DRAFT Sun Shade PWS 17 Mar 2026.docx

PERFORMANCE WORK STATEMENT (PWS)

AIRCRAFT SUN SHADE SUSTAINMENT SERVICES

HOLLOMAN AIR FORCE BASE NEW MEXICO

Draft 17 March 2026

REVIEWED:

Contracting Officer’s Representative (COR) 49th Aircraft Maintenance Squadron

Commander 49th Aircraft Maintenance Squadron

Quality Assurance Program Coordinator (QAPC) 49th Contracting Squadron

APPROVED:

Contracting Officer (CO) 49th Contracting Squadron

TABLE OF CONTENTS

Paragraph Page

1.0. DESCRIPTION OF SERVICES…………………………………………………….3

2.0. SERVICES SUMMARY (SS)……………………………………………………….8

3.0. GOVERNMENT-FURNISHED EQUIPMENT AND TRAINING…………………8

4.0. GENERAL INFORMATION………………………………………………………..9

5.0. APPENDICED……………………………………………………………………….15

A. Definitions (1 page) B. Deliverables (1 page) C. Maintenance Documentation (1 page) E. Aircraft Sunshade Inspection Checklist (2 pages)

Solicitation # FA480126XXX Contract # FA480126XXX

Attachment 1 - Appendix B Page 15 of 19

Attachment 1 - Appendix A Page 1 of 2

1.0 DESCRIPTION OF SERVICES.

1.1 Background. Preventative Maintenance is required in accordance with (IAW) AFI 21-101, Aircraft & Equipment Maintenance Management, Chapter 15 for aircraft sun shade sustainment. The Government’s objective is to maintain safe and reliable aircraft sun shades.

1.2 Mission. The contractor shall sustain aircraft sun shades through scheduled inspection, preventative maintenance and repair of deficiencies.

1.3 Scope. The scope of this service is to support existing aircraft sun shades. The contractor shall provide all labor, equipment and personnel to inspect, maintain and repair aircraft sun shades, to include: structure, fabric (as applicable), lights, electric, bird nesting mitigation, lightning protection, obstruction lighting, safety reflective devices, fall protection, and any other base-unique attached features as applicable. The contractor shall provide documentation of inspection, maintenance and repair.

1.4 Inspection, Maintenance and Repair Requirements. The contractor shall perform inspections, maintenance and repairs IAW original equipment manufacturers’ (OEM) specifications, procedures, industry standards or best practices (in that order) and IAW applicable federal, state and local building code and regulations or equivalent military standard Unified Facilities Criteria (UFC) (https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc) and Unified Facility Guide Specifications (UFGS) (https://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs). The contractor shall advise the Contracting Officer’s Representative (COR) of any conflicts/ambiguities in the various documents before beginning any task.

1.5 Maintenance Responsibilities. At a minimum, the contractor shall accomplish the following tasks to support aircraft sunshade maintenance requirements.

1.5.1 Inspect, Report, Document. Inspect for, report and document the following:

a) Inherent structural weakness

b) Corrosion

c) Improper installation

d) Design defect

e) Electrical defect

f) Weather (turbulence) related damage

g) Improper use

h) Destruction

i) Failure (signs of or evidence of electrical, structural or mechanical failure)

j) Severed item

k) Evidence of stress/buckling/fatigue/etc.

l) Missing hardware

m) Loose hardware

n) Wildlife intrusion

o) Other discrepancies

1.6 Preventative Maintenance Plan (PMP). The contractor shall develop and maintain a PMP that provides details of how the contractor shall address tasks in PWS paragraphs 1.13, Sun Shade Maintenance Documentation, through 1.18.1, Semi Annual Inspection, to include how aircraft sun shade configurations shall be maintained and perform preventative maintenance of aircraft sun shades IAW the PMP. The contractor shall submit the PMP to the CO and the COR no later than 60 days after contract award and shall be non-proprietary.

1.7 Requests. Respond to COR requests within 2 business days except as noted in paragraphs 1.20.1.1, Emergency Maintenance/Service Calls, and 1.20.1.2, Urgent Maintenance. Extensions to PWS requested timeframes shall be approved by the COR prior to the needed extension.

1.8 Problem Management. Identify, document and notify the COR of actual or potential contractor program management problems and deficiencies and report unresolved problems to the COR. Report site-specific problems affecting maintenance accomplishment and/or contractor performance to COR.

1.9 Corrective Action Priority. Perform corrective actions IAW paragraph 2.1.2.

1.10 Significant Incident Notification Procedure. Inform the CO within 24-hours of becoming aware of an incident that involves a contractor’s employee that may subject the employee, contractor or Government to either potential civil or criminal liability.

1.11 Compliance. The contractor shall comply with all applicable base regulations and instructions.

1.12 Site Management. Provide a single point of contact for management of all aircraft sunshade activities.

1.13 Sun Shade Maintenance Documentation

1.13.1 Documentation. The contractor shall maintain and submit maintenance documentation to the COR, with all data as listed in the Microsoft Excel template in Appendix C, Sun Shade Maintenance Documentation. Maintenance documentation shall include aircraft sun shade condition (serviceable/unserviceable – see definitions in PWS Appendix A, Definitions), scheduled and unscheduled maintenance activities, discrepancies, corrosion control actions, repairs needed, corrective actions, and identified trends in discrepancies. All documentation shall be considered an integral part of this contract and shall be non-proprietary in nature. This documentation shall be submitted semiannually or if any activities have been performed or changed that pertain to section 1.18. of the PWS. If after an inspection is performed and no discrepancies were noted, document “no discrepancies” on the Microsoft Excel template in Appendix C, Sun Shade Maintenance Documentation, and submit.

1.14 Reference Material. COR will maintain/provide copies of applicable aircraft sun shade manuals, drawings, specifications, etc., for use in inspection, preventative maintenance and/or repair.

1.15 Documentation of Paint and Coating Use. The contractor shall maintain a complete history of use of paint and any other protective coating. Documentation shall include the date used, type and amount of product used to include any brand name, process used, specific location where product was applied and the contractor that performed the work. Provide documentation on company letterhead to the COR, as requested.

1.16 Requirements. The contractor shall perform tasks IAW manufacturers’ recommended inspection, maintenance and/or repair procedures, industry standards, or best practices (in that order) and be IAW applicable federal, state and local building code and regulations or equivalent military standard UFC and UFGS. Advise the COR of any conflicts/ambiguities in the various documents before beginning any task.

1.17 Alternate Procedures. The contractor may propose alternate maintenance procedures as a cost saving initiative or enhancement to inspection and or maintenance accomplishment. These procedures include deviations from preventive maintenance requirements when supported by technical analysis, test results and documented conclusions. The COR shall approve all contractor proposed deviations from preventive maintenance requirements prior to implementation.

1.18 Planned Work.

1.18.1 Semi Annual Inspection. Perform and report semiannually inspection procedures to include lightning protection systems, aircraft sun shade structure and metal roofing. The contractor shall submit semiannual inspection documentation to the COR with all data as listed in the Microsoft Excel template in Appendix C, Sun Shade Maintenance Documentation. This shall be submitted no later than 30-calendar days after the inspection is accomplished.

1.19 Disruption. Coordinate disruptions with the COR prior to starting work. Provide notification, at least three working days, prior to disruption (e.g., power outage, blocked access, inspection process, maintenance process, repair process, cleaning and/or spraying). Disruptions shall provide the least amount of customer inconvenience. Notify the COR (format to be provided by the COR) within three working days of expected downtime due to disruption.

1.19.1 Work Schedules. Schedule work with the COR to minimize disruption to mission requirements. Coordinate inspections, maintenance and/or repair work no later than 30-calendar days before work is scheduled.

1.20 Work Priorities. The contractor shall include in Quality Control Plan procedures for assessing, scheduling and performing emergency, urgent and routine corrective maintenance as follows:

1.20.1 Emergency Maintenance. Historically, emergency and urgent maintenance calls have not been made. If emergency or urgent maintenance is required the COR will contact the Contractor and CO. A virtual assessment will be conducted and a quote for repair will be provided at no cost to the Government. The quote shall include a breakdown of travel, labor, and materials. The materials breakdown shall include quotes from three (3) different vendors.

