DRAFT_Specimen_Subcontract_06.2017.pdf

COST PLUS FIXED FEE/AWARD FEE NON-RESEARCH

& DEVELOPMENT SUBCONTRACT

SPECIMEN SUBCONTRACT

Subcontract No. TBD

BETWEEN

CALIFORNIA INSTITUTE OF TECHNOLOGY

JET PROPULSION LABORATORY

4800 OAK GROVE DRIVE

PASADENA, CALIFORNIA 91109-8099

(hereinafter known as “JPL;”

a corporation existing under the laws of the State of California)

AND

TBD

(hereinafter known as the “Subcontractor;”

a corporation existing under the laws of the State of TBD)

THIS SUBCONTRACT IS FOR

FACILITIES MAINTENANCE AND OPERATIONS

AND IS A

SUBCONTRACT UNDER JPL's NASA PRIME CONTRACT

A DO-C9 Rating is assigned to this Subcontract under DMS Regulation 1

SPECIMEN SUBCONTRACT, dated 06/14/17

SUBCONTRACT CONTENTS

SCHEDULE

ARTICLES

ARTICLE 1. STATEMENT OF WORK AND DELIVERY/MILESTONE

SCHEDULE

ARTICLE 2. PAYMENT PROVISIONS

ARTICLE 3. SPECIAL PROVISIONS

ARTICLE 4. ALTERATION PROVISIONS

ARTICLE 5. AWARD TERM PROVISIONS

SIGNATURE PAGE

SUBCONTRACT PROVISIONS AND FORMS SETS

The following document sets are incorporated into and made a material part of this Subcontract, and can be found at JPL Acquisition’s external website: http://www.jpl.nasa.gov/acquisition/terms-conditions/, under “Terms and Conditions.”

GENERAL PROVISIONS (GPs) SET FOR COST-REIMBURSEMENT WITH

COMMERCIAL ORGANIZATIONS SUBCONTRACT, dated 4/14.

GENERAL PROVISIONS (GPs) SET FOR TIME AND MATERIAL CONSTRUCTION

SUBCONTRACT, dated 04/14. Note: Only the GPs listed below are incorporated into this

Subcontract:

Apprentices and Trainees (Jul 2005; FAR 52.222-9)

Certification of Eligibility (Feb 1988; FAR 52.222-15)

Compliance with the Copeland Act Requirements (Feb 1988; FAR 52.222-10)

Compliance with Davis-Bacon and Related Act Requirements (Feb 1988; FAR 52.222-

13)

Davis-Bacon Act (Jul 2005; FAR 52.222-6)

Disputes Concerning Labor Standards (Feb 1988; FAR 52.222-14)

Subcontracts - Labor Standards (Jul 2005; FAR 52.222-11)

Payrolls and Basic Records (Jun 2010; FAR 52.222-8)

Contract Termination – Debarment (Feb 1988; FAR 52.222-12)

Withholding of Funds (Feb 1988; FAR 52.222-7) http://www.jpl.nasa.gov/acquisition/terms-conditions/ http://www.jpl.nasa.gov/acquisition/terms-conditions/

ADDITIONAL GENERAL PROVISIONS (AGPs) SET, dated 9/15. Note: Only the AGPs listed below are incorporated into this Subcontract:

Approval of Wage Rates (Dec 1988; FAR 52.222-16)

Audit Negotiation - Access to Computers

Continuity of Services (Jan 1991; FAR 52.237-3)

Disclosure and Consistency of Cost Accounting Practices (Oct 2008; FAR 52.230-3)

Estimate of Percentage of Recovered Material Content for EPA-Designated Products

(May 2008; FAR 52.223-9)

Frequency Authorization (Dec 1988; NFS: 1852.223-71)

Integration of Environment, Safety, and Health into the Contractor's Management System

Liability for Government Property Furnished for Repair or Other Services (Jan 2011;

NFS: 1852.245-72)

Patent and Copyright Agreement

Patent Rights - Ownership by the Contractor (Dec 2007; FAR 52.227-11)

Patent Rights - Retention by the Contractor (Short Form) (NFS 1852.227-11)

Personal Identity Verification of Contractor Personnel (Jan 2011; FAR 52.204-9)

Pollution in Prevention and Right-to-Know Information (May 2011; FAR 52.223-5)

Required Sources for Helium and Helium Usage Data (Apr 2002; FAR 52.208-8)

Safety and Health

Security Requirements for Unclassified Information Technology Resources

Service Contract Act of 1965 (Nov 2007; FAR 52.222-16)

SUBCONTRACT FORMS SET, dated 6/14.

ARTICLE 1. STATEMENT OF WORK AND DELIVERY/MILESTONE SCHEDULE

The Subcontractor shall provide maintenance, operations, repair of facilities and equipment, grounds maintenance, and disaster response at the Jet Propulsion Laboratory (JPL) main facility located at (1) 4800 Oak Grove Drive, Pasadena, California, and (2) Building 600 (Data Center at

500 Woodbury) and its associated emergency generator, and (3) other peripheral properties.

Acronyms and Definitions. Acronyms and definitions pertaining to this Subcontract are identified in Exhibit 1, Technical Description Document (TDD).

1.0 Total Program: Except as described in Section 4.0, Limitations, of Article 1 of this

Subcontract, the Subcontractor shall maintain the physical appearance and functionality of the main JPL Facility located at 4800 Oak Grove Drive, Pasadena, California and other peripheral properties. The JPL Facility, for purposes of this Subcontract, shall consist of the following elements:

All buildings and structures as listed and/or described in “Buildings and Structures

Inventory,” incorporated into this Subcontract as Attachment 1.

All equipment as listed and/or described in “Equipment List,” incorporated into this

Subcontract as Attachment 2.

All roads, paved areas and parking lots as shown in “Jet Propulsion Laboratory Asphalt

Paving Plan,” incorporated into this Subcontract as Attachment 3 (Drawing JPL-SP-010-

7C).

All grounds and landscaped areas as shown in “Jet Propulsion Laboratory Grounds Plan,” incorporated into this Subcontract as Attachment 4 (Drawing JPL-SP-0117-B00).

