DRAFT _ YZEU 142025 Renovate Bldg. 1040 - Statement of Work.pdf

DRAFT

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 137TH SPECIAL OPERATIONS WING

OKLAHOMA CITY OKLAHOMA

PERFORMANCE WORK STATEMENT (SOW)

FOR

Renovate Bldg. 1040

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to renovate Bldg. 1040 as defined in this SOW and provided drawings and specifications.

1.2 Background: The building is not configured to support Squad Ops, Command Post, Intelligence Processing and Communication functions. Building 1040 has not had any major renovation work since building construction in 1988. The HVAC controls in the building are pneumatic and are unreliable. No fire suppression exists in the building. The building was originally constructed to support C-130 operations. The electrical panels in the facility do not provide surge protection. The Feb 2015 SATAF identified a requirement for this facility renovation. The space requirement variance for the MC-SOG was approved in 2016. The

HVAC chiller and the HVAC for the Communication Vault, Intel Vault and Telephone Switch was replaced/installed in 2012. The remaining existing mechanical system serving the facility is original to the buildings construction for most components. Some components have been replaced as they have failed. The existing HVAC system serving this facility consists of roof top air handling units configured with chilled water and heating water. The auditorium is served by a single zone unit while the rest of the facility is served by VAV boxes. Only perimeter zone VAV boxes have been provided with hot water reheat. The chilled water system consists of an air cooled screw chiller with a remote mounted condenser. The heating water system consists of non-condensing boilers. Redundant boilers do not currently exist. Building Condition index is

56.

1.3 Period of Performance (PoP): The Period of Performance shall be through 365 Days.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan

(QCP) to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary.

HEADQUARTERS 137TH SPECIAL OPERATIONS WING

OKLAHOMA CITY OKLAHOMA

1.4.2 Recognized Holidays: The following are recognized US holidays. The contractor shall coordinate with the 137th Special Operations Wing in advance if work will be planned on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Independence Day: July 4th

1.4.2.6 Labor Day

1.4.2.7 Columbus Day

1.4.2.8 Veteran’s Day: November 11th

1.4.2.9 Thanksgiving Day

1.4.2.10 Christmas Day

1.4.3 Place and Performance of Services: Performance shall be at the 137th Special Operations

Wing, Oklahoma City, Oklahoma, Building 1046. The contractor shall, at all times, maintain an adequate work force for the uninterrupted performance of all tasks defined within this SOW when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.3.1 Unscheduled gate closures by the 137th Security Forces Squadron may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays.

Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.3.2 The contractor’s employees shall become familiar with and obey the regulations of the installation including; fire, traffic, safety and security regulations while on the installation.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times.

The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.4 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting

Officer. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by 137th Security Forces Squadron.

The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. The base access procedures require the contractor, their employees, and subcontractors to submit a

HEADQUARTERS 137TH SPECIAL OPERATIONS WING

OKLAHOMA CITY OKLAHOMA

background check from the State of Residence of each individual who will need to be granted access to the base. If there are arrests and/or convictions, issuance of the badge is solely up to the discretion of the 137th Security Forces

Squadron Commander.

1.4.5 Special Qualifications: The contractor shall ensure all employees possess all required licenses for operating the contractor supplied equipment including its proper implementation with the government’s equipment for successful performance of this contract.

1.4.6 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations

Subpart 42.5. The KO and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting

Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.7 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor

1.4.8 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicles passes) shall be returned to the

KO within 14 days of an employee’s departure.

HEADQUARTERS 137TH SPECIAL OPERATIONS WING

OKLAHOMA CITY OKLAHOMA

1.4.9. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract;

procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United

States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.10 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the

KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the

U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

HEADQUARTERS 137TH SPECIAL OPERATIONS WING

OKLAHOMA CITY OKLAHOMA

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The

Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Thursday, 0630-1700, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

AT/OPSEC Antiterrorism/Operational Security

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DOD Department of Defense

HEADQUARTERS 137TH SPECIAL OPERATIONS WING

OKLAHOMA CITY OKLAHOMA

FAR Federal Acquisition Regulation

GFP/M/E/S Government Furnished Property/Material/Equipment/Services

IA Information Assurance

IS Information System(s)

KO Contracting Officer

OCI Organizational Conflict of Interest

ODC Other Direct Costs

PII Personally Identifiable Information

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

SOW Scope of Work

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The

Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary location for the contractor to perform services outlined in this SOW.

3.2 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph

3.0, the contractor shall furnish everything required to perform these services as indicated in

Paragraph 1.1.

5.0 Requirement: The Contractor Shall provide all tools, parts, equipment, materials, supervision and labor necessary, in accordance with applicable codes and regulations, to renovate Bldg. 1040.

PART 1 GENERAL

5.1 SUBMITTALS

Government approval is required for submittals with a "G" or "S"

HEADQUARTERS 137TH SPECIAL OPERATIONS WING

OKLAHOMA CITY OKLAHOMA

classification. Submittals not having a "G" or "S" classification are for information only. Submit the following in accordance with Section 01 33 00

SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Utility Outage Requests

Utility Connection Requests Excavation Permits Salvage Plan; G

5.1.2 WORK COVERED BY CONTRACT DOCUMENTS

5.1.2.1 Project Description

Repair Building 1040. Contract work includes interior demolition for most spaces, mechanical redesign (new ductwork and rooftop units), interior remodel (including restroom facilities and high-security data server areas), add fire suppression system, remodel multi-use room, clean existing roof drains and ensure proper roof drainage operation, and also minor exterior improvements including new exterior light fixtures, and add

OSHA compliant roof hatch.