The Contractor and CO will negotiate a firm-fixed-price settlement for the work. The Contractor shall not begin work until receipt of a signed/approved work request form or approval memo from the CO. The Contractor shall commence work and complete work by the mutually agreed upon dates stipulated in the form/memo. Failure of the Contractor to provide the information stated above, within the specified timeframe, may be grounds for the Government to openly compete the work. Additionally, if the Government and the Contractor cannot agree upon a firm-fixed price the Government has the right to openly compete the work.

1.20.1.1 Emergency Maintenance/Service Calls. Emergency maintenance/services are classified as an immediate response to repair hardware or structural failure that renders the aircraft sun shade unserviceable and/or unsafe. Scope shall be limited to work necessary to eliminate the emergency condition (i.e., investigation and temporary repair, except where permanent repair is more practical). The contractor shall have the capability to assess the emergency condition within 12-hours of notification. The contractor shall initiate actions necessary to render the aircraft sun shade safe within 24-hours of assessment, unless a waiver has been obtained from the COR. For events so catastrophic that 24-hour alleviation is not possible, a waiver may be automatic, as approved by the COR, with guidance from the 49 Maintenance Group Commander. Once the emergency condition has been alleviated, the condition shall be re-categorized as urgent or routine (if applicable) by the COR.

1.20.2 Urgent Maintenance. Urgent maintenance is classified as a condition that if not acted upon immediately is likely to create an emergency maintenance situation. The contractor shall have the capability to assess the urgent condition within 24-hours of notification. The contractor shall initiate urgent action repairs within 48-hours of assessment and complete urgent work within five calendar days of notification unless a waiver has been obtained from the COR.

1.20.3 Routine Maintenance. Routine maintenance is classified as all other maintenance actions. The contractor shall incorporate routine maintenance into a planned work schedule.

1.21 Estimated Time to Repair (ETR). Establish an ETR for aircraft sun shade repairs. Provide written status as changes occur and provide to COR within eight hours of a known change from the planned schedule.

2.0 SERVICES SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to inspection, maintenance, and repair requirements. The performance threshold describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

SS-1 Inspect, maintain and repair aircraft sunshades in accordance with OEM specifications, procedures, industry standards or best practices

1.4.2.1.3, 1.4.2.1.4 Major non-conformances: 100% of the time;

Minor non-conformances: no more than 2 notices per issue, per performance period

2.1 SURVEILLANCE METHODS.

2.1.1 Periodic Surveillances. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic surveillances will be conducted on a semiannually basis and may be adjusted, based on quality trends.

2.1.1.1 Receiving two or more unsatisfactory periodic surveillances within a 12-month period may result in unsatisfactory past performance rating. Continued receipt of unsatisfactory periodic surveillances during the contract period shall constitute a negative trend and the CO may take any appropriate action IAW FAR 52.212-4, Contract Terms and Conditions - Commercial Items.

2.1.2 Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the COR without any additional costs to the Government.

3.0 GOVERNMENT FURNISHED EQUIPMENT AND TRAINING.

3.1 Government-Furnished Equipment. The Government will provide one, five bay sun shade, with each bay measuring approximately 60’ x 90’ x 30’, with available non-proprietary manufacturer's information related to the aircraft sun shades; however the contractor is ultimately responsible for care and maintenance of the aircraft sun shades.

3.2 Government-Furnished Security Training. All contractor personnel shall receive base specific security training from the unit security assistant for controlled access areas, prior to being granted access to controlled areas.

4.0 GENERAL INFORMATION.

4.1 QUALITY CONTROL. The contractor shall develop, document, implement, maintain and continuously improve a comprehensive Quality Control Plan (QCP) that assures compliance with all requirements of the PWS in general and specifically those items identified in the services summary table (PWS paragraph 2.0). The QCP shall address frequency/interval, numbers and types of quality control inspections, the qualifications of personnel accomplishing those tasks and how the contractor shall control the quality of any subcontractors. The contractor shall submit the QCP to the CO, no later than 45 calendar days after contract start date. The plan will be reviewed and accepted by the CO.

4.1.1 Quality Control Manager. The contractor’s Quality Control Manager shall lead the contractor’s quality control efforts in establishing and implementing the QCP. The contractor shall train personnel in effective methods and techniques for inspecting the contractor’s conformance to requirements. The contractor shall act as the focal point for inspections, analysis of inspection results and corrective actions and reports.

4.2 Quality Assurance. The Government shall inspect and evaluate the contractor’s performance to ensure services are received IAW requirements set forth in this contract. The COR will periodically inspect by watching actual task performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not the performance meets the standards contained in this PWS. The COR will use the contractor’s work schedule to record surveillance results. This surveillance record then becomes the official Air Force record of the contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO a Contract Discrepancy Report (CDR) generated in the SPM module for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the CO within ten calendar days of receipt.

4.2.1 Performance Evaluation. Contractor performance outputs are subject to surveillance by a COR to ensure PWS compliance. At a minimum, the contractor shall:

4.2.1.1 Government PM/CO/QAPC. Allow Government representative(s) access to work areas and data, provide support and not interfere with the COR, State, Federal and other designated personnel in the performance of their official duties. Permit the CO or authorized representatives access to all records, data and facilities used in the performance of the contracted services. Access shall be provided as soon as possible, but is not to exceed one workday of the request. Extensions shall be approved by the COR prior to the needed extension.

4.2.2 Non-Conformances. Take effective corrective action(s) for any non-conformance identified during internal or government surveillance.

4.2.2.1 Major Non-conformance. A major non-conformance is a non-conformance that adversely impacts or has the potential to adversely impact mission, safety of personnel and/or equipment, environment, performance (quality), schedule (delivery) and/or cost. The COR or QAPC shall communicate major non-conformances to the contractor on a Corrective Action Report form with a suspense date for the contractor’s corrective action plan. The COR/QAPC and CO must review and send to the contractor. The COR/QAPC must approve the contractor’s action plan. At a minimum, the contractor’s action plan shall address:

1. Action(s) taken to fix the problem (correction)

2. Root cause analysis of the problem

3. Corrective action(s) on the cause of the problem

4. Action(s) taken to prevent recurrence

4.2.2.2 Minor Non-conformance. A minor non-conformance is a non-conformance which by itself does not adversely impact mission, safety of personnel and/or equipment, environment, performance (quality), schedule (delivery) and/or cost. The COR shall communicate minor non-conformances to the contractor through notices; first notices are issued for any identified minor non-conformances, second notices for non-conformances are issued for repeat minor non-conformances or failing to correct minor non-conformance issues within a reasonable amount of time. A formal corrective action plan is not required for notices.

4.3 GOVERNMENT REMEDIES. The CO shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4.4 Contractor Hours of Operation. The contractor shall perform routine maintenance and repair services between 7:30 a.m. – 4:30 p.m., Monday through Friday.

4.4.1 Federal Holidays.

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January President’s Day - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

4.4.1.1 If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day past the holiday observance.

4.5 SECURITY REQUIREMENTS. Project is unclassified. Access to classified material is not required.

4.5.1 Illegal Aliens. The contractor shall not hire an illegal alien to work or perform any service on Holloman AFB (HAFB). Employees who are not U.S. citizens can only be persons possessing a current resident alien immigrant status (Green Card) or if a non-resident immigrant must possess a current Employment Authorization Document. While on HAFB, non-U.S. citizen employees must be able to produce for inspection the appropriate credential: Green Card or Employment Authorization Document. Any illegal alien found on the installation shall be immediately detained by the base security forces and barred from the installation.

4.5.2 Listing of Employees. The contractor shall maintain a current listing of employees that require access to HAFB. The list shall include the employee's name, social security number and type of investigation if contract work involves unescorted entry to Air Force restricted areas or other sensitive areas designated by the installation commander. The list shall be provided to the COR, 49 AMXS unit security assistant, and CO. An updated listing shall be provided when an employee's status or information changes (i.e. terminated for cause, reassignment, retirement, etc.) or when a new employee is added.

4.5.3 Security Training. The contractor ensures all employees receive initial and recurring (annual) security training from the 49 AMXS security assistant. Training must be conducted IAW DoDM 5200.01V3_AFMAN 16-1404V3 Enclosure 5, Information Security Program Protection of Classified Information, and AFI 16-1401, Information Protection (https://www.e-publishing.af.mil/). Contractor personnel who work in AF controlled/restricted areas must be trained IAW AFI 31-101, Integrated Defense (https://www.e-publishing.af.mil/).