All buildings and structures as shown in “West Woodbury Road Site,” incorporated into this Subcontract as Attachment 5.

The Subcontractor shall perform all work required by this Subcontract in accordance with the specific requirements of this Subcontract, including all Schedules, General

Provisions, Additional General Provisions, Attachments, Appendices, and Exhibits, and the general principles of NASA Document NPR 8831.2F, “Facilities Maintenance

Management Handbook,” incorporated by reference into this Subcontract; provided, however, that in the event of discrepancy or conflict between any of the other requirements of this Subcontract and NPR 8831.2F, the more stringent requirements shall prevail.

In the performance of work under this Subcontract, the Subcontractor shall provide:

1.1 Program Management. Establish and maintain a program management team, including a Program Manager with sufficient authority and access to the Subcontractor's upper management to secure and deploy all the resources necessary to implement the requirements of this Subcontract.

1.2 Work Control. Implement all work control procedures necessary to ensure timely processing of work requirements, to permit tracking of work in progress, and to ensure that all work is accurately and completely entered into the JPL Computerized Maintenance Management System (CMMS) in accordance with Exhibit 1.

1.2.1 Work Reception

1.2.1.1 Establish and maintain a call desk for receiving work requests during Regular Working Hours via a local telephone number. The

Subcontractor may also establish and use a JPL Services web site for receiving work requests during Regular Working Hours. The

Subcontractor shall:

- provide JPL with the telephone number of the call desk and URL of the call desk web site (if applicable)

- receive work requests via telephone from occupants of the facility

- provide a prompt and courteous "first contact" response to callers

- initiate, track, and record the work using the JPL-provided

CMMS

- provide the Trouble Call (TC) work order number to the customer

- classify all work requests in the appropriate category of NASA work elements (see paragraph 1.2.3.5.1)

- assign each work request a priority code based on JPL CMMS Configuration Control

- use and update as necessary the Failure Class and Problem

Codes in the CMMS

- enter duplicate calls as a single work request

- route calls for new work or service work not pertaining to this Subcontract to the JPL Facilities Engineering and Construction Services Request Help Desk.

- initiate, enter into Maximo, and route calls for janitorial services to JPL’s janitorial subcontractor.

1.2.1.2 Establish and maintain a phone number and system for receiving and responding to work requests after Regular Working Hours.

Provide to JPL a list, updated as necessary, of Subcontractor personnel available for TC response after working hours, including

Regular Days Off, weekends, and holidays.

1.2.2 Processing and Scheduling

Plan, estimate, and schedule all work in the CMMS to ensure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the standards established herein. Schedule and arrange work so as to cause the least interference with the normal occurrence of JPL business and mission; such work may require after-hours, weekend, or holiday work.

1.2.2.1 Notice of Equipment and Building Systems Shutdowns and Utility

Outages. With the exception of emergencies, the Subcontractor shall obtain prior approval from the JPL Contract Technical

Manager (CTM) or designated delegate for all scheduled work requiring shut-down of equipment during regular work hours. The

Subcontractor shall coordinate this work in advance with the affected building occupants by verbal notifications, telephonic notifications, and shutdown postings. The Subcontractor shall also submit notification for publication in This Week at least two weeks prior to the scheduled shutdown. Notifications shall include the location of the work, type of work to be performed, equipment/ systems that will be affected by utility outages, and estimated completion date. The Subcontractor shall take necessary precautions and schedule work so as to minimize the number and duration of interruptions to utility and safety systems. The

Subcontractor shall not disable fire protection systems without prior approval from the CTM or designated delegate. The

Subcontractor shall make all reasonable attempts to avoid shutting down locations that house flight hardware or are designated as critical to mission support.

When emergency conditions preclude the two (2) week advance notification, the Subcontractor shall immediately notify the CTM or designated delegate.

1.2.2.2 Facility Closures. The Subcontractor shall not obstruct streets, walks, corridors, stairwells, elevators, and other facilities occupied and used by JPL without prior approval from the CTM or designated delegate. The Subcontractor shall inform all JPL personnel impacted by a facility closure. The Subcontractor shall not close or block emergency egress routes without prior approval from the CTM or designated delegate.

1.2.2.3 Coordination with Other Subcontractors. The Subcontractor shall coordinate with all other subcontractors and avoid conflicts with other subcontractors’ performance and work schedules. Under no circumstances shall additional work be performed at the request of another subcontractor without approval of the SCM, CTM or designated delegate. In the event of conflicts with other subcontractors that cannot be satisfactorily resolved, the matter shall be referred to the SCM, CTM or designated delegate for decision.

1.2.3 Tracking, Data Entry, Reports, and Records

1.2.3.1 CMMS. JPL CMMS software systems are under configuration control. The CMMS software includes equipment records and

JPL’s Preventive Maintenance Program, including task descriptions and maintenance frequency information. The

Subcontractor shall follow all requirements in Exhibit 1, “CMMS

Configuration Control.”

The Subcontractor shall keep all CMMS databases accurate and complete by inputting all maintenance data generated as a result of work undertaken as part of this Subcontract. All new work shall be entered into the CMMS daily. All completed work shall be recorded in the CMMS database the same day it is completed.

1.2.3.2 Facility Maintenance History Files. Maintain and update JPL’s

Facility Maintenance History Files for each building, structure, system, or piece of equipment (identified by facility number and equipment number) in the CMMS and in the Facilities Technical

Library (FTL) located at JPL (Building 200) for each facility or structure listed in Attachment 1. Each file shall contain, as available:

- a listing of all equipment in the building, structure, or system by nomenclature, property number, and manufacturer's model number; and

- all manufacturer’s literature, brochures, and pamphlets;

maintenance manuals, operator's manuals, parts lists, service manuals, and warranty information.

All documents shall be filed within 30 working days of the completed transaction. JPL shall have access to these files on request.

Upon completion of the Subcontract, the Subcontractor shall return all items (including updates) in the same condition as received, less normal wear and tear.

1.2.3.3 As-Built Drawings. Ensure that all modifications to JPL Facilities performed under this Subcontract are documented and accurately represented for inclusion in JPL’s Master As-Built Drawings.

