Driver_s Ed Bid 26-071025.pdf

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DRIVER AND TRAFFIC SAFETY EDUCATION

Bid # 26-071025 Company Name___________________

NOTICE TO BIDDERS

The Board of Education of the Connetquot Central School District of the Town of Islip, Count of Suffolk, in accordance with Section 103 of Article 5A of the General Municipal Law, hereby invites the submission of sealed bids up until 12:00 p.m.

Thursday, July 10, 2025

BID# 26-071025

DRIVER AND TRAFFIC SAFETY EDUCATION

at the Connetquot Central School District Central Office, 780 Ocean Avenue, Bohemia, NY, 11716, at which time they will be publicly opened.

Bid packages may be downloaded from the Empire State Purchasing Group @ https://www.bidnetdirect.com/new-york. The Board of Education reserves the right to waive any informalities or to reject in whole or in part all bids, or to accept that bid or portion of bid which, in its judgment, is in the best interest of the District.

Carolyn Biondi Director of Purchasing

(631) 244-2215 x 3533

June 26, 2025

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CONNETQUOT CENTRAL SCHOOL DISTRICT OF ISLIP

PURCHASING DEPARTMENT

780 OCEAN AVENUE, BOHEMIA, NY 11716

BID SUBMITTAL CHECKLIST

BID # 26-071025

Bidders shall include this checklist with their bid. Each bid must be assembled in strict accordance with the following outline.

____ 1. Bid Submittal Checklist

____ 2. Declaration Page (signed and notarized)

____ 3. Statement of Non-Collusion (signed)

____ 4. Related Party Affidavit (signed and notarized)

____ 5. Iranian Energy Divestment Certification (signed)

____ 6. Sexual Harassment Policy

____ 7. Reference

____ 8. Read and acknowledge Insurance requirements

____ 9. Statement of Bidder’s Qualifications (signed and notarized)

____ 10. Bid Response Sheet (1 page)

____ 11. List of Vehicles: Make; Model; Year; Seating Capacity – See Page 11, B2

____ 12. Instructor Information – Page 11, B6

a. Instructor’s Name

b. NYS DMV524 – Driving School Instructor Certificate

c. Basic 30 Hour Course Completion Certificate

d. Driver’s License

____ 13. A current New York State DMV Driving School License – See Page 11, B10

NAME OF COMPANY:_________________________________________________________________

ADDRESS: __________________________________________________________________________

PHONE: _______________________________ FAX: ________________________________________

EMAIL ADDRESS: _______________________ CONTACT PERSON ___________________________

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Bid # 26-071025 Company Name___________________

CONNETQUOT CENTRAL SCHOOL DISTRICT OF ISLIP

780 OCEAN AVENUE BOHEMIA, NY 11716

BID # 26-071025

I. Instructions to Bidders/General Information

Connetquot Central School District officially distributes Bid documents from the Purchasing Department or the Empire State Purchasing Group. Copies of Bid documents obtained from any other source are not considered official copies. If you have obtained this document from a source other than the Connetquot Central School District Purchasing Department or the Empire State Purchasing Group, the Connetquot Central School District will not guarantee the integrity of the document, nor will we have the ability to effectively disseminate addenda or clarification to the specifications, should the need arise. It is recommended that you obtain an official copy from the Connetquot Central School District Purchasing Department or the Empire State Purchasing Group. Bidders are instructed to read the Notice to Bidders, which is also the cover page of the bid, for details.

A. Definitions

School District Shall be the legal designation of the district. Also referred to as the District, CCSD, Connetquot Central School District (of Islip)

NYSED New York State Education Department

Notice to Bidder A formal statement which, when issued by the School District, constitutes an invitation to bid on the material, supplies, services and equipment described by the specifications.

Notice to Proposer A formal statement which, when issued by the School District, constitutes an invitation to propose on the material, supplies, services and equipment described by the specifications.

Board The Board of Education of the Connetquot Central School District.

Bid/Proposal An offer to furnish materials, supplies, services and/or equipment in accordance with the invitation to bid, the general conditions, special instructions and the specifications.

Declaration The form on which the vendor declares and certifies his understanding of the bid or proposal requirements, instructions and specifications and his intent to comply with same.

Bid Response Sheet The form on which the bidder submits his bid.

Form of Proposal The form on which a proposer submits his proposal

Vendor Any entity, including but not limited to, an individual, partnership, company, corporation, agency, municipality, or government, submitting a bid or proposal.

Contract A notice to the successful bidder by the issuance of a purchase order; also, all documents relating to the transaction, including but not limited to, the bid of the successful bidder, notice to bidders, general information, general conditions, special instructions, specifications, notice of award, bid proposal certifications;

also, a formal document signed by the successful bidder and the School District representative.

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Bid # 26-071025 Company Name___________________

Successful Vendor Any Vendor to whom an award is made by the School District.

