DraftPWSCatholicPriest.pdf

PERFORMANCE WORK STATEMENT (PWS)

Roman Catholic Priest

Marine Corps Installations West-Marine Corps Base Camp Pendleton, CA

1. Scope of Responsibilities: The contractor shall furnish personnel and transportation necessary to ensure Roman Catholic Priest support to provide for Roman Catholic requirements of the Marine Corps Installations West-Marine Corps Base Camp Pendleton (MCIWEST-MCB CAMPEN) Command Religious Program. This includes St. Michael’s Roman Catholic Community, which is military personnel, dependents, and DOD card holders, an estimated community of 150-180 located at two chapels: Marine Memorial Chapel (building 1161), Blinder Memorial Chapel (building 202863) The RC Priest will also support the Camp Pendleton Brig Facility (building 24100). The contractor will be under the direction of the MCIWEST-MCB CAMPEN Command Chaplain. This contract is essential to the support of individual rights under the First Amendment to the US Constitution by promoting the free exercise of religious beliefs and specifically to ensure Roman Catholic Priest oversight for MCIWEST-MCB CAMPEN Command Religious Program Roman Catholic programs and support. Specifically this contract includes two Sunday Masses (one at each chapel), four Daily Masses (at either chapels) and one Brig Daily Mass, Holy Days’ of Obligation Masses, Special Events, Religious Education, Pastoral Care and office hours to meet the Catholic community’s sacramental requirements. This contract supports a fulltime RC program.

2. Education, Experience and Personal Requirement.

2.1 The contractor must provide copy of the Ecclesiastical Endorsement to serve on MCIWEST-

MCB CAMPEN endorsed by the Archdiocese for the Military Services (AMS), USA in Washington D.C. for any Priest fulfilling the contract. You must apply through the AMS website: (http://www.milarch.org/). The AMS Endorsement Faculties granted should be for:

Baptism, Confirmation, Eucharist, Penance, Anointing the sick, Matrimony, Dispensations.

2.1.1 To submit an application for the AMS endorsement, create a profile on the myAMS portal at https://www.milarch.org/myams/ and click on the Sign Up link.

Once logged in, click on the link for the type of application to be submitted, the document used for endorsement will be the Department of Defense (DD) Form 2088.

2.1.1.1 The contractor must provide a letter of permission from his Ordinary or Religious superior granting permission for the specific ministry and suitability for ministry.

2.1.1.2 A certificate of completion of child protection training.

2.1.2. The contractor shall adhere to the policies defined in the “Archdiocese for the

Military Services, USA, Priests’ Manual” as published by AMS, https://www.milarch.org/ams-priests-manual/ http://www.milarch.org/ https://www.milarch.org/myams/ https://www.milarch.org/ams-priests-manual/

2.2 Roman Catholic Priests fulfilling this contract shall be able to oversee a comprehensive Roman Catholic religious education program with the Coordinator of Religious Education (CRE) and volunteers by offering guidance, planning and pastoral advice in order to achieve a high quality program as outlined by the AMS.

2.3 Roman Catholic Priests fulfilling this contract shall collaborate with Chaplains and Enlisted personnel and civilian Staff, in an ecumenical/interfaith setting, and report to the MCIWEST- MCB CAMPEN Command Chaplain any concerns that may arise.

2.4 Roman Catholic Priests fulfilling this contract shall possess strong people skills and the ability to work with military personnel to include the MCIWEST-MCB CAMPEN Command Chaplain, uniformed Chaplains, Enlisted and civilian Staff.

2.5 Roman Catholic Priests fulfilling this contract shall have knowledge of military protocol, customs, and courtesies or a willingness to learn through a combination of oral and written instructions given within the first 90 days, per Marine Corps Order (MCO) 1730.6F, Secretary of the Navy Instructions (SECNAVINST) 7010.6B-Religious Offering Funds.

2.6 Roman Catholic Priests fulfilling this contract shall possess a working knowledge of computer skills in: Microsoft Word, Excel, Outlook, Power Point, Microsoft Teams and Desktop Publishing. The Chaplain Department Staff is available for assistance.

