PROGRAMS

A. Small Business Preference

A five percent (5%) bid preference is available and will be applied in accordance with Attachment 5. The small business preference will be applied to those bidders declaring their eligibility by completing Attachment 5. The bidder must include proof of Small Business certification, if applying for the preference. Certification can be verified on Cal eProcure at https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx

Information regarding this preference program may be obtained on the DGS website, https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources- List-Folder/How-to-do-business-with-the-state-of-California

B. DVBE Incentive Option

In accordance with Section 999.5(a) of the Military and Veterans Code, an incentive will be given to responsive and responsible bidders who provide DVBE participation as outlined below. The incentive amount for awards based on the lowest responsive/ responsible bid received will vary in conjunction with the percentage of DVBE participation. The incentive is only given to those bidders who are responsive to the DVBE Program Requirements and DVBE participation in the resulting contract. The following represents the percentages that will be applied:

Confirmed DVBE Participation of 5% or more, the DVBE Incentive is 5%.

Confirmed DVBE Participation of 4% to 4.99%, the DVBE Incentive is 4%.

Confirmed DVBE Participation of 3% to 3.99%, the DVBE Incentive is 3%.

In order to receive the incentive bidders must document DVBE participation commitment by completing and submitting the Bidder Declaration (GSPD-05-105) with the Bid. The GSPD-05-105 form can be found at:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf.

The bidder must also include proof of DVBE certification, if applying for the incentive.

Certification can be verified on Cal eProcure at https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx

C. Target Area Contract Preference Act (TACPA) Preference

Preference will be granted to California-based companies in accordance with GC § 4530–4535.3 whenever contracts for goods and services are in excess of $100,000 and the bidder meets certain requirements as defined in the California Code of Regulations (2 CCR § 1896.30) regarding labor needed to produce the goods or provide the services being procured.

This IFB includes the optional TACPA preference. Bidders are not required to apply for this preference. Denial of the TACPA preference request is not a basis for rejection of the bid.

The TACPA workplace and workforce preferences will be evaluated for this IFB.

California-based companies seeking TACPA preferences will need to complete and submit the following preference forms with the bid:

TACPA Preference Request form STD 830:

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf

Bidder’s Summary of Contract Activities and Labor Hours form DGS/PD 526:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0526.pdf

Information regarding this preference program may be obtained at the DGS-PD website, https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List- Folder/Request-Target-Area-Contract-Preference?search=TACPA. By submitting TACPA preference forms, a bidder given a TACPA preference agrees to the TACPA contract provisions required by Government Code section 4535 and provided in 2 CCR 1896.40 in addition to requirements specified on the TACPA form STD 830.

VII. GENERATIVE ARTIFICIAL INTELLIGENCE (GenAI) DISCLOSURE NOTIFICATION

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder/Offeror/Contractor must notify the State in writing if their solution or service includes, or makes available, any GenAI, including GenAI from third parties or subcontractors.

The State has developed a GenAI Reporting & Factsheet (STD 1000) to be completed by the Bidder/Offeror/Contractor.

Failure to report GenAI to the State may void any resulting contract. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon receipt of a Bidder/Offeror/Contractor GenAI Reporting & Factsheet (STD 1000), the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

VIII. BIDDER REQUIREMENTS

Bidders must be responsible and have the capability to professionally carry out the terms of this contract. Those bidders who have had a contract terminated with the CDE in the past 18 months will be disqualified and will not be considered in the award process.

The bidder must possess a C-10 Electrician Contractor’s License issued by the Contractor’s State License Board.

All technicians providing services on this contract will be InterNational Electrical Testing Association (NETA) Certified at level 2 or higher.

The bidder must provide a photocopy of the required certification for each technician proposed to be used in fulfillment of this contract.

IX. IFB DOCUMENTS

Any conflicts, omissions or errors in the IFB or questions concerning clarification or interpretation of the IFB, shall be brought to the attention of Contract Analyst Nikki Garcia, NGarcia@cde.ca.gov, 916-319-0940. The CDE reserves the right to rephrase or not answer any question submitted.

The CDE reserves the right to amend or modify the IFB document prior to the final bid submittal date identified herein by issuing an addendum to all parties. The CDE will not be bound by verbal representations or interpretations.

