DRC Cleveland- RFQ- 050525.pdf

5-May-25

DEPARTMENT OF REHABILITATION AND CORRECTIONS, 2900 CARNEGIE AVENUE,

CLEVELAND OHIO 44115

REQUEST FOR DESIGN SERVICES, PRODUCT AND INSTALLATION QUOTE

On behalf of the Department of Rehabilitation and Corrections (DRC), please provide a quote for design, product and installation services of TAYCO Metro office furniture and Herman Miller AO2 workstations on the 1st floor of 2900 Carnegie Ave., Cleveland, Ohio 44115. The work will be done during normal business hours. All services requested to be completed by June 30th, 2025.

GENERAL INFORMATION

• Vendor will obtain and abide by all rules and regulations from the state entity and building property manager

• Vendor will attend project meetings including but not limited to pre-installation, pre-construction, progress meetings and punch list walk-through.

• Vendor will be responsible for keeping the site orderly, clean and safe at all times.

• Vendor will be responsible for wiping down workstations after installation and clearing space of trash and all packing materials

SCOPE OF WORK

• Design Services

Prepare CAD drawing of modular furniture, layout and provide quote for required product. See attached drawings for approved layout. (Please note that the plan provided is schematic design only and may require on-site field verification prior to ordering product.)

• New Product All modular workstation pieces and parts and office desks needed to complete the furniture layout.

• Installation Services Install (26) Herman Miller A02 workstations, and freestanding Tayco- Metro (5) desks. (Attached Furniture Plan and typical layouts.)

The start date for this project will be established after receipt of Purchase Order from COM.

PROVIDE ONE QUOTE for Design, Product and Installation Services. Provide the cost for each service as a separate line item. Each line item on the quote should be detailed to include quantity of hours and cost per hour. (The quote should be detailed to include each product with description and product number. Quote should indicate with separate columns the item List Price, Discount Percent, and Purchase Price.)

SERVICES TO BE PROVIDED

1. DESIGN SERVICES

• Prepare CAD drawings, based on approved furniture plan, see attached plan. (Please note that the plan provided is schematic design only and may require on-site field verification prior to ordering product.)

o Installation plan o As-built plan

• Develop a detailed parts list based on the installation plan.

DELIVERABLES:

1. PDF of installation plan to review and approval for agreement with approved layout.

2. Detailed parts list for all components needed to complete the installation. including all finish information.

3. CAD file and PDF of as built plan. (CAD file to include graphics only of the modular furniture components, drop all specification information tied to the graphic elements.) To be submitted once installation is completed and prior to invoicing state entity for the work.

4. Provide the modular systems electric wiring diagram cut sheet for electrician reference

2. NEW PRODUCT

• Provide all pieces and parts required to complete the floorplan design intent

• Match design intent plans as close as possible. If you cannot match, please provide an alternative solution.

• Finishes for modular furniture: Panels- Amaze/ Platinum (1260), Tackboards- Chase/ Coin (1243), Laminate- Kingswood Walnut (8218-38), Trim- Dark Tone.

• Finishes for Tayco furniture: Laminate- Tuxedo, Handle- Clifton, Metal Trim- Silver. (See attached specs for more information.)

DELIVERABLES:

1. Quote should be detailed to include each product with description and product number

2. Quote should indicate with separate columns the item List Price, Discount Percent, and Purchase Price

3. INSTALLATION

• Keep project area orderly, clean and safe at all times.

• Install (26) Herman Miller workstations and (5) Tayco desks

5-May-25

• Wipe down all surfaces after installation.

• Verify all task lights and electrical outlets function.

DELIVERABLES:

1. Provide the cost for each service as a separate line item. Each line item on the quote should be detailed to include quantity of hours and cost per hour

BUILDING ACCESS

2900 Carnegie Avenue Located off route 90, next to KFC Chicken restaurant. There is a rear and front single door for building access. One level building and no stairs.

ADDRESS QUOTES TO:

Reggie Wheeler Department of Rehabilitation and Corrections 4545 Fisher Road, Suite D Columbus Ohio 43228

Your quote must include your STS Contract ID, Vendor ID and OAKS Contract ID numbers, if applicable. Also provide a copy of your current Affirmative Action Program Verification letter, and a copy of your current STS contract language highlighting the cost information for the specific products and/or services that are included on the quote, if applicable.

Please submit your design, product and installation services quote to OhioBuys. DRC will review and notify the selected vendor and proceed with the Purchase Order process.

If you have any questions regarding this request for quote, please e-mail Dana Dalton at Dana.Dalton@das.ohio.gov

Thank you in advance for your prompt attention to and participation in this request for quote.

Dana Dalton Planning and Design Project Coordinator Ohio Department of Administrative Services Office of Real Estate and Planning

4200 Surface Road Columbus, Ohio 43228 614 466 7015