Specifications Descriptions of services, materials, supplies and equipment and the conditions pertaining to their provision.

B. General Conditions

For the purpose of these General Conditions, the use of the words bid or bidder are interchangeable and synonymous with the words proposal and proposer.

Bids/Proposals

1. The date, time and place of bid opening will be provided in the Notice to Bidders.

a. Announcements pertaining to school closures due to inclement weather will be made via the following media: FM Radio Stations WALK-97.5, WBLI-106.1, WHLI-98.3, WBAB- 102.3; AM Radio Stations WALK-1370, WBAB-1400, WGLI-1290; and TV Station Channel 12;

b. If the District is closed, including delayed starts and/or early dismissals, and such an event occurs at the time of a previously advertised bid opening, the bid opening shall be cancelled; and

c. In the event a bid opening is cancelled due to such school closure, an addendum will be issued indicating the new date and time of the opening.

2. All Bids shall be submitted on, and in accordance with, the Bid Documents. Bids shall be submitted in a sealed envelope addressed to the Connetquot Central School District, Purchasing Department, 780 Ocean Avenue, Bohemia, NY 11716 on or before the date and time as indicated in the Notice to Bidders and the following information shall be clearly indicated on the face of the envelope:

a. The name and address of the person or firm submitting the bid;

b. The Bid number and name; and

c. The date and time of the Bid Opening.

d. For your convenience, envelope labels have been included in this packet.

3. Failure to prepare the bid envelope in the specified manner may result in bid disqualification.

4. Bidders desiring to submit an alternate bid may do so provided each bid is fully compliant and submitted separately. Each bid will be considered on its own merit. Multiple bids submitted in one envelope will not be considered.

5. Bids received after the time stated in the Notice to Bidders will not be considered. The Bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of the School District. Whether sent by mail or by means of personal delivery, the Bidder assumes responsibility for having his bid deposited on time at the place specified.

6. Late bids will be returned unopened to the bidder or will remain unopened in the District’s bid file, whichever is more convenient for the District.

7. Bids shall not be attached to or enclosed in packages containing bid samples.

8. Facsimile bids, telephone bids, emailed bids shall not be accepted.

9. All information required by Notice to Bidders, General Conditions, Related Party Affidavit, Specifications, Bid Response Sheets, Statement of Bidder’s Qualifications, Iranian Energy Divestment Certification, and any other bid documents shall be provided by the Bidder to constitute a valid bid.

a. The Statement of Non-collusion shall be included with each bid as required by General

Municipal Law §103-d;

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Bid # 26-071025 Company Name___________________

b. The Iranian Energy Divestment Certification shall be included with each bid as required by General Municipal Law §103-g.

10. The submission of a bid will be construed to mean that the Bidder is fully informed as to the extent and character of the materials, supplies, services or equipment required and a representation that the Bidder can furnish the materials, supplies, services or equipment satisfactorily in complete compliance with the specifications.

11. All materials submitted in response to this Bid will become the property of the School District.

12. There is no expressed or implied obligation to the Connetquot Central School District to reimburse Bidders for any expense incurred in responding to this Bid, including, but not limited to, preparing submittals, attending a pre-bid conference, or attending an interview(s).

13. No alterations, erasures or additions shall be made to the printed bid documents. Any such alterations, erasures or additions to the printed bid documents may result in bid disqualification.

14. Prices and information required, except for signature of Bidder, should be typewritten for legibility.

Illegible or vague bids may be rejected. All signatures shall be written. Facsimile, printed or typewritten signatures are not acceptable.

15. Sales to School Districts are not affected by any fair-trade agreements. (General Business Law, sec.369-a, sub 3) No charge will be allowed for Federal, State or municipal sales and excise taxes since the School District is exempt from such taxes. The price bid shall be net and shall not include the amount of any such tax.

16. In all specifications, the words “or equal” are implicit after each and every article indicating manufacturer’s name or catalog reference, or on any patented article. The decision of the School District as to whether an alternate or substitution is in fact “equal” shall be final. If bidding on items other than those specified, Bidder shall in every instance give the trade designation of the article, manufacturer’s name and detailed specifications of item he proposes to furnish.

Otherwise, bid will be construed as submitted on the identical item as specified.

17. Bids on equipment shall be on standard new equipment, of latest model, and in current production unless otherwise specified.

18. All regularly manufactured stock electrical items shall bear the label of the Underwriter’s

Laboratories, Inc.

19. When bids are requested on a lump sum basis, Bidder shall bid on each item in the lump sum group. A Bidder desiring to bid “no charge” on an item in a group shall so indicate; otherwise bid for the group may be rejected.

20. All prices quoted shall be “per unit” as specified. Do not quote “per case” when “per dozen” is requested; otherwise, bid may be rejected.

21. Quantities may be specified for projection purposes. The District is neither limited, nor obligated, to purchase items in said quantities.