5.1.2.2 Location

The work is located at the Oklahoma City, OK, Will Rogers International

Airport at the 137th SOW Oklahoma Air National Guard (OK ANG), as indicated in the contract documents. The exact location will be shown by the

Contracting Officer.

5.1.3 CONTRACT DRAWINGS

These contract documents (specifications and drawings) have been created to illustrate the project's scope and to describe the design intent. These contract documents are not intended to be complete, shop drawings level documents, which will be prepared by the Contractor based upon the final materials, products, and equipment selected by the contractor. The

Contractor is required to provide the expertise to successfully coordinate and excuse the work, including as follows:

a. Means and methods of construction are th sole domain and exclusive responsibility of the Contractor. Materials, products and equipment are indicated as generically as practical when/where sole-sourcing such items is not permitted by the Contracting Officer. Contractor coordination is required based upon the final materials, product, or equipment selected by the contractor, even when the basis of design material, product or equipment is selected for use. Contractor shall fully coordinate and modify, as required and at no additional cost or time to the Government or

Architect/Engineer of Record, all dimensions, clearances, arrangements, assemblies, programming/controls, etc. which may vary based upon the final materials, products or equipment selected by the Contractor.

b. Building systems, components, and functionality indicated in these contract documents are included where specific project requirements shall be adhered to in the construction of this project. Not all components, wiring, conduit, mountings, bracing, peripheral items, programming, controls, etc.

are shown or indicated. In cases where no specific project requirements are

HEADQUARTERS 137TH SPECIAL OPERATIONS WING

OKLAHOMA CITY OKLAHOMA

indicated in the contract documents, or where variations exist in the materials, products or equipment selected by the Contractor, these are delegated designs and the Contractor is responsible for providing a complete and usable building system, component, and/or functionality.

5.1.4 OCCUPANCY OF PREMISES

Building 1040 will be occupied during performance of work under this

Contract.

Before work is started, arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and roadways.

5.1.5 ON-SITE PERMITS

5.1.5.1 Utility Outage Requests and Utility Connection Requests

Schedule work to minimize outages. For utility outages and connections required during the execution of work that affect existing systems, schedule outside the regular working hours or on weekends, as approved by the Contracting Officer. Schedule utility outages and connections to minimize disruptions to the Government. No additional payment will be provided for utility outages and connections required to be performed outside the regular work hours.

Submit requests for utility outages and connections in writing to the

Contracting Officer for approval at least 15 calendar days in advance of the time required. In each request, state the system involved, area involved, approximate duration of outage, and the nature of work involved.

5.1.5.2 Excavation Permits

AF Form 103 – Civil Engineering Work Clearance Request:

i) To be completed prior to any site excavation or Base Operations stoppages.

ii) Contractor responsible for providing Government Construction Inspector with OKIE

Dig number and clearly marked work location 14 days prior to work for internal processing.

iii) Contractor to maintain all marking throughout permit duration.

iv) Contractor to provide new OKIE number to Government Construction Inspector for revalidation purposes if Work Clearance Request is needed for longer than 30 days.

5.1.6 LOCATION OF UNDERGROUND UTILITIES

Obtain digging permits prior to start of excavation, and comply with

Installation requirements for locating and marking underground utilities. Contact the

Installation and local utility locating services a minimum of 15 calendar days prior to excavating, to mark utilities, and within sufficient time required if work occurs on a

Monday or after a Holiday. Provide Installation personnel a minimum of 7 calendar days to mark private utility and communication lines. Verify existing utility locations indicated on contract drawings, within area of work.

5.1.6.1 Notification Prior to Excavation

Notify the Contracting Officer at least 15 days prior to starting excavation work.

5.1.7 CRANE PERMIT

HEADQUARTERS 137TH SPECIAL OPERATIONS WING

OKLAHOMA CITY OKLAHOMA

FAA Aeronautical Survey:

v) To be completed prior to any crane work or airfield operations.

vi) Contractor responsible for the completion of FAA Form 1A Certification of Data

Accuracy.

vii) FAA Form 1A to be completed and stamped by a certified surveyor at Contractors expense.

viii) Contractor to provide completed FAA Form 1A to Government Construction

Inspector for submission to Will Rogers World Airport for official determination as soon as possible after Notice to Award has been issued by Government Contracting

Officer.

ix) Once approved, Contractor will provide the Government Construction Inspector 10-

14 day advance notice of each crane erection.

x) Contractor will contact Airport Operations Duty Officer (405.623.3007) and

Government Construction Inspector approximately 30 minutes prior to the raising of any crane and as well as once crane operations are complete for that day.

5.1.8 SALVAGE MATERIAL AND EQUIPMENT

Items designated by the Contracting Officer to be salvaged remain the property of the Government. Segregate, itemize, deliver and off-load the salvaged property at the Government designated storage area located within the installation and designated by the Contracting Officer.

Provide a salvage plan, listing material and equipment to be salvaged, and their storage location. Maintain property control records for material or equipment designated as salvage. Provide a system for property control in the salvage plan. Store and protect salvaged materials and equipment until disposition by the Contracting Officer.

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