DRAFTSOW_c333 EMC_EMI_PD-33-0144.docx

Statement of Work (SOW) for Electromagnetic Compatibility (EMC) / Electromagnetic Interference (EMI) Environmental Qualification Testing (EQT) Support

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for NSWCPD Code 333, which has the responsibility of providing environmental qualification testing services for a wide array of Hull, Mechanical, and Electrical (HME) equipment that is used, modernized, upgraded, maintained, and/or sustained by any of the NSWC Technical Departments.

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied

1.0.3 Government/Contractor Relationship

1.0.3.1 The services to be delivered under this Contract/Task Order are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the Contract/Task Order between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

1.0.3.2 The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.0.3.3 Contractor personnel under this Contract/Task Order shall not engage in any of the inherently Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

1.0.4 Employee Relationship:

1.0.4.1 The services to be performed under this Contract/Task Order do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

1.0.4.2 Rules, regulations, directives, and requirements that are issued by the U. S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

1.0.4.3 Inapplicability of Employee Benefits: This Contract/Task Order does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

1.0.4.4 It is the Contractor's, as well as the Government's, responsibility to monitor Contract/Task Order activities and notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1.0.4.4.1 The Contractor shall notify the Contracting Officer in writing via letter or email within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the Contractor's estimated date when, absent a response, cost, schedule or performance will be impacted.

1.0.4.4.2 The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

1.1 BACKGROUND

The Naval Surface Warfare Center, Philadelphia Division (NSWCPD), Code 333 is the In-Service Engineering Agent (ISEA) for surface ship and submarine High-Impact (H.I.) Shock, Shipboard Vibration, and Electromagnetic Compatibility (EMC)/Electromagnetic Interference (EMI) Environmental Qualification Testing (EQT) and overall ship hardening of HM&E systems relies on Objective Quality Evidence (OQE) as a basis for equipment qualification. One source of OQE is the results of laboratory testing of Equipment Under Test (EUT) performed in accordance with governing standards. These results shall be presented in the form of Test Reports. Additionally, non-qualification, non-standard lab testing research and development testing fall under NSWCPD Code 333’s purview to improve the quality and cost-effectiveness of ship hardening efforts.

1.2 SCOPE OF WORK

The purpose of this contract is to support NSWCPD Code 333 with the requisite EMC and EMI related EQT activities under its cognizance. The Contractor shall support NSWCPD Code 333 in execution of laboratory testing, test procedure delivery, test report delivery, and test fixture fabrication in contractor facilities in support of ship hardening efforts. It is anticipated that Code 333 will require seventeen (17) tests performed per year.

2.0 APPLICABLE DOCUMENTS

2.1 Requirements for the Control of Electromagnetic Interference Characteristics of Subsystems and Equipment (MIL-STD-461G) (11 Dec 2015)

2.2 Requirements for the Control of Electromagnetic Interference Characteristics of Subsystems and Equipment (MIL-STD-461F) (10 Dec 2007)

3.0 REQUIREMENTS

3.1 Electromagnetic Compatibility (EMC)/Electromagnetic Interference (EMI)

The contractor shall develop and deliver Electromagnetic Compatibility (EMC)/Electromagnetic Interference (EMI) control plans for Government approval (CDRL A009), develop and deliver Electromagnetic Compatibility (EMC)/Electromagnetic Interference (EMI) test procedures for government approval (CDRL A010), conduct EMI/EMC tests IAW applicable documents in Section 2.1, and develop and deliver Electromagnetic Compatibility (EMC)/Electromagnetic Interference (EMI) test reports for Government approval (CDRL A011). At the direction of NSWCPD Code 333, procedures and tests shall be IAW applicable document 2.1.

The contractor shall possess the required facilities/equipment to support EMI/EMC tests at the contractor facility, in accordance with applicable documents listed in Section 2.0. Specific facility requirements are detailed in Section 4 of applicable document 2.1. The contractor shall:

3.1.1 Test to MIL-STD-461G Table IV Emission and susceptibility requirements, including: CE101, CE102. CE106, CS101, CS103, CS104, CS105, CS109, CS114, CS115, CS116, CS117, CS118, RE101, RE102, RE103, RS101, RS103, RS105 as well as MIL-STD-461F Table IV Emission and susceptibility requirements, including CS106