22. If required, Bidder shall insert the price per unit and the extensions against each item in his bid.

In the event of a discrepancy between the unit price and the extension, the unit price will govern.

a. Prices shall be extended in decimals, not fractions.

23. If required, Bidder shall indicate bid prices both numerically and in words. In the event of a discrepancy, the written word shall govern.

24. Prices shall be net, including transportation, shipping, handling, and delivery charges fully prepaid by the successful Vendor to destination indicated in the instructions to bidder. If award is made on any other basis, transportation shall be prepaid by the successful vendor and added to the

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Bid # 26-071025 Company Name___________________ invoice as a separate line item. In any case, title shall not pass until items have been delivered and accepted.

25. No interpretation of the meaning of the specifications or other contract document will be made to any Bidder orally. Every request for such interpretation shall be submitted in writing, addressed to the District.

26. Any interpretations issued will be in the form of addenda or clarification to the specifications. All addenda so issued shall become part of the contract documents.

27. All requests for clarification or additional information as related to this Bid/Proposal shall be submitted in writing via e-mail to:

Carolyn Biondi, Director of Purchasing Connetquot Central School District of Islip Email: cbiondi@ccsdli.org

All requests for clarification or additional information shall include the firm’s name, a contact person’s name, a telephone number and an email address.

No request for clarification will be entertained after 1:00 pm on July 8, 2025, after which time the District shall prepare, if needed, any addenda or clarification, which will be posted to the district’s website www.ccsdli.org and disseminated via Bidnet.

28. If a conflict in terms or requirements exists within the contract specifications, the most stringent shall prevail.

29. If the materials, supplies, services or equipment are to be delivered over an extended period of time, or if the specifications so state, then the successful Bidder may be required to execute an agreement in relation to the performance of his contract, such agreement to be executed by the bidder within 15 days after notification to execute such contract. If the specifications so state, the successful bidder also may be required to furnish a performance bond equal to the full amount of the contract to guarantee the faithful performance of such contract. Such performance bond shall be maintained in full force and effect until the contract shall have been fully performed. The surety company furnishing such performance bond shall be authorized to do business in the State of New York and shall be satisfactory to the School District. The performance bond shall be executed by the successful bidder at the time of the execution of the contract by the successful bidder and the Board.

Award and Reservation of Rights

30. Awards will be made in accordance with applicable laws as will best promote the public interest.

31. This Bid does not obligate the Connetquot Central School District to award a contract. Only the execution of a written contract or the adoption of a Board of Education resolution will obligate the School District to the terms and conditions contained in this Bid document.

32. The School District reserves the right to award contracts based on individual items, selected aggregate items, or on total sums, whichever is in the best interest of the School District.

33. The School District reserves the right to reject all bids; and to reject any bid in whole or in part, without incurring any cost.

34. The School District reserves the right to waive technical defects; qualifications; irregularities; and omissions if in its judgment the best interests of the District will be served.

35. The School District reserves the right to inspect Bidder’s premises prior to award.

36. The School District reserves the right to reject any Bid where investigation and evaluation of the

Bidder’s qualifications indicate that the Bidder may not promptly and efficiently perform and

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Bid # 26-071025 Company Name___________________ complete the work in accordance with the Bid Documents and the School District reserves the right to reject any Bid from any Bidder whose performance on any previous contract with the School District has been deemed unsatisfactory.

37. The School District reserves the right to purchase similar goods or services included as part of this bid from any means legally available to it at any time.

38. The School District reserves the right to reject any Bid that imposes conditions that would modify the terms and conditions of the Bid Documents.

39. The School District reserves the right to make awards within forty-five (45) days of the bid opening, or as otherwise indicated within the bid specifications, during which period bids may not be withdrawn.

40. If two or more Bidders submit identical bids as to price, the decision of the Board to award a contract to one of such identical Bidders shall be final. (General Municipal Law, sec. 103. Sub 1.)

41. Notice of award sent to a successful Bidder, to the address given in his bid, will be considered sufficient notice of award.

42. No items are to be shipped or delivered, nor services rendered, until receipt of an official purchase order from the School District.

43. If the successful Bidder fails to deliver as ordered, or within the time specified, or within reasonable time as interpreted by the School District, or fails to make replacement of rejected articles, when so requested immediately or as directed by the School District, the School District may purchase from other sources to take the place of the item rejected or not delivered. The School District reserves the right to authorize immediate purchase from other sources against rejections on any contract when necessary. On all such purchases the successful Bidder agrees to reimburse the School District promptly for excess costs occasioned by such purchases.

Should the cost be less, the successful Bidder shall have no claim to the difference.

44. If successful Bidder fails to deliver or perform as awarded, the District reserves the right to cancel the contract and purchase the balance from other sources at the successful Bidder’s expense.

45. A contract may be canceled at the successful Bidder’s expense upon nonperformance of contract.

46. Cancellation of contract for any reason may result in removal of the successful Bidder’s name from our mailing list for future proposals for an indeterminate period.

