DS 240000000041 Award Recommendation and Evaluation Synopsis.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

Notice of Intent to Award Number: 250000000121 The Michigan Department of Health and Human Services (MDHHS) has completed the evaluation of Direct Solicitation 240000000041, Bureau of Laboratories (BOL), Operational Consulting Services, Tier-Two Operational Consulting Services and has recommended an award to Dewpoint in the amount of $56,516.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Wanda Rademacher, Solicitation Manager.

Rademacherw@michigan.gov

(517) 241-0134

Background Information:

This Direct Solicitation (DS) was posted to solicit responses for selection of a Contractor to provide a strategic planning consultant to assist with guiding the BOL in updating Mission and Vision Statements to include specific needs that address health equity and data modernization efforts. This statement of work will be added to MA 230000000158 which expires 02/27/2025 and has three, one-year options.

Bidders:

The direct solicitation was posted on SIGMA VSS on September 16, 2024, for two weeks and two days. The following bidders submitted proposals by the published due date of October 2, 2024.

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Evaluation Process Section 6. EVALUATION PROCESS. The State evaluated each proposal based on the following factors:

Proposals receiving 80 or more technical evaluation points had pricing evaluated and considered for award.

The full evaluation process is stated in the DS Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by the Solicitation Manager in collaboration with a Joint Evaluation Committee (JEC), which consisted of the following individuals:

Marty Soehnlen, State Div. Admin MDHHS, Bureau of Laboratories Wanda Rademacher, Buyer MDHHS, Bureau of Grants and Purchasing

Julie Kusey, Manager MDHHS, Bureau of Laboratories Mike Roesner, Manager MDHHS, Bureau of Grants and Purchasing

Matt Geiger, State Div. Admin.

MDHHS, Bureau of Laboratories

III. Evaluation Results A. Dewpoint The Evaluation Team determined that Dewpoint based on a score of 86, did meet the requirements of this DS. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Prior Experience Score 16/25 The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. Bidder’s response did not include specifics related to the projects and experience working with public health entities, which the JEC would have preferred.

2. Service Capabilities – Schedule A, Statement of Work, ALL SECTIONS, Except Section 4 Staffing Score 45/50

The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. Statement of work section 1. A. General Requirements, sub-section 1) - The Bidder’s response states the strategic plan will guide MDHHS BOL investments, drive decision-making on initiatives, and increase focus on revenue opportunities/client base growth. The MDHHS BOL cannot be revenue focused. The dashboard of SWOT would need to be adjusted to meet the needs of the laboratory. Objective cannot be for a competitive advantage.

b. Statement of work section 1. A. General Requirements, sub-section 2) - The JEC would have preferred to see more detail for how the vendor plans on initiating the project and gathering data for phases 1 and 2. i.e. in person meetings, weekly video conferences, etc.

c. Statement of work section 1. A. General Requirements, sub-section 4) The Bidder’s response states the team will assess the potential return on investments and consider both financial and other benefits. The MDHHS BOL is a state operated public health lab and does not profit financially.

3. Staffing – Schedule A, Statement of Work, Section 4 Score 25/25 The Evaluation Team determined that overall, the responses were satisfactory.

Total Score:86/100 IV. Technical Evaluation Summary

V. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

VI. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the lowest price to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.

Award Recommendation is made to Dewpoint in the amount of $56,516.00.

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