STATEMENT OF WORK

PROJECT TITLE: Replace Roof at Building 347

PROJECT NUMBER: 640A0-27-104

PROJECT LOCATION: Veterans Affairs Palo Alto Health Care System (VAPAHCS) Menlo Park Division (MPD) 795 Willow Road

Menlo Park, California

PROJECT TYPE: Roof Replacement

Date: July 31, 2026

1. PROJECT DESCRIPTION AND SCHEDULE

A. PROJECT DESCRIPTION: Provide construction services for the completion of roof replacement on flat roof areas of Building 347 as identified below, located at the Veterans Affairs Palo Alto Health Care System, Menlo Park Division. Provide construction services, as required, to provide a complete and usable system.

B. PROJECT CONSTRUCTION SCHEDULE: Construction services for Project shall be completed within 180 calendar days from the Notice To Proceed (NTP).

C. PROJECT OBJECTIVE: Provide a weather tight building envelope. Repair roof damage caused by water infiltration.

D. SCOPE OF WORK: The Construction Contractor shall provide construction services as outlined in the Statement of Work and associated Contract Documents.

2. GENERAL REQUIREMENTS:

A. HOURS OF WORK: Work is to be performed in an existing building providing patient services and is operated by the Veterans Affairs Palo Alto Health Care System (VAPAHCS). Facility provides domiciliary care for Veterans and is a 24/7 operation. Work associated with this contract shall be performed with the minimum possible impact on facility operations and patient care. Proposed hours of work for construction-related activities associated with this statement of work shall be Monday through Friday 8:00 AM to 4:30 PM, with a half-hour meal period. In the event that a specific need is identified for work to occur after hours or on weekends, proposed hours of work shall be submitted to the VA for

DRAFT

review and approval prior to the commencement of work during proposed revised schedule.

B. REPAIRS: All work shall result in a complete and usable system.

C. SAFETY REQUIREMENTS: Contractor shall comply with “Safety Requirements”

Specifications, as attached to this document.

D. QUALITY CONTROL: Contractor shall comply with “Quality Control”

Specifications, as attached to this document.

E. SITE PREPARATION: Site preparation – Includes implementing proper measures such as protective runners, pads, etc. to protect the site and building (elevators, walls, stairs, floors, etc.). The contractor agrees to protect all Government Furnished Property (GFP) and building premises from damage and agrees to take necessary protective precautions and agrees to be held financially responsible for all damages transpired by the contractor (accidentally, or on purpose).

Contractor shall verify all requirements with a walkthrough before proceeding with the work.

3. STATEMENT OF BID ITEMS:

A. REQUIREMENTS:

i. Bids shall be submitted in a format sufficient for VA staff to review costs as fair and reasonable. At a minimum, fee proposal shall list each task identified on the Scope of Work Task List (contained herein) as an individual line item, with each line item further broken down as material & labor, by trade and/or category of work to be performed.

ii. Contractor shall provide all required labor, material, plans, engineering, local and state inspections to provide a 100% completed project.

iii. Contractor shall review all reference documents provided by the VA and immediately report any potential discrepancies that may impact the proposed scope of work for the COR/Government to review prior to installation.

iv. Contractor shall submit work plans and coordinate installation schedule with the COR/Government. Contractor shall provide an updated schedule weekly, including a three-week look ahead.

v. Contractor shall perform all work in accordance with all applicable codes, local ordinances, and requirements of NFPA and OSHA.

vi. Adhere to the VA facilities Management Technical Information Library at web site/page: http://www.cfm.va.gov/TIL/.DRAFT

SCOPE OF WORK TASK LIST:

A. General Requirements:

1. The following requirements shall apply to all areas of work included herein.

Additional requirements are included below as they relate to specific work areas.

Work shall be limited to areas identified in the attached Exhibits.

2. Contractor shall provide project management for duration of project.

3. Contractor shall remove all demolition debris from the premises and dispose of in compliance with all applicable laws and regulations.

4. Contractor shall implement fall protection protocols as required to complete the work in accordance with OSHA regulations.

5. Contractor shall perform a site survey of all areas identified for proposed roof repairs. Survey shall include the building roof area identified as having potential breaches of the roofing system. Document existing conditions and submit a survey report to the VA for review and approval prior to the commencement of work.

6. Contractor shall clear all debris in area of work.

7. Contractor shall power wash the existing roof membrane in the area of work to remove all dirt and dust. Contractor may connect to readily available water sources as made available by the VA Medical Center. Water will be allowed to drain through the existing roof drain system. There shall be no requirement to recapture or recirculate the water. Contractor shall take precautions to minimize water infiltration through existing roof deficiencies during the power wash efforts.