The CDE reserves the right, at its sole discretion, for any reason, including price, rates, costs, etc., to cancel or modify this IFB, in whole or in part, prior to the award of any contract. The CDE may waive any immaterial deviation or defect in a bid proposal. The CDE’s waiver of a deviation or defect shall in no way modify the IFB documents or excuse the Contractor from full compliance with the IFB specifications if awarded the contract. The CDE may reject any bid for any deviation or defect.

If you would like to request a copy of this IFB in an alternate format, including Word, please contact Nikki Garcia by e-mail at NGarcia@cde.ca.gov.

X. BID DOCUMENTS AS PUBLIC RECORD

All bids and related documents submitted in response to this IFB become the property of the State of California and are considered public records and are subject to disclosure upon request, pursuant to Government Code Section 6250 et seq. All contracts awarded and all attachments thereto will become public records.

XI. MANDATORY SITE INSPECTION

A Mandatory Site Inspection is scheduled for Tuesday, February 4, 2025 at 10:00 am PST at the Diagnostic Center Southern California, 4339 State University Drive, Los Angeles, CA and 90032.

Attendees must arrive on time and be present at the Mandatory Site Inspection until it has been concluded by CDE staff. Attendees more than 10 minutes late to the Mandatory Site Inspection will not be allowed to participate. Attendees must report to the Front Lobby. Please bring a copy of the IFB with you to the Mandatory Site Inspection.

Note: Bids from Contractors who do not attend, or who are more than 10 minutes late, or who leave the mandatory site inspection early will be rejected and returned unopened.

XII. BID SUBMISSION

Each bidder shall submit to the CDE two sealed copies of their bid meeting the specifications described in this IFB.

1. One (1) original set of bid documents which must bear the original signature of the individual authorized to do so, and

2. One (1) copy of the bid documents with a photocopy of the original signature.

All bid package documents must bear the original signature of the individual authorized to sign the contract. No electronic signatures will be accepted as original. Original signature shall mean a manual handwritten signature or mark in wet ink.

The bid shall be returned in a sealed envelope marked “SEALED BID – Switchboard, Circuit Breaker, and Transformer Maintenance, Inspection, and Testing Services – DO NOT OPEN.” To prevent inadvertent premature opening, place sealed bid in one envelope within a second envelope addressed as follows:

California Department of Education Fiscal and Administrative Services Division Contracts Office Attention: Nikki Garcia – DS240231 – IFB 1430 N Street, Suite 2213 Sacramento, CA 95814 SEALED BID – Switchboard, Circuit Breaker, and Transformer Maintenance, Inspection, and Testing Services – DO NOT OPEN

Sealed bids may be submitted via mail to the address above. Or may be hand delivered to the CDE Mail Room located on the first floor of the CDE building at 1430 N Street, Sacramento, CA 95814. If hand delivering, bidder must check in with the security desk (present valid ID). Security personnel will not accept bids.

The deadline for submission of sealed bids is Tuesday, February 18, 2025 at 02:00 pm

PST.

The bids will be publicly opened and read on Thursday February 20, 2025 at 09:30 am PST at the California Department of Education, Fiscal and Administrative Services Division, 1430 N Street, Suite 2213, Room 2219, Sacramento, CA 95814.

In a closed session, following the bid opening and reading, the CDE will review the apparent low bid to determine if the low bidder is responsible and responsive to the IFB.

Bids not received at the location by the date and time specified will not be accepted.

Postmark date will not constitute delivery. It is the bidder's responsibility to ensure that the bid is received at the location specified by the bid deadline.

By submitting a bid, prospective bidders certify that they meet all qualifications specified herein and agree to comply with all terms and conditions of this IFB. After announcement of the apparent successful bidder, there will be no negotiations of the terms and conditions of this IFB or the bidder's submitted proposal between the CDE and the apparent successful bidder.

Bids shall not be qualified or conditioned. Any bid response modifying, amending, or proposing alternate language to the terms and conditions of the IFB will be invalid and inapplicable. Bids submitted must be complete in all respects and may be rejected if incomplete or contain irregularities of any kind.

The State does not accept alternate contract language from a prospective contractor. A bid with such language will be considered a counter proposal and will be rejected.

There is no requirement to award a contract if, in the opinion of the CDE, no bids were received containing a reasonable contract price or if there is another business-based reason not to make an award.

