DRO ARFF Truck Foam Cleanout - RFP Final.pdf

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Financial Services Department

REQUEST FOR PROPOSALS

The City of Durango, Colorado, by and through the Purchasing Manager, is accepting proposals from qualified firms for a Durango-La Plata County Airport ARFF Truck Cleanout, in accordance with the terms, conditions, and specifications contained in these documents.

Offerors wishing to participate should ensure they have all addenda prior to submission of proposal.

Failure to acknowledge receipt of any addenda applicable to this project could result in the rejection of your proposal.

This project and any subsequent addenda will be posted to the Rocky Mountain E-Purchasing System (RMEPS) website (www.bidnetdirect.com/colorado). Firms are encouraged to register with RMEPS for all City bid opportunities.

Project Title: Durango-La Plata County Airport ARFF Truck Cleanout

A non-mandatory pre-bid meeting will be held on Tuesday, July 8th, 12:00 pm Local time, in the airport's conference room, at 1000 Airport Drive, Durango, CO 81303, and remotely via Microsoft Teams, with the following Link: Join the meeting now Dial in by phone +1 719-733-3638,,558286061# United States, Pueblo

Find a local number. Phone conference ID: 558 286 061#

Questions Each offeror, before submitting his proposal, shall become fully informed as to the extent and character of work required. All questions must be submitted in writing via RMEPS, www.bidnetdirect.com/colorado .

Question Deadline: July 11, 2025, 3:00 P.M. (Local Time) (Questions received after the deadline may not be accepted.)

Submittal Instructions (Reference: Required Submittals Section) Submittal requirements are outlined in the Submittals Section of the Bid Documents

Due Date and Time: July 24, 2025, 3:00 P.M. (Local Times)

Deliver Bid Electronically to Rocky Mountain E-Purchasing System, www.bidnetdirect.com/colorado, It is the sole responsibility of the respondent to see that the proposal is received before the submission deadline. Late proposals will not be considered.

All proposals submitted shall be binding upon the respondent if accepted by the City within sixty

(60) calendar days of the submission date. Negligence upon the part of the respondent in preparing the proposal confers no right of withdrawal after the time fixed for the submission of proposal. This project is being bid in accordance with the City of Durango Purchasing Policy.

http://www.bidnetdirect.com/colorado https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZjkwZjg5NTctMGQ5ZC00NjhlLWFmZmMtMmE0YmU0ZTM2OGQ5%40thread.v2/0?context=%7b%22Tid%22%3a%22040de88c-f891-4713-a648-9b8cf83a0275%22%2c%22Oid%22%3a%22715be6eb-b90c-4a5e-9d29-e8e5f72adf25%22%7d tel:+17197333638,,558286061 https://dialin.teams.microsoft.com/92784447-b6b7-4102-b97c-891455d02e5c?id=558286061 http://www.bidnetdirect.com/colorado

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Published Date: June 25 & 27, 2025 949 E 2nd Ave · Durango CO 81301 · 970.375.499

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City of Durango, Colorado

ADVERTISEMENT FOR BIDS

Durango La Plata County Airport ARFF Truck Foam Cleanout

Sealed proposals for the Durango La Plata County Airport ARFF Truck Foam Cleanout will be received by the City of Durango until 3:00 PM (Local Time) on July 24, 2025. The City of Durango invites interested, qualified people or firms capable of providing the required service to submit bids for the ARFF Truck Foam Cleanout.

A non-mandatory pre-bid meeting will be held on Tuesday July 8th, 12:00pm Local time, in the airport's conference room, at 1000 Airport Drive, Durango, CO 81303, and remotely via Microsoft Teams, with the following Link: Join the meeting now

Dial in by phone +1 719-733-3638,,558286061# United States, Pueblo

Find a local number. Phone conference ID: 558 286 061#

Bids must be submitted via Rocky Mountain E-Purchasing, www.bidnetdirect.com/colorado.

It is the sole responsibility of the bidder to see that the bid is received before the submission deadline. Late bids will not be considered.

