Draft Statement of Work - Horse Boarding.pdf

Statement of Work U.S. Customs and Border Protection

Horse Boarding

1. BACKGROUND:

The U.S. Customs & Border Protection (CBP), U.S. Border Patrol, Spokane Sector, Whitefish Station, has a need to board four (4) agency owned horses. This service will allow our agents to adequately store and access our horses to more effectively complete CBP’s mission.

2. SCOPE:

The purpose of this procurement is to secure a horse boarding contract to effectively support the US Customs and Border Protection (CBP) for four (4) horses.

3. SPECIFIC REQUIREMENTS:

3.1 Location:

In consideration of the time involved to travel to the border, the requirement of the vendor location needs to be as close to the travel route as possible. Travel route is Columbia Falls, MT north on North Fork Rd.

3.2 Feed/Water

• Grain/Bran feeding will be provided and fed at the direction of the wrangler.

Vendor will not have to supply any grains.

• Feeding of high quality alfalfa/grass hay mix a minimum of twice per day – no all alfalfa hay. Hay must be mold and certified cheat grass free. All hay must be available for inspection at the boarding location and must be approved for use by the primary wrangler to ensure suitability and quality. The wrangler and the contractor will work out the feeding and hay type.

• Feedings: (Needed adjustments of feeding/watering will be at the discretion of the Border Patrol primary station wrangler)

• Ample amount of water available to each horse 24 hours a day, refreshed daily, protected from freezing in cold weather.

3.3 Stalls, Shelters, and Corrals - Minimum Requirements:

• Must meet Bureau of Land Management (BLM) requirements as dictated by the

Wild Free Roaming Horses and Burros Act of 1974. If horses have been under Border Patrol operational use for at least 12 months, this requirement may be modified at the discretion of the primary wrangler.

• Minimum of 5' tall fencing of acceptable material.

o Fence Materials: round pipe, pole, wooden plank: Small mesh (2" X

4" or smaller) woven wire fencing with two (2) sight boards - one on top and one in the middle is acceptable.

• Minimum stall/corral size per animal is 400 square feet (i.e. 20' X 20', 15 x 27, 10'X40');

• Shelter- must be at least 2-sided (with protection to block the prevailing winds) with a solid rigid roof. Tarps are not acceptable.

• NO BARBED wire, barbless electric wire, or straight wire fencing is allowed.

ALL fencing must be approved by the primary wrangler.

• Stalls and corrals will be kept clean and will be mucked on a daily basis. Horses must have access to a dry area in the stall area at all times. Minimum of 1" dry and clean bedding materials at all times. Stalls and corral conditions will be assessed by the primary wrangler on a regular basis. If stalls and corral conditions are found to be unacceptable, the vendor will be notified and appropriate accommodations shall be provided within 48 hours.

• Stall turn-out area: Will be well drained. There will be no more than 50% of the area with any standing water. No objects, not required for daily horse maintenance, will be stored in this area.

3.4 Mandatory Facility Requirements

• Vendor to clear Local and National Crime Information Center (NCIC) background check (to be initiated by local Patrol Agent in Charge)

• Available Arena for working and training horses. Area will be covered and will be free of obstructions when required by the Border Patrol. This arena will not be used as storage or work area for other purposes. Border Patrol will coordinate at least 48 hours in advance with the vendor for use of this arena.

• Access to horses and all areas must be available 24 hours a day, 7 days a week, 365 days a year.

• Must have suitable area to park two Border Patrol horse trailers for extended periods.

• Must have "drive in/drive out” access to stall area; no backing required for daily operations.

• Must have a separate secure location to store tack and associated horse gear.

• Must have a separate secured area for other Border Patrol specific feed. This is for feed other than standard required hay.

• Must have a suitable area to erect a 50 foot diameter round pen (provided by the

Border Patrol) and establish a hitching rail no less than 20 feet and no more than 60 feet from the round pen area (hitching rail to be installed by vendor)

• Suitable covered area (concrete flooring preferred) to be used by a contract farrier

(paid for by Border Patrol) for shoeing of Border Patrol horses. Minimum 100 sq.

ft.

• Vendor must demonstrate the ability to remove snow as needed and maintain any private roads required for use by Border Patrol personnel utilizing four wheel drive vehicles pulling a 24 foot horse trailer. All snow removal must be accomplished by 7:00 AM each day following significant (more than three inches) snowfall.

4. MEDICAL/VETERINARY SERVICES:

• Veterinarian services will not be a consideration for pricing for this contract.

• Vendor must be willing and able to administer medications/provide minor, ongoing medical treatment, as required, at the direction of a veterinarian and/or the primary wrangler as would be normal for horse owners.

• The Border Patrol will not be required to participate in any other services offered by the vendor.

• Border Patrol will maintain adequate immunizations, medical tests, shoeing, etc., at their expense.

5. ADDITIONAL REQUIREMENTS TO BE EVALUATED:

• Pasture area.

• Security of the facility/horses and government equipment.

• Location of the facility proximate to the Whitefish Station and the border will be at the discretion of Whitefish Station management.

• Overall condition and maintenance of horse area.

• Road conditions.

6. GOVERNMENT-FURNISHED EQUIPMENT AND INFORMATION:

• Tack, grooming supplies, saddles, and misc. vet supplies for boarded horses

7. PERIOD OF PERFORMANCE:

April, 1, 2026 – March 31, 2027 (Base Year ) April 1, 2027 – March 31, 2028 (Option Year 1) April 1, 2028 – March 31, 2029 (Option Year 2) April 1, 2029 – March 31, 2030 (Option Year 3)

April 1, 2030 – March 31, 2031 (Option Year 4)

8. SPECIAL CONSIDERATIONS:

8.1 Changes to the SOW

No changes to this SOW or cost increases shall be incurred without prior written approval of the Contracting Officer.

8.2 Travel

Travel is not required to support the tasks identified in the SOW.

9. POINTS OF CONTACT:

Program Coordinator

TBD

Mission Support

TBD

Contract Specialist (CS)

Contracting Officer (CO)

5. ADDITIONAL REQUIREMENTS TO BE EVALUATED: