Draft WG IDIQ PWS Warrior Games.docx

DRAFT Warrior Games PWS CUI Procurement Sensitive Information - See FAR 3.104-FOUO

DRAFT

Indefinite Deliver-Indefinite Quantity (IDIQ)

PERFORMANCE WORK STATEMENT (PWS)

United States Army Training and Doctrine Command

(TRADOC)

Warrior Games

& Invictus Games

DRAFT Warrior Games PWS CUI Procurement Sensitive Information - See FAR 3.104-FOUO

CUI Procurement Sensitive Information-See FAR 3.104-FOUO

TABLE OF CONTENTS

PART 1 GENERAL INFORMATION

PART 2 DEFINITIONS AND ACRONYMS

PART 3 GOVERNMENT FURNISHED ITEMS & SERVICES,

PART 4 CONTRACTOR FURNISHED ITEMS & SERVICES

PART 5 SPECIFIC TASKS

PART 6 EXHIBITS LIST

PART 1

BACKGROUND AND GENERAL INFORMATION

1. Warrior Games. The Warrior Games were established in 2010 as a way to enhance the recovery and rehabilitation of our Nation’s Wounded Warriors (W2) by introducing them to the world of competitive adaptive sports. Sponsored by the U.S. Olympic Committee in Colorado Springs, Colorado, the inaugural Warrior Games hosted approximately 200 Wounded, ill, and Injured Service Members and Veterans. Under the ownership of the U.S. Department of Defense (DOD), the Warrior Games have expanded in size and scope with hundreds of athletes from multiple countries competing in events across a large assortment of both individual and team sports.

1.1 Wounded, ill and injured athletes from the U.S. Army, U.S. Navy, U.S. Air Force, USMC, USSOCOM, SPACECOM and up to seven partner nations compete for the gold in Archery, Cycling, Field, Golf, Indoor Rowing, Powerlifting, Precision Air Sports, Sitting Volleyball, Swimming, Track, Wheelchair Basketball and Wheelchair Rugby. Each team is limited to no more than 45 athletes total with a support staff not to exceed 100.

1.2 Invictus Games. Following a visit in 2013 to the U.S.-based Warrior Games, Prince Harry was inspired to create an expanded international version. The inaugural Invictus Games took place in London in the fall of 2014 and attracted more than 450 competitors from 13 nations. The Invictus Games demonstrate soldiers’ and veterans’ indefatigable drive to overcome and the power of sport on their journey to recovery.”

1.3 This is a non-personal Indefinite Delivery Indefinite Quantity (IDIQ) services contract to provide even management, logistic support, and other services for the Department of Defense Warrior Games (DOD WG), and U.S. participants in the Invictus Games (IG) hosted by the Invictus Games Foundation held at international locations.

1.4 The Government shall not exercise any supervision or control over any sub-tier contractor under this service contract. Sub-tier contractors shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.5 The DOD WG will be an Americans with Disabilities Act (ADA)-compliant event. All venues and locations discussed herein must be ADA accessible.

1.6 Scope. The objective of this Indefinite Delivery Indefinite Quantity (IDIQ) is for the contractor to provide event planning, sports production, management and execution for all events in support of the DOD WG and as necessary in support of IG.The Contractor shall plan these events in the most effective and cost-efficient manner, providing subject matter expertise in planning, managing, and delivering a high-level Sporting Event.

1.6.1 Period of Performance. The period of performance for the requested contract is5 years. .

1.7 Description of Services. The Contractor shall provide all non-personal services, personnel, equipment, supplies, tools, materials, supervision, and other items and services necessary in support of the DOD WG and as necessary in support of IG, as defined in this Performance Work Statement (PWS)

1.7.1 The Contractor shall design, provide, install, and operate a single source of truth database to support event management, logistics, and other services listed throughout this contract. The officiating, recordkeeping, and conduct of sporting events shall be within the scope of this PWS and supportive of the execution of each sporting event. These requirements include to production and execution of various activities to support the Defense Warrior Games as specified in the PWS.

1.7.2 The Contractor shall manage and provide all support equipment and staff necessary to conduct all events in support of the DOD WG (see Sports Requirements Workbook, Exhibit A).

1.7.3 The Contractor shall coordinate with all DOD WG venues/facilities to plan, manage, implement, and execute all PWS requirements.

1.7.4 The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS and meet associated quality standards and performance requirements.

1.8 Quality Control. The Contractor shall formulate and implement a quality control program that outlines the Contractor’s goals, objectives and standards, and a Quality Control Plan (QCP) that details the methods, procedures, and processes used to meet the government’ss’ regulatory requirements and the contractor’s quality processesencompassed throughout the entire contract. The Contractor shall provide the complete QCP (written and digital) to the COR no later than 30 days after contract award.

1.8.1 Quality Assurance. The Government will evaluate the Contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed IAW the requirements of the contract. The QASP will not be modifiedwithout consultation and agreement between Contractor and Government. .

1.9 Place(s) of Performance. Continental United States and Worldwide Locations (for Invictus Games)

1.10 Security (AS APPLICABLE).

1.10.1 Personnel Security. The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for Contractor use. Facilities, equipment, and materials located at offsite venues shall be secured at the close of each work period.

1.10.1.1 The Contractor shall take all necessary steps to ensure that contracted or subcontracted personnel who are selected for assignment conduct themselves in a professional manner, maintain a neat and professional appearance, and meet all other requirements stated elsewhere in this PWS. The Contractor shall ensure that any personnel used in the performance of these services have been vetted and meet the criteria for participation/employment.

1.10.2 Venue Security. The Contractor shall coordinate with the Government Security Leader POC in support of all off-site venue security requirements as addressed in the PWS.

1.10.2.1 The Contractor shall coordinate with the COR for physical security and storage for all material, equipment, data, and information handled during order performance, IAW policies, procedures, and regulations. At a minimum, all archery and precision air sports equipment require a zero-access lockable solution.

1.10.3 Tier 1 Investigation. The Contractor shall initiate for all personnel performing work under this contract, a Tier 1 investigation at time of start of work and shall maintain the level of security required for the life of the contract.

1.10.3.1 Security or Background Investigation Results for military installations. If a security or background investigation results in an unfavorable finding, the Contractor and individual Contractor employee will be notified. The Contractor employee will not be granted access to the venue and will not be qualified to perform services on the contract.

1.10.4 Communications Security (COMSEC). The Contractor shall assume the responsibility for ensuring wide and frequent dissemination of the the following information to all employees dealing with DoD information. The Contractor shall post a notice to all employees and notify in writing to all employees that:

All communications with DoD organizations are subject to COMSEC review.

Telephone communications, and Information Technology (IT) networks are continually subject to intercept by unfriendly intelligence organizations.

DoD has authorized the Military department to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

Contractor employees are advised that any time a call is placed or received it is subject to COMSEC procedures.

1.10.5 Training Requirements: The Contractor shall track all training requirements and ensure that all employees working on this contract are compliant. If the training requirements are not met, the Government may refuse access to systems or work location. The Contractor shall report employee training status in the monthly status report. The Contractor shall maintain a training file for each employee and make it available for inspection upon request from the Government. The Contractor shall comply with and participate in any pertinent Army, command, and installation security training programs when performance or services will occur on a Government installation and the Contractor employee(s) are embedded or integrated into the Government activity or office.

1.10.5.1 Antiterrorism Level I Training: Pursuant to DOD Instruction (DODI) Number 2000.16, “DoD Antiterrorism Standards,” dated November 20, 2019, all Contractor employees, including Subcontractor employees, requiring access to Army installations, facilities and Federally controlled information system(s) and access areas shall complete Antiterrorism Level I awareness training within five calendar days after receipt of CAC and annually thereafter and receive a certificate of completion. The training is accessible from any computer and is available at the following website:

https://jkodirect.jten.mil/html/COI.xhtml?course_prefix=JS&course_number=-US007.

The Contractor shall ensure that all applicable employees have completed Antiterrorism awareness training prior to accessing a federally-controlled installation or information system. The Contractor shall certify that its workforce has completed the training by reporting employee training status in the monthly status report.

1.10.5.2 iWATCH Training: The Contractor shall brief all employees performing services under this contract on the local iWATCH program. The Government will provide training standards within 10 days of contract award. This locally developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported in the monthly status report.

1.10.5.3 DoD Cyber Awareness Challenge Training: The Contractor shall ensure all Contractor personnel requiring access to Government information systems register in the Army Training Certification Tracking System (ATCTS) (https://atc.us.army.mil/iastar/registration.php) and complete the DoD Cyber Awareness Challenge training (https://jkosupport.jten.mil/).

The training shall be completed prior to obtaining access to information systems, within 14 days of start of work/employment, and annually thereafter. Training status shall be reported in the monthly status report.

1.10.5.4 Operations Security (OPSEC): Per AR 530-1, Operations Security, the Contractor employees shall complete Level I OPSEC Awareness training within 30 calendar days of their reporting for duty and annually thereafter. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported in the monthly status report.

1.10.5.5 Sexual Harassment and Assault Response Prevention (SHARP) Training: The Contractor shall provide SHARP training to all Contractor personnel providing services under this contract within seven days of full performance of the contract or employment date for newly hired employees and annually thereafter. The Government shall provide the Contractor the SHARP training support package to be utilized to meet the initial requirement within 10 days of contract award. After the initial training, Contractors shall participate in the face-to-face SHARP training conducted annually by the Government at at designated military installation. The Contractor shall report the completion of SHARP training on the monthly status report.

1.10.5.6. Information Assurance (IA)/IT Training: All Contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter with the results reported in the contract. All Contractor employees working IA/IT functions shall comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of appointment to IA/IT functions.