Bid documents and/or supporting information may be downloaded, at no charge, from the following website: www.bidnetdirect.com/colorado. Click on “Vendor Registration” or “Vendor Login”, as applicable. Or at the City of Durango’s website: www.DurangoCO.gov. No addendums or plans will be available on the City’s website.

The City of Durango reserves the right to reject any and all bids, to waive any informalities and minor irregularities in bids, and to accept the bid deemed, in the opinion of the City, to be in the best interest of the City of Durango.

This project is being bid in accordance with the City of Durango Purchasing Policy.

Published: June 25 & 27, 2025.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZjkwZjg5NTctMGQ5ZC00NjhlLWFmZmMtMmE0YmU0ZTM2OGQ5%40thread.v2/0?context=%7b%22Tid%22%3a%22040de88c-f891-4713-a648-9b8cf83a0275%22%2c%22Oid%22%3a%22715be6eb-b90c-4a5e-9d29-e8e5f72adf25%22%7d tel:+17197333638,,558286061 https://dialin.teams.microsoft.com/92784447-b6b7-4102-b97c-891455d02e5c?id=558286061 http://www.bidnetdirect.com/colorado http://www.durangogov.org/

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I. INVITATION

The City of Durango, Colorado, by and through its Purchasing Manager, invites interested, qualified bidders capable of providing the required services to submit proposals for Durango La Plata County Airport ARFF Truck Foam Cleanout in accordance with the terms, conditions, and specifications contained in these documents.

Specific services to be provided are detailed within the Scope of Services defined within this request. The City reserves the right to negotiate any and all elements of any consultant proposal.

The City of Durango Standard Agreement is provided herein, is for reference only, and is non-negotiable.

This RFP includes a project description, scope of work, submission requirements, selection process and criteria, insurance requirements, and Sample Standard Form of Agreement between City and Consultant for Professional Services Agreement. Sample Agreement is for reference only and is non-negotiable.

Any bid that fails to conform to the essential requirements of the Request for Professional Services will be rejected.

1) Any proposal that does not conform to the applicable specifications shall be rejected unless the invitation authorizes the submission of alternate proposals and the items or services offered as alternates meet the requirements specified in the RFPS.

2) Proposal shall be rejected when the Offeror imposes conditions that would modify requirements of the invitation or limit the Consultant's liability to the Owner, since to allow the bidder to impose such conditions would be prejudicial to other bidders. For example, bids shall be rejected in which the bidder:

a. Protects against future changes in conditions, such as increased costs, of total possible costs to the Owner cannot be determined

b. Fails to state a price and indicates that price shall be “price in effect at time of delivery”.

c. Takes exceptions to the RFP terms and conditions.

d. Inserts the bidder’s terms and conditions

e. Prospective firms are encouraged to carefully read this RFP in its entirety.

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II. PROPOSED SCHEDULE

III. BACKGROUND

The City of Durango is in southwest Colorado at 6,500 feet on the edge of the San Juan Mountains, putting it between the desert and the mountains. Durango is considered rural, with a population of 19,071 people situated in La Plata County with a population of 56,407. Despite the rural character of Durango, the historic nature of Durango and being the southern gateway to the San Juan Mountains bring large numbers of visitors to the area, primarily in the summer months.

In addition to the summer visitor traffic, Durango’s population nearly doubles during the day with people commuting in for work, services, or social activities. These factors mean that the main arterial through Durango, U.S. Highway 550, has an AADT of 34,000.

The Durango-La Plata County Airport (DRO) is owned by the City of Durango and La Plata County, with administration and operations managed by the City. A nine-member Airport Commission acts in an advisory capacity to the City and County for the purpose of making recommendations with respect to the operation and maintenance of the airport.

DRO is a vital transportation hub for the region with both commercial and general aviation activities. It provides nearly 2,000 jobs and produces approximately $342 million in annual economic impact to the regional economy. DRO is the seventh busiest commercial service airport in the State of Colorado and is recognized by the FAA as a non-hub primary airport. With

Project’s 1st Publication

June 25, 2025.