47. When materials, equipment or supplies are rejected, they shall be removed by the successful

Bidder from the premises of the School District within fifteen (15) days of notification. Rejected items left longer than fifteen (15) days will be regarded as abandoned, and the School District shall have the right to dispose of them as its own property.

48. It is mutually understood and agreed that the successful Bidder shall not assign, transfer, convey, sublet or otherwise dispose of the contract or his right, or interest therein, or his power to execute such contract, to any other person, company, or corporation without the previous written consent of the School District.

49. The District reserves the right to investigate any subcontractor(s) prior to making an award recommendation.

Non-Appropriation Clause

50. In accordance with New York State General Municipal Laws the Connetquot Central School District will not be liable for any purchases or contracts for goods or services for which funding is not available. As a result, the vendor agrees to hold the District harmless for any contracts let for

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Bid # 26-071025 Company Name___________________ which funding either does not currently exist or for which funding has been removed prior to the issuance of a purchase order by the District.

51. Issuance of a purchase order by the District indicates that the District currently has set aside adequate funds to procure the goods and services indicated in the purchase order or contract.

Receipt of a resolution by the Board of Education is not in and of itself a binding contract with the Connetquot Central School District.

52. Should it become necessary for the District to cancel a project or purchase after an order to proceed or purchase order has been issued, the District will only be liable for and the vendor agrees to only assess those financial damages that it can prove to have incurred as a result of the cancellation.

Non-Assignment

53. The contractor will give its personal attention to the faithful performance of the contracts; it will not assign, transfer, convey, sublet or otherwise dispose of this contract, or its right, title or interest in or to the same or any part hereof, and it will not assign by power of attorney or otherwise any or the monies to become due and payable under this contract, unless by and with the previous consent in writing of the Board of Education endorsed upon or attached to the assignment filed in said offices. The contractor may not engage subcontractors, hire others to perform all or part of his agreement, nor otherwise delegate his obligations to perform under the contract without the written approval of the District.

54. In accordance with New York State General Municipal Law 109, at no time during the duration of any contract resulting from this bid, shall the successful vendor be allowed to assign any portion of this contract to a third party without express written approval by the Board of Education

Payment

55. Payments shall be made within sixty (60) days following the satisfactory completion of the contract unless other payment terms are specified in Section II of the specifications. Failure to submit invoices timely may result in delay in reimbursement and/or financial penalties.

56. Payment will be made only after a correct, original invoice has been received.

57. Payments of any invoice shall not preclude the School District from making claim for adjustment on any item found not to have been in accordance with the contract specifications.

58. Payment for the unused portion of an inferior delivery will be made on an adjusted price basis.

Failure to Enforce

59. The School District’s failure to enforce at any time or for any period of time, the provisions of this contract shall not be construed to be a waiver of such provisions or the right to enforce each and every provision.

Severability

60. Should any provision of a contract arising from this Bid, for any reason, be judicially declared invalid and/or unenforceable, such declaration shall not affect the validity of the remaining provisions, which shall remain in full force and effect, as if the Contract had been executed with the invalid provision(s) eliminated.

Indemnification/Hold Harmless

61. The Bidder agrees to defend, indemnify and hold harmless the Connetquot Central School

District and its officers, directors, agents or employees against all claims, costs, damages, and expenses, including attorney’s fees, judgments, fines and amounts arising from any willful act, GGDOCS-460388328-5729

Bid # 26-071025 Company Name___________________ error or negligence of the Bidder, its officers, directors, agents or employees in relation to the performance of the contract.

To the fullest extent permitted by law and to the extent claims, damages, losses or expenses are not covered by Bidder’s insurance purchased by the Bidder in accordance with the Insurance Requirements set forth in this Bid, the Bidder shall indemnify and hold harmless the Connetquot Central School District of Islip, participating school districts (if applicable) as identified in this Bid, and agents and employees of any of them from and against claims, damages, losses and expenses, including but not limited to attorney’s fees, arising out of or resulting from performance of the work described herein.

Saving Clause/Force Majeure

62. The successful Bidder shall not be held responsible for any losses resulting if the fulfillment of the terms of the contract shall be delayed or prevented by wars, acts of public enemies, strikes fires, floods, acts of God, or for any other acts not within the control of the successful bidder and which by the exercise of reasonable diligence is unable to prevent.

Prevailing Wage Laws – Article 8 and Article 9 Services

63. The Successful Bidder shall comply with all applicable New York State labor laws as they pertain to payment of prevailing wage rates, as provided for in the New York State Labor Law, Section

220. The cost of such compliance shall be borne entirely by the Successful Bidder, who shall hold the District harmless from any claims, demands or penalties arising from the Successful Bidder’s failure to comply with the above.

64. All requests for payment shall include certified payrolls for all workers.

65. In the event the prevailing wage rate increases during the course of this contract, the Bid pricing shall remain firm.

