Draft Statement of Work Training Specialist Services.pdf

US Department of Agriculture (USDA)

Statement of Work

Contents Project General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards Attachment ............................................................................................................................................Error! Bookmark not defined.

Project Training Specialist Support Services

General Information

1.0 Scope of Work

Provide training coordination assistance and training facilitation to the International Institute of Tropical Forestry program area of State and Private Forestry (SPF). Collaborate with other Institute Programmatic Areas.

Collaboration will be previously consulted and approved by the State and Private Forestry Program Manager.

Trainings will be tailored for US Caribbean region forestry stakeholders and local Institute collaborators.

Trainings will be delivered in both English and Spanish. Contractor will be working directly with social media specialist to create media content including, outreach materials, achievements and summaries for press releases and social media posts, video editing of training recordings to make 508 compliant and share with the public.

2.0 Background

Hurricanes Irma and Maria and all recovery work related to damage abatement comes with an urgent need to train and improve technical capacity among State and Private Forestry staff and partners in the US Caribbean region, which includes Puerto Rico and US Virgin Islands. The training specialist coordinates and facilitates, and identifies needs, topics, presenters and audience for forestry and hurricane recovery trainings for collaborators and the public in Puerto Rico and US Virgin Islands.

Contractor Requirements

3.0 Technical Requirements / Tasks

• Assess training needs among State and Private Forestry staff, State Forestry Agencies, partners, and collaborators. This will include projects and special initiatives related to hurricane recovery and to the following programs: Forest Health and Protection, Urban and Community Forestry, Forest Stewardship, Forest Legacy, Community Forest, State Fire Assistance, Volunteer Fire Assistance, and Conservation Education.

• Assess training methods appropriate to fit audience’s needs.

• List and prioritize training needs, identify technical gaps, and determine training and workshops topics.

• Design and develop training schedules, identify, and select audiences for each training topic, outreach and promote trainings among targeted audience.

• Identify training providers and coordinate procurement of services with SPF Program Support

Assistance and PPS.

• Coordinate training sessions including location, registration, audiovisual equipment, translation services, materials and supplies, training evaluation forms, etc.

• Post training assessment to determine training effectiveness and determine impact to targeted audiences, evaluate and tally training evaluation forms. Submit results to SPF Program Manager.

• Administrative duties including but not limited to meetings, emails, calls, faxing, and photocopying.

• Assist with organization, promotion, and implementation of IITF-SPF technical events/activities.

• Develop, manage, and provide content information for social media platforms (IITF Webpage, Facebook, Instagram, Twitter, etc.) to SPF Media Specialist.

• Support SPF Media Specialist to disseminate project information to cooperators and partners.

• Coordinate with SPF Media Specialist digital video, photographic and voice documentation of training activities, interviews and projects as required by the task objectives.

• Articles and products related to Hurricane Recovery Efforts are a priority as this position is funded by

Hurricane Supplemental Funds. Strict reporting protocol must be in place for the accountability and justification of use of supplemental funds.

4.0 Government Furnished

• Contractor will need access to IITF Library located in San Juan, Puerto Rico, where a workspace will be available for use after COVID restrictions are lifted. While COVID restrictions are in effect, contractor will be teleworking.

• The contractor will be issued a Forest Service computer for official business work. The contractor is responsible for the equipment and for taking Computer and Internet Security Training offered through AgLearn system.

• Contractor reports to IITF State and Private Forestry (S&PF) program manager, Magaly Figueroa. All final decisions regarding trainings, trainers and trainees will be made by S&PF program manager.

• Use of facilities is restricted under current COVID-19 Workplace Safety Plan until further notice.

Facilities have limited access during federal holidays.

5.0 Deliverables / Schedule

Contractor will work full time for 8 months to complete a minimum of 10 trainings in English and Spanish for public in Puerto Rico and US Virgin Islands. No work is expected on federal holidays.

Trainings Key Deliverables

Item No.

Deliverable Objective Due

1 i-Tree ECO introduction workshop (Spanish)

Train more users in Puerto Rico on i- Tree ECO tool on urban forest setting

Before the end of the contract

2 i-Tree ECO introduction workshop (English)

Train more users in USVI on i-Tree ECO tool on urban forest setting

Before the end of the contract

3 i-Tree CANOPY introduction workshop (Spanish)

Train more users in Puerto Rico on i- Tree CANOPY tool on urban forest setting

Before the end of the contract

4 i-Tree CANOPY introduction workshop (English)

Train more users in USVI on i-Tree CANOPY tool on urban forest setting

Before the end of the contract

5 Applying i-Tree Eco on land cover and urban forest (Spanish and English)

Implement the use of i-Tree ECO with real time related data

Before the end of the contract

6 Applying i-Tree Canopy on land cover and urban forest (Spanish and English)

Implement the use of i-Tree CANOPY with real time related data

Before the end of the contract

7 Implementing environmental interpretation on coffee farms and urban forests (Spanish)

Implement an educational component through environmental interpretation and its benefits in coffee farms and urban forests in PR and USVI

Before the end of the contract

8 Pest and disease management for coffee managers (English)

Guide coffee growers to implement good management practices regarding pests and diseases that affect them

Before the end of the contract

9 Nursery Webinar Series for new

Reinforce best management practices in new plant nurseries in USVI and, if

Before the end of the contract

Nurseries at USVI (English) possible, coordinate guided tours that address emerging needs

10 Tree Risk and assessment workshop (English)

A workshop that provides the opportunity to know, implement and evaluate possible risks in urban trees while learning about various programs and resources on how to do it

Before the end of the contract

Administrative reports

Key Deliverables Item No.

Deliverable / Item Title

Description Frequency Reference Delivery Format

Due By

1 Monthly Status Report

Monthly report documenting tasks and issues identified during the month

Once per month

Via email to CO and Program Manager

End of each month

2 Quarterly progress reports

Quarterly cumulative progress report on every area

Every three months

Via email to CO and Program Manager

When solicited by Program Manager

3 Highlights Report highlights and important achievements during the period

When solicited

Via email to CO and Program Manager

When solicited by Program Manager

6.0 Travel

The US Forest Service is currently under COVID-19 travel restrictions, with only emergency travel allowed. No travel is expected.

7.0 Contractor’s Key Personnel

Training Specialist must be fluent in Spanish and English language skills, written and spoken and possess knowledge in tropical forestry and forestry stakeholders in the US Caribbean. Contractor must also be proficient in the use of Adobe Connect and government Microsoft Teams, Microsoft Streams, and government VIMEO.

Contractor must be proficient in video editing and Section 508 regulations and compliance.

8.0 Security Requirements

No special clearances are needed. Contractor must complete Computer and Internet Security training provided by the agency. The contractor is to obtain and maintain valid Lincpass and eAuthentication credentials.

9.0 Data Rights

All data and products produced under this contract is part of the public domain and may not be copyrighted by contractor. All data produced under this contract can only be shared in federal government authorized platforms and websites.

10.0 Section 508 – Electronic and Information Technology Standards Electronic materials produced for this project must be 508 compliant.