If no submissions are received containing bids offering a cost/price/rate, which in the opinion of the CDE is a reasonable cost/price/rate, CDE is not required to award an Agreement (Public Contract Code Section 10344 [d]).

Every component of the bid cost/price/rate is subject to reasonableness of cost justification. If any portion of the cost is rejected by the CDE, then the entire bid may be rejected.

The cost of bid development is the responsibility of the prospective bidder and shall not be chargeable to the CDE.

A bidder may withdraw its bid at any time prior to the date and time of bid opening by submitting a request in writing to the CDE, Attention: Contracts Office – Nikki Garcia – DS240231, 1430 N Street, Suite 2213, Sacramento, CA 95814. A new bid package may be submitted prior to the date and time of bid opening. Written withdrawal of bidder’s bid will not be accepted after the date and time of bid opening. Withdrawals requested by telephone or fax are not acceptable.

Clarification may be requested by the CDE Contracts Office during the review of the bids for the purpose of clarifying ambiguities in the information presented in the bid response. The CDE reserves the right, at its sole discretion, to overlook, correct, or require a bidder to remedy any obvious clerical or incidental mathematical errors on a bid form. Bidders may be required to initial corrections.

Any failure by the bidder to acquaint itself with available information will not relieve them from responsibility for estimating properly, the difficulty, or cost of successfully performing the work.

XIII. BID SUBMISSION REQUIREMENTS

The bid submission package must be submitted to the CDE and must include the following required forms fully completed and signed where applicable. One original set and one full copy of the bid documents listed herein must be included in the bid package. See Article XII. Bid Submission.

A. Attachment 1 – Required Attachment Checklist

The Required Attachment Checklist is to be used to ensure and confirm compliance with the bid submission requirements. The checklist must be completed and submitted as the cover of your bid package.

B. Exhibit B.1 Contractor’s Bid Form

Contractor's Bid Form: must be completed and submitted with an original signature by the individual legally authorized to bind the bidder. Proposal form must contain the proposed bid cost for Grand Total.

C. Licenses

The bidder must possess, and provide a copy of, their valid C-10 Electrician License issued by the California State Licensing Board.

All technicians providing services on this contract will be NETA Certified at level 2 or higher. A copy of each technician’s certification must be included in the bid package.

D. Insurance Certificate

The bidder must possess and provide a copy of their insurance certificates meeting the terms outlined in Exhibit E, Article II. Certificate of Insurance Requirements:

1. Commercial General Liability, AND

2. Workers’ Compensation

Proof of coverage and limits for the above required terms are required in the bid submission package. The additional insured language (see Exhibit E, Article II.

Certificate of Insurance Requirements) will be required as a condition of contract award.

E. Contractor Certification Clauses (CCC 04/2017)

The Contractor Certification Clauses (CCC 04/2017) must be signed and dated with an original signature. The CCC 04/2017 can be found at https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language.

F. Payee Data Record (STD 204) and Payee Data Record Supplement (STD 205)

The STD 204 form must be completed and submitted with an original signature. The STD 204 form can be found at:

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf.

The STD 205 form must be completed and submitted with an original signature if the bidder must identify a remittance address that is different from the mailing address identified on the STD 204. The Payee Data Record Supplemental STD 205 can be found at https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf.

G. Generative Artificial Intelligence (GenAI) Disclosure and Factsheet (STD 1000)

The STD 1000 form must be completed and submitted with an original signature. See General Information, Article VIII. Generative Artificial Intelligence (GenAI) Disclosure Notification for more information. The STD 1000 form can be found at:

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf

H. Attachment 2 – Certification of Workers’ Compensation Insurance

The Certification of Workers’ Compensation Insurance form must be fully completed, signed and dated with an original signature.

I. Attachment 3 – Darfur Contracting Act Certification, or Attachment 3a – Darfur Contracting Act Certification Supplemental

The Darfur Contracting Act Certification or the Darfur Contracting Act Certification Supplemental must be fully completed, signed and dated with an original signature.

J. Attachment 4 – California Civil Rights Certification

The California Civil Rights Certification must be fully completed, signed and dated with an original signature.

K. Conditional Attachments

1. Subcontracting

If bidder intends to subcontract any portion of the work outlined in Exhibit A, Scope of Work, the Bidder Declaration (GSPD-05-105) form must be completed and submitted with original signature. The GSPD-05-105 form can be found at:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

2. Small Business Preference

If bidder intends to apply for the Small Business Preference the Attachment 5 Small Business Preference Sheet must be completed and submitted with original signature.