66. If the Connetquot Central School District has applied for and received a PRC number for this Bid;

the PRC number is included in the Bid Documents. The Successful Bidder shall comply with all current labor rates and all regulations for the entire duration of any contract resulting from any Bid award. Current labor rates are available from the NYS Department of Labor via their website:

http://www.labor.state.ny.us/workerprotection/wp_index.shtm or by calling (516) 228-3915. It is the Bidder’s responsibility to obtain the required information from the Department of Labor. The School District assumes no responsibility for any changes to NYS DOL website or telephone access information.

67. Bidders currently on the NYS Labor Department debarred list will not be considered for award of the Bid. By submitting a Bid, the Bidder is indicating to the School District that they are currently in good standing with the NYS Department of Labor.

C. Affirmative Action

The District hereby notifies all proposers that it will affirmatively insure that any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit offers and will not be discriminated against on the grounds of race, color, national origin in consideration of the award. Proposers hereby agree that should the proposer be awarded this contract, or any portion of this contract, the proposer will not discriminate against any person who performs work thereunder because of gender (including gender identity and expression), race, religion, color, sex (including sexual orientation), national origin or ancestry.

D. Driving Directions

From Long Island Expressway (East or West) Take Exit 57 – Veterans Memorial Highway East to Ocean Avenue. Right on Ocean Avenue to #780.

http://www.labor.state.ny.us/workerprotection/wp_index.shtm

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Bid # 26-071025 Company Name___________________

The District Central Office is on the right (after the bus yard and before the Public Library).

From Sunrise Highway heading West Take Exit 48 – Locust Avenue. Continue on North Service Road to Ocean Avenue. Right on Ocean Avenue to #780. The District Central Office is on the left (just after the Public Library).

From Sunrise Highway heading East Take Exit 47 – Oakdale-Bohemia Road. Continue on the South Service Road straight through the first traffic light. Make a left at the second traffic light onto the bridge. Make a left over the bridge onto the North Service Road. Continue on North Service Road to Ocean Avenue. Right on Ocean Avenue to #780. The District Central Office is on the left (just after the Public Library).

II. Specifications

The Connetquot Central School District is soliciting bids for its Driver and Traffic Safety Education program at Connetquot High School. Bidders shall provide a single all-inclusive per student price for the provision of all requirements as described herein.

A. Scope of Program:

The intent of this bid is to contract with a professional driving school licensed by the Motor Vehicle Bureau of the State of New York to conduct driver education road instruction at the Connetquot High School, Bohemia, New York, during the summer and regular school year. The contracting school must have been owned and operated for at least five (5) years by a person having at least sixty (60) hours of specialized training in driver education and be otherwise duly licensed by the State of New York to operate a driver training school. The contracting school’s instructors must possess an acceptable driving record and a valid instructor’s license issued by the New York State Department of Motor Vehicles. Abstracts of driving instructors which must include copies of driver’s license, MV-524 and certificate of completion of the basic thirty (30) hour instructor’s course for each driving instructor must be submitted with each Bid.

Contracts negotiated between the School District and the successful bidder shall require that the successful bidder’s employees have completed the minimum number of non-credit educational preparation hours, as specified by the Department of Motor Vehicles, prior to instructing the approved course.

The names and license numbers (MV-524) of all instructors supplied by the successful bidder must appear on the request for course approval and the request for course completion certificate forms. If instructors are replaced during the course of the school year, such names and license numbers shall be supplied at the time of assignment (with complete abstract and copies of driver’s license, MV-524 and certificate of completion of the basic thirty (30) hour instructor’s course for each driving instructor). All in-car instructors must be appropriately fingerprinted as per New York State Law.

B. Qualifications of Bidders

The work and services described in these bid documents include the performance of activities directly affecting the health and safety of the students of the District and the public generally. The School District may make any investigation necessary to determine the ability of the Bidder to fulfill the Contract(s), and the Bidder shall furnish the School District with all such information for this purpose as the School District may request. If, in the opinion of the School District, the Bidder is not properly qualified or responsible to perform any obligations of the Contract bid upon, the School District reserves the right to reject its bid.

The following minimum requirements must be met to qualify for bidding:

a) Bidder must possess and demonstrate facilities, knowledge and capabilities to satisfy all requirements of this contract.

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Bid # 26-071025 Company Name___________________

b) Bidders must be able to demonstrate that they have owned and operated a driving education school for at least five (5) years in the New York Metropolitan region, and that the driving instructor(s) who will provide services to the School District have at least sixty (60) hours of specialized training in driver education and are certified by New York State as qualified driving instructors. References shall be provided as set forth herein. The School District reserves the right to request additional documentation or information from the bidders as a means of determining qualifications and/or responsibility.

c) Each bidder must demonstrate that it is a responsible driver education organization possessing adequate financial resources to accomplish the services as described herein and that it has a satisfactory record of performance and integrity.

d) Bidder must submit a list of names and addresses of any person or entity owning 10% or more of its company. Should any person or entity listed have ownership of another company, such information shall be disclosed. If bidder is a publicly traded corporation, the latest annual report listing all officers shall be provided.

e) Bidder must be financially responsible, as demonstrated by:

1. A lack of pending lawsuits or substantive outstanding judgments or liens, including

Federal or State tax liens.