Project’s 2nd Publication

June 27, 2025.

Non-Mandatory Pre-Bid

July 8, 2025, 12:00 PM Local Time at 1000 Airport Dr, Durango, CO 81303 Airport Conference Room

Contractor Questions Due

July 11, 2025. 3:00 p.m. (Local Time)

Final Addendum Issued by Purchasing

July 16, 2025. 3:00 p.m. (Local Time)

Proposals Due July 24, 2025. 3:00 p.m. (Local Time) Interviews if necessary

Week of July 28, 2025.

Notice of Award Estimated August 6, 2025.

Notice to Proceed Estimated August 16, 2025.

Page 6 of 13 06/23/25 nonstop flights to four major U.S. airports, DRO is the gateway to Durango, Southwest Colorado, and the Four Corners Region.

DRO is a hub of activity 365 days a year, servicing commercial airline traffic, charter and private aircraft, air cargo operations, military aviation training, emergency medical aircraft, and wildland firefighting tanker aircraft. The Airport also supports other associated services such as aviation fueling and rental car sales, restaurant and gift shop operations, ground transportation, in-terminal advertising, and a satellite propulsion company test site. It is the Airport’s responsibility to ensure safe travel for all passengers through its facilities and to certify compliance with all applicable federal, state, and local regulations.

DRO served approximately 500,000 passengers in 2024. The Airport offers between 9‐15 nonstop flights daily to four domestic destinations. American Airlines provides daily service to Dallas-Fort Worth International Airport (DFW) and Phoenix Sky Harbor International Airport (PHX). United Airlines provides daily service to Denver International Airport (DEN) and seasonal service to Houston’s George Bush Intercontinental Airport (IAH

IV. SCOPE OF SERVICES

Scope of Services

• Mobilization and Demobilization of all equipment

• DRO will provide an indoor work area and on-site water supply

• Follow FAA and DOD best practices, including Current Cert Alerts or Advisory

Circulars

• https://www.faa.gov/airports/airport_safety/certalerts/part_139_certalert_24_05

• Rinsing of foam tanks and all associated lines, pumps, piping and turrets that can carry

AFFF Foam

• Contractor to ensure containment procedures and equipment are in place for any spills

• Contractor responsible for the cleanup of any spills, overflow, etc

• Drain and capture of all AFFF from the truck’s foam tank o The airport will remain in possession of this foam from the truck's tank and will provide storage totes

• Wash and rinse the foam tank per FAA + DOD best practices

• Contractor to provide all storage containers for AFFF and rinse water disposal

• Disposal and removal off-site of any rinse water or byproducts of the cleanout process

• Disposal and removal off-site of any solid materials contaminated with AFFF

• Any cleaning liquids used in the process must be free from any detectable concentrations of CERCLA-listed Hazardous Substances.

• Analysis of final rinse water samples to show remaining PFAS concentrations

• Contractor assumes all responsibility and liability for the disposal of AFFF rinse water

• Contractor will dispose of all AFFF and AFFF rinse water off-site, adhering to all applicable environmental regulations established by the EPA, CDPHE, or any other authority having jurisdiction. Upon removing AFFF and AFFF rinse water from airport property, contractor shall absolve the airport of all further legal liability associated with the compliant disposal of these substances.

https://www.faa.gov/airports/airport_safety/certalerts/part_139_certalert_24_05

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Airport will provide and coordinate:

• Acquisition of new F3 Foam

• Storage of foam removed from ARFF truck tanks

• Any new proportioning equipment needed

• Output based testing to ensure proper concentrations

Base Bid:

• Perform scope of work above on 2022 Oshkosh 1500 o Foam tank capacity 210 gallons

• Removal from site and disposal of 1,100 gallons previous “event water/foam mix” o This is a foam + water mix of unknown concentration

Add alternate 1:

• Perform scope of work above on 1985 Oshkosh 1500 ARFF Truck o Foam tank capacity of 210 gallons

V. INSTRUCTIONS TO PROPOSERS

The consultant shall provide one electronic copy of the proposal submitted via RMEP, www.bidnetdirect.com/colorado. The proposal should address all requests within this RFPS and specifically document the process for each phase of the project using appropriate text, graphs, tables, maps and any other information necessary to describe the work program. Proposals shall not exceed twenty (20) pages in length. Front/ Back and minimum #12 font.