2.7 Roman Catholic Priests fulfilling this contract shall provide a phone number to the

MCIWEST-MCB CAMPEN Chaplain Department Staff for business purposes.

2.8 Roman Catholic Priests fulfilling this contract must undergo successful background criminal history check at local, state and national levels: [Public Law Number 101-647, Section 231;

Department of Defense Instruction Number 1402.5 require personnel contracted for child care services in every facility operated by the Federal Government to undergo successful background criminal history check at local, state and national levels. “Child care services” includes personnel contracted for such services in base chapel programs whose work brings them into contact with children less than 18 years of age.].

3. Specific Responsibilities.

3.1 The contractor shall provide administrative support, religious services, and pastoral care in support of: Weekday Mass, Sunday Mass with an opportunity for the Sacrament of Reconciliation, baptisms, weddings, annulments, funerals, fellowship/hospitality, Lent/Advent Penance Services, Ash Wednesday, Holy Triduum Services, Holy Day Masses (see 4.3), and oversee Religious Education.

3.1.1 The contractor shall be responsible to attend the annual Roman Catholic Diocese of San Diego Chrism Mass and to bring back some blessed oils for MCIWEST-MCB CAMPEN Roman Catholic program.

3.1.2 Per 2.2, the contractor shall assist as needed with the monthly Pre-Baptismal workshop for Roman Catholic Parents, located at Blinder Memorial Chapel 202863.

3.1.3 The contractor shall be directly responsible for securing the two chapel facilities when used after normal duty hours.

3.2 The contractor shall be involved in all MCIWEST-MCB CAMPEN St. Michael’s Roman Catholic Community programs; oversees planning, offers guidance, and gives pastoral advice to the activities of Rite of Christian Initiation for Children (RCIC), Rite of Christian Initiation for Adults (RCIA), Roman Catholic Lay Organizations such as Roman Catholic Youth, Roman Catholic Women and Roman Catholic Men

3.3 The contractor shall plan, organize, and direct the activities of the MCIWEST-MCB

CAMPEN St. Michael’s Roman Catholic Community, ensuring that the Roman Catholic program complies with the Roman Catholic code of Cannon Laws:

https://www.vatican.va/archive/cod-iuris-canonici/cic_index_en.html

3.4 The contractor shall prepare and deliver homilies/sermons and prepare and submit worship bulletins for timely reproduction to the enlisted staff.

3.5 The contractor shall provide sacramental ministry to MCIWEST-MCB CAMPEN St.

Michael’s Roman Catholic Community.

3.6 The contractor shall provide pastoral counseling to Roman Catholic personnel concerns (ex:

personnel, professional, spiritual, martial, etc.) to maintain Roman Catholic community quality of life.

3.6.1 The Contractor shall be available for Roman Catholic Spiritual counseling, Brig personal as required.

3.6.1.1 Roman Catholic Spiritual counseling can include: one on one and or Confession within the Brig protocols.

3.6.1.2 Notify the Brig Chaplain when you have a counseling session.

3.6.1.3 Report concerns to the Brig Chaplain within limits of the Rite of Confession.

3.7 The contractor shall regularly attend the MCIWEST-MCB CAMPEN St. Michael’s Roman Catholic Community Pastoral Advisory Council monthly meetings.

3.8 The contractor shall serve as the MCIWEST-MCB CAMPEN St. Michael’s Roman Catholic

Community faith group representative (FGR) according to SECNAVINST 7010.6B Religious Offering Fund (ROF). The MCIWEST-MCB CAMPEN St. Michael’s Roman Catholic Community Pastoral Advisory Council, with consultation and suggestions from the congregation, makes the recommendations to the FGR. The FGR generates disbursement https://www.vatican.va/archive/cod-iuris-canonici/cic_index_en.html requests per ROF policy and submits requests to the ROF Administrator via the ROF Custodian. All requests shall follow SECNAVINST 7010.6B and all questions regarding ROF will be directed to the ROF Custodian.

3.9 The contractor shall provide one Weekday Mass at the Brig Facility while working with the Brig schedules.

3.9.1 Using the chapels ecclesiastical supplies, the contractor shall be required to bring supplies (host, non-alcoholic or mustum sacramental wine (for priest only), and Gospel literature for Mass worship service. Following the Brig’s protocols.

3.9.2 Incense, charcoal, candles are only for display purposes. Open flames, lighters and or flammable materials are not authorized inside the brig facility. All liturgical supply items are handled by the staff or volunteers and not the inmates or designated assistants at any time, per Brig protocols.

3.9.3 All liturgical supplies will be secured at the conclusion of services in a designated location. Communicate with the Brig staff.

3.10 The contractor shall be required to work in conjunction with Chapel staff to include Chaplains, Religious Program Specialists (RP), Contractor Coordinator of Religious Education (CRE), Contractor or volunteer musicians, volunteer teachers, volunteer Deacons and any other volunteers in the RC programs. Per the guidance of the MCIWEST-MCB CAMPEN Command Chaplain.

3.11 The contractor will be responsible for all expenses related to travel in direct support of the required duties.

3.12 The contractor shall comply with all applicable regulations and orders, including:

Department Of Defense Instruction (DODI) 1402.5 – Background Checks on Individuals in DOD Child Development and Youth Programs; DOD 5400-7-R, Chapter 4, DOD Freedom of Information Act (FOIA) Program; Secretary of the Navy Instructions (SECNAVINST) 7010.6B-Religious Offering Funds; SECNAVINST 1730.7E – Religious Ministry within the Department of the Navy; Marine Corps Order (MCO) 1730.6F W/Admin CH – Religious Ministry in the Marine Corps; and the Marine Corps Base traffic regulations.

4 Working Hours, Location, Holidays, Holy Days of Obligation and Period of Absence.

Based on the requirements, the Government estimates the contractor would need to maintain an average 40 hours work week. Within 10 business days after contract award the contractor shall provide the Government a standard schedule. The standard schedule is not inclusive of irregular hours that might be needed due to night/weekend emergency ministrations. The Government shall provide the contractor three calendar days’ notice if irregular hours are required to fulfill the requirements. The Government shall inform the contractor of the duration of the irregular schedule requirement due to, but not limited to, funeral preparations, crises services, etc.

4.1 The contractor will operate on the following standard schedule: Six (6) office hours performed each day on Monday-Thursday for a total of (24) hours, Weekday masses to be incorporated into each of these four days. Four (4) hours will be conducted on Sunday for two (2) Roman Catholic masses and associated events. The twelve (12) additional hours used each week for administrative work, special events, services, sacraments, counseling, and parish ordination at MCIWEST-MCB CAMPEN. The contractor shall perform office hours and tasks of the contract at Marine Memorial Chapel building 1161, Blinder Memorial Chapel building 202863 and the Brig Facility building 24100.

4.2 Recognized Federal Holidays

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

4.3 Special Service Masses (Holy Days of Obligations).

Contractor shall offer services for these Holy Days of Obligations.

New Year’s Day Mass Ash Wednesday Masses Holy Week:

Holy Thursday Mass Good Friday Services Easter Vigil Mass All Saints Day Masses Thanksgiving Day Mass Immaculate Conception Masses Christmas Eve Mass Christmas Day Mass

5 Absences.

As the uniformed Base Chaplain position can be of any faith, the religious needs of the MCIWEST-MCB CAMPEN St. Michael’s Roman Catholic Community shall be completely covered by this contract; hence the contractor shall be responsible to provide substitute personnel to conduct Roman Catholic Priest duties.

5.1 The substitute personnel are required to seek endorsement if the substitute personnel is scheduled to perform more than 14 calendar days. The Government is aware of the civilian church practice to allow visiting priest to fill in for scheduled absences.

5.2 If the substitute personnel is a Uniformed Chaplain (RC Priest), the contractor will reduce the monthly invoice: 10% minimum (estimated 4 hours a week) – each week for Active Duty support should be reflective in a 25% reduction in the monthly invoice.

