DRAFT Attachment J.5 - Lease Plan Form.pdf

FEDLINK Lot 3 - Lease Plan Requirements

INSTRUCTIONS FOR LEASING BOOKS & MEDIA VIA FEDLINK

This form is for submitting information about your agency’s requirements for Lease Plans. Customer leases publications from the supplier instead of buying them, and retains an option to purchase items at a reduced price when the term of the lease is over. The leasing plan is a mechanism for a library to expand the resources available to its users by obtaining popular titles as needed, without having to buy multiple copies for the permanent collection.

Leasing also extends the shelf life of heavily used titles.

0BDate completed:

FEDLINK ID:

Agency Name:

Contact Name and Title:

Phone #:

Email:

Shipping Address:

B. LEASE PLAN REQUIREMENTS

Please complete the information on the following pages of this form for each leasing plan. A plan specifies the type of material (format), content, audience, and other features. You must complete a separate form for each plan.

$Anticipated Dollar Value of Book Purchases The lease plan is based upon the total estimate listed here.

Email the completed form with subject line:

“[FEDLINK ID] book requirements,” (for example, ABCD book requirements) to FEDLINKbooks@loc.gov.

A. MEMBER INFORMATION

• Your Lease Plan with the selected vendor(s) will be a firm-fixed price order with the possibility to exercise Option Years.

• Based on the requirements you identify on this form, a FEDLINK contracting officer will establish one or more orders with selected vendor(s).

• A plan specifies the type of material (format), content, audience, and other features. You must complete a chart for each plan. There is space for one plan in this form. If additional plans are needed, please complete and send multiple forms.

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LEASE PLAN

NAME OF PLAN

Supply a name for this plan, e.g., Hardcover Lease; YA Audiobooks, etc.:

LOCATION / ADDRESS Supply the library name and address for this plan:

PLAN FEATURES – SELECT ONE OPTION PER CATEGORY PER LEASE PLAN

Format

Books (please specify all binding types desired): Hardcover Paperback

Audiobooks – CD

DVDs

Content

General – Variety of Content, Fiction and Non-fiction Fiction Non-fiction Specific Genres (please list):

Audience

General – All Audiences Adult Young Adult Children

Yes No

Selection Frequency

Size of Plan Number of Titles per Year: (Title count only. Do not use points, allowances, or quotas.)

Selection Type

By Title By List Type (please specify, e.g. NY Times):

By Popularity (please specify, e.g., top 10, bestsellers, etc.):

Multi-tiered

Monthly Weekly

Yes No

ORDERING – SELECT ALL OPTIONS THAT APPLY

Option to Purchase Yes (please specify percentage):

No

Web Based

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Yes No

Heavy Duty

Yes (provide requirements, e.g., LC Call numbers, etc.):

Please provide additional details or describe any other physical processing requirements here:

OTHER REQUIREMENTS

Please describe any other requirements you have, or elaborate on requirements selected above.

Email the completed form with subject line: “[FEDLINK ID] book requirements,” for example, ABCD book requirements to FEDLINKbooks@loc.gov.

Other

Catalog Records DVD/CD Artwork

Spine Labels

Book Protectors

Barcode Labels

DVD/CD Cases

Laminate protectors for paperback books

Durable

No

Polyester book jackets for hardcover books

Commercial

Yes No

Yes No

PHYSICAL PROCESSING – SELECT ALL OPTIONS THAT APPLY

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