1.11 Contractor Personnel.

1.11.1 Identification of Contractor Employees. The contractor shall provide each employee an Identification (ID) Badge, which includes, at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work. The contractor shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The contractor shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Contractor shall ensure that all documents or reports produced by contractor employees are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor workforce shall comply with all personal identity verification requirements as directed by DoD, Headquarters DA and/or local policy.

1.11.2 Program Management Support. The contractor shall provide complete program management support that fully integrates, manages, controls, and documents all phases of the PWS requirements. The Contractor’s Program Manager (PM) shall be the focal point for all issues in the Government’s effort and shall keep the Government fully informed, both verbally and in writing. The Contractor shall provide all necessary personnel, administrative, financial, and managerial resources necessary for the support of this PWS.

1.11.2.1 Program Manager (PM). The Program Manager has primary responsibility for all Contractor efforts in support of this contract. The Program Manager shall have a minimum of five (5) years demonstrated, successful Program Management experience of a contract in similar size and scope to this requirement in support of event planning, sports production, management, and execution. A portion of the work experience shall have fallen within three (3) years of the start of this contract period. The Contractor shall provide at proposal a copy of the PM resume. The Program Manager shall be available at time of award.

1.11.3 Subcontractor Management. The Contractor shall be responsible for any Subcontract management necessary to integrate work performed on this contract and shall be responsible and accountable for Subcontractor performance on this contract. The prime contractor shall manage work distribution to ensure there are no Personal Conflict of Interest (PCI) or Organization Conflict of Interest (OCI) considerations. In the event a situation occurs which may give rise to the appearance of a PCI/OCI, the contractor shall notify the PCO, identify the circumstances and provide the contractor’s proposed approach to avoid, neutralize or mitigate the PCI/OCI. The contractor shall prepare and maintain a disciplined Subcontractor Management Plan with particular emphasis placed on practices to be maintained with satisfying small business participation requirements. The Contractor shall ensure the requirements of this contract and subsequent orders are consistently applied to all subcontracts and associate contracts.

1.11.4 Meetings. Attendance at meetings, briefings, working groups, and events both locally and at remote locations, shall be required.

1.11.5 Travel. Contractor personnel may be required to travel in performance of assigned functions consistent with the scope of this PWS. If travel is required, the Program Manager will submit a request in writing to the Contracting Officer Representative (COR) / Assistant Contracting Officer Representative identifying the purpose, location, dates, personnel (name and title) and cost needed for the travel. After review of the estimated costs and verification of funds availability, the COR will notify the Program Manager that the travel has been approved. Within five working days of completion of travel, the Contractor shall submit a written travel report to the COR. Additionally, the Contractor shall submit an invoice via PIEE with a detailed breakdown of reimbursable travel costs incurred and receipts for all expenses of $75.00 or more. Invoices containing travel costs must be reviewed by the COR. Travel shall be conducted in accordance with FAR 31.205-46. Travel conducted that does not follow the above procedures and regulations will not be reimbursable to the Contractor.

1.11.6 Transition.

1.11.6.1 Phase-Out. As applicable, the incumbent Contractor shall support transition of contract responsibility of service support to any incoming contractor with the purpose of affecting a smooth and orderly transfer. The support shall include identification of existing status of on-going and upcoming efforts; property accountability and disposition as applicable; and identification of existing problems and associated actions/status; and all outstanding requirements remaining for completion. The Contractor shall coordinate all data/information transfer and any other actions required to ensure continuity of customer mission/operations. A plan detailing the orderly transfer shall be prepared and submitted assuming the incumbent Contractor was not selected/awarded for continuation of the same service. The Contractor shall participate in the aforementioned transition start and operational readiness meetings.

1.11.7 Post Award Conference/Kick-Off Meeting. The Contractor shall participate in a Government-hosted, post-award conference (Kick-Off Meeting) IAW Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contractor will be notified of the date and time of the meeting by the Contracting Officer. The Government will schedule the Kick-Off Meeting and include key personnel from both the prime Contractor and any Subcontractors NLT 10 calendar days after award. The contractor shall be prepared to discuss any issues requiring clarification and gather information necessary for the Project Management Plan, as discussed below.

1.11.8 Project Management Plan (PMP). The Contractor shall develop, maintain, and update, throughout the contract’s period of performance, a PMP that is the foundation for information and resource management planning and guidance. The PMP shall be fully integrated with the Contractor Web-based Library/Tool Repository (single source of truth). See paragraph 5.1.1 of the PWS. The contractor shall provide the PMP no later than 30 days after contract award (written and digital).

1.11.9 Contractor Performance Assessment. The Contractor’s performance shall adhere to the metrics in the PRS (Exhibit E). The contract delineates: the key requirements, acceptable levels of performance for timeliness and quality, and contract deductions (where applicable).

1.12 System for Award Management (SAM) Manpower Reporting. The Contractor shall report and submit into SAM.gov before 15 December each year and notify the COR upon completion or NLT 20 December each year. All Contractor labor hours (including Subcontractor labor hours) required for performance of services provided under this contract are required to be input. The Contractor is required to fill in all required fields using the following web address: https://www.sam.gov/SAM/.