3.1.2 Test to above deck levels (200V/m)

3.1.3 Have capability to provide 800VDC (minimum) supply at 100A (minimum)

3.1.4 Have capability to provide 480VAC (minimum) supply at 100A (minimum)

3.1.5 Provide a 20’x20’(minimum) Semi-Anechoic chamber

3.1.6 Accommodate an EUT measuring 8’x8’x4’(minimum)

3.1.7 Accommodate an EUT weighing up to 5000 lbs.

3.2 Test fixtures design and fabrication

The contractor shall provide the required test fixtures in its facilities to support completing the testing requirements outlined in Section 3.1 above. Fixtures shall be either of a novel type developed by NSWCPD or the contractor, or shall be of standard type, e.g. generic materials like common plastics, wood or steel that have no need to be physically altered (cut/machined/etc). If needed for a particular test, specifications for fixturing will be provided by the Government in the related Task Order Statement of Work (SOW). The test fixtures shall be shipped to the location as identified in the Task Order.

4.0 DATA REQUIREMENTS

4.1 Contract Status Report (CDRL A001)

4.2 Travel Trip Report (CDRL A002)

4.3 Contractor’s Personnel Roster (CDRL A003)

4.4 Government Property Inventory Report, Periodic (CDRL A004)

4.5 Government Property Inventory Report, Final (CDRL A005)

4.6 Small Business Utilization Report (CDRL A006)

4.7 Systems Security Plan CDRL (A007)

4.8 CAD Drawings (CDRL A008)

4.9 EMI Control Plan (CDRL A009)

4.10 EMI Test Procedure (CDRL A010)

4.11 EMI Test Report (CDRL A011)

5.0 SECURITY REQUIREMENTS

5.1 SECURITY TRAINING – N/A

5.2 ON SITE WORK – N/A

5.2.1 RESERVED

5.3 DD254 REQUIREMENT. This effort may require access to classified information up to the CONFIDENTIAL level. The Contractor is required to have and maintain a CONFIDENTIAL clearance. The requirements of the attached DD Form 254 apply.

5.3.1 The contractor is required to maintain a Facility Security Clearance (FCL) in accordance with the DD254 to perform certain work under the contract. Although it is not required at time of award, it shall be obtained within 60 days after award. Otherwise, the government will have no obligation to continue ordering work under the contract and may not exercise any of the available options.

5.3.2 The Contractor shall appoint a Facility Security Officer (FSO), who shall (1) be responsible for all security aspects of the work performed under this contract, (2) assure compliance with the National Industrial Security Program Operating Manual (NISPOM) (32 CFR Part 117), and (3) assure compliance with any written instructions from the NSWCPD Security Division, Code 105.

5.3.3 The contractor shall forward signed copies of DD254s provided to subcontractors to the Naval Surface Warfare Center Philadelphia Division (NSWCPD), ATTN: Security.

5.3.4 The contractor shall direct the subcontractor to obtain approval, through the prime Contractor, for the public release of information received or generated by the sub through the prime Contractor.

5.3.5 The contractor shall submit the subcontractor request for public release through the technical point of contact identified on the DD 254.

Additional information related to the facility clearance process can be obtained by visiting www.dss.mil or http://www.dss.mil/isec/pcl_index.htm.

5.4 OPERATIONS SECURITY (OPSEC)

5.4.1 The Contractor shall protect critical information associated with this contract to prevent unauthorized disclosure. The NSWC Philadelphia Division's (NSWCPD) Critical Information List (CIL)/ CIIL (Critical Indicators and information list) will be provided on site, if warranted. Performance under this contract requires the contractor to adhere to OPSEC requirements, which may include the NSWCPD Contractor OPSEC Plan. When the NSWCPD Contractor OPSEC Plan is required, the contractor shall return acknowledgment of the plan within 15 days of receipt. During the period of this contract, the Contractor may be exposed to, use, or produce, NSWCPD Critical Information (CI) and/or observables and indicators which may lead to discovery of CI. NSWCPD’s CI will not be distributed to unauthorized third parties, including foreign governments, or companies under Foreign Ownership, Control, or Influence (FOCI) unless such FOCI has been appropriately mitigated through measures approved by the Defense Counterintelligence and Security Agency. Questions concerning these requirements shall be directed to the PCO.

5.4.2 CUI correspondence transmitted internally on the contractor's unclassified networks or information systems, and externally, shall be protected per NIST SP-800-171, Protecting Controlled Unclassified Information (CUI) in Non-federal Systems and Organizations.