Submit all as-built drawings and red-lined drawings generated under this Subcontract to the CTM or designated delegate as hard copy and in AutoCAD format, for JPL approval.

The Subcontractor shall use existing drawings to document facilities buildings, structures, improvements, space usage, occupancy classification, collateral equipment, location on property, floor area, number of stories, dimensions, elevations, and type of material. If an existing drawing is not available, the

Subcontractor shall provide a simple diagram of work completed and submit to the CTM or designated delegate for approval.

1.2.3.4 Reporting Equipment Deficiencies. Any equipment deficiencies detected by the Subcontractor during operational checks, preventive maintenance inspections, TC/service work, or at any other time shall be entered into CMMS. The Subcontractor shall generate work orders per Exhibit 1, Technical Description

Document (TDD), Section 7, as the result of deficiencies detected.

Therefore, any deficiencies detected during the course of a

PM/PGM shall be corrected on a child work order with a PM/PGM work type, as the case might be. The exception to this is when the cost or labor hours identifies the correction as a repair.

1.2.3.5 Documentation and Reports. Submit documents and reports in accordance with Exhibit 2, Subcontract Data Requirements List

(SDRL), and the following specific requirements:

1.2.3.5.1 An Initial Annual Work Plan per the requirements of

SDRL, Item 1.

The Plan shall contain the following:

An analysis of all work categorized by the NASA nine elements specified in NASA Procedural Requirements, NPR 8831.2F:

1. Preventive Maintenance (PM)

2. Predictive Testing & Inspection (PT&I)

3. Programmed Maintenance (PGM)

4. Repairs ( R )

5. Trouble Calls (TC)

6. Replacement of Obsolete Items (ROI)

7. Service Request (SR)

8. Grounds Maintenance and Repair (G)

9. Central Plant Operations/Space Flight Operations

Facility (SFOF)

Within each of the nine elements, separately break out the following work categories:

A. Energy and Water Conservation

B. Roads, Surfaced Areas, and Signage

C. Elevators, Dumbwaiters, and Chair Lifts

D. Cranes and Hoists

The Plan shall address training requirements, CMMS staffing, quality control, and safety training. Information contained in the Initial Annual Work Plan shall be stored in digital format as one of the contributing databases of the

JPL CMMS.

1.2.3.5.2 Initial Annual Work Schedule per the requirements of

SDRL, Item 2.

1.2.3.6 The Initial Annual Work Schedule shall be submitted into CMMS.

Any proposed changes to the approved schedule shall also require

JPL approval.

A Monthly Work Schedule (MWS) per the requirements of

SDRL Item 3. The MWS shall be entered into JPL CMMS monthly. If JPL observes conflicts with other JPL activities, JPL will notify the Subcontractor. The

Subcontractor shall then modify the schedule as appropriate. Changes or additions to any job that could prevent the Subcontractor from completing work on time, or which change the scope of the work, shall be reported to the Subcontracts Manager and the CTM in writing within

24 hours of discovery. Deviation from the MWS shall require approval from the Subcontracts Manager and CTM.

Work postponed due to deviations shall be rescheduled as soon as practical, but in any event not later than the following MWS.

1.2.3.6.1 An Operations and Procedures Plan (OPP) per the

requirements of SDRL Item 4.

The Subcontractor shall review the OPP, propose updates as appropriate, and resubmit the updated OPP for JPL approval or submit a written memorandum validating that the existing OPP is still accurate in all respects to JPL.

1.3 Quality Control (QC). Implement and maintain a proactive QC program that incorporates the quality elements of ISO 9001, Quality Systems Standards.

Each phase of the services rendered under this Subcontract is subject to JPL inspection, during the Subcontractor's operations and after completion of each task. JPL's Quality Assurance Surveillance Program is not a substitute for QC performed by the Subcontractor. All costs associated with rework shall be the responsibility of the Subcontractor.

1.3.1 Rework. If it is determined by JPL that any task or work is not performed correctly or is found to be defective, technically or in any other regard, it is understood that the associated effort shall be satisfactorily reworked by the subcontractor.

1.4 Status Reports and Reviews

1.4.1 Work Status. Provide verbal status reports of any item of work upon request of the CTM, Subcontracts Manager, and Facilities M&O staff. Provide verbal status report of any significant event, whether or not requested by

JPL, within one (1) hour of the event during regular working hours, and within four (4) hours after regular working hours. The CTM and/or

Facilities M&O staff shall be notified verbally immediately for critical building or emergency work.

1.4.2 Weekly Status Review. Conduct a weekly status review meeting with JPL.

The status meetings shall be attended by the Program Manager, the CTM, and the Subcontracts Manager, or their alternates. The subjects of the meetings shall encompass maintenance, significant events, and any other topics deemed important by JPL or the Subcontractor. The Program

Manager, the CTM, and/or the Subcontracts Manager may invite any JPL personnel or Subcontractor employees they deem necessary for the meetings. Resulting action items and minutes of status meetings shall be recorded by the Subcontractor and a copy submitted to the Subcontracts

Manager within one (1) working day after the meeting.

1.4.3 Ad Hoc Meetings. Meetings not normally scheduled shall be called at the convenience of both JPL and the Subcontractor, as circumstances dictate.

The purpose of such meetings shall be to discuss and record details and make decisions on individual subjects. Resulting action items and minutes of meetings shall be recorded by the Subcontractor and a copy submitted to the Subcontracts Manager and CTM within one (1) working day, as requested by JPL.

1.5 Warranty Control Program. Prepare and implement a warranty control program that is directed towards assuring the appropriate implementation of existing warranties and warranties associated with equipment and items procured under this subcontract. Prepare and submit a Warranty Control Plan in accordance with Exhibit 2.

1.6 Customer Liaison. Establish and maintain a customer liaison protocol which shall consist of the following: JPL direct contacts for each Facility/ Building, notification of planned work and utility shutdowns, unplanned work, and coordination of special events.

1.7 Facilities Maintenance

1.7.1 Buildings and Structures Maintenance and Repair. This requirement shall be accomplished in accordance with provisions of Exhibit 1, Section 8, and associated appendices.