2. No denials of performance bonds within the last seven (7) years.

3. A satisfactory credit history as evidenced by a review that may be made by the School District.

4. Such other information as the Board of Education, in its sole discretion, determines is relevant to the responsibility of the bidder.

f) Upon investigation of any references and information submitted by the bidder, the Board of Education reserves the right to reject any bid where it is found that the bidder’s qualifications are not consistent with the information presented.

C. Program Specifications & Requirements

1. Based on enrollment, the contractor shall provide approximately four (4) vehicles for three (3) one and one half (1 ½) hour sessions per day, in accordance with specifications contained herein, to accommodate all students approved by the Connetquot Central School District (CCSD) for participation in this program. Vehicles shall be full-sized, four (4) door, dual controlled, with bucket or split bench seats and shall accommodate four (4) students. Vehicles shall comply with all safety equipment in accordance with Motor Vehicles regulations. All New York State requirements for a Driver Education car must be met. Vehicles shall be 2020 models or newer. However, in the event the contract is extended, vehicles shall never be older than six (6) model years.

2. For each vehicle intended for use in CCSD’s Driver and Traffic Safety Education Program, the contractor shall submit, with bid, the following information: Make, Model, Year; and Seating Capacity.

3. The contractor shall provide instruction which shall begin and end at Connetquot High School, 190

Seventh Street, Bohemia NY, according to the following schedule, which may be amended as enrollment levels dictate. Times and schedules are subject to change in accordance with the needs of the District:

Fall and Spring Semester: Based on enrollment; historically, and subject to change, session, and subject to change, Monday through Friday with 1.5-hour sessions beginning at 2:15 pm; 3:45 pm; and 5:15 pm, with four (4) vehicles at each session.

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Bid # 26-071025 Company Name___________________

Summer Semester: Based on enrollment; historically session and subject to change, Monday through Friday with 1.5-hour sessions beginning at 7:00 am; 8:30 am; 10:00 am; and 11:30 am with four (4) vehicles provided at each session. If enrollment increases significantly, an afternoon set of sessions will be offered as follows: 1.5-hour sessions beginning at 1:00 pm; 2:30 pm; 4:00 pm; and 5:30 pm with a minimum of one (1) vehicles for every four (4) shall be provided at each session.

4. The contractor shall provide the behind-the-wheel laboratory portion of the driver training course for sixteen (16) one and one half (1 ½) hour sessions per semester. Each vehicle shall consist of a minimum of two (2) and a maximum of four (4) students. In order to accommodate students enrolled in extracurricular activities, some vehicles in the last class of the day will contain only two

(2) to three (3) students.

5. The Contractor shall provide two (2) additional days of behind-the-wheel instruction with up to 4 cars in each time slot at or near the conclusion of each semester to accommodate “make-up” classes.

6. For each instructor intended to provide instruction to CCSD’s students, contractor shall submit, with bid, the following:

a) Name of Instructor

b) NYS DMV524 – Driving School Instructor Certificate

c) Basic 30-hour course completion certificate

d) Driver’s License

7. Contractor shall agree to have the CCSD Security Department conduct a security background check on each instructor.

8. Instructors shall be required to dress professionally and to observe appropriate demeanor with students and staff. No smoking shall be permitted on school grounds or in any vehicle at any time.

9. CCSD at its discretion may require the dismissal of any instructor from the program.

10. Contractor shall submit, with bid, a copy of his current New York State Department of Motor Vehicles Driving School License.

11. For the first two (2) weeks of each semester, an onsite Supervisor, deemed acceptable by the

District, shall remain on campus when road classes are in session to personally supervise the instructors. After the first two (2) weeks of each semester, the frequency of onsite supervision shall be determined by the District as needs dictate.

12. Contractor, or acceptable Supervisor, shall meet with the Assistant Principal of Connetquot High

School on a monthly basis, to review the program, to provide a record of skills covered and to submit attendance reports.

D. The Responsibilities of the Driver Education School

The successful bidder’s responsibilities include but are not necessarily limited to the following:

1. Submit with bid satisfactory evidence that driver education school is owned and run by a person duly qualified under New York State Laws and Regulations, and that instructors are duly licensed and qualified under New York State Laws and Regulations.

2. Provide properly equipped and licensed cars registered in New York State, equipped with anti-lock brakes that comply with current rules and regulations of the State of New York with respect to licensed driver training schools, and to maintain vehicles in safe driving condition.