The bidder must submit proof of Small Business certification. Failure to submit a copy of your proof of certification for the industry appropriate for this bid will not be cause for bid rejection; however, preference for small business will not be considered or granted for your bid. Certification can be verified on Cal eProcure at https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx

3. DVBE Incentive Option

If bidder intends to apply for the DVBE Incentive the following documents are required. Failure to submit any of the documents for this bid will not be cause for bid rejection; however, DVBE incentive will not be considered or granted for your bid.

Bidder Declaration (GSPD-05-105). Bids must include a GSPD-05-105 form completed in accordance with the instructions on the form. The GSPD-05-105 form can be found at:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf.

DVBE Certification. Bids must include a copy of the DVBE certification for each DVBE contractor/subcontractor. DVBE certification can be verified and printed from Cal eProcure at https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx

4. TACPA Preference

If bidder intends to apply for the TACPA Preference the TACPA Preference form (STD 830) and Bidder’s Summary of Contract Activities and Labor Hours (DGS/PD 526) form must be completed and submitted with original signature.

TACPA Preference Request form (STD 830). Bids must include a STD 830 form completed in accordance with the instructions on the form. The STD 830 form can be found at:

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf

Bidder’s Summary of Contract Activities and Labor Hours form DGS/PD 526.

Bids must include a DGS/PD 523 form completed in accordance with the instructions on the form. The DGS/PD 526 form can be found at:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0526.pdf

XIV. BASIS OF AWARD

Following the public bid opening, the CDE Contracts Office will review the low bid for compliance with the bid requirements, specified herein, and to determine if the low bidder is responsible and responsive to this IFB.

The contract shall be awarded on the basis of the responsive/responsible bidder submitting the lowest Grand Total for preventative maintenance and testing services for switchboard, circuit breakers and transformer, as stated on the Contractor’s Bid Form, Exhibit B.1.

Charges for the bidder’s operating expenses such as: travel, transportation, fuel, parking, equipment, equipment rental, taxes, permits, licenses, insurance and/or any other overhead expenses must be included as part of the bidder’s rates.

All bid responses must comply with the requirements outlined herein. Failure to do so will disqualify the bid. If it is determined not to be in the best interest of the State, the State reserves the right to not award a contract in response to this IFB.

THE STATE RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS.

The method that shall be used as a "tie-breaker" in the event of a two-way (or more) tie of the responsive/responsible lowest bid will be to place the names of the bidders in a container. The first name drawn will be the proposed awardee. The remaining bidder(s) name(s) will be drawn sequentially and noted in case, upon validation, the proposed awardee selected through the tie-breaking process is unacceptable.

Small business bidders, meeting the IFB specifications, shall have precedence over non-small business bidders in that the application of any bidder preference for which non-small business bidders may be eligible under any other provision of law shall not result in the denial of the award to a small business bidder.

In the event of a precise tie between the low responsible bid of bidder meeting the specifications of a small business, and the low responsible bid of a bidder meeting the specifications of a disabled veteran-owned small business, the contract shall be awarded to the veteran-owned small business.

Upon written request by any bidder who has submitted a bid, notice of the proposed award shall be posted in a public place in the offices of the contracting agency at least five working days prior to awarding the contract.

XV. CONTRACT AWARD PROTEST PROCEDURES

If prior to the award, any bidder files a protest with the CDE against the awarding of the contract on the grounds that it is the lowest responsive/responsible bidder meeting the specifications of the IFB, the contract shall not be awarded until either the protest has been withdrawn or the DGS has decided the matter. Protests shall be limited to those bases specified in Public Contract Code section 10345 (Attachment 7 describes the protest procedures to be followed by a bidder filing a protest). The protest shall be sent to:

Department of General Services Office of Legal Services ATTN: Bid Protest Coordinator

707 3rd Street, 7th Floor, Suite 7-330 West Sacramento, CA 95605 EMAIL: OLSProtests@dgs.ca.gov

California Department of Education Contracts Office ATTN: Contract Manager 1430 N Street, Suite 2213 Sacramento, CA 95814 EMAIL: ContractsOffice@cde.ca.gov

EXHIBIT A – SCOPE OF WORK

I. GENERAL SCOPE

The Contractor shall furnish all labor, materials, services, equipment, transportation, supervision and insurance documents necessary to perform maintenance, testing, calibration, and as-needed repair services to low voltage, switchboard, circuit breaker, transformer and associated electrical equipment/components at the Diagnostic Center Southern California (DCSC), located at 4339 State University Drive, Los Angeles, CA 90032, as described herein.