1.7.2 Heating, Ventilation, Air Conditioning, Refrigeration, Air Compressors, and

Pressure Vessels Systems Maintenance and Repair. This requirement shall be accomplished in accordance with provisions of Exhibit 1, Section 9, and associated appendices.

1.7.3 High and Low Voltage Electrical Power Generation and Distribution

Systems Maintenance and Repair. This requirement shall be accomplished in accordance with provisions of Exhibit 1, Section 10, and associated appendices.

1.7.4 Operations and Maintenance in Building 230 (Space Flight Operations

Facility [SFOF]) and Building 264. This requirement shall be accomplished in accordance with provisions of Exhibit 1, Section 11.

1.7.5 Elevator Maintenance and Repair. This requirement shall be accomplished in accordance with provisions of Exhibit 1, Section 12, and associated appendices.

1.7.6 Built-In Cranes, Hoists, Monorails, and Jibs Maintenance and Repair. This requirement shall be accomplished in accordance with provisions of Exhibit

1, Section 13, and associated appendices.

1.7.7 Potable Water Distribution System Maintenance and Repair. This requirement shall be accomplished in accordance with provisions of Exhibit

1, Section 14.

1.7.8 Wastewater Collection and Disposal System Operation, Maintenance, and

Repair. This requirement shall be accomplished in accordance with provisions of Exhibit 1, Section 15.

1.7.9 Grounds Maintenance and Repair. This requirement shall be accomplished in accordance with provisions of Exhibit 1, Section 16, and associated appendices.

1.7.10 Energy and Water Conservation. This requirement shall be accomplished in accordance with provisions of Exhibit 1, Section 17.

1.7.11 Disaster and Potential Disaster Response. This requirement shall be accomplished in accordance with provisions of Exhibit 1, Section 18.

1.7.12 Environmental Management Support. This requirement shall be accomplished in accordance with provisions of Exhibit 1, Section 19.

1.7.13 Energy Management System Hardware and Software Configuration Control.

This requirement shall be accomplished in accordance with provisions of

Exhibit 1, Section 20.

1.7.14 Power Control Console System Configuration Control. This requirement shall be accomplished in accordance with provisions of Exhibit 1, Section

21.

1.7.15 Power Measurement System Configuration Control. This requirement shall be accomplished in accordance with provisions of Exhibit 1, Section 22.

1.7.17 Pressure Vessel and System Safety. The Subcontractor shall establish a pressure systems safety and recertification program in accordance with NPD 8710.5D, NASA Policy for Pressure Vessels and Systems, dated March 12, 2008, and NASA Technical Standard 8719.17 Revision A, NASA Requirements for Ground-Based Pressure Vessels and Pressurized Systems (PVS) Approved 11/06/09. Facilities maintained equipment, any installation, relocation, modification, removal of any facilities Pressure Vessel System shall be reviewed by the JPL Pressure System Manager.

It is understood that the requirements to certify (or qualify/accept) all ground-based PVS prior to operation/use applies to newly acquired PVS and not to legacy PVS. All legacy PVS shall be certified (or a deviation or waiver shall be processed) in accordance with the NASA Standard within five years from the effective date of the Modification incorporating this NASA Standard into the Facilities M&O Subcontract. All other requirements shall be accomplished in accordance with provisions of Exhibit 1, Section 9 - Heating, Ventilation, Air Conditioning, Refrigeration, Air Compressors, and Pressure Vessels Systems Maintenance and Repair.

1.8 Program Plans. Execute the following programs in accordance with the requirements of this Subcontract:

1.8.1 A Transition Plan, which shall ensure continuity of services from the previous Maintenance and Operations Subcontract. The transition period will commence at Subcontract award and will be two (2) months in duration.

The Subcontractor shall be prepared to accept, and work through completion, any outstanding work orders remaining from the previous M&O

Subcontract. The work shall be completed in a timely manner in accordance with the terms of the Subcontract.

1.8.2 TC Response Plan in accordance with the requirements of Exhibit 1, Section

6.

1.8.3 Scheduled Maintenance and Repair Plan in accordance with the requirements of Exhibit 1, Section 7. The scheduled maintenance and repair program shall include a Reliability-Centered Maintenance (RCM) Program for facilities maintenance.

1.8.4 An Emergency Response and Continuity of Operations Plan (COOP) as required by the JPL Emergency Preparedness Center. In the event of a possible emergency, disruption, and or facilities damage sustained because of a disaster, the Subcontractor shall take immediate action to prevent and limit further damage through an Emergency Response and COOP. The

COOP provides for the ability of JPL to continue its business operations during emergency disruptions. The COOP shall address possible disruptions including earthquake, brush fire, and pandemic flu outbreaks.

The Subcontractor shall be asked to alter its work schedules and procedures in the event of such emergency disruptions as determined by the COOP and the executives in charge during these events.

1.8.5 Special Events Support Plan. The effort shall consist of but is not limited to support of special events: Open House, Heritage Week, and Martin Luther

King Day. Support typically involves pre-cleanup, cleanup during the event, and post-event cleanup. Food service will be provided at some of the events. Support staff shall consist of, but is not necessarily limited to the following trades: HVAC, Electrical, Plumbing, Grounds/Maintenance

Workers, and Elevator Journeyman to respond in the event of any trouble calls occurring in any of the buildings open during these events.

Open House is the most intensive of these events and takes place over a two-day weekend; it can consist of 15,000 to 25,000 visitors per day, with the most demanding task being trash control.

The main event for Heritage Week takes place on a weekday after hours.

This support shall not interrupt the Subcontractor’s normal maintenance operations support.

Such expenditures shall only be incurred upon formal authorization from the

JPL SCM or the designated delegate.

1.8.6 A Facilities Service Request (FSR) Program. The Subcontractor shall perform support services upon request by the SCM or its delegate. FSRs may consist of tasks such as arranging chairs and furniture in various locations throughout the lab consisting primarily of Von Karman and other large conference rooms, moving outdoor tables and chairs, extra trash pickups, and temporary electrical, plumbing services, minor carpentry, and elevator support as necessary, etc. This support shall not interrupt the

Subcontractor’s normal maintenance operations effort.