3. Comply with all applicable laws, rules, regulations, ordinances and codes governing this

Agreement. In addition, the driver education school/provider shall be responsible for complying with all requirements of the State Education Department, including any and all guidelines issued by State Education Department, including the Driver & Traffic Safety Education guidelines.

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4. Submit with bid proof that all cars utilized for student instruction have passed New York

State Inspection requirements.

5. Provide vehicles owned and/or leased and operated by the owner of the driver education school in sufficient numbers to meet pupil capacity class needs. All gas, oil, etc. used in the course must be provided by the successful bidder.

6. Provide road instructors (who have been appropriately fingerprinted as per New York

State law) for the following approximate number of students for each session: 48 students during summer session, 102 students during fall session and 97 students during spring session, while maintaining a minimum ratio of one (1) driving instructor per sixteen (16) students. Enrollment may be subject to change. Bidders should review the Historical data in Section II (J) below. Provide make-up time on occasional individual basis and on two additional days near the conclusion of each session as outlined above.

7. Successful bidder shall comply with all applicable laws, rules, codes and regulations, including Section 375, subdivision 44 of New York State Vehicles and Traffic Law, as follows:

Driver education vehicles. Any motor vehicle used for the purpose of driving instruction for hire or for driver education by a school and being operated by a person receiving such instruction or education shall bear identification, visible to both oncoming and following traffic, to indicate that the vehicle is being driven by a student driver.

To that end, the successful bidder shall display on all vehicles used for driving instruction a sign or signs containing the words “STUDENT DRIVER” in letters no less than two inches in height and one-fourth inch stroke, against a background of a contrasting color, visible from both the front and rear, and not obstructed by any other sign. The sign or signs may be one two-faced roof sign, or two roof signs, or a sign on the front and a sign on the rear, or front and rear bumper stickers.

8. To provide at cost additional vehicular safety features not required by law, but requested by the Board of Education. Such additional costs are to be billed separately to the school district.

9. To provide appropriate modified vehicle controls to accommodate physically handicapped students in the course, as needed.

10. To permit car inspection at any time by Connetquot Central School District officials for the following:

(a) Dual Brakes

(b) Operable safety mirrors for instructor and student seat belts, three in back seat and two in front seat.

(c) Tire safety

(d) Exhaust systems

11. Comply with the right the Board of Education reserves to have any equipment replaced, which is deemed unsatisfactory by the Board of Education or its authorized representative.

12. Correct any safety problem to the satisfaction of the Board of Education, or its representatives, including dismissal of driving instructors.

13. Each student must receive a minimum of twenty-four (24) clock hours of driving instruction. A student may not receive more than 90 minutes of driving instruction in one day.

14. In determining driving marks, consideration must be given to learner behavior.

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15. Provide to the District administrators periodic written objective analyses of individual students’ driving performance, as requested.

16. Furnish proof that instructors have at least one (1) year’s prior experience in teaching road training or certify that instructors have successfully undergone required training by qualified personnel. Instructors must be at least 21 years of age during the term of the contract.

17. Permit inspection of personnel records by the District authorities, and to provide any other reasonable personnel information requested by Connetquot Central School District.

18. Ensure that all driver instructors are in acceptable physical and mental health.

19. Ensure that all drivers possess an acceptable driving record and a valid instructor’s license issued by the New York State Department of Motor Vehicles.

20. Ensure that all driver instructors hold appropriate licenses and to furnish names and license numbers (MV-524) of all instructors.

21. Ensure that all driver instructors conduct themselves in a courteous manner and do not endanger the health or morals of any student.

22. Comply with the right of the Board of Education to have any driver who is not acceptable replaced at any time.

23. Comply with the instruction requirements of the New York State Education Department, including the following requirements:

(a) Behind the wheel instruction: 6 clock hours

(b) In-car observation: 18 clock hours

24. Provide the name of the supervisory person who may be contacted and be responsible for coordination of the road program with the Driver Education Coordinator.

25. Provide in duplicate an itemized billing containing the names of individual students and driver instructors on a monthly basis. The billing for dropouts will be on a pro-rata basis.

26. Comply with the following general rules and regulations:

(a) No smoking or drinking in car while on duty as a driving instructor.

(b) No stopping for coffee or food breaks during driving sessions.

(c) All lessons start and stop at a designated location. No student will be allowed to leave the car at the end of driver training sessions at other than the designated location on Connetquot High School grounds.

(d) No more than four (4) students in a car at any time.

(e) No individuals may enter the vehicle during the driving session other than the instructor and students enrolled in that session.

(f) In case of absence of a student or students, the time will be distributed among other students on that same day.

(g) No student will have more than two different road instructors during a session.

(h) All accidents and/or incidents are to be reported to the Connetquot High School principal and the Driver Education Coordinator at the end of each daily session.

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(i) Report of student grade will be turned into the Connetquot High School principal and the Driver Education Coordinator on specified dates.