II. CONTRACT MONITORS

The California Department of Education (CDE) assigns Jaime Arceo, jarceo@dcs-cde.ca.gov, (323) 686-4512, as the CDE Contract Monitor to oversee this project. Said CDE Contract Monitor is not authorized by the State to make any commitments or make any changes which will affect the price, terms or conditions of this Agreement without a formal contract amendment.

The Contractor must assign a Contractor Contract Monitor to oversee this project. Said Contractor Contract Monitor is not authorized by the State to make any commitments or make any changes which will affect the price, terms or conditions of this Agreement without a formal contract amendment.

III. EQUIPMENT LIST

Switchboard

Main Switchboard "M" 277-480

Circuit Breaker Panels

PANEL DP 277-480

PANEL E 277-480

PANEL LDP 120-208V

PANEL IP 480/3 Phase 3W

PANEL ILA 120/208v

PANEL IA 277/480v

PANEL ILC 120/208v

PANEL KP#1 120/208v

PANEL KP#2 120/208v

PANEL 2LA 120/208v

PANEL 2A 277/480v

PANEL CHALLENGER

PANEL 1LB 120/208v

Transformer

DRY TRANSFORMER T-1

Sierra 225KVA 480 - 208/120 3-phase

IV. CONTRACTOR’S REQUIREMENT

The Contractor shall possess a C-10 Electrical License issued by the Contractor’s State License Board. Contractor will be fully knowledgeable of and capable of completing work on low voltage electric distribution equipment and systems, sub-systems, including analog and electronic, and digital relays, control wiring, transformers and the repair and maintenance of such.

All technicians providing services on this contract will be InterNational Electrical Testing Association (NETA) Certified at level 2 or higher. A copy of each technician’s certification must be provided to the CDE Contract Monitor upon request.

The Contractor shall be knowledgeable of and responsible for adherence to, and compliance with all safety rules, regulations, and work practices covering operations associated with energized and de-energized low voltage cable, switches, breakers, fuses, fuse bodies, insulators, transformers and associated parts and hardware.

V. REPAIR SERVICES

During the term of this contract, The Contractor shall provide repair services requested or necessary to keep the equipment listed in Article III Equipment List, fully operational.

The Contractor must provide all equipment, tools, and materials necessary to perform repairs as identified during the testing, and inspections, and be capable of repairing and replacing pad mount transformers, fuses, fuse bodies, circuit breakers, bus bars, insulators fittings and components of 120/208 to 277/480 voltage systems, underground conductors, and related system appurtenances.

All requests for repair service will be billed at the repair labor rate set forth in Exhibit B, provided such requests are not the result of prior incomplete or inadequately performed repairs.

In the event repairs are necessary, the Contractor will submit an itemized cost estimate to the CDE Contract Monitor. The estimate will be broken down by separate line items for each item to be repaired. Each line item shall include required materials, cost for materials, labor cost to complete the work, and cost of full replacement, if necessary.

Any parts requiring replacement will be replaced in accordance with the Article VI Parts.

Repair services will be provided upon request from the CDE Contract Monitor. The contractor shall respond to requests for repair service within twenty-four (24) hours.

Every effort shall be made to perform repair services during normal business hours 7:00 am to 3:00 pm, Monday through Friday, State holidays excluded. The State may, at its discretion, allow access to the equipment during non-business hours when necessary.

Repair services performed outside of normal business hours must be approved in advance in writing by the CDE Contract Monitor. The Contractor shall make every attempt to complete repairs the same working day the repairs are initiated. Unless the repair requires part(s) that must be ordered, no repair may take longer than two (2) working days to complete. When a delay in repair will occur due to part(s) that must be ordered, written notification must be presented to the CDE Contract Monitor immediately. Contractor shall supply and connect an emergency generator sized to handle the electrical load of the Diagnostic Center whenever repair work requires the electrical power to be off to the Diagnostic Center over 8 hours.

The CDE Contract Monitor has the authority to request a written estimate prior to authorizing any repair services. The Contractor will not be guaranteed repair work.

VI. PARTS

The charges for parts and materials shall not exceed the contractor’s wholesale costs;

excluding tax, plus thirty percent (30%), i.e.; $100.00 parts cost x 30% x 9.50% sales tax = $142.35.

No mileage, travel time, or fuel charges shall be charged for the purpose of locating and/or purchasing parts. It is the contractor’s responsibility to have the necessary tools and equipment required to perform contracted services, and the cost for additional tools or equipment shall not be charged to the State.

Additional parts not included in the bid, costing over $100.00, must have prior specific written authorization of the CDE Contract Monitor, before any work is done and/or parts are purchased and installed.

Original manufacturer parts and materials must be used. If original manufacturer parts are not available, the CDE Contract Monitor will decide on an appropriate resolution.

Replaced parts shall be left at the site for State inspection. All work shall be guaranteed for a period of 90 calendar days, and costs for recalls shall be borne by the contractor. A receipt is required for parts that exceed $100.00.

VII. SWITCHBOARD INSPECTION, TESTING, AND MAINTENANCE SERVICES

The Contractor will perform a safety inspection of the equipment coordinated between the Contractor and the CDE Contract Monitor. The Contractor will ensure that all equipment listed in Article III Equipment List, meets the manufacturer’s specifications for operation.

Once the Contractor has completed the safety inspection, Contractor shall perform preventive maintenance and testing services, as specified herein, to maintain the optimum level of efficiency for each piece of equipment listed in Article III Equipment List.

The switchboard maintenance services shall include but not be limited to: cleaning, lubrication, adjustment, calibration, alignment, timing, replacement of any filters, and operational testing of each piece of equipment, furnishing all necessary lubricants, cleaning supplies, filters, operating temperature readings, and testing equipment.

A. Visual and Mechanical Inspection

The Contractor will:

1. Inspect the enclosure for evidence of water leakage, dust, or physical damage.

Check for proper anchorage, required area clearances, and proper alignment.

2. Inspect for electrical and mechanical conditions.

3. Inspect all bus connections for high resistance by checking tightness of bolted connections by calibrated torque-wrench method in accordance with manufacturer’s specifications.

4. Inspect accessible insulators for evidence of physical damage or contaminated surfaces.

5. Verify proper barrier installation.

6. Check that all auxiliary equipment such as interior lighting, exterior lighting, heaters, fans, etc. are operational.

7. Ensure filters and/or vents are clear.

8. Perform physical and mechanical inspection on the relay cutouts to make sure they open and close properly. Replace if necessary.

B. Electrical Tests

The Contractor will:

1. Perform ground resistance tests.

2. Perform insulation-resistance tests on each bus section, phase-to-phase and phase-to-ground. Test voltage to be minimum of 1,000 Volts Direct Current

(VDC).

3. Perform control wiring performance test. Use the diagram of the switchboard to identify each remote control and protective device. Conduct tests to verify satisfactory performance of each control feature.

4. Perform the following tests on control power transformers:

a. Inspect for physical damage, cracked insulation, broken leads, and tightness of connections, defective wiring, and overall general condition.

b. Verify that primary and secondary fuse ratings or circuit breakers match drawings.

c. Perform insulation-resistance tests. Measurement shall be made from winding to-winding and windings-to-ground.

C. Test Values

1. Bolt-torque levels shall be in accordance with manufacturer specification.

2. Compare bus connection resistances to their aging cycles.

3. Insulation-resistance test values shall be a minimum of 1,000 megaohms.

VIII. CIRCUIT BREAKERS INSPECTION, TESTING, AND MAINTENANCE SERVICES

The Contractor will perform a safety inspection of the equipment coordinated between the Contractor and the CDE Contract Monitor. Contractor will ensure that all equipment listed in Article III Equipment List meets the manufacturer’s specifications for operation.

Once the Contractor has completed the safety inspection, they shall perform preventive maintenance and testing services, included in NETA Maintenance Testing Specifications (MTS standards for servicing low voltage panel boards and breakers and as specified herein, to maintain the optimum level of efficiency for each piece of equipment listed in Article III Equipment List.