Such expenditures shall only be incurred upon formal authorization from the

JPL SCM or the designated delegate.

2.0 STAFFING REQUIREMENTS

Maintain a work force, consisting of the following labor categories, sufficient to complete all work in accordance with the quality and timeliness standards specified in this

Subcontract. In addition to any other requirements enumerated in this Subcontract, the

Subcontractor shall maintain a work force that includes personnel with training and certification in the following special areas: The Subcontractor shall provide to JPL resumes and certifications of trade personnel as requested.

2.1 Level 2 Thermography Certification. Maintain the capability of providing at least one (1) certified Thermography Specialist, who understands the basic theory of qualitative thermography and its application, and has had hands-on use of thermal imaging equipment. The individual must understand infrared imaging that applies to predictive maintenance applications, be able to document and evaluate findings, and write effective reports of the findings. The individual shall also have at least three (3) years of experience in the thermography field. The individual shall possess a current Level 2 training certificate.

2.2 Level 2 Vibration Certification. Maintain the capability of providing at least one (1) certified Vibration Specialist, who shall have knowledge of machine vibration, be capable of routine data collection and periodic monitoring, and be able to perform fault diagnosis and condition evaluation. The individual shall also have at least three (3) years of experience in the vibration field. The individual shall possess a current Vibration Institute Level 2 training certificate.

2.3 Certified Arborist. Maintain the capability of providing at least one full-time

(1) certified arborist, who shall have knowledge of tree care, trimming, disease, pests, planting, etc., and who shall be computer-literate relative to ArborPro tree inventory software. Certification must be current and maintained throughout the Subcontract.

2.4 Electricians. Electrical technicians shall be at a journeyman level with a minimum of five (5) years of experience.

2.5 Plumbers. Plumbers shall be at a journeyman level with a minimum of five (5) years of experience.

2.6 Millwrights. Millwrights shall have at least five (5) years of experience.

2.7 Heating Ventilation and Air Conditioning (HVAC) Technicians. HVAC technicians shall be certified through the Environmental Protection Agency (EPA) and shall be at Journeyman level with at least five (5) years experience.

2.8 Energy Management System (EMS) Operator. The Subcontractor EMS operator(s) and technicians shall have received technical certification training in the Niagara AX Training Program, with a minimum of one (1) year of experience with the Niagara Workbench, and shall be competent to monitor and maintain Staefa/Telon DDC hardware.

2.9 PT&I System Administrator (SA). The PT&I-SA shall have a minimum of three

(3) years of experience in administering and maintaining computer system hardware and software.

2.10 Emergency Medical Services/First Aid. All injuries sustained on-site shall be reported to the CTM immediately by the submittal of a JPL Mishap Report, whether treated at the JPL facility or elsewhere.

3.0 STANDARDS

In addition to any other specific work standards included in this Subcontract under

Exhibit 1, accomplish all work in conformance with approved and accepted standards of the industry; equipment manufacturers; all applicable JPL, NASA, Local, State, and

Federal laws and regulations; and all current applicable facilities and safety codes. In the event of discrepancy or conflict among any of the requirements of this Subcontract, the more stringent requirements shall prevail. The following general standards shall apply to all work performed under this Subcontract:

3.1 Work Completion The Subcontractor's completed work shall be free of defects that would prevent the facility or equipment being worked on from functioning as originally intended or designed. The Subcontractor shall be held responsible for the cost of any damage caused by loss resulting directly or indirectly from any act or omission by the Subcontractor, its employees and/or agents.

3.2 Shutdown and Restart The Subcontractor shall shut down, restart, and perform operational checks on all equipment affected by either scheduled or unscheduled utility outages.

3.3 Debris Clean Up The Subcontractor shall not allow debris to spread into adjacent areas or accumulate in the work area itself. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and/or at the end of each day work is in progress.

3.4 Replacements Except where otherwise noted, replacements shall match existing items in dimensions, finish, color, and design.

3.5 Piping Coding and Identification The Subcontractor shall utilize the JPL standard color coding and identification system for piping, as described in the JPL Facilities Design Standard.

3.6 Equipment Under Manufacturer's or Installer's Warranty Equipment, components, and parts, other than those installed under this Subcontract, shall not be removed or replaced or deficiencies corrected while still under warranty of the manufacturer or the installer without prior approval of the CTM. The Subcontractor shall be responsible for attaching equipment, component, and part warranties in CMMS for those items that are installed during the term of this Subcontract, and for which the Subcontractor is or shall become responsible after construction/installation is completed. All defects in material or workmanship, defective parts, or improper installation and adjustments found by the Subcontractor shall be reported to the CTM within three (3) working days from discovery.

3.7 Refrigerant Recycling/Recovery The Subcontractor shall not knowingly vent or otherwise dispose of any refrigerant in a manner that would permit its release into the environment. Record keeping required by the Clean Air Act and SCAQMD Rule 1415 must be performed by the Subcontractor, including but not limited to: equipment number, amount of refrigerant added; amount of refrigerant leaked; date of corrective action for leak. Furthermore, all recycling/recovery equipment and technicians must be certified per SCAQMD and the US Environmental Protection Agency criteria. A complete detailed Refrigerant Management Plan shall be submitted to JPL for approval. All systems utilizing refrigerant shall be noted and included in the Refrigerant Management Plan.

3.8 Equipment Procurement and Servicing. The "NASA Reliability Centered Building and Equipment Acceptance Guide," at http://www.wbdg.org/ccb/NASA/GUIDES/rcb_aeguide.pdf provides criteria for equipment being procured or serviced under the terms of this Subcontract. The Subcontractor shall use these criteria in procuring and accepting new, replacement, and/or reworked equipment and for PM and PT&I work where applicable in this Subcontract.

3.9 High-Level Activities. The Subcontractor shall provide special equipment to access high-level lighting, systems, equipment, structures, and other work required in high bays. The Subcontractor shall ensure that this equipment is of a standard suitable for work within a Clean Room environment.

3.10 Paint. The Subcontractor shall comply with the requirements of the JPL Pollution Prevention Plan for low volatile organic compounds (VOC) paint, lead paint abatement, and all other environmental directives, instructions, policies, and regulations.