Assembled large components/systems being transported to and from testing areas, other production or government facilities (whether or not on public roadways) shall be in an enclosed van trailer or covered flatbed trailer. Component/System outside storage, staging, and test areas shall be shielded/obscured from public view wherever physically possible.

5.4.3 NSWCPD’s CI shall not be publicized in corporate wide newsletters, trade magazines, displays, intranet pages or public facing websites. Media requests related to this project shall be directed to the PCO, and the COR who will forward the required to the NSWCPD Public Release Authority for review.

5.4.4 Any attempt by unauthorized third parties to solicit, obtain, photograph, or record, or; incidents of loss/compromise of government Classified or CI, Business Sensitive, Company Proprietary information related to this or other program must be immediately reported to the contractor's Facility Security Officer and Cognizant Security Office and/or the Naval Criminal Investigative Service, and the NSWCPD Security Division (Code 105).

5.5 RECEIPT, STORAGE, AND GENERATION OF CONTROLLED UNCLASSIFIED INFORMATION (CUI) All Controlled Unclassified Information (CUI) associated with this contract must follow the minimum marking requirements of DoDI 5200.48, Section 3, paragraph 3.4.a, and include the acronym "CUI" in the banner and footer of the document. In accordance with DoDI 5200.48, CUI must be safeguarded to prevent Unauthorized Disclosure (UD). CUI export controlled technical information or other scientific, technical, and engineering information must be marked with an export control warning as directed in DoDI 5230.24, DoDD 5230.25, and Part 250 of Title 32, CFR. Nonfederal information systems storing and processing CUI shall be protected per NIST SP-800-171, or subsequent revisions. All transmissions to personal email accounts (AOL, Yahoo, Hotmail, Comcast, etc.) and posting on social media websites (Facebook, Instagram, Twitter, LinkedIn, etc.) are prohibited. Destroy CUI associated with this contract by any of the following approved methods: A cross-cut shredder; a certified commercial destruction vendor; a central destruction facility; incineration; chemical decomposition; pulverizing, disintegration; or methods approved for classified destruction.

5.6 PLANNING, PROGRAMMING, BUDGETING AND EXECUTION (PPBE) DATA – N/A

5.7 U-NNPI SECURITY REQUIREMENTS

5.7.1 Security Classification Guidance is as follows of portions of the tasking on this contract when invoked in the task order statement of work:

5.7.1.1 Contractor requires access to information and equipment classified at the Confidential National Security Information (NSI) level in order to provide industrial support services within facilities that actively supports the Navy Nuclear Propulsion Program (NNPP).

5.7.1.2 All contractor personnel accessing classified information or classified material associated with the performance of work related to the resultant contract must be United States citizens, and shall have and maintain at a minimum Confidential security clearance.

5.7.1.3 The Contractor is responsible for completing all required government mandated training to maintain security and network access to government sites and IT systems, as necessary to support.

5.8 U-NNPI

5.8.1 The Contractor hereby agrees that when provided documents (specifications, drawings, etc.) that are marked as containing NOFORN sensitive information that must be controlled pursuant to Federal law, the information contained therein and generated as part of the inquiry shall be used only for the purpose stated in the contract and shall in no case be transmitted outside the company (unless such transmittals comply with the detailed guidance of the contract) or to any foreign national within the company. While in use, the documents shall be protected from unauthorized observation and shall be kept secure so as to preclude access by anyone not having a legitimate need to view them. The documents shall not be copied unless done in conformance with the detailed guidance of the contract. All the documents shall be promptly returned in their entirety, unless authorized for proper disposal or retention, following completion of the contract.

5.8.2 Specific Requirements for Protecting U-NNPI

a) Only U.S. citizens who have a need to know required to execute the contract shall be allowed access to U-NNPI.

b) When not in direct control of an authorized individual, U-NNPI must be secured in a locked container (e.g., file cabinet, desk, safe). Access to the container must be such that only authorized persons can access it, and compromise of the container would be obvious at sight. Containers should have no labels that indicate the contents. If removed from the site, U-NNPI must remain in the personal possession of the individual. At no time should U-NNPI be left unsecured (e.g., in a home or automobile, or unattended in a motel room or sent with baggage).

c) U-NNPI documents will have the word NOFORN at the top and bottom of each page. The cover sheet will have the warning statement shown below. Documents originated in the course of work that reproduce, expand or modify marked information shall be marked and controlled in the same way as the original. Media such as video tapes, disks, etc., must be marked and controlled similar to the markings on the original information.