5.3 If the contractor cannot provide services for one week of services or more, the invoice submitted shall be reflective of the reduction in service.

5.4 The contractor shall give the Contract Officer Representative (COR) 30 calendar days written notice of any scheduled period of absence, to accommodate the changes in the chapel worship schedules.

5.5 For emergency absences, the vendor shall give the COR the earliest possible notice.

6 The Contract Officer Representative (COR). The COR will monitor and inspect the contractor's performance. The contractor will be notified in writing of any and all noncompliance, and will be given an opportunity to correct, if possible, any nonconforming work. The contractor will be given an opportunity to respond in writing to any notice of noncompliance. If noncompliance will not or cannot be corrected, the contract is subject to termination.

7 Furnished Equipment and Supplies. All equipment needed to fulfill this Performance Work

Statement will be provided by the MCIWEST-MCB CAMPEN Chaplain (such as vestments, ecclesiastical supplies, and all required items needed to execute para 3.1). A computer, computer program, work area, any additional office equipment, standard office supplies (pens, paper, paperclips, staples, etc.), and internal funds request and processing forms will be provided by the MCIWEST-MCB CAMPEN Chaplain personnel.

8 Background Check and Security Clearance. The contractor shall submit to a background check as required by Department of Defense Instruction (DoDI) 1402.5. Additionally, the contractor must be able to obtain a favorable clearance to access government computer network.

National Agency Check will be submitted through the Security Manger to obtain a favorable clearance.

9 Facilities: The contractor is accountable for security and cleanliness of all facilities utilized in conjunction with their programs.

10 Mission Essential Service: In accordance with DoDI 3020.37, Continuation of Essential DOD Contractor Services during Crises, MCIWEST-MCB CAMPEN Command Chaplain determined that Roman Catholic Priest services performed during the period of each year under this contract are mission essential, and as such, shall continue during periods of increased force protection (FPCON) up to Level: Charlie/Delta. To ensure contractor employees who perform the above-mentioned services have clearance for continued access MCIWEST-MCB CAMPEN during periods of increased force protection, the contractor’s work place point of contact will identify, in writing to the Command Chaplain, those employees who perform these services. Days and hours of operation for these services will remain as specified in the Performance Work Statement unless the Contracting Officer notifies the contractor of upcoming changes in agreed upon notification period. Further, the contractor will provide a 24 hour point of contact phone number that he can be reached during increased force protection conditions.

11 Visitors

11.1 The contractor shall notify the COR within 5 business days of visit requests/notifications from the AMS or other agencies supporting the Catholic program.

11.2 The contractor shall coordinate for office calls and facilities access arrangements necessitated no less than 10 business days prior to actual visit. If proper protocols are not followed the intended guest may not be granted access to facilities and/or appointments may be cancelled.

12 Deliverables: The contractor shall supply information for the following.

Item No.

PWS

Ref.

Deliverable Title

Deliverable Description

Due Date Acceptance Criteria

1 3.1, 3.6, 3.9

Quarterly Reports

Quarterly AMS Report:

and Quarterly Reports to MCIWEST-

MCB CAMPEN

Command Chaplain

End of March, June, September and December

To the AMS: report how many Masses, report all Sacraments administered, how many children/adults attend Religious Education and what curriculum is used, report all Volunteer teachers certification process, report about all events retreats

(First Communion, First Confirmation, First

Reconciliation).

To the MCIWEST MCB CAMPEN Command Chaplain a copy of the AMS report plus report how many Active Duty, Dependents and Retirees you ministered to: Pre-Marriage

Counseling, Counseling Penance/Confession, Pastoral

Care, Wedding, Baptism, Annulment, Funeral/Anointing of the sick, Religious Education, number of

Fellowships.

2 3.4 Homilies/ Sermons/ Bulletins

Deliver homily/sermon/ Bulletin input

Weekly Provide weekly bulletin input to the RP at Marine Memorial Chapel bldg. 1161 on the

Wednesday prior to Sunday Mass.