A. Visual and Mechanical Inspection

The Contractor will:

1. Inspect for physical damage

2. Inspect anchorage, alignment, and grounding

3. Perform all mechanical operational tests on both the circuit breaker and its operating mechanism

4. Measure critical distances such as contact gap as recommended by manufacturer

5. Check tightness of bolted connections by calibrated torque-wrench method

6. Check for smooth operation and no excessive wear

7. Lubricate

B. Electrical Tests

The Contractor will:

1. Perform a contact resistance test

2. Perform insulation resistance testing

3. Perform visual inspection

4. Perform primary current injection testing

5. Verify the functionality of the trip unit and mechanism

6. Perform breaker travel and velocity analysis

7. Perform minimum pickup voltage tests on trip and close coils

8. Verify trip, close, trip-free, and anti-pump function

9. Trip circuit breaker by operation of each protective device

10. Perform insulation resistance test, pole-to-pole, pole-to-ground, and across open poles at 1,000 VDC minimum

11. Perform insulation resistance test on all 110v control wiring at 500VDC (do not perform this test on wiring connected to solid-state relays)

Note: Understanding the significance of disabling ground fault protection before primary injection testing is essential; if the option to disable it is not available, the looping method should be performed.

C. Test Values

1. Bolt-torque levels shall be in accordance with manufacturer specifications

2. Compare contact resistance to adjacent poles. The Contractor will investigate deviations of more than fifty percent (50%). The Contractor will investigate any value exceeding manufacturer’s tolerances

3. Contact displacement shall be in accordance with factory recorded data marked on the nameplate of each vacuum breaker bottle

4. The interrupter shall withstand the over potential voltage applied

5. Compare circuit breaker travel and velocity values to manufacturer’s acceptable limits

6. Control wiring insulation resistance shall be a minimum one (1) megaohms

7. Power-factor and capacitance test results shall be within nameplate rating

8. The insulation shall withstand the over potential test voltage applied

IX. DRY TRANSFORMER INSPECTION, TESTING, AND MAINTENANCE SERVICES

The Contractor will perform a safety inspection of the transformer equipment coordinated between the Contractor and the CDE Contract Monitor. The contractor will ensure that all transformer equipment listed in Article III Equipment List, meets the manufacturer’s specifications for operation. The Contractor shall adhere to proper safety procedures including de-energizing the transformer and applying lock-out/tag-out measures; specific procedures should be referenced from the relevant NETA MTS standard (ANSI/NETA MTS) and manufacturer guidelines for the transformer listed in Article III Equipment List.

Once the Contractor has completed the safety inspection, they shall perform preventive maintenance and testing services, as specified herein, to maintain the optimum level of efficiency for each transformer listed in Article III Equipment List.

The transformer maintenance services shall include but not be limited to: NETA MTS standards for servicing low voltage transformers including thorough cleaning, inspecting all connections for tightness, checking for visible damage, measuring winding resistance, performing insulation resistance tests, and documenting all findings, replacement of any damaged insulators, filters, taking operating temperature readings, and testing equipment.

X. TESTING SPECIFICATIONS AND REPORTS

Contractor shall test all major components in accordance with the most current issue of the American National Standards Institute (ANSI)/NETA MTS Standard for Maintenance Testing Specifications for Electrical Power Equipment and Systems. Testing must also comply with the manufacturer’s instruction manual. All instruments used to calibrate the equipment shall be certified and traceable to the National Institute of Standards and Technology. Conductivity tests will be performed in accordance with applicable rules and regulations.

The Contractor shall identify all equipment requiring calibration by placing inspection stickers on the equipment showing the date of calibration and/or date of service and signature of service technician.

The Contractor shall keep a copy of all test records to establish a baseline to aid in troubleshooting and will present one test report to the CDE Contract Monitor upon completion of service. The Contractor shall provide a completed testing report on all equipment which they perform preventive maintenance and repairs.

The test report shall include the following:

A. Summary of project.

B. Description of equipment tested.

C. Description of test.

D. Test results.

E. Analysis and recommendations.

F. Relay Test Report

Contractor will not receive any payment for any preventive maintenance and testing work until test reports are completed and delivered to the CDE Contract Monitor.