8. Upon completion of work, Contractor shall perform final water test to verify that corrective actions have resolved all issues and that installed system is completely water tight. Final acceptance of completed work shall be required by COR.

9. Any proposed utility shutdown defined as having a major impact on facility operations requires 30 days notice to the VA for review and approval prior to proposed shut down.

10. Any proposed utility shutdown defined as having a minor impact on facility operations requires 15 days notice to the VA for review and approval prior to proposed shut down.

11. Contractor shall assess existing roof top equipment and provide electrical safe-off as required to safely perform work in a specific area.

12. Contractor shall coordinate with COR / VA Medical Center representative to establish designated staging area locations adjacent to each individual area of work. Designated areas shall be used to load and unload materials, collect and remove construction debris, and provide access to roof. Temporary barriers shall be installed as required to protect public safety.

13. To the extent possible, all debris removal and material and equipment delivery shall be accomplished from the building exterior.

14. Contractor shall remove existing roofing as required to expose roof substrate in areas of work, conduct thorough inspection of the substrate and report findings to the VA. Repair or replace substrate as required.

15. Contractor shall replace roof membrane as specified for each building area listed below.

16. Contractor shall inspect interior areas of the building in proximity to the areas of roof repairs prior to commencement of water tests. Document existing conditions. Contractor shall take corrective action for any sources of water intrusion identified during post repair water test.

B. Building 347:

1. See attached Exhibit at the end of this document.

2. Perform all work identified in “General Requirements” above.

3. Provide a five (5) years Contractor Warranty for installed roofing systems.

4. The existing building is a 2-Story structure with sloped roof finished with cementitious tile roofing. Recessed within the sloped roof are Mechanical Wells with flat roofs. Scope of this project is limited to the replacement of flat roof systems.

5. Areas of work include:

i. Three Mechanical Wells approximately 40’-0” x 28’-0’’.

ii. Four Mechanical Wells approximately 48’-0” x 36’-0”.

iii. One flat roof on connecting “Bridge” between the A-Wing and B-Wing of the building. Roof is approximately 12’-0” x 40’-0” and includes existing expansion joints.

6. Demo and remove existing built-up roofing for areas identified above.

7. Demo and remove existing insulation on exterior ductwork associated with rooftop HVAC equipment.

8. Install new single ply roofing system for areas identified above.

9. Seal all ductwork and pipe penetrations through roofing system.

10. Seal all support structures associated with rooftop equipment.

11. Install new insulation rated for exterior conditions on all existing exterior ductwork associated with rooftop HVAC equipment.

12. Replace retractable rooftop access ladder systems at 5 locations. Ladders are located at building interior and retract into existing suspended acoustic T-bar ceiling systems. Repair ceiling system as required.

13. Install new 48” x 48” hinged access door in existing steel stud / cement plaster wall system to provide access to adjacent attic space. Specific location will be identified on site.

4. SITE CONDITIONS, CODE COMPLIANCE:

A. Codes and Design Standards: Contractor shall bring to the attention of VA any code requirements that may be in question during the construction of the project. The intent is to ensure that the Project meets all current IBC, NFPA, local, federal, and

VA codes, standards, regulations, and ADA requirements. These may include, but are not limited to, architectural, structural, mechanical, electrical, fire, and life safety codes. The AE and VA are required to follow the most stringent and current rules, codes, standards, and regulations; therefore, the A/E shall also review all such applicable codes, industry design guides, standards, regulations and policies.

B. Authority Having Jurisdiction: The building subject to work associated with this project is a Government owned property. The Veterans Affairs Palo Alto Health Care System (VAPAHCS), Facilities Management Service (FMS) is the Local Authority Having Jurisdiction.

C. As Built Documents submission: Contractor shall maintain current as built documents on site throughout the construction period and turn over to the COR at completion of construction.

5. VA TEAM:

A. Contractor will work with the following VA personnel managing this Project:

i. Contracting Officer (CO): The CO shall be responsible for the contractual administration of this Project. All transactions of a legal nature, including contractual agreements, amendments, change orders, etc. shall be approved and processed through the CO.

ii. Contracting Officer’s Representative (COR): The COR shall be responsible for project contract management on behalf of the VA.

iii. VA Technical Representative For Oversight: The VA shall provide a responsible party who will manage this Project on a day-to-day basis to ensure that the Project requirements are met through construction according to this Statement of Work and the final construction documents.

6. Abbreviations and Acronyms:

a. CO Contracting Officer

b. COR Contracting Officer’s Representative

c. CP Competent Person

d. GC General Contractor

e. NTP Notice to Proceed

f. POC Point of Contact

g. SOW Statement of Work

h. VA Veterans Affairs

i. VAPAHCS Veterans Affairs Palo Alto Health Care System

** End of Statement of Work **