4.5.4 Pass and Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-Government owned vehicles. Employees shall only be granted access to the installation to perform functions directly related to their respective contract.

4.5.4.1 All contractor employees requiring access to HAFB shall be identified on a HAFB Visitor Access Request (VAR) form. The contractor shall submit a completed VAR through the CO to 49 SFS Pass and Registration (49 SFS/S5AV) NLT 7 duty/business days, and for foreign nationals, 14 duty/business days, prior to requiring access to the installation.

4.5.5 Retrieving Identification Media. The contractor shall retrieve all identification media from employees who depart for any reason before the contract expires; i.e. terminated for cause, reassignment, retirement, etc. The contractor will notify the Government within 24 hours when unable to retrieve identification media from contract employees.

4.5.6 Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

4.5.6.1 All contractor vehicles shall be inspected prior to entering the installation. They will also be subject to random vehicle inspections upon exiting the installation. Failure to consent to an inspection shall result in the contractor being denied access to the installation.

4.5.6.2 Contractor employees shall wear a seatbelt when operating or riding in any vehicle (military, company, or private owned) while on the installation.

4.5.6.3 Speed limits on HAFB are 30 MPH unless otherwise posted. Be aware of reduced speed limits when driving in the housing and school zones.

4.5.6.4 All vehicle operators shall not use cell phones unless the vehicle is safely parked or unless they are using a hands-free device. The wearing of any other portable headphones, earphones, or other listening devices (except for hands-free cellular phones) while operating a motor vehicle is prohibited. Penalty: Privileges to operate a motor vehicle while on the installation may be suspended for five days, effective the first day after receipt of notice.

4.5.7 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned or privately owned vehicle while on HAFB.

4.5.8 For Official Use Only (FOUO). For Official Use Only (FOUO). The contractor shall comply with DoDM 5200.01-V4, Enclosure 3, DoD Information Security Program: Controlled Unclassified Information (CUI), requirements. This enclosure identifies the controls and protective measures developed for DoD FOUO material.

4.5.9 Reporting Requirements. Contractor personnel shall report to the appropriate authority any information or circumstances of which they are aware which may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information.

4.5.10 Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.5.11 Controlled/Restricted Areas. The contractor shall implement local base procedures for entry to AF controlled/restricted areas where contractor personnel will work.

4.5.11.1 Escorted Entry Procedures: Unless granted unescorted entry (see procedures below), all contractor employees will be escorted while in AF controlled/restricted areas on HAFB. When escorted, employees shall remain with their assigned escort at all times while in controlled/restricted areas. Escort responsibility rests with the sponsoring agency. An escort briefing will be provided to all escorted employees prior to entering a controlled/restricted area. Persons providing escort are responsible for providing this briefing. Escort officials assume responsibility for the safe and secure conduct of escorted employees and are required to maintain constant surveillance and control of employees at all times while in a controlled/restricted area.

4.5.11.2 Unescorted Entry Procedures: An AF Form 2586, Unescorted Entry Authorization Certificate (https://www.e-publishing.af.mil/), must be completed and signed by the 49 AMXS security assistant before a restricted area badge will be issued. Employees must have a completed and favorable National Agency Check with written inquiries security investigation before receiving a restricted area badge. Unescorted entry should never be granted solely to avoid the inconvenience of escorted entry.

4.5.12 Photography. Photography in or within the close proximity of an AF controlled/restricted area, flight line, or taxiway is strictly prohibited. Contractors that wish to take photos shall coordinate with the COR who will coordinate with the appropriate owning unit security assistant for a photography clearance memorandum prior to taking photos.

4.5.13 Video/Still Imagery Devices: The use or possession of any device capable of capturing video and still images is strictly prohibited within any controlled/restricted area without written authorization from the installation commander or his/her designated representative. Individuals will be denied access to restricted/controlled areas if in possession of these devices.

4.5.14 Portable/Personal Electronic Devices (PED): The use of possession of all PEDs used for storing, processing, and/or transmitting information is strictly prohibited within all areas where classified material is discussed, briefed, stored, or processed without written authorization from the Designated Approval Authority (49 CS/CC).

4.6 Conflict of Interests. Do not employ any person who is an employee of the government if the employment of that person would create a conflict of interest, or the appearance of a conflict of interest.

4.7 Employee Training. Develop, implement and maintain procedures for training, qualifying and certifying employees prior to performance of assigned duties under this contract for welders and electricians. Formulate and provide comprehensive training, qualification and certification procedures for its employees for submission with the QCP.

4.8 Contractor Liability. The contractor shall be liable and responsible for non-compliance of environmental safety and health provisions and pay fines and fees resulting from improper contractor actions and/or processes.

4.9 Spill Notification. Notify the COR and the CO immediately of any pollution incident, as per base requirements.

4.10 Safety and Health Program. Follow responsibilities and procedures required to effectively administer conformance with Occupational Safety and Health Administration (OSHA).

4.11 Safety Notification and Reporting. Notify the COR of any mishap involving contractor personnel, AF assets, or AF operations which result in injury, illness or damage. Follow in place OSHA mishap notification procedures and brief all contractor personnel. Document the mishap notification briefing as part of initial safety orientation. Injuries to contractor personnel shall be reported IAW OSHA requirements.

4.12 Records Management and Freedom of Information Action (FOIA) Requirements.

(March 2020).

4.12.1 Records Management (RM). IAW AFI 33-322, Records Management and Information Governance Program – Records (section 1.3.6) the Contractor shall provide accountability and ensure all records and documents generated during the period of this contract are made available to the Government at all times. Records relating to work that contractors perform are maintained according to AFI 33-322- Records Management and Information Governance Program, Air Force Records Information Management System (AFRIMS RDS), Federal Records Management (https://www.archives.gov/records-mgmt/policy/records-mgmt-language), the Federal Acquisition Regulation, and the Defense Federal Acquisition Regulation Supplement, as applicable. When contractors create data for the government’s use, the contract must identify the background data that contractors must deliver to the government for possible reuse. Before identifying background data that contractors must deliver to the government, program and contracting officers must coordinate with stakeholders. These include records and information managers, historians and other United States Government agencies as appropriate. This is to ensure that all government needs are met, particularly when the data supports new missions or programs. When the background data includes records, the contractor must deliver enough technical documentation to allow the Air Force or other agencies to use the data. Manage all data created for government use or legally controlled by the government according to the records management procedures in this instruction.

4.12.2 Freedom of Information Act (FOIA) and Privacy Act (PA). The Contractor shall comply with DoDM 5400.7_R, DoD Freedom of Information Act (FOIA) Program, DoD5400_7-R_AFMAN33-302, Freedom of Information Act Program, and AFI 33-332, Air Force Privacy and Civil Liberties Program. These regulations set policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding Personally Identifiable Information (PII) material.

4.12.3 Contractor Records. The Contractor shall maintain all government records IAW AFI 33-322, Records Management and Information Governance Program – Managing Records (Chapter 3), in order to support the COR who is responsible for all lifecycle record management and all duties assigned to the organization's Record Professional (RP) (Tier-1 (T-1)). [AFI 33-360, Publications and Forms Management, Table 1.1 outlines description of the authorities for T-1.]

4.13 Certificate of Insurance (COI) – Working on Government Installation (January 1997). In accordance with FAR 28.306, Insurance under fixed-priced contracts, paragraph (b)(1), contractor shall carry the minimum coverage of insurance as outlined in FAR 28.307-2, Liability; (a) Workers' Compensation and employer's liability; (b) General liability; (c) Automobile liability; and if applicable (d) Aircraft public and passenger liability or (e) Vessel liability. The Contractor shall provide proof of insurance coverage within fourteen (14) days of award to the Contracting Officer. NOTE: COI document (e.g. ACORD 25) shall have the 13-digit "Contract" number, not solicitation number on the document.

