Michigan.gov/MiProcurement

SCHEDULE A - STATEMENT OF WORK CONTRACT ACTIVITIES

Request for Proposal No. 270000000008

Auditing Services for the RESTART Program Contract The Contractor selected will be issued a Contract Change Notice and/or Delivery Order for which the terms will be governed by the Contract Terms from appropriate pre-Qual contracts: 220000000119, 220000000120, 220000000121, 220000000123, 220000000125, 220000000126, 220000000127, 220000000128, 220000000130, 220000000132, 220000000133 and this SOW.

This RFP will result in a Contract Change Notice (CN) for a Financial Accounting, Integrity Oversight Monitoring or Auditing Service through the awarded Contractor.

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “Bidder” is used to identify where specific responses to the RFP are required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference it within your response.

IMPORTANT NOTE TO CONTRACTORS/BIDDERS: There are specific requirements for which acceptance must be simply acknowledged through a checkbox(es), and others that require further explanation. Click the appropriate checkbox and complete the entries as appropriate.

If you enter “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

BACKGROUND

The Department of Environment, Great Lakes, and Energy (EGLE) created the RESTART Program (Retired Engineers, Scientists, Technicians, Administrators, Researchers and Teachers) to provide onsite energy efficiency, sustainability, and pollution prevention technical assistance to Michigan businesses with 500 or fewer employees. The program was designed to use retired engineers and other experienced professionals as subcontractors to deliver these services. RESTART was established to support the goals of the MI Healthy Climate Plan by focusing on energy waste reduction, sustainable and clean manufacturing practices, hazardous material reduction, cost savings for participating businesses, student intern development, and technology transfer and training.

To deliver the RESTART Program, EGLE entered into a contract with Lawrence Technological University (LTU). Under this contract, LTU was required to carry out a broad set of technical assistance, reporting, training, recruitment, marketing, and program measurement activities. LTU’s contractual responsibilities included completing required hours of onsite technical assessments, specialized technical assistance, and brief information exchanges. LTU was required to provide written reports, conduct multistage follow up measurements, and maintain established quality assurance protocols. Beyond technical assistance, LTU was required to support technology transfer efforts by developing a resource library, producing case studies and webinars, and creating guidance documents for small manufacturers. LTU was also responsible for recruiting qualified retired professionals, conducting joint interviews with EGLE, maintaining subcontractor profiles, and providing both foundational and advanced training, including training for EGLE staff.

LTU was further required to collaborate with EGLE on program marketing by producing newsletters, collecting testimonials, and identifying new program partners. Finally, LTU was required to meet defined program measurement and reporting obligations, including monthly and annual reporting, achieving specified follow-up completion rates, and providing supplemental or in-depth assessment reports as outlined in the contract.

SCOPE

This project contains the following scope:

The Contractor will provide financial accounting, integrity oversight monitoring or auditing services as required by this Tier 2 SOW issued by EGLE. Services may include, but not be limited to, the following:

The Contractor will provide forensic Accounting/Auditing (e.g. assess eligibility of expenses incurred under the contract, general auditing procedures to evaluate program operations and financial and other compliance requirements.

1. Requirements

1.1. General Requirements

The Contractor will assess if contract invoices submitted and related payments were in accordance with the contract and related amendments and properly supported for the period from September 1, 2022, through June 30, 2026. EGLE estimates that the audit should not take more than 350 to 400 hours to complete.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

2. Service Requirements

2.1. Timeframes

All Contract deliverables must be received within six weeks from receipt of order. The receipt of order date is pursuant to the Notices section of the Standard Contract Terms.

List all exception(s):

3. Staffing

3.1. Contractor Representative

The Contractor must appoint an individual specifically assigned to State of Michigan accounts, who will respond to State inquiries regarding the Contract Activities, answer questions related to ordering and delivery, etc. (the “Contractor Representative”).

The Contractor must notify the Contract Administrator at least 30 calendar days before removing or assigning a new Contractor Representative.

List all exception(s):

Bidder must identify its Contractor Representative:

3.2. Program Manager

The Program Manager for each party related to this SOW will monitor and coordinate the day-to-day activities of the Contract (each a “Program Manager”):

Dan Jaroche, CFO 525 West Allegan St.

P. O. Box 30457 Lansing MI 48909

(517) 284-5003 jaroched@michigan.gov [Name] [Street Address] [City, State, Zip] [Email] [Phone]

3.3. Customer Service Toll-Free Number

See master contract Schedule A - SOW section 4.2 for details.

3.4. Work Hours

See master contract Schedule A - SOW section 4.3 for details.