d) U-NNPI may not be processed on networked computers with outside access unless approved by CNO (N00N). If desired, the company may submit a proposal for processing NNPI on company computer systems. Personally owned computing systems, such as personal computers, laptops, personal digital assistants, and other portable electronic devices are not authorized for processing NNPI. Exceptions require the specific approval of the cognizant DAA and CNO (N00N).

e) U-NNPI may be faxed within the continental United States and Hawaii provided there is an authorized individual waiting to receive the document and properly control it. U-NNPI may not be faxed to facilities outside the continental United States, including military installations, unless encrypted by means approved by CNO (N00N).

f) U-NNPI may be sent within the continental United States and Hawaii via first class mail in a single opaque envelope that has no markings indicating the nature of the contents.

g) Documents containing U-NNPI shall be disposed of as classified material.

h) Report any attempts to elicit U-NNPI by unauthorized persons to the appropriate security personnel.

i) Report any compromises of U-NNPI to the appropriate security personnel. This includes intentional or unintentional public release via such methods as theft, improper disposal (e.g., material not shredded, disks lost), placement on Web site, transmission via email, or violation of the information system containing U-NNPI.

j) The only approved storage for U-NNPI is CDMS NOFORN.

6.0 PLACE OF PERFORMANCE

6.1 The contractor's primary place of performance shall be at contractor facilities. It is estimated that 100% of the work will occur at the contractor facility.

7.0 TRAVEL – None required

8.0 GOVERNMENT FURNISHED PROPERTY

GFP is required for completion of tasks under this SOW. All Government Furnished Property is property of the U.S. Government and shall not be transferred to any individual or agency, public or private, without the express written approval of the originating Contracting Officer.. Accountability for Government Property under this task order shall be managed in accordance with FAR Part 45 and DFARS Part 245 as well as the Government Property clauses in the Task Order, regardless of whether the property is Contractor Acquired Property (CAP), GFP, or received directly from another commercial source as a deliverable from a Government issued contract.

Additional Government Property accountability requirements are outlined in the following Directives and Instructions and shall be adhered to as applicable:

· DODI 4161.02, Accountability & Management of Government Contract Property

· DoDM 4140.01, DoD Supply Chain Material Management Procedures: Material Returns, Retention and Disposition

· DODI 5000.64, Accountability & Management of DoD Equipment and Other Accountable Property

· OPNAVINST 4440.26B, Operating Materials & Supplies and Government Furnished Material Management

· SECNAVINST 5200.43A, Property Management

All GFP will be identified at the Task Order level during contract performance.

8.1 Reporting

The Contractor shall perform reporting functions and actions to maintain an accurate accounting of property. Receipt Reporting: DFARS 252.245-7005 “Management and Reporting of Government Property” requires the Contractor to report receipt of all GFP using the PIEE GFP Module.

8.2 Shipping Notification

FAR 52.245-1 requires the Contractor to report when GFP is returned to the Government. DFARS 252.245-7005 “Management and Reporting of Government Property” requires this notification be in the form of a shipment through the GFP Module in PIEE.

8.3 Inventory Reporting

FAR 52.245-1 requires the Contractor to periodically perform, record, and disclose physical inventory results. While the FAR clause does not define “periodically,” SECNAVINST 5200.43A requires on-hand inventory count reports to support property type specific inventory requirements as set forth in their respective governing instructions. The contractor shall provide an inventory report in accordance with CDRL X. The Government Property Inventory Report outlines the frequency of reporting based on property type per contract needs. If the contractor does not possess any GFP, the Government Property Inventory Report shall reflect no GFP on-hand as required on the reporting schedule.

The Contractor shall provide support within a reasonable time after the Government’s written request to support any Government audit in which GFP, or its related documentation, is requested as part of normal audit processes.

8.4 Lost, Damaged or Stolen GFP Reporting

FAR clause 52.245-1 requires the Contractor to investigate and report to the Government all incidents of property loss as soon as the facts become known. DFARS 252.245-7005 “Management and Reporting of Government Property” further requires the Contractor to report lost, damaged or stolen Government property using the Property Loss functionality within the PIEE GFP Module. The Contractor shall support the Government’s process to assign liability and document loss in support of lost, damaged or stolen GFP.