1.12.1 Reporting inputs shall be for the labor executed during the period of performance for each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than 15 December of each calendar year for the previous FY. Contractors may direct questions to the Federal Service Desk. The web address: https://www.fsd.gov/gsafsd_sp. Toll free phone number is 866-606-8220.

1.12.2 The Contractor shall notify the COR by 20 December whether or not they have completed this report. If the COR is unavailable, the Contractor will notify the KO.

PART 2

DEFINITIONS & ACRONYMS

2.1 DEFINITIONS.

2.1.1 AFTER ACTION REVIEW. An assessment conducted after a project or major activity that allows employees and leaders to discover (learn) what happened and why.

2.1.2 CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.3 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.4 CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.5 CONTRACTING OFFICER'S REPRESENTATIVE. An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7 FEDERAL ACQUISITION REGULATION. The principal set of rules established to govern the acquisition process of the Government purchasing goods and services.

2.1.8 GOVERNMENT-FURNISHED PROPERTY OR GOVERNMENT PROPERTY. Property in the possession of, or directly acquired by, the Government and subsequently made available to the contractor.

2.1.9 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.10 MONTHLY STATUS REPORT. To keep project status visible to senior management in the customer and delivery organization by providing an appropriate summary of project status on a regular monthly basis.

2.1.11 OTHER DIRECT COSTS. Non-labor and non-travel expenses incurred for the Government (i.e. facilities, shipments).

2.1.12 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.13 PERFORMANCE WORK STATEMENT. Explains concisely what is to be accomplished in terms of results so that the Government can monitor and evaluate the progress and final result of the project effectively.

2.1.14 PROJECT MANAGEMENT PLAN. A plan both for executing a project and to meet specific objectives for the project. It should be used as a foundation for information and resource management planning and guidance.

2.1.15 QUALITY ASSURANCE. The Government procedures to verify that services being performed by the contractor are acceptable IAW with established standards and requirements of this contract.

2.1.16 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the Government surveillance methodology to be used for surveillance of contractor performance.

2.1.17 QUALITY CONTROL. All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.18 QUALITY CONTROL PLAN. The contractor’s standardized procedure/methodology for self-monitoring and documenting contract performance to ensure all contract requirements are met.

2.1.19 SINGLE SOURCE OF TRUTH. The practice of aggregating data from many systems within an organization to a single location. See common industry definitions.

2.1.20 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the Subcontractor.

2.1.21 SYSTEM FOR AWARD MANAGEMENT. A web-based application that allows contractors to electronically submit invoices and receiving reports and the Government to inspect, accept, receive, and pay electronically.

2.1.22 WORK DAY. A day on which the Government is routinely present, usually Monday through Friday, excluding federal holidays. A workday is distinguished from a calendar day, as within ten calendar days there may be a range of five to eight workdays.

2.1.23 WORK WEEK. Monday through Friday, except for Federal holidays unless specified otherwise.

2.2 ACRONYMS.

ACOR Assistant Contracting Officer Representative ADA Americans with Disabilities Act

CDRL Contract Data Requirements List CLIN Contract Line Item Number CMO Chief Medical Officer COR Contracting Officer Representative

IMCOM Installation Management Command

JIB Joint Information Bureau

PART 3

GOVERNMENT FURNISHED ITEMS & SERVICES

3.1 Government Furnished Equipment. None.

3.2 Government Furnished Facilities. None.

3.3 Government Furnished Services. None.

PART 4

CONTRACTOR FURNISHED ITEMS & SERVICES

4.1 General. The Contractor shall furnish all services, supplies, equipment, and facilities required to perform services work under this contract except as designated in Part 3 of this PWS.

4.2 The Contractor shall procure and maintain insurance, while the contract is in effect, Workers Compensation and Employee’s Public Liability Insurance IAW Federal and state laws. The Government shall be held harmless against any or all loss, cost, damage, claim expense, or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

4.3 The Government will not be responsible in any way for damage to the Contractor’s supplies, materials, equipment, or its employee’s personal belongings due to fire, theft, accident, or other disaster.

PART 5

SPECIFIC TASKS

5.1. Event Management. The Contractor shall provide event management which includes to synchronized sports production, sports management, and overall management and execution for the DOD WG.

5.1.1 The Contractor shall develop, maintain and disseminate a Web-based Document Library Tool/Repository (single source of truth) which will serve as a Master Event Plan and Schedule for the entire DOD WG within 30 calendar days of award. The Master schedule will include, , detailed descriptions of the event dates, transportation schedules, times, locations, conduct of each competition sporting and non‐sporting event, and contingency plans for inclement weather which may alter or extend competition days within the contracted timeframe.

5.1.2 The Contractor shall procure medals and schedule medal ceremonies based on the outcome of the events,. The Government shall provide the Contractor with input into the master calendar.