4.0 LIMITATIONS

The following work is not part of this Subcontract:

4.1 Repair and maintenance of:

4.1.1 JPL/NASA-owned automotive vehicles

4.1.2 Communication cables

4.1.3 Fire protection communication systems

4.1.4 Powder or gas fire protection systems

4.1.5 Telephone systems/intercom systems

4.1.6 Surveillance systems

4.1.7 JPL Employee-owned or other Subcontractor-owned equipment

4.1.8 Vending machines

4.1.9 Non-collateral R&D equipment

4.1.10 Teleconferencing and conference room equipment

4.1.11 Oxygen deficiency sensors and alarms.

4.2 Installing and reconfiguring of Westinghouse and other modular partitions

4.3 Locksmithing

4.4 Construction of Facilities (CoF)

5.0 APPLICABLE DOCUMENTATION

The following documents are hereby incorporated into and made a material part of this

5.1 Exhibits

5.1.1 Exhibit 1, “Technical Description Document (TDD)” dated June 2, 2017

5.1.2 Exhibit 2, “Subcontract Data Requirements List (SDRL)”

5.1.3 Service Contract Act Wage Determinations as follows:

5.1.3.1 Exhibit 3A, Wage Determination No. 1986-0431 Rev. 46, dated

05/05/2017 (Elevators) can be found here:

https://www.wdol.gov/wdol

5.1.3.2 Exhibit 3B, Wage Determination No. 1986-0879 Rev. 15, dated

December 22, 2014 (HVAC).

5.1.3.3 Exhibit 3C, Wage Determination No. 2015-5613, Rev. 04, dated

12/30/2016 (All Other) can be found here:

https://www.wdol.gov/sca.aspx

5.1.4 Exhibit 4, “General Wage Determination Issued under the Davis-Bacon and

Related Acts” including General Decision CA170033, Modification 07, dated

06/02/2017 can be found here:

https://www.wdol.gov/wdol/scafiles/davisbacon/CA33.dvb?v=7

5.1.5 Exhibit 5, “Parking and Traffic Regulations (will be provided by JPL post award)

5.1.6 Exhibit 6, Subcontract Work Order Procedure

5.1.7 Exhibit 7, JPL Software License Agreement For The Use Of JPL-Furnished

Software

5.1.8 Exhibit 8 QA Surveillance Plan

5.1.9 Exhibit 9 JPL SCADA EMS User Access and Security Requirements

5.1.10 Exhibit 10 Project Acceptance

5.1.11 Exhibit 11 Facilities CAD Guidelines Rev 1

5.1.12 Exhibit 12, “Site-Specific Safety Plan for Maintenance and Operations

Services at JPL” (Subcontractor Provided).

5.1.13 Exhibit 13, “Injury and Illness Prevention Plan for Maintenance and

Operations Services at JPL” (Subcontractor Provided).

5.1.14 Exhibit 14, “Small Business/Small Disadvantaged Business Subcontracting

Plan for Maintenance and Operations Services at JPL” (Subcontractor

Provided).

5.2 Attachments

5.2.1 Attachment 1, “Jet Propulsion Laboratory Asphalt Paving Plan,”

5.2.2 Attachment 2, “Jet Propulsion Laboratory Grounds Plan,”

5.2.3 Attachment 3, “B600 Aerial Site Plan,”

https://www.wdol.gov/wdol/scafiles/non-std/86-0431.sca?v=46 https://www.wdol.gov/sca.aspx https://www.wdol.gov/wdol/scafiles/davisbacon/CA33.dvb?v=7

5.2.4 Attachment 4, “Water Distribution Plan,”

5.2.5 Attachment 5, “Sewer Line Distribution Plan,”

5.2.6 Attachment 6, “Compressed Air Line Distribution Plan,”

5.2.7 Attachment 7, “Domestic Water Plan,”

5.2.8 Attachment 8, “Natural Gas Line Distribution Plan,”

5.2.9 Attachment 9, “16.5KV Distribution Single Line Diagram”

5.2.9.1 Attachment 9A, “16.5KV Distribution Site Plan”

5.2.9.2 Attachment 9B, “16.5KV Distribution SUB H”

5.2.10 Attachment 10, B17-JPL Subcontract Environmental, Health, and Safety

Requirements, can be found here Solicitation Group A&B folder:

https://www.jpl.nasa.gov/acquisition/terms-conditions/

5.2.11 Attachment 11, “Operations and Procedures Plan (OPP) for

Maintenance and Operations Services at JPL,” (Subcontractor Provided).

5.2.12 Attachment 12, “Transition Plan for Maintenance and Operations

Services at JPL,” (Subcontractor Provided).

5.2.13 Attachment 13, “Energy Conservation and Management Plan for

Maintenance and Operations Services at JPL,” (Subcontractor Provided).

5.2.9 Attachment 14, “Initial Annual Work Plan,” (Subcontractor Provided).

7.0 The Subcontractor shall furnish and deliver the supplies and perform the services required in accordance with the following schedule:

Item Schedule/On-or-Before Due Date

7.1 Call Desk and After-hours work

reception system per ARTICLE 1, 1.2.1.1 and 1.2.1.2

Start of Subcontract through completion

7.2 CMMS Tracking and Data Entry

per ARTICLE 1, 1.2.3.1

Per Exhibit 1, “CMMS Configuration Control”

7.3 As-Built Drawings Per

ARTICLE 1, 1.2.3.3

Per Exhibit 2

7.4 Documentation and Plans per

ARTICLE 1, Paragraph 1.2.3.5

Per Exhibit 2

7.5 Quality Control Program per

ARTICLE 1, 1.3

30 Days ADOS through end of Subcontract

7.6 Informal Work Status reports per

ARTICLE 1, 1.4.1

Upon request: within one (1) hour during regular working hours, or within four (4) hours after regular working hours

7.7 Weekly Status Review per

ARTICLE 1, 1.4.2

Close of Business Tuesday following the week in which service was performed https://www.jpl.nasa.gov/acquisition/terms-conditions/

