Draft STATEMENT OF WORK Video Studio Contract.pdf

STATEMENT OF WORK

INTRODUCTION

Marine Forces Reserve Headquarters has a requirement for a fully integrated audio/visual studio and post production capability with media asset management and archival service and supply contract. This service and supply contract supports a dedicated media network, tiered network attached storage with core asset management features, non-linear editorial workstation, task furniture, bench preparation of all integrated equipment prior to on-site installation (for all hardware/software configuration and testing), studio lighting, live capture and switching, audio editing and sound design as well a color grading and video monitoring. All equipment installed by the integrator shall be compatible with existing Blackmagic Design systems (cameras and DaVinci Resolve Non-Linear editing software). On-site installation and training with client assistance as well as post-sale and installation customer support. The equipment will be located at Marine Forces Reserve, Marine Corps Support Facility, in New Orleans, LA. The annual maintenance service and supply contract period is for one base year with fixed pricing. Service must be performed by certified audio/visual engineer contracted by the vendor.

Service and supplies must commence no later than 15 November 2021.

GENERAL REQUIREMENTS

The Contractor shall provide all tools, equipment, parts, accessories, supplies (including cabling, connectors and wall plates) transportation, training, delivery, equipment installation, and maintenance. Contractor is responsible for the pulling of all fiber and Ethernet cables and bench testing equipment prior to equipment delivery.

Operating hours are Monday through Friday from 0800 through 1700, excluding Federal holidays. All audio/visual equipment will be used for content creation, media management and archival of visual information.

LOCATION

Marine Corps Support Facility, 2000 Opelousas Avenue, New Orleans, LA 70114

NON-PERSONAL SERVICES

This is a non-personal services contract. Work shall be performed by the contractor on an independent basis per the statement of work. Only a contracting officer for Headquarters Marine Forces Reserve can obligate the government or change the scope of work addressed in the statement of work.

TRAINING SUPPORT

Contractor shall provide new equipment training within five business days at the request of the Government after the establishment of the contract. Training shall include at a minimum: the thorough operation of the audio/visual systems and componentry as well as the media asset management system and LTFS (linear tape file system) based archive. Training shall enable the users to be familiar with the total operation of the systems. Contractor shall provide the Government point of contact (POC) name(s) of certified personnel trained to perform the training and service.

INSTALLATION REQUIREMENTS

A government representative will be required to provide technical data to the contractor to account for materials (cabling, power requirements).

SERVICE CALL REPORTING

The Government POC shall notify the contractor of all service calls via web application tools or telephone calls.

Contractor must provide a manned central location with a local or toll free number for the receipt of service calls for the contract hours and times designated in the contract. Contractor shall maintain service records of all machines to include the type of maintenance performed. Contractor response time on a service call starts when the Government POC places a verbal service call request. Routine service calls have a twenty-four hour response time and critical service calls have a four hour response time.

CONSUMABLE SUPPLIES

There are no consumable supplies required within this contract other than specified integration materials in the quote.

EQUIPMENT MOVES/RELOCATIONS

Contractor will receive a relocation request a minimum of 30 days in advance of a relocation move. Contractor shall relocate/move the equipment at no cost to the government.

INSTALLATION ACCESS

Marine Corps Support Facility New Orleans has security requirements and restrictions and the contractor’s employees or subcontractors shall comply with these requirements. Failure to comply with security requirements does not relieve the contractor of performance requirements.

Contractor and subcontractor employee compliance with installation rules and regulations. The Contractor is responsible for ensuring that each of its subcontractors fully complies with the following provisions, and shall flow down to subcontracts a clause to satisfy this contractual obligation.

a. The Contractor is responsible for providing information required to obtain proper clearances, permits, passes, or security badges required for Contractor personnel or equipment access. This includes information required for police or background checks or investigations and all other requirements of the issuing activity.

b. The Contractor is responsible for ensuring such clearances, permits, passes, or security badges are promptly returned to the issuing activity upon termination of an employee, completion of a project, or termination of a contract or subcontract.

c. All Contractors personnel performing work under this contract who require access to military installations shall obtain personal entry and vehicle passes from the Provost Marshall’s Office (PMO).

d. The Commanding Officer of the base, or his designated representative, has broad authority to remove or exclude any person in fulfilling his responsibility to protect personnel and property, to maintain good order and discipline, and to ensure the successful and uninterrupted performance of the Marine Corps mission. In the exercise of this authority, the Commanding Officer, or his designated representative, may refuse to grant personal entry passes or may bar Contractor employees, including employees who have been granted a personal entry pass. Refusal to grant an employee a personal entry pass or barring of an employee does not relieve the Contractor of the responsibility to continue performance under this contract.

e. The Contractor’s employees shall observe and comply with all base rules and regulations applicable to contract personnel, including those applicable to the safe operation of vehicles, and shall not be present in locations not required for the proper performance of this contract.

f. Contractor personnel performing work under this contract shall be readily identifiable an employee of the contractor through the use of uniforms or nametags, or via an alternate method approved by the contracting officer.

g. Contractor personnel and equipment entering a military installation are subject to security checks. Contractor personnel shall follow any direction given by Military Police or other security or safety personnel.