3.5. Key Personnel

The Contractor must appoint individuals who will be directly responsible for the day-to-day operations of the Contract (“Key Personnel”). Key Personnel must be specifically assigned to the State account, be knowledgeable on the contractual requirements, and respond to State inquiries within 48 hours.

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A. The Contractor must identify all Key Personnel that will be assigned to this contract in the table below which includes the following:

1. Name and title of staff that will be designated as Key Personnel.

2. Key Personnel years of experience in the current classification.

3. Identify which of the required key personnel positions they are fulfilling.

4. Key Personnel’s roles and responsibilities, as they relate to this RFP, if the Contractor is successful in being awarded the Contract. Descriptions of roles should be functional and not just by title.

5. Identify if each Key Personnel is a direct, subcontract, or contract employee.

6. Identify if each Key Personnel staff member is employed full-time (FT), part-time (PT) or temporary (T), including consultants used for the purpose of providing information for the proposal.

7. List each Key Personnel staff member’s length of employment or affiliation with the Contractor’s organization.

8. Identify each Key Personnel’s percentage of work time devoted to this Contract.

9. Identify where each Key Personnel staff member will be physically located (city and state) during the Contract performance.

<Add more rows below as needed> 1.

Name 2.

Years of Experience in Current Classification 3.

Role(s) / Responsibilities 4.

Direct / Subcontract/ Contract 5.

% of Work Time 6.

Physical Location

B. The Contractor must provide detailed, chronological resumes of all proposed Key Personnel, including a description of their work experience relevant to their purposed role as it relates to the RFP.

Qualifications will be measured by education and experience with particular reference to experience on projects similar to that described in the RFP.

Bidder must provide the resumes and information as required above – either in this response box or identified here as an attachment to this RFP.

3.6. Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

· The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

· The relationship of the subcontractor to the Contractor.

· Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

· A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Bidder must provide detailed information as requested in the above requirement(s).

A description of subcontractor’s organization and the services it will provide and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Bidder.

Whether the Bidder has a previous working experience with the subcontractor.

If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Of the total bid, the price of the subcontractor’s work.

4. Project Management

4.1. Project Plan

The Contractor will carry out this project under the direction and control of the Program Manager. Within 14 calendar days of the Effective Date, the Contractor must submit a final project plan to the Program Manager for approval. The plan must include: (a) the Contractor's organizational chart with names and title of personnel assigned to the project, which must align with the staffing stated in accepted proposals; and (b) the project breakdown showing sub-projects, tasks, timeline, and resources required.

List all exception(s):

Bidder must submit its proposed project plan for this engagement as described above:

4.2. Meetings

The Contractor must attend the following meetings:

· Kick-off meeting within 14-calendar days of the Effective Date.

· Final meeting at conclusion of field work by the Contractor.

The State may request other meetings, as it deems appropriate.

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4.3. Reporting

The Contractor must submit to the EGLE Program Manager the following written reports:

· Monthly progress reports of activities to be submitted with invoices.

· Final engagement report that should include results, findings, compliance issues, recommendations, etc.

List all exception(s):

Bidder must explain its reporting capabilities and any reporting that is included in its proposal:

Bidder must provide samples of required reports as attachments to this RFP. List file names here.

5. Pricing

5.1. Price Term

Pricing is firm for the entire length of the engagement related to this SOW. Contractor pricing must not exceed rates provided in Schedule B of the master contract.

6. Ordering

6.1. Authorizing Document

See master contract Schedule A - SOW section 7.1 for details.

7. Invoice and Payment

7.1. Invoice Requirements

See master contract Schedule A - SOW section 8.1 for details.

7.2. Payment Methods

See master contract Schedule A - SOW section 8.2 for details.

7.3. Procedure

Invoices must be submitted monthly to the EGLE Program Manager.

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8. Liquidated Damages See master contract Schedule A - SOW section 9. for details.

9. Service-Level Agreement (SLA) A. The Contractor will be held accountable to meet the requirements and the service level requirements established in this Contract.

B. The State reserves the right to reconsider or amend SLA amounts for split awards should they occur.

C. Please Note: Should bidders require clarification or have any questions with regard to the SLAs, they should submit them during the Question-and-Answer Period of this solicitation; please see the Proposal Instructions for the timeline:

Service Level Agreements for this Contract will be as follows:

SLA Metric 1. Timely Deliveries

The final audit report must be delivered within six weeks of receipt of order.

2. $500.00 may be assessed beginning with the sixth occurrence of non-compliance and on each occurrence thereafter in a given calendar year.

Extenuating circumstances will be reviewed by the Program Manager before any Service Credits are assessed.

At the discretion of the State, these credits may be applied toward any payable due to the Contractor or be payable directly to the State. Payments made directly to the state will be completed within 10 days of notice of assessment.

List all exception(s):

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