DS 25-0008 Q and A.xlsx
XLSX spreadsheet 13 KB Posted
- Attached to
- EDM Consulting Services
- Solicitation number
- DS-761-250000000008-2
- Issued by
- Grand Traverse County, Lansing City, Michigan
About this file
This is a Q&A document related to an EGLE (Michigan Department of Environment, Great Lakes, and Energy) contract opportunity for records management services. The scope involves managing approximately 4.25 billion pages of paper documents and 20 terabytes of electronic records across multiple EGLE facilities and district offices. The project tasks include conducting inventory assessments of physical documents, reviewing scanning hardware and software programs (fewer than 5 systems), and developing capture and digitization standards across all 10 EGLE divisions. The work requires creating a unified standard for document management throughout the organization.
The contract requires pre-qualification through one of 16 specified contracts to be eligible to submit a proposal. The work will be conducted across multiple EGLE facilities, with locations detailed on the Michigan.gov website. The project includes reviewing and working with both EGLE-specific and statewide record schedules, which are provided in separate spreadsheets titled "EGLE-ALL" and "SOM-GS-ALL" respectively.
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Other files
| File | Type | Posted |
|---|---|---|
| EGLE-ALL.xlsx | XLSX spreadsheet | |
| DS 250000000008 EDM Consulting Services.docx | DOCX document | |
| SOM-GS-ALL.xlsx | XLSX spreadsheet |
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Text version
Sheet1
| Question # | Document and Section | Page # | Bidder Question | EGLE Response |
| 1 | Schedule A - Tier-Two Statement of Work | 11 | It states that award will be governed under appropriate pre-qual contracts. Do we have to be pre-qualified through one of the 16 contracts listed to submit a proposal for this? | Yes |
| 2 | Schedule A - Tier-Two Statement of Work | 12 | Does EGLE have an estimate of the number of documents or volume of records that come with the scope of work? | 4.25 billion pages (approximately) of paper; 20 tb electronic - this is the scope of records roughly. Vendor to assist with prioritization and strategy to address. |
| 3 | Schedule A - Tier-Two Statement of Work | 12 | What are the locations of EGLE facilities where the records are kept? | https://www.michigan.gov/egle/contact/district-office-locations. |
| 4 | Schedule A - Tier-Two Statement of Work | 12 | Is EGLE’s record retention schedule available for examination? | See attached spreadsheet titled "EGLE-ALL" for the retention schedule. |
| 5 | Schedule A - Tier-Two Statement of Work | 13 | “Inventory volume of original hard copy documents by location and division (Con Hall, District Offices, Labs, GRMD core storage, and records center)” What are the number of total physical locations have to take into account for the inventory assessment? | 4.25 billion pages (approximately) of paper; 20 tb electronic - this is the scope of records roughly. Vendor to assist with prioritization and strategy to address. |
| 6 | Schedule A - Tier-Two Statement of Work | 13 | How many scanning hardware and software programs in scope for Task # 2 requirements? | Less than 5 |
| 7 | Schedule A - Tier-Two Statement of Work | 13 | Across how many divisions in EGLE agency do we need to review Capture and Digitization standards for Task 4? | There are 10 divisions in EGLE, including the Executive Office. The goal would be to create one broad standard for all divisions. |
| 8 | Schedule A - Tier-Two Statement of Work | 13 | Where can we find the “EGLE and Statewide Record Schedules”? | See attached spreadsheet titled "SOM-GS-ALL" for the retention schedule. |
https://www.michigan.gov/egle/contact/district-office-locations.
File details come from the government source that posted it. Updated .