The proposal shall be organized using the following format:

1) Cover letter

a. Provide a narrative that introduces the company and the proposed team assigned to the project highlighting the special strengths of the company to perform the work requested in this RFP. The Cover Letter should also acknowledge that the Proposer will comply with all the terms and conditions set forth in the Request for Proposals, unless otherwise agreed by the Airport.

2) Executive Summary

a. Provide a short outline of your high-level approach to the provision of services in addition to a summary of your qualifications to complete this project at the Airport.

3) References and Experience:

a. List those projects your firm has completed within the past two (2) years that are similar to that requested by this RFP. Special attention should be given to projects that your team has completed for Part 139 commercial service airports. With each reference, include the name, address, persons to contact, telephone number, email

Page 8 of 13 06/23/25 address, a description of the project completed, and the time required to complete the project.

b. Provide a brief description of all key personnel (including vendors, partners or subcontractors, if applicable) to be involved, and their relationship to the services to be provided.

4) Project Approach and Process:

a. Describe in detail your proposed process to complete the listed scope of work, including any proprietary technology that may be utilized to complete the cleaning of foam tanks.

b. Provide any data on the amount of residual AFFF that has been detected in foam tanks after your process has been completed during past projects. Do you make any assurances on the level of residual AFFF post-project? What type of analysis will be provided of the final rinse water samples to show remaining PFAS concentrations?

c. Describe your process and procedures for the off-site disposal of rinse water or byproducts of the cleanout process.

5) Project Schedule and Timeline:

a. Based on your current schedule, provide an estimated start date should your firm be awarded this contract.

b. Provide an estimated duration for the project, including total time out of service for each ARFF truck (should additive alternate be accepted, work may not be completed simultaneously).

6) Cost to the Airport:

a. Complete the provided bid tab with firm not-to-exceed lump sum costs for the completion of the full scope of work. Identify any requested allowances or other contractual requests not included in the lump sum.

b. Provide clear pricing for both the base bid, as well as additive alternate 1.

c. Identify all services that will not be included in the contract and are expected to be provided by the City of Durango.

Include a statement that the firm maintains the insurance required in this RFP.

VI. AWARD CRITERIA

A selection committee comprised of City personnel will evaluate the proposals. Members of the Selection Committee will review and rate each proposal based on the following criteria:

In evaluating each bidder, consideration shall be made utilizing the following criteria. Deficiency in any of the areas listed below may be adequate cause for bid rejection.

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All respondents must initially represent themselves solely by their written submittal. Based upon the Selection Committee’s findings, a consultant will be selected or a minimum of three finalists may be requested to provide in-person presentations at the firm's sole expense.

VII. CERTIFICATIONS AND STATEMENTS

The firm must provide certification that its proposal is made without previous understanding, agreement, or connection with any person, firm, or corporation making a proposal; without prior knowledge of competitive prices, and it is in all respects fair; and without outside control, collusion, fraud, or otherwise illegal action.

The firm must certify that no member of the City Council of Durango, Colorado, or members of his or her immediate family, or other officer or employee of the City, has received or has been promised directly or indirectly any financial benefit related to the RFPS.

VIII. EVALUATION CRITERIA

Note: The City reserves the right, where it may serve the City’s best interest, to request additional information or clarification from firms, or to allow corrections of errors or omissions.

At the sole discretion of the City or the Selection Committee, firms submitting proposals may be requested to make oral presentations as part of the evaluation process. Such presentations will provide firms with an opportunity to answer any questions the Selection Committee may have on a firm's proposal. Not all firms may be asked to make such oral presentations. The cost of any such presentation or interview shall be the sole responsibility of the proposer.