(j) All safety equipment, such as safety belts, is to be in use during driving periods.

27. Legal Student Absence

(a) Student absenteeism may result in expulsion from the program by the District.

28. The successful bidder shall pay its employees the current “prevailing rate of wage” as defined in Section 220 of the New York Labor Law, Schedule of Wage Rates, where applicable.

29. In accordance with Section 220-e of the Labor Law of the State of New York, it is agreed that:

a. In the hiring of employees for the performance of this contract or any subcontractor hereunder, no contractor, subcontractor, nor any person acting on behalf of such contractor or sub-contractor shall by reason of race, creed, color, or national origin discriminate against any citizen of the State of New York who is qualified and available to perform the work to which the employment relates.

b. No contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate against or intimidate any employee hired for the performance of work under this contract on account of race, color, creed or national origin.

c. There may be deducted from the amount payable to the successful bidder a penalty of one hundred dollars for each person for each calendar day during which such person was discriminated against or intimidated in violation of the provisions of the Contract.

d. This Contract may be cancelled or terminated by the Board of Education and all monies due or to become due hereunder may be forfeited for a second or any subsequent violation of the terms or conditions of this section of the Contract.

e. The aforesaid provisions of this section shall be limited to operations performed within the territorial limits of the State of New York.

30. The successful bidder shall comply with all of the provisions of the Immigration Reform and Control Act of 1986 and regulations promulgated pursuant thereto and shall require its subcontractors to comply with same. The successful bidder shall and does hereby agree to fully indemnify, protect, defend, and hold harmless the School District, its agents and employees from and against any penalties, fees, costs, liabilities, suits, claims, or expenses of any kind or nature, including reasonable attorney’s fees, arising out of or resulting from any violation or alleged violation of the provisions of said laws in connection with the work performed hereunder.

31. Bonds: The successful bidder shall furnish performance and labor and material bonds, each in an amount equal to 100% of the Contract Sum, to guarantee the faithful performance of such Contract. Such bonds shall be maintained in full force and effect until at least two (2) years after the Contract has been fully performed. Such bonds must meet all statutory requirements of the State of New York. All Surety companies are subject to the approval of the School District and may be rejected by the School District without cause. Except as otherwise required by statute, the form and substance of such bonds shall be satisfactory to the School District in the School District's sole judgment. The bonds shall be executed by a responsible surety licensed to do business in New York with an A.M. Best Rating of “A-” or better as to Policy Holder Ratings, and “IX” or better as to “Financial Size Category.” The bonds shall further be executed by a surety that is currently listed on the U.S. Treasury Department Circular 570 entitled “Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies,” as amended.

Every Bond must display the Surety's Bond Number and be accompanied by an original Power of Attorney, giving the names of Attorneys-in-fact, and the extent of their bonding capacity.

A rider including the following provisions shall be attached to each Bond:

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(a) Surety hereby agrees that it consents to and waives notice of any addition, alteration, omission, change, or other modification of the Contract Documents. Such addition, alteration, change, extension of time, or other modification of the Contract Documents, or a forbearance on the part of either the School District or the Contractor to the other, shall not release the Surety of its obligations hereunder and notice to the Surety of such matters is hereby waived;

(b) Surety further agrees that in event of any default by the School District in the performance of the School District’s obligations to the Contractor under the Contract, the Contractor or Surety shall cause written notice of such default (specifying said default in detail) to be given to the School District, and the School District shall have thirty (30) days from time after receipt of such notice within which to cure such default, or such additional reasonable period of time as may be required if the nature of such default is such that it cannot be cured within thirty (30) days. Such Notice of Default shall be sent by certified or registered U.S. Mail, return receipt requested, first class postage prepaid, to Lender and the School District.

(c) Surety further agrees that this bond shall remain in full force and effect until at least two

(2) years after the Contract has been fully performed.

32. The School District may, in the School District’s sole discretion and without prior notice to the successful bidder, inform the surety of the progress of the successful bidder’s work and obtain consents as necessary to protect the School District's rights, interest, privileges and benefits under and pursuant to any bond issued in connection with the successful bidder’s work.

33. If the surety on any Bond furnished by the successful bidder is declared bankrupt or becomes insolvent or its right to do business is terminated in New York or it ceases to meet the requirements of paragraph 18, the successful bidder shall within ten (10) days thereafter substitute another Performance and Payment Bond and surety, both of which must be acceptable to the School District.

34. The successful bidder shall deliver the required bonds to the School District prior to beginning performance under the contract, but no later than seven (7) days after execution of the Contract. Said bonds shall be in the form of AIA Form A312 1984 3rd edition. Failure to meet this requirement may result in termination of the Contract at the sole discretion of the School District.

E. Insurance Requirements

1. Upon award, Vendor shall provide proof of insurance coverage as follows:

a. Automotive Liability – Comprehensive Automotive Liability, including all…