3 3.3 Plan/Organize/ Direct Catholic

Parish

Plan/Organize/Dir ect Catholic

Parish

Ongoing Provide leadership to MCIWEST-MCB CAMPEN St.

Michael’s Roman Catholic Community through annual

Comprehensive Ministry Plan 4 3.7 Attendance at

Meetings Monthly Attend MCIWEST-MCB

CAMPEN St. Michael’s Roman Catholic Community Pastoral

Advisory Council. Email

MCIWEST-MCB CAMPEN

Command Chaplain the meeting notes.

5 3.1, 3.9

Conduct Daily Mass/

Weekend Masses

Conduct Daily Mass/

Weekend Masses

Weekly schedule Plan and provide five Weekday Masses each week. Plan and provide two weekend Masses with an opportunity for the Sacrament of Reconciliation

6 3.1, 3.5

Conduct Sacramental

Rites

Conduct Sacramental Rites

As Requested by military personnel, dependents, and DOD card holders

Plan and provide opportunities for the MCIWEST-MCB

CAMPEN St. Michael’s Roman Catholic Community to attend/participate in Sacramental Rites (Baptisms, Marriages, Funerals) 7 3.1,

4.3 Conduct Holy

Day of Obligation Worship Services

Conduct Holy Day of Obligation Worship Services

See PWS 4.3 Plan and provide opportunities military personnel, dependents, and DOD card holders to participate in Holy Day/Special Programs as scheduled/required (Lenten, Advent, Thanksgiving, Christmas, Easter, etc.)

8 3.6 Provide

Pastoral Counseling

Provide Pastoral Counseling

As Requested by military personnel, dependents, and DOD card holders, Brig Staff and inmates

Provide pastoral counseling to the Roman Catholic military personnel, dependents as requested and Brig personal as required. Notify the Brig Chaplain when you have a counseling session.

9 3.8 Religious

Offering Fund (ROF) Faith

Group Representative

(FGR)

Serve as the St.

Michael’s Roman

Catholic Community Faith group representative

(FGR)

As Request by the St. Michael’s

Roman Catholic Community

Pastoral Advisory Council, submit all

ROF requests to the ROF Custodian

ROF SECNAVINST 7010.6B

and submits requests to the ROF Administrator via the ROF Custodian.

within 5 business days of receiving the requests 10 Payment for

Services Rendered

Payment for Services Rendered

Monthly Submit monthly documentation in Wide Area Workflow

(WAWF) using Procurement Integrated Enterprise

Environment (PIEE) as required for payment

13 Quality Assurance Guide:

Performance Objective Performance Threshold

Provide a quality and comprehensive Roman Catholic Religious Program

a. Immediately notify the Command Chaplain of any change in ecclesiastical/endorsement status

b. 90% of Daily Masses will begin and end on time as determined by Command Chaplain

c. 90% of Sunday Masses will begin and end on time as determined by the Command Chaplain

d. 90% of Sacramental Rites will be conducted as scheduled and required

e. 90% of Holy Day/Special Services will begin and end on time as scheduled

f. 90% of religious education programs will begin and end on time as scheduled

g. Regularly attend the MCIWEST-MCB CAMPEN St.

Michael’s Roman Catholic Community Pastoral Advisory Council monthly meetings

14 Special Instructions:

14.1 Disaster Preparations

14.1.1 In an unfortunate event (example: fire flooding, public health emergency, quarantine event like COVID-19), there may be a change in the work performance.

The Government will give the maximum notice allowing the contractor to adjust the administrative and customer services schedule in person and work from home. If going to work from home the Government is not responsible for provide equipment.

The contractor will be responsible for providing their own personal computer, personal email address and personal phone to be able to communicate with customers and staff members. The contractor shall provide adjusted work schedule the Command Chaplain for approval no later than 7 days after notice of change.

14.1.2 Any Centers for Disease Control and Preventions (CDC) quarantine restrictions guidelines will be followed until otherwise directed by designated authority.