A selection committee, comprised of City Staff, will evaluate the submittals. Members of the Selection Committee will review and rate each proposal based on the following criteria:

Criteria Possible Points Cost to the Airport 0- 30 Demonstrated capabilities and experience to perform the services requested 0- 25 Project approach and processes 0- 25 Project Schedule & Timeline 0- 20 Total Possible Score 100

Note: The City reserves the right, where it may serve the City’s best interest, to request additional information or clarifications from firms, or to allow corrections of errors or omissions.

At the sole discretion of the City or the Selection Committee, firms submitting proposals may be requested to make oral presentations as part of the evaluation process. Such presentations will

Page 10 of 13 06/23/25 provide firms with an opportunity to answer any questions the Selection Committee may have on a firm's proposal. Not all firms may be asked to make such oral presentations. The cost of any such presentation or interview shall be the sole responsibility of the proposer.

Direct contact with city elected officials or city staff, other than the Purchasing Manager, during the bid/proposal process may render the bid/proposal non-compliant. If such an infraction is determined, at the Purchasing Manager’s discretion, no further consideration may be given the bid/proposal.

Final Selection. The City of Durango will select a firm based upon the recommendation of the Selection Committee It is anticipated that a firm will be selected on or before the week of August 6, 2025.

IX. INSURANCE

A. The Successful Contractor shall not commence work under this Agreement until it has obtained all insurance required by the contract documents and such insurance has been approved by the City. The Contractor shall not allow any subcontractor to commence work on this project until all similar insurance required of the subcontractor has been obtained and approved. For the duration of this Agreement, the Contractor must maintain the insurance coverage required in this section.

B. The Successful Contractor shall procure and maintain, at its own cost, the following policy or policies of insurance. The Contractor shall not be relieved of any liability, claims, demands, or other obligations assumed pursuant to the contract documents by reason of its failure to procure or maintain insurance or by reason of its failure to procure or maintain insurance in sufficient amounts, durations, or types.

C. Successful Contractor shall procure and maintain and shall cause each Subcontractor of the Contractor to procure and maintain (or shall insure the activity of Contractor’s Subcontractors in Contractor’s own policy with respect to), the minimum insurance coverages listed below.

Such coverages shall be procured and maintained with forms and insurers acceptable to the City. All coverages shall be continuously maintained from the date of commencement of the Work. In the case of any claims-made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage.

1. Worker’s Compensation insurance to cover obligations imposed by the Workers’ Compensation Act of Colorado and any other applicable laws for any employee engaged in the performance of Work under this contract, and Employers’ Liability insurance with minimum limits of One Million Dollars ($1,000,000) each accident, One Million Dollars ($1,000,000) – policy limit, and One Million Dollars ($1,000,000) disease – each employee.

2. Comprehensive General Liability insurance with minimum single limits of One Million Dollars ($1,000,000) each occurrence and Two Million Dollars ($2,000,000)

Page 11 of 13 06/23/25 aggregate. The policy shall be applicable to all premises and operations. The policy shall include coverage for bodily injury, broad form property damage (including completed operations), personal injury (including coverage for contractual and employee acts), blanket contractual, independent contractors, products, and completed operations. The policy shall include coverage for explosion, collapse, and underground hazards. The policy shall contain a severability of interest’s provision.

3. Comprehensive Automobile Liability insurance with minimum combined single limits for bodily injury and property damage of not less than Five Hundred Thousand Dollars ($500,000) each occurrence and One Million Dollars ($1,000,000) aggregate with respect to each of Contractor’s owned, hired and/or non-owned vehicles assigned to or used in performance of the services. The policy shall contain a severability of interest’s provision.

D. The policies required above, except for the Workers’ Compensation insurance and Employer’s Liability insurance, shall be endorsed to include the City, and its officers and employees, as additional insured. Every policy required above shall be primary insurance, and any insurance carried by the City, its officers or its employees, shall be excess and not contributory insurance to that provided by

E. Contractor. The additional insured endorsement for the Comprehensive General Liability insurance required above shall not contain any exclusion for bodily injury or property damage arising from completed operations. The Contractor shall be solely responsible for any deductible losses under each of the policies required above.