7.8 Ad Hoc Meetings per ARTICLE

1, 1.4.3

Upon request

7.9 Transition Plan per ARTICLE 1, 1.8.1

Start of Subcontract

7.10 Trouble Call Response Plan per

ARTICLE 1, 1.8.2

Start of Subcontract through end of Subcontract

7.11 Scheduled Maintenance and

Repair Plan including RCM Program per ARTICLE 1, 1.8.3

Start of Subcontract through end of Subcontract

7.12 Emergency Response and COOP

per ARTICLE 1, 1.8.4

Per Exhibit 2

7.13 Special Events Support Plan per

ARTICLE 1, 1.8.5

As required, through end of Subcontract

7.14 Facilities Service Request (FSR)

Program per ARTICLE 1, 1.8.6

As required, through end of Subcontract

7.15 Additional Delivery

Requirements:

7.15.1 Final Annual Incurred Indirect Cost Rate Proposals in accordance with the ALLOWABLE COST AND PAYMENT General Provision of this Subcontract.

Due: Six (6) months after expiration of Subcontractor's fiscal year.

7.15.2 DD Form 1419, "DOD Industrial Plant Equipment Requisition"

Due: At least 30 days prior to need for acquiring or fabricating item.

7.15.3 Contractor-Held Asset Tracking System (CHATS) Report

(http://acquisition.jpl.nasa.gov/CHATS_Report.xls)

Due: Monthly, three (3) business days after month reported.

7.15.4 NASA Form 1018 (or equivalent), "NASA Property in the Custody of

Contractors"

Due: First Report: From date of Subcontract through September 30th;

Subsequent Reports: October 1st through September 30th. Due within

30 days after reporting period.

7.15.5 NASA Form 533M "Monthly Contractor Financial Management

Report"

Due: Monthly, by 15th of month after month reported.

Presented at the lowest identified WBS level.

7.15.6 NASA Form 533Q "Quarterly Contractor Financial Management

Report"

Due: Quarterly, by 15th of month before quarter reported.

Presented at the lowest identified WBS level.

7.15.7 Individual Subcontract Report (ISR). Electronic submission to http://www.esrs.gov http://acquisition.jpl.nasa.gov/CHATS_Report.xls http://www.esrs.gov/

Due: For periods ending March 31 and September 30. Due within 30 days after each reporting period.

7.15.8 Summary Subcontract Report (SSR). Electronic submission to http://www.esrs.gov

Due: For periods ending March 31 and September 30. Due within 30 days after each reporting period.

8.0 JPL RESPONSIBILITIES

8.1 Quality Assurance Feedback. JPL will inspect services rendered under this Subcontract, both during the Subcontractor's operations and after completion of tasks.

8.2 Facilities and Equipment. JPL will provide the Subcontractor the use of certain JPL owned facilities, in ‘as-is’ condition, for use only in connection with this Subcontract.

The use of JPL furnished property and services for other purposes is prohibited. Except for items specifically listed in this Section of the Subcontract, the Subcontractor shall provide all facilities, equipment, materials/supplies, and services to perform the requirements of this Subcontract.

8.2.1 JPL-Furnished Facilities. JPL will furnish or make available to the Subcontractor the facilities described in Exhibit 1, “Government-Furnished Facilities, Equipment, and Material.” These facilities may be configured by the

Subcontractor in a manner most conducive to efficiency as determined by the

Subcontractor subject to JPL approval.

8.2.2 JPL-Furnished Equipment (GFE). JPL will provide the Subcontractor with the equipment listed in Exhibit 1, “Government-Furnished Facilities, Equipment, and

Material.”

8.2.3 JPL-Furnished CMMS:

8.2.3.1 JPL will provide access to the host server located at JPL. JPL will maintain ownership of the maintenance management server hardware, support software, and databases. The Subcontractor shall be responsible for providing for internet services for off-site access.

8.2.3.2 JPL will populate the Job Plans associated with PMs, PT&Is, and PGMs described in Exhibit 1, Appendix 1, “Job Plans (PMs)”.

8.2.4 Availability of Utilities. JPL will furnish at no cost to the Subcontractor the following utility services to existing outlets for the Subcontractor's use in those facilities for the work performed under this Subcontract: electricity, natural gas, fresh water, and refuse collection (from existing collection points).

8.2.5 Mail Service. JPL will provide internal (within the Center) mail service. Mail service outside the Center shall be arranged and paid for by the Subcontractor.

8.2.6 Records and Technical Documents. JPL will provide access to the FTL containing building history files, including available drawings, warranties, records, manufacturer's equipment manuals, history files, and other available pertinent data. JPL will have ongoing access to the FTL.

http://www.esrs.gov/

8.2.7 Services. JPL will provide the following on-site services. Off-site services shall be the responsibility of the Subcontractor:

8.2.7.1 Hazardous waste disposal services at Building 305, Hazardous Waste

Disposal Area, for Subcontractor-generated hazardous wastes, such as, pesticides, oil, refrigerants, ballasts, polychlorinated biphenyls, paint, solvents, fluorescent tubes.

8.2.7.2 Emergency Medical Services/First Aid: Subcontractor may utilize the JPL

911 system to access First Aid/Emergency Medical Response.

8.2.7.3 The Energy Management Control System (EMCS) hardware server, and workstations. The hardware server and the software and upgrades for the

ION software (from Square D) for monitoring electrical transformer banks.

8.2.7.4 The hardware server and the software and upgrades for the Power Control

Center in the SFOF in Building 230.

8.2.7.5 The JPL Safety Office and/or the JPL Environmental Affairs Office will review and approve all paint and related materials and their corresponding

Material Safety Data Sheets (MSDS).

8.3 Fuel for JPL Dedicated Vehicles, JPL will provide the Subcontractor access to the purchase of fuel from JPL Fleet Management.

8.3.1 Subcontractor will be issued Fuel Master fueling cards for each JPL authorized Subcontractor vehicle and one Fuel Master card to be used for miscellaneous small engines (i.e. generators, etc.).

8.3.2 JPL Fleet Management will provide a monthly report to subcontractor and

JPL Facilities, and Subcontract Technical Manager summarizing the date of fueling, the amount of fuel and the total cost of fuel for each authorized vehicle.

8.3.3 The JPL Facilities Division will provide a Project and Task to be used only for the accumulation of Subcontractor fuel costs.

8.3.4 On a monthly basis, Subcontractor will issue a credit to JPL on the

Subcontractor monthly invoice to the aforementioned Project and Task number used to accumulate fuel costs.

9.0 Shipment Destination:

9.1 Alternative Fridays JPL will be closed except for time-critical project activities and for receiving special shipments (e.g., FEDEx, UPS, etc.).

If such shipments cannot be avoided to JPL on Friday closures, they must be scheduled in advance with JPL Receiving (8:00 AM – 3:30 PM

PT) at 818-393-5544 or 818-354-7784. There will be no JPL outgoing shipments.

9.2 Except as otherwise provided in this Subcontract, the point of inspection, acceptance and delivery of all items/supplies deliverable under this Subcontract shall be the Jet Propulsion Laboratory, 4800 Oak

Grove Drive, Pasadena, California 91109. Any/all such supplies shall be packaged, packed, boxed, or crated in such a manner to ensure safe delivery and shall be shipped prepaid and at the Subcontractor’s expense to the point of delivery.

ARTICLE 2. PAYMENT PROVISIONS

1.0 Estimated Cost, Fixed Fee and Award Fee:

Transition FY 19 FY 20 FY 21 Total

M&O Cost $ TBD $ TBD $ TBD $ TBD $ TBD

Award Fee $ TBD $ TBD $ TBD $ TBD $ TBD

Fixed Fee $ TBD $ TBD $ TBD $ TBD $ TBD

Total $ TBD $ TBD $ TBD $ TBD $ TBD

Exercised Award Term Option Units:

Award Term FY 22 FY 23 FY 24 FY 24 FY 25 Ext Value

Cost $ TBD $ TBD $ TBD $ TBD $ TBD $ TBD

Award Fee $ TBD $ TBD $ TBD $ TBD $ TBD $ TBD

Fixed Fee $ TBD $ TBD $ TBD $ TBD $ TBD $ TBD

Total $ TBD $ TBD $ TBD $ TBD $ TBD $ TBD

Exercised Award Term Option Units Continued:

Award Term FY 25 FY 26 FY 27 Ext Value Total Value

Cost $ TBD $ TBD $ TBD $ TBD $ TBD

Award Fee $ TBD $ TBD $ TBD $ TBD $ TBD

Fixed Fee $ TBD $ TBD $ TBD $ TBD $ TBD

Total $ TBD $ TBD $ TBD $ TBD $ TBD

Estimated Cost: $ TBD

Fixed Fee: $ TBD

Max. Award Fee: $ TBD

Total: $ TBD

Amount Allotted: $ TBD

1.1 Fixed Fee:

1.1.1 Adjustment for Task Effort: Subject to any equitable adjustment, which is otherwise provided for under the provisions of this Subcontract, the fixed fee stated above shall remain constant for the performance of the work under this Subcontract. There shall be no adjustment in the amount of fixed fee or any claim for increased fixed fee because of errors or omissions made in computing the estimated cost or the fact that the actual cost varies from the estimated cost.

1.1.2 Payment for Task Effort: The fixed fee payable under this Subcontract shall be paid to the Subcontractor in monthly installments based upon the percentage of work completed as estimated by the Subcontractor and approved by JPL; subject, however, to the provisions of the General

Provision Article “Allowable Cost and Payment” of this Subcontract.

1.2 Award Fee:

1.2.1 Adjustment: Subject to any equitable adjustment, which is otherwise provided for under the provisions of this Subcontract, the available award fee will be the maximum stated above and the amount of such fee to be actually awarded shall be in accordance with the provisions of paragraph 1.2.3 of this Article. There shall be no adjustment in the amount of available award fee or any claim for increased award fee because of errors or omissions made in computing the estimated cost or the fact that the actual cost varies from the estimated cost.

1.2.2 Payment: Any Award Fee awarded for any period shall be payable to the Subcontractor in full in one lump sum upon submission of a proper invoice.

1.2.3 Description: JPL will, six (6) months into each period, provide an informal report card reflecting JPL’s assessment of the Subcontractor’s performance against award fee milestones unilaterally established for the period of performance in effect. The following reflects the periods associated with this Basic Subcontract effort:

Period of Performance Cost Award Fee

09/30/2018 – 09/30/2019 $ TBD $ TBD

09/30/2019 – 09/30/2020 $ TBD $ TBD

09/30/2020 – 09/30/2021 $ TBD $ TBD

09/30/2021 – 09/30/2022 $ TBD $ TBD

09/30/2022 – 09/30/2023 $ TBD $ TBD

09/30/2023 – 09/30/2024 $ TBD $ TBD

09/30/2024 – 09/30/2025 $ TBD $ TBD

09/30/2025 – 09/30/2026 $ TBD $ TBD

09/30/2026 – 09/30/2027 $ TBD $ TBD

09/30/2027 – 09/30/2028 $ TBD $ TBD

1.2.4 Award Fee Process Categories:

The Contractor’s performance will be evaluated by JPL in the following categories:

1.2.4.1 Technical and Safety Performance:

Technical performance will be evaluated in the areas of maintenance, energy conservation, operations and support of the Laboratory; and safety performance will be evaluated against the Experience Modifier Rate

(EMR) and Total Recordable Incident Rate (TRIR). EMR/TRIR will be verified annually.

1.2.4.2 Schedule Performance:

Schedule performance will be evaluated by considering the extent of adherence to established schedules, effectiveness of work plans, and accommodation of unscheduled TCs and changes with minimum impact on schedule performance as well as timely delivery of SDRLs.

1.2.4.3 Administrative Performance:

Administrative performance will be evaluated in the areas of management, communications and coordination, contractual documentation (CMMS accuracy and integrity), reports, and subcontracting goals (i.e., Small

Business Plan).

1.2.4.4 Cost-Effectiveness:

Cost-effectiveness and performance will be evaluated by considering the degree to which costs are controlled and optimized.

1.2.4.5 Transition Plan and Key Personnel

The…