XI. SERVICE REPORTS

Upon completion of services, the Contractor shall submit a complete service report to the CDE Contract Monitor for the services provided. Service Reports shall include:

A. Site Name, B. Date of service, C. Description of service provided, including replacement of any worn parts, D. Printed name and signature of service technician(s) involved in the repair of equipment, E. Equipment location, F. The make, model and serial number of the equipment being serviced, G. Description of any noted deficiencies and suggested corrective action, H. Total labor hours expended working on the equipment, I. Signature of the CDE Contract Monitor certifying indicated services were performed satisfactorily by Contractor.

XII. COORDINATION AND SCHEDULING

A. Upon completion of work, the Contractor shall request a final inspection with the CDE Contract Monitor.

B. All employees working on the site are required to sign in daily at the Administration Building. The Contractor will be issued a visitor’s badge which must be worn at all times, while on the DCS campus.

C. The Contractor must be escorted by a DCS staff member while on campus.

D. The Contractor shall keep all paths of travel areas clear of debris, equipment and personnel.

E. All maintenance and testing services that require a planned electrical power shutdown will be scheduled a minimum of ten (10) working days in advance with the CDE Contract Monitor. Planned electrical power shutdowns will NOT be allowed without prior written authorization from the CDE Contract Monitor before beginning scheduled maintenance and testing. No scheduled power shutdown will be more than eight (8) hours, and all power must be restored by 3:00 p.m. on the scheduled work date. The Contractor shall supply and connect an emergency generator sized to handle the electrical load of the Diagnostic Center whenever repair work requires the electrical power to be off to the Diagnostic Center over 8 hours.

EXHIBIT B – BUDGET DETAIL AND PAYMENT PROVISIONS

I. INVOICING AND PAYMENT

For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified herein, which is attached hereto and made a part of this agreement.

Invoices shall include the Agreement Number DS240231 and shall be submitted in arrears, not more frequently than monthly in duplicate to:

Diagnostic Center Southern California Attention: Jaime Arceo 4339 State University Drive, Los Angeles, CA 90032 Email: jarceo@dcs-cde.ca.gov

II. BUDGET CONTINGENCY CLAUSE (rev. 9/2012)

A. It is mutually understood between the parties that this Agreement may have been written before ascertaining the availability of congressional or legislative appropriation of funds, for the mutual benefit of both parties in order to avoid program and fiscal delays that would occur if the Agreement were executed after that determination was made.

B. This Agreement is valid and enforceable only if sufficient funds are made available to the State by the United States Government or the California State Legislature for the purpose of this program. In addition, this Agreement is subject to any additional restrictions, limitations, conditions, or any statute enacted by the Congress or the State Legislature that may affect the provisions, terms or funding of this Agreement in any manner.

C. It is mutually agreed that if the Congress or the State Legislature does not appropriate sufficient funds for the program, this Agreement shall be amended to reflect any reduction in funds.

D. Pursuant to GC, Section 927.13, no late payment penalty shall accrue during any time period for which there is no Budget Act in effect, nor on any payment or refund that is the result of a federally mandated program or that is directly dependent upon the receipt of federal funds by a state agency.

E. CDE has the option to terminate the Agreement under the 30-day termination clause or to amend the Agreement to reflect any reduction in funds.

III. PAYMENT

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

EXHIBIT B.1 – CONTRACTOR’S BID FORM’S

Switchboard, Circuit Breaker, and Transformer Maintenance, Inspection, and Testing Services – DS240231

Contract Period: May 1, 2025 through May 31, 2025

The undersigned Contractor hereby proposes to furnish all labor, material, and equipment necessary to perform all the work required for preventative maintenance and testing services to maintain the optimum level of efficiency for switchboard and circuit breakers services in accordance with the terms and conditions contained herein:

INSPECTION, TESTING, AND

MAINTENANCE SERVICE

RATE

1 Switchboard* $________ per service

2 PANEL DP 277-480 $________ per service

3 PANEL E 277-480 $________ per service

4 PANEL LDP 120-208V $________ per service

5 PANEL IP 480/3 Phase 3W $________ per service

6 PANEL ILA 120/208v $________ per service

7 PANEL IA 277/480v $________ per service

8 PANEL ILC 120/208v $________ per service

9 PANEL KP#1 120/208v $________ per service

10 PANEL KP#2 120/208v $________ per service

11 PANEL 2LA 120/208v $________ per service

12 PANEL 2A 277/480v…