F. Certificates of insurance shall be completed by the Contractor’s insurance agent as evidence that policies providing the required coverages, conditions, and minimum limits are in full force and effect, and copies of such certificates shall be forwarded to the City prior to start of Work.

Each certificate shall identify the Project and shall provide that the coverages afforded under the policies shall not be cancelled, terminated or materially changed until at least 30 days prior written notice has been given to the City. If the words “endeavor to” appear in the portion of the certificate addressing cancellation, those words shall be stricken from the certificate by the agent(s) completing the certificate. The City reserves the right to request and receive a certified copy of any policy and any endorsement thereto.

G. Failure on the part of the Contractor to procure or maintain policies providing the required coverages, conditions, and minimum limits shall constitute a material breach of contract upon which the City may immediately terminate the contract, or at its discretion may procure or renew any such policy or any extended reporting period thereto and may pay any and all premiums in connection therewith, and all monies so paid by the City shall be repaid by the Contractor to the City.

H. City upon demand, or the City may offset the cost of the premiums against any monies due to the Contractor from the Owner.

X. REQUIREMENTS AND GENERAL INFORMATION

A. The City of Durango is exempt from all local, state, and federal taxes.

B. The selected consultant must have or obtain a current City Business License prior to initiating work on this project.

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C. The selected consultant must complete a W-9 form (Taxpayer Identification No.).

D. The City of Durango reserves the right to reject any and all proposals, to waive any informalities or minor irregularities in proposals, and to accept the proposal deemed, in the opinion of the City, to be in the best interest of the City.

E. Upon award of the project, the City will require a 100% Performance and Payment Bond from the firm's surety:

A Performance Bond and a Labor and Material Payment Bond, each in the amount of 100 percent (100%) of the Contract Price (Base Bid plus Force Account Items), with a corporate surety approved by the Contracting Agency, will be required for the faithful performance of the Contract.

Attorneys-in-fact who sign Bid Bonds or Labor and Material Payment Bonds and Performance Bonds must file with each Bond a certified and effective dated copy of their Power of Attorney.

Each Bid must include the provided List of Subcontractors to be assisting in the project in your proposal.

The party to whom the Contract is awarded will be required to execute the Agreement and obtain the Performance Bond and Labor and Material Payment Bond within fifteen

(15) calendar days from the date when Notice of Award is delivered to the Bidder. The Notice of Award shall be accompanied by the necessary Agreement and Bond forms. In case the Bidder fails to execute the Agreement, the Contracting Agency reserves the right to exercise its option to consider the Bidder in default, in which case, the Bid Bond accompanying the Proposal shall become the property of the Contracting Agency.

F. Direct contact with city elected officials or city staff, other than the Grants/Contracts Division, during the bid/proposal process may render the bid/proposal as non-compliant.

At the Grants/Contracts Manager’s discretion, no further consideration may be given to the bid/proposal.

XI. PROPOSAL SUBMISSION

A. Proposals shall be filed electronically via: www.bidnetdirect.com/colorado prior to the date and time specified above as a single pdf file in your firm’s name. Late proposals will not be accepted. Proposals shall not exceed twenty (20) pages in length.

B. Retain one copy for your records.

C. A successful Consultant must have or obtain a current City Business License when awarded the contract.

D. Successful Vendor must complete a W-9 form (Taxpayer Identification No.) upon award.

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E. The City of Durango is exempt from all local, state, and federal taxes.

F. The City of Durango reserves the right to reject any and all bids and to waive informalities and minor irregularities in bids received and to accept any portion of the bid or all items proposed if deemed in the best interest of the City of Durango.

G. All bids and questions must be submitted via Rocky Mountain E-Purchasing, www.bidnetdirect.com/colorado

XII. ATTACHMENTS

Sample Consultants Agreement