5.1.3 In the event host cites/venues are not identified by the Government, the Contractor shall propose host cites/venues for future DOD WG.

5.1.4 Contractor shall coordinate potential future host attendance at current year’s DOD WG for familiarization (if applicable).

5.2 Sports Management. The Contractor shall manage, and provision all support equipment and support staff necessary to execute the DOD WG. (See Sports Requirements Workbook, Exhibit A)

5.2.1 The Contractor shall provide personnel with appropriate experience in planning, managing, and execution of Paralympic-style athletic event requirements. (See Sports Requirements Workbook, Exhibit A).

5.3 Sports and Event Venues. Contractor shall secure all sports venues for DOD WG pursuant to the details laid out in the Sports Requirements Workbook (Exhibit A).

5.3.1 Contractor shall provide all sports venues that are not provided by another entity.

5.3.2 Sports Technical Meeting Area. The Contractor shall provide an area near field of play for the WG Sports Director to conduct ad hoc meetings with coaches, refs, and line coaches. The Sports Technical Meeting area shall:

5.3.2.1 Be ADA compliant

5.3.2.2 Accommodate seating for up to 100 individuals

5.3.2.3 Provide audio-visual projection capability and equipment

5.3.2.4 Provide Uninterrupted power supply

5.4 Sports Competitions Rules and Athlete Classification Handbooks. Subject to pre-Warrior Games revision, the Contractor shall plan and execute its support pursuant to the latest versions of the DOD WG Rules and Regulations Handbook (Exhibit B) and DOD WG Sport Classification Handbook (Exhibit C).

5.5 Operations Center: Joint Operations Center (JOC), Joint Information Bureau (JIB), Joint Visitor Bureau (JVB), and Sports Operation Center (SOC). The Operations Center shall be a central space for WG operations throughout the entirety of the DOD WG. The Operations Center will serve as the hub for all support requirements to include to the JOC (Military Operations) the JVB (Registration, Credentialing, Accreditation, Executive Services, Protocol), the JIB (Media and Public Affairs), SOC (Sports Operations) and other service support functions necessary to support Event Management of the DOD WG.

5.5.1 As the central hub for event management, the Operations Center staff will coordinate with the COR, who in turn will coordinate with the Contractor, who shall facilitate event coordination, synchronization, and communication capabilities from start to finish of the Warrior Games.

5.5.2 The Contractor shall ensure proper safety, security, logistical and scheduling requirements, contingency requirements, and compliance of all venue and local authority rules for the duration of the event.

5.6 Operations Center. The Contractor, in coordination with the COR, shall design and provide an Operations Center that is minimally dressed in appropriate DOD WG signage to identify areas/functions (JOC, JIV, JVB, SOC), is ADA compliant, and has no fewer than 5 reserved parking spaces within 1000M. The Operations Center shall include:

5.6.1 Security and access control, and a central area with common resources to be utilized by all operations located within the Operations Center.

5.6.2 Accommodation of up to 100 staff support individuals.

5.6.3 A Common Area with:

5.6.2.1 Video Teleconferencing (VTC) capability

5.6.2.2 Projection capability

5.6.2.3 Video screens no less than 60 inches

5.6.2.4 AV capability to monitor live stream news, etc.

5.6.2.5 Capability to upload/download large media files at 30Mbps or higher

5.6.2.6 Printers with network printer capability (one must be a color printer)

5.6.2.7 Paper and toner supplies throughout the event

5.6.2.8 Workstations with sufficient and uninterruptable wi-fi capabilities/internet (bandwidth and streaming capability), headsets with microphones, and network printer capability

5.6.2.9 Uninterrupted power supply

5.6.2.10 Extra Seating Area (separate from break area and workstations)

5.6.2.11 Break Area including seating and tables for up to 15 individuals

5.6.2.12 Full size Refrigerator(s)/Freezer (s)

5.6.2.13 Microwave(s)

5.6.2.14 Coffee Pot(s)

5.6.2.14 Phone(s)

5.6.2.15 Power receptacles for cell phone charging

5.6.3 A Conference/Briefing Room with:

5.6.3.1 One conference table to accommodate up to 12 individuals

5.6.3.2 Additional seating for up to 12 individuals

5.6.3.3 Video Teleconferencing (VTC) capability

5.6.3.4 Projection capability

5.6.3.5 Video screens no less than 60 inches

5.6.3.6 AV capability to monitor live stream news, etc.

5.6.3.7 Capability to upload/download large media files

5.6.3.8 Network printer capability

5.6.3.9 Uninterrupted power supply

5.6.4 A Senior Leader Executive Area with:

5.6.4.1 One conference table to accommodate up to 6 individuals

5.6.4.2 Additional seating for up to 6 individuals

5.6.4.3 Video Teleconferencing (VTC) capability

5.6.4.4 Projection capability

5.6.4.5 Video screens no less than 60 inches

5.6.4.6 AV capability to monitor live stream news, etc.

5.6.4.7 Capability to upload/download large media files

5.6.4.8 Network printer capability

5.6.4.9 Uninterrupted power supply

5.6.4.10 One Small refrigerator to accommodate drinks and snacks

5.6.4.11 One 12-cup coffee pot

5.6.5 An Executive-level Reception Area with:

5.6.5.1 Private room

5.6.5.2 Fully “dressed” in appropriate DOD WG signage to identify areas/functions

5.6.5.3 Executive level furnishings

5.6.5.4 Video screens no less than 60 inches

5.6.5.5 AV capability to monitor live stream news, etc.

5.6.5.6 Capability to upload/download large media files

5.6.5.7 Network printer capability

5.6.5.8 Uninterrupted power supply

5.6.6 Sports Classification Area with:

5.6.6.1 One waiting area with seating for use by athletes waiting to be examined

5.6.6.2 Up to six exam areas

5.6.6.3 Locations will meet all applicable Privacy Act of 1974, Health Insurance Portability, and Accountability Act (HIPAA) requirements

5.6.6.2 Exam tables

5.6.6.3 Chairs

5.6.7 Media Lounge Area.

5.6.7.1 Seating for up to 20 people (small round tables and sofas)

5.6.7.2 One video screen no less than 60 inches

5.6.7.3 Wi-fi capabilities to upload/download large media files

5.6.7.4 AV capability to monitor live stream news, etc.

5.6.7.5 Uninterrupted power supply

5.7 DOD WG Website.

5.7.1 If not provided by another entity, the Contractor shall supply and support all efforts related to hosting and maintaining an active and engaging website for the Warrior Games, located at www.DODWarriorGames.com. The Contractor shall be responsive and available for updates leading up to and during the event, and work with the COR to ensure the website serves as a digital information resource for all audiences.

5.8 Lodging. The Contractor shall determine and secure necessary lodging reservations in support of the DOD WG with Government provided input. For planning purposes see Exhibit I, FY21 DOD WG proposed attendees.

5.8.1 Lodging shall be within walking distance of restaurants that will be open for breakfast, lunch, and dinner.

5.8.1.2 All lodging shall be ADA compliant.

5.8.1.3 Contractor shall ensure lodging has wheelchair accessible rooms.

5.8.1.4 Contractor shall ensure lodging has rooms with roll in showers.

5.8.1.5 Contractor shall ensure lodging has rooms with adjoining bedroom to accommodate validated medical/non-medical attendants.

5.8.1.6 The Contractor shall ensure lodging has a secured location to store Service team valuable equipment.

5.8.1.7 The Contractor shall ensure lodging has free and adequate parking that has sufficient length and height to accommodate large vehicles (ie., 13-15 passenger vans and U-hauls).

5.8.1.8 The Contractor shall ensure lodging cost is at no more than the Government Rate and has no Resort Fees.

5.8.1.9 The Contractor shall ensure lodging has access to refrigerators and microwaves if not already provided in rooms.

5.8.1.10 The Contractor shall ensure lodging has free wi-fi in rooms and public areas.

5.8.1.11 The Contractor shall ensure lodging is pet friendly.

5.8.2 Contractor shall consider proximity and traffic to sporting venues/transportation.

5.8.3 Contractor shall ensure lodging can accommodate Team medical room(s)/Team meeting room(s).

5.8.4 The Contractor shall ensure lodging can accommodate two private areas to perform medical assessments for sick call including an exam table and two chairs.

5.8.5 Contractor shall ensure lodging can accommodate Quarantine Rooms.

5.8.6 Contractor shall ensure lodging has laundry facilities.

5.8.7 The Government is not responsible for providing lodging for Contractor personnel supporting the DOD WG.

5.9 Ground Transportation.

5.9.1 The Contractor shall provide the transportation logistics planning, execution, and support for TRADOC personnel, athletes, and support personnel to and from designated locations approved by the Government.

5.9.1.1 The Contractor shall plan, manage, and execute logistics services that provide transportation shuttles to and from designated hotels, sporting event venues, venue parking to venue field of play, intra-venue, and the opening/closing ceremonies in order to provide a timely and quality delivery of personnel and equipment in accordance with the Warrior Games Master Plan and Schedule.

5.9.1.2 The Contractor shall provide all labor, supervision, and other resources required to provide transportation and shuttle services via vans or buses.

5.9.2 The Contractor shall design, provide, install, manage and operate transportation systems required to support athlete needs, team coaches and staff, and Warrior Games staff throughout the athletic venues. Constituent Groups Serviced include:

5.9.2.1 Athletes.

5.9.2.2 Sports team coaches and staff.

5.9.2.3 Warrior Games staff members.

5.9.2.4 Friends and Family.

5.9.2.5 International Athletes.

5.9.2.6 Veterans.

5.9.3 The Contractor shall provide ground transportation for up to 20 members of the JIB staff to all events, including transportation during extended periods before and after the sporting events.

5.9.4 The Contractor shall have the ability and resources available to operate at capacity to meet the needs of the Warrior Games schedule, including peak times, and not experience limitations such as driver operating constraints. All vehicles must be ADA compliant.

5.9.5 The Contractor shall schedule, coordinate, and incorporate into the Master Event Plan logistics for all ground transportation requirements throughout planning and athletic competition of the DOD WG and associated events.

5.10 Specialty Equipment and Operators.

5.10.1 The Contractor shall secure a location, with the approval of the COR, to store team sport and support equipment shipped in shipping containers, download, emplacement, retrograde, and upload of equipment from commercial shipment providers, as applicable. he Contractor is responsible for downloading the equipment upon arrival and uploading upon departure.

5.10.1.1 U.S. Military participants and staff.

5.10.1.2 Veterans.

5.10.1.3 International Athletes/Staff.

5.10.2 The Contractor shall provide a 10K forklift and licensed/qualified operator as needed for moving shipping containers and equipment at the beginning and at the end of the DOD WG.

5.10.3 The Contractor shall ensure the designated unloading/loading times are included in the Master Plan and Schedule in order to notify the Service teams of the designated unloading/loading times.

5.10.4 The Contractor will coordinate with the COR the movement of specialty equipment throughout the DOD WG venues, as necessary.

5.11 Check-in/Final Registration/Classification. The Contractor shall provide an area, with COR approval, to conduct check-in, final registration, athlete classification, and team uniform/sports apparel distribution for all athletes and staff.

5.12 Athlete Classifications.

5.12.1 The Contractor shall coordinate and conduct athlete classification IAW most recent Sports Classification handbook (Exhibit C) and in coordination with the COR.

5.12.2 The Contractor shall provide Classifiers to go to each Service Team’s training trials. The Contractor shall coordinate with the COR to determine number of athletes to be classified at each event.

5.12.2.1 U.S. Military participants and staff.

5.12.2.2 Veterans.

5.12.2.3 International Athletes.

5.13 Team Uniforms/Sports Apparel.

5.13.1 The Contractor shall be responsible for receipt/distribution/exchange/accounting of uniforms to Service Teams and will schedule so that the Service Teams each have a specified time for pickup.

5.14 Opening and Closing Ceremonies.

5.14.1 The Contractor shall plan, produce, and deliver an Opening and Closing Ceremony for thousands of athletes, coaches, caregivers, family, friends, DWG personnel, and the local community as approved by the Government. Events shall include to celebrity appearances, video production, lighting, staging, and VIP areas.

5.15 Medical Services.

5.15.1 The Contractor shall coordinate with the COR to provide all emergency medical requirements.

5.15.2 The Contractor shall provide a medical triage area at the Sports Venue(s) to include all medical supplies/consumables required throughout WG events.

5.15.3 The Contractor shall have an Event Medical Director (EMD) and will ensure medical support is available for all DOD WG events which include but is not limited to all training and competitions.

5.15.3.1 The EMD shall be knowledgeable about the type of event, local medical resources, and staffing needs; especially as it pertains to all Wounded, Ill, and Injured athletes, as well as Emergency Medical Support for all events.

5.15.3 The Contractor shall provide all medical supplies/consumables required throughout WG training and competition.

5.15.4 The Contractor shall arrange for emergency medical services (EMS) to include ambulance(s) with paramedics/emergency medical technicians (EMTs) to be on‐site during training events, opening/closing ceremonies, and competitions/events based upon venue, athlete, and/or spectator attendance.

5.15.5 All Contractor-furnished medical supplies, consumables, and services will be provided to athletes free of charge.

5.16 Veterinary Services. The Contractor shall provide and disseminate a list of local veterinary services to include contact information (phone number and address) and hours of operation within a 20-mile radius of the venue. The list shall also include Emergency Veterinary Hospitals that can provide 24-hour emergency services.

5.17 Competition Medals.

5.17.1 Contractor shall design and procure all medals with lanyards for the DOD WG to include the following specifications:

5.17.1.1 Medals shall be Gold, Silver, and Bronze in color for each event/classification.

5.17.1.2 Each medal shall weigh at least 400 grams.

5.17.1.3 Each medal shall be at least 85mm in diameter and at least 7 mm thick at the thinnest part.

5.17.1.4 All medals shall have a two-sided sculptural design.

5.17.2 The Government approved Contractor design shall include the Department of Defense Seal, and text “Department of Defense Warrior Games” and braille text the medals.

5.17.3 Lanyard design requirements. All medals will have custom ribbon attached consisting of red, white, and blue with custom imprinted logo (the Department of Defense Seal) and the words “Department of Defense Warrior Games and year/location”. Ribbons will be at least 30mm wide and 900 mm in length, made from a fabric material. An artist's proof or prototype shall be submitted to the COR for approval prior to production.

5.17.4 The Contractor shall provide no fewer than 3 initial designs for COR approval NLT 90days prior to the execution of the DOD WG.

5.17.5 The Contractor shall provide final design to the COR NLT 60days prior to the execution of the DOD WG.

5.17.6 The Contractor shall provide final proof NLT 30 days prior to the execution of the DOD WG.

5.17.7 The Contractor shall provide prototypes (1 per award level) to be approved by COR NLT 60 days prior to execution of games.

5.17.8 The Contractor shall ensure overall medal accountability and ceremony presentation requirements are met and achieved.

5.17.8.1 The Contractor shall provide and be responsible for storage of medals.

5.17.8.2 The Contractor shall be responsible for maintaining and distributing medals in accordance with the Master Schedule.

5.18 Medal and Award Ceremony Platforms.

5.18.1 The Contractor shall secure a central location area for medal ceremonies, and additional ceremony locations at the “field of play” for Track & Field and Swimming.

5.18.2 The Contractor shall design and construct appropriate platforms for venues with suitable dressing, signage, backdrop and staging for medal ceremonies. All platforms must be ADA compliant.

5.18.2.1 The platform design will include 3 levels (gold, silver, bronze) and will be sufficient in height to allow spectators to see the medal winners and allow for photographs.

5.18.2.2 Platform design shall allow for easy removal and transport to the various venue/medal ceremony locations and will be wheelchair accessible (to the platform and all levels) by ramp with appropriate safety guards built along the edges to avoid any accidental falls and should include steps with handrails to assist members in reaching the platform.

5.18.2.3 The stands may be painted or be left as bare wood, but the wood shall be appropriate quality and not press-board or particle board.

5.18.3 The Contractor shall ensure that the medal ceremony platforms are transported and installed at ceremony locations prior to the event, and in sufficient time to execute the ceremony pursuant to the Master Schedule.

5.18.4 The Contractor shall provide all AV equipment and support for Medal and Award Ceremonies.

5.19 Meals/Activities/Recovery Area. The Contractor shall provide an area within proximity of the primary sports venue to facilitate meals, activities, and recovery approved by the COR.

5.19.1 Tables and chairs to facilitate meals.

5.19.2 Soft furnishings to include sofas, chairs, and small tables.

5.19.3 Power receptacles for cell phone charging.

5.20 Volunteer Coordination and Identification.

5.20.1 The Contractor shall solicit, register, train, assign/organize, and provide logistics, identification, and credential requirements for volunteers for all requirements pursuant to the Sports Requirements Workbook (Exhibit A). (Conflicts that may arise with volunteer selection and event support will be resolved by the COR).

5.20.2 The Contractor shall provide a registration portal on the DOD WG website for volunteers NLT 4-5 months prior to execution of the DOD WG.

5.20.3 The Contractor shall perform vetting/background screening of all volunteers. based on Government provided criteria.

5.21 Information Technology (IT) and Communications Support Services.

5.21.1 The Contractor shall provide IT and audio/visual access and support throughout the DOD WG.

5.21.2 Printers shall support an output duty cycle of 1500 pages to 2,000 pages per day for the duration of the DOD WG. Printed outputs shall be in both black/white and color with a minimum output resolution of 600dpi. At least one of the printers shall have scanning, copying, and faxing capabilities.

5.21.3 The Contractor shall provide the general support services to the day-to-day operations for information technology equipment supporting the DOD WG

5.21.4 The Contractor shall provide, in coordination with COR, for portable radio requirements and frequencies for radios to support DOD WG.

5.22 Strategic Communications: Public Affairs and Marketing.

5.22.1 The Contractor shall provide support for all photo, video, and content creation leading up to and during the DOD WG. Efforts include the production of promotional videos and graphics, sports-related content for digital channels, athlete-centric content, hype videos, and others, as outlined below. Efforts also include onsite filming and production for specific efforts related to Opening and Closing Ceremony, key events for the DOD WG. Efforts include but are not limited to:

5.22.2 Photo/Video/Content Pre-Event Needs:

5.22.2.1 Brand Guide.

5.22.2.2 Event Graphics.

5.22.2.3 Sports Hype Videos.

5.22.2.5 Sponsorship Videos

5.22.3 Opening/Closing Ceremony Videos

5.22.3.1 Opening Ceremony.

5.22.3.2 Hype video

5.22.3.3 Event Recap Video

5.22.4 Photo/Video/Content Daily DOD WG needs During Event:

5.22.4.1 Daily Photos

5.22.4.2 Daily Videos.

5.22.4.3 Social Media Videos.

5.22.4.4 B-ROLL Packages.

5.22.4.5 Promotional Videos.

5.22.4.6 Event Graphics.

5.23 Security and Military Force Protection.

5.23.1 The Contractor shall provide security for all sport venues and event locations and for transportation assets and routes.

5.23.1.1 The Contractor shall develop a comprehensive written security plan with sub-sections addressing specific security requirements for each sport venue, lodging location, event location and for transportation assets and routes. All plans shall be reviewed and approved by the COR.

5.23.1.2 The Contractor shall develop…