DRAFT Statement of Work.pdf

351st MP CO

Scope of Work Statement (SOW) for

Lodging In Kind (LIK)

Ocala, FL 34471

GENERAL: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide lodging services for 136 Soldiers during their Annual Training event for the 351st Military Police Company as defined in this Scope of Work Statement

(SOW).

This is a non-personal services contract to provide lodging services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be

Accountable solely to the Contractor who, in turn is responsible to the Government.

1. REFERENCES:

a.) Army Training and Doctrine Command Housing Standards (TRADOC) b.) Army Regulation (AR) 30-22

2. OBJECTIVE: The Army TRADOC Standards for Housing for the Soldiers training is two

(2) Soldier per room. The facility shall support the requested amount of 68 double rooms for Soldiers attending the Annual Training event. The period of performance is for 13

(days) 8-21 August 2020.

Place of Performance Hotel location shall be within a 10-mile radius of 2803 SE 36

Avenue Ocala, FL 34471. The distance will be calculated by estimating the distance from the hotel to the exact address provided above using Google Maps.

Period of Performance: check in on 8 August and check out on the 21 August 2020.

DAY DATE Number of Rooms Rooms Nights

SATURDAY 08-21AUG 2020 68 884

Total Room Nights: 884

3. DESCRIPTION: All rooms are to be located at the same facility.

Sleeping rooms shall be provided at or below the prevailing per diem rates in accordance with the per diem thresholds.

Housing is needed to support our Soldiers during Annual Training event at their duty location.

The hotel must be able to provide accommodations for approximately 136 soldiers

Rooms shall be constructed and finished to provide good light and sound attenuation.

Access to individual rooms should have interior access.

Sufficient electrical outlets shall be available and in good working condition.

All entrance doors to rooms shall have interior security locks, either deadbolt or double locking locks. Each room occupant shall be provided with a room key. Access to sleeping rooms shall be via interior corridors.

Bathrooms must be in a sanitary condition. Bathrooms must contain a shower and/or tub combination with a wash basin, a properly functioning toilet, and a mirror. Additionally, bathrooms should have adequate lighting and grounded electrical outlets for use of electrical razors, hair dryers etc. The shower or shower/tub combination shall have shower doors or curtains.

Rooms shall have adequate heating and cooling capabilities that are in good workable condition.

The contractor’s facility shall comply with all applicable fire and safety codes and regulations.

The hotel presented to the Government shall be Federal Emergency Management Agency

(FEMA) approved.

Each room must contain at a minimum; television with cable access, internet access, Iron and iron board, and alarm clock. A refrigerator and a microwave are also preferred but not required.

Double occupancy room shall have two standalone beds (a pullout sofa does not constitute a bed).

Vendor’s location must have accessible parking area and be a low crime area, free of drugs and prostitution. Health and Fitness Center, Recreation Area (Pool), and Business

Services Center at no cost to the Soldiers is preferred but not required.

All rooms will be non-smoking, and free of bed bugs, lice, rodents or anything that will make the living conditions unsafe and/or unhealthy.

Daily custodial services shall include, but is not limited to, room cleaning, bed making, linen change (as required), adequate quantities of soap, bath towels, hand towels, sanitized drinking glasses, facial tissues, and a cloth bath mat.

Vendor’s location must have accessible parking area with free parking.

4. SECURITY/HEALTH: The approved facility shall be secured enough for

Government’s information, supplies, equipment and other properties. Entry access to sleeping areas shall be through hotel interior corridors/main lobby. Additionally, the approved facility shall be located in a low crime area of category “B” or better as indicated on www.areavibes.com, free of drugs and prostitution with security cameras or a security guard on property for after hour protection. All rooms will be non-smoking, and free of bed bugs, lice, rodents or anything that will make the living conditions unsafe and/or unhealthy. The Sleeping rooms shall provide sufficient security to the tenants such as double bolt doors, and lock windows to protect the tenants and government supplies, equipment and properties. Parking Area shall be within the Hotel property at no cost to the Soldier. Parking areas shall be well illuminated for the safety of the lodging tenants and vehicles. The lodging POC (provided at contract award) will conduct a site visit prior to award of contract to ensure that the facility meets the criteria listed herewith in this

SOW such as safety/security etc.

5. ROOMING LIST: A complete berthing list will be forwarded to Lodging Facility 72 hours before check in by the unit’s supply sergeant. The list will include each Soldiers name, rank, gender, check-in and check-out dates, and total number of days authorized.

6. INVOICING/BILLING: The Government will only pay for actual rooms used (once advance notification period is met in below paragraph 8). The room and night quantities are a forecast and estimate to the best knowledge of the serviced agency. Therefore, the

Government will only pay for actual rooms used. The contractor shall only invoice for actual room used. Occupied rooms will be accepted and invoiced as appropriate utilizing Wide Area Work Flow (WAWF). The contracted cost shall not exceed the local authorized Per Diem rate for lodging. Personal expenses in guest rooms, such as ordering movies, telephone fees, laundry and room service will be paid by the guest. The Federal

Government is tax exempt. The Government will provide the hotel with the appropriate sale tax exemption forms for their records.

7. ADVANCE NOTIFICATION PERIOD: The Government reserves the right to cancel any or all portions of a reservation 72 hours prior to the start date. The cancellation notice will be issued by the Contracting Officer (KO). The Contractor shall waive any charges against the Government due to the cancellation and release it from all obligations under the contract if the Government meets the deadline above.