8.5 Excess Property Reporting

Per FAR 52.245-1, the Contractor shall promptly disclose and report Government property in its possession that is excess to contract performance.

8.6 Property Disposition

Government Property Distribution shall be in line with FAR 52.245-1(j) and DFARS 252.245-7005 “Management and Reporting of Government Property". The contractor shall provide a written notice to the Contracting Officer when property held under this contract has not been used in 100 calendar days. All General Equipment/assets provided as GFP shall be returned to the Government for disposition at the completion of its use unless otherwise directed in writing by the Contacting Officer or the Accountable Property Officer (dependent on who is administering the contract). The Contractor shall complete the plant clearance inventory schedule using the plant clearance capability of the GFP module of the PIEE to generate an electronic equivalent of the SF 1428, Inventory Disposal Schedule.

The contractor shall obtain PCO or plant clearance officer approval (dependent on who is administering the contract) prior to disposal of excess GFP/CAP after the contractor completes the plant clearance inventory schedule.

8.6.1 Property Disposition Instructions

All Contractor Acquired Property shall be delivered to the Government Requesting Activity with a DD Form 1149. The DD Form 1149 shall include the following:

• Dollar Value

• Item Description

• Serial Number

• Model Number

• Quantity

• Task Order Number

• Technical Point of Contact

• Assigned Unique Serialized Identification Number

• All Delivered items for which the Government’s unit acquisition cost is $5,000.00 or more shall have an IUID tag and the corresponding information uploaded into iRAPT (Invoicing, Receipt, Acceptance and Property Transfer)

8.6.2 Issuance of the DD 1149 “Requisition and Invoice/Shipping Document”

The contractor must obtain a DD1149 before removing any Government Furnished Property, including Plant, Property, and Equipment (PP&E) from NSWCPD premises for general use. For situations where the contractor picks up/replaces NSWCPD property for maintenance purposes, the contractor shall provide an equipment receipt, showing Manufacturer, Model/Part Number, Serial Number and Asset Number/Barcode, on their company letterhead to the COR. Any and all GFP returned to the Government shall include a DD 1149 to document transfer of liability back to the Government.

8.7 Property Closeout. IAW FAR 52.245-1, the Contractor shall promptly perform and report to the PCO or plant clearance officer (dependent on who is administering the contract) contract property closeout to include reporting, investigating and securing closure of all loss of Government property cases; physically inventorying all property upon termination or completion of this Contract/TO; and disposing of items at the time they are determined to be excess to contractual needs.

8.8 Property Tagging:

The contractor can either tag issued equipment or use the provided NSWCPD Plant property barcodes, or NMCI asset tags. If the contractor chooses to use their own tag, it shall not cover the NSWCPD barcode, or NMCI asset tag. The NSWCPD barcode, and or NMCI asset tag number, when provided shall be used on contractor inventory reports.

9.0 GOVERNMENT FURNISHED INFORMATION - None

10.0 PURCHASES

10.1 Only items directly used and incidental to the services for this Contract/Task Order and for work within the scope of the Statement of Work/Performance Work Statement, shall be purchased under the Other Direct Cost (ODC) line items. Purchases of an individual item that is valued above $25,000 shall be approved by the Contracting Officer prior to purchase by the Contractor. The purchase request and supporting documentation shall be submitted via email to the Contracting Officer and the Contracting Officer's Representative (COR). It shall be itemized and contain the cost or price analysis performed by the Contractor to determine the reasonableness of the pricing, and contractor shall provide copies of price estimates from at least 2 vendors.

10.2 Information Technology (IT) equipment, or services must be approved by the proper approval authority. All IT requirements, regardless of dollar amount, submitted under this Contract/Task Order shall be submitted to the PCO for review and approval prior to purchase. The definition of information technology is identical to that of the Clinger-Cohen Act, that is, any equipment or interconnected system or subsystem of equipment that is used in the automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information. Information technology includes computers, ancillary equipment, software, firmware and similar procedures, services (including support services), and related resources.

12.0 Estimated EMC and EMI Testing Table

The following table for the performance of the resultant contract is based on estimated EQT tests and test fixtures that the government may order per year. The government estimates a total of 17 tests per year shall be performed over the performance of the contract. The majority of tests are expected to be conducted via MIL-STD-461 processes and/or procedures; additionally some other non-standard testing services are required in support of anticipated research and development (R&D) initiatives led by NSWCPD.

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