4.14 Each contract employee must accomplish Antiterrorism Awareness (AT) Training as stated in the provision/clause DFARS 252.204-7004, LEVEL 1 ANTITERRORISM AWARENESS TRAINING FOR CONTRACTORS. This training provides contractor employees with the requisite knowledge necessary to remain vigilant for possible terrorist threats. Coordination for training should be done by the requiring Antiterrorism Representative (ATR) after contract award. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit ATR. Contractor employees are required to complete Level I antiterrorism awareness training within 30 days of requiring access and annually thereafter. AT certificates for each contract employee must be submitted to the COR or unit ATR. Level I AT awareness training can be taken at JKO https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam for non-common access card (CAC) holders. CAC holders must take AT Level 1 training, course name "Force Protection," via Advanced Distribution Learning Center (ADLS) at https://golearn.adls.af.mil/login.aspx

5.0 APPENDICES.

A. Definitions B. Deliverables C. Sun Shade Maintenance Documentation D. Aircraft Sunshade Inspection Checklist

Attachment 1 Page 1 of 2

APPENDIX A DEFINITIONS

Configuration Management – physical attributes or characteristics. Installation of original hardware/equipment.

Corrosion – the electrochemical oxidation of metals in reaction with an oxidant such as oxygen. Can occur in any environment.

Fatigue – the progressive and localized structural damage that occurs when a material is subjected to cyclic loading.

Fracture – the (local) separation of an object or material into two, or more, pieces under the action of stress.

Fraying – to strain; chafe. To wear away (the edges of fabric, for example) by rubbing. To become worn away or tattered along the edges. A frayed or threadbare spot, as on fabric.

Hardware – a general term for items such as fasteners, bolts, washers, wire, turn buckles, etc.

Serviceable – safe for use and discrepancies do not pose a hazard to personnel, equipment and/or aircraft. Unit can expand upon specifics for this definition.

Structural Failure – loss of the load-carrying capacity below manufacturer’s design. Can refer to a component or member within a structure or of the structure itself.

Unserviceable – presents a danger to personnel, equipment and/or aircraft. Unit can expand upon specifics for this definition.

Wear – erosion or sideways displacement of material from its "derivative" and original position on a solid surface performed by the action of another surface. Wear is related to interactions between surfaces and more specifically the removal and deformation of material on a surface as a result of mechanical action of the opposite surface.

Attachment 1 - Appendix A Page 1 of 2

APPENDIX B DELIVERABLES

Attachment 1 - Appendix D Page 1 of 2

APPENDIX C

MAINTENANCE DOCUMENTATION

Attachment 1 - Appendix C Page 15 of 19

APPENDIX D

AIRCRAFT SUNSHADE INSPECTION CHECKLIST

Physically inspect/correct and/or report to the sustainment contractor as necessary the following:

1. Structure

1.1. Inspect all columns, beams, joists, girders and lateral cross bracing for proper connections; faulty or cracked welds; loose or missing bolts; and corrosion. Tighten bolts to manufacturer specifications with a red marker immediately following the inspection of each bolt or replace if necessary. Any new bolts installed will be marked with a red marker and clearly annotated and identified with regard to the bolt’s location on the Sun Shade Maintenance Documentation. Treat corrosion and fatigue IAW manufacturer’s specifications.

1.2. Inspect turnbuckles and cables for severe corrosion, fraying or breaks, tightness, proper connection and security. Repair or replace IAW manufacturer’s specifications.

1.3. Inspect for loose, missing and damaged attaching hardware. Tighten or replace IAW manufacturer’s specifications.

1.4. Inspect anchor plate bolts for embedment, tightness and severe corrosion. Tighten and treat corrosion as required IAW manufacturer’s specifications.

1.5. Inspect anchor plate for levelness (i.e. ensure it is flat on the ground).

1.6. Inspect concrete around all anchor plates for cracks/spalling.

1.7. Inspect sun shade frame for severe corrosion. Treat corrosion as required IAW manufacturer’s specifications.

2. Metal Roofing

2.1. Inspect roof panels and fasteners for security. Tighten or replace IAW manufacturer’s specifications.

2.2. Inspect for loose, missing and damaged attaching hardware. Tighten or replace IAW manufacturer’s specifications.

2.3. Inspect metal roof for severe corrosion. Treat corrosion or replace IAW manufacturer’s specifications.

3. Miscellaneous

3.1. Inspect gutters to ensure they are securely fastened. If loose or damaged, tighten/repair or replace IAW manufacturer’s specifications.

3.2. Inspect bird netting and fasteners for tightness. If loose or damaged, tighten, repair or replace IAW manufacturer’s specifications.

Attachment 1 - Appendix D Page 15 of 19 image1.emf