Draft Statement of Work.pdf

DRAFT

STATEMENT OF WORK (SOW)

High Frequency Sail Array (HFSA) Windows

1.0 Background

The Fleet Sensors & Cables Engineering Branch (Code 1535) of the Sensors and Arrays Division (Code

153) of the Naval Undersea Warfare Center Division Newport (NUWCDIVNPT) serves as the Navy’s

Technical Design Agent (TDA) and In-Service Engineering Agent (ISEA) and assists with all Acquisition

Engineering Agent (AEA) activities for all surface ship and submarine transducers, hydrophones, and sensor assemblies (collectively referred to as transducers). Code 1535 maintains the Navy's transducer and associated acoustic window inventory in large part by establishing contract vehicles to procure transducers and acoustic windows that are delivered both to the stock system to support emergent fleet needs and to new construction shipyards for initial outfitting.

1.1 Places of Performance

All work will be performed at the contractor’s facility.

1.2 Authorized Users

NUWCDIVNPT Sensors and SONAR Systems Department, Code 15, is the only authorized user of this contract.

1.3 Sponsors

• PMS 401 Submarine Acoustic Systems

• PMS 450 Virginia Class Program Office

• PMS 397 Columbia Class Program Office

• FMS Foreign Military Sales Office

• Type Commanders

• Naval Shipyards

1.4 Types of Funding

• Operation & Maintenance, Navy (O&MN)

• Other Procurement, Navy (OPN)

• Research, Development, Test & Evaluation, Navy (RDT&EN)

• Shipbuilding and Conversion, Navy (SCN)

• National Sea-Based Deterrence Fund (NSBDF)

• Foreign Military Sales (FMS)

2.0 Scope

This SOW reflects a build-to-performance specification approach. The contractor shall design, document, manufacture, test, package, and deliver the HFSA First Article Window including the First Article Test

Panels and the Production Windows that meet the performance requirements of the HFSA Window

Critical Item Performance Specification (CIPS). The contractor shall manufacture build-to-print items in accordance with their respective drawings: Sub-Element Test Panel (Part Number: 8692177) and

Acoustic Test Panel (Part Number: 8692176)

Window Variants

Nomenclature Description NSN

MX-12062/B SSN688I (Los Angeles) 5845014900963

MX-12063/B SSN774 (Virginia) 5845015121458

MX-12309/B SSGN/SSBN 5845015439703

MX-12351/U SSN21 (Seawolf)/SSBN826

(Columbia)

5845014900966

3.0 Applicable Documents

The contractor shall perform the tasking required in Section 4.0 in accordance with the below Applicable

Documents.

3.1 NAVSEA Drawing No. 53711-7634166C

(Rev C)

Critical Item Performance Specification (CIPS) for the HFSA Windows

3.2 NUWC Drawing 53711-00267RD Rev C Configuration Management Engineering Drawing

Requirements

3.3 NUWC Drawing 53711-00266MN Rev A Configuration Management Engineering Change

Document Manual

4.0 Technical Requirements

The contractor shall design, document, manufacture, test, package, and deliver the First Article

HFSA Window including First Article Test Panels and Production HFSA Windows that meet the requirements of Applicable Document (AD) 3.1. The Government will provide the following

GFP to manufacture the HFSA Windows: MX-12062/B -SSN688I SONAR Window Mold, MX-

12063/B -SSN774 Sonar Window Mold, MX-12309/B -SSGN/SSBN SONAR Window Mold, MX-12351/U SSN21/SSBN826 SONAR Window Mold. Table 1 defines the requirements for this procurement. The contractor shall manufacture build-to-print items for the following: Sub-

Element Test Panel (Part Number: 8692177) and Acoustic Test Panel (Part Number: 8692176)

The following terms apply throughout this requirements section:

Configuration Item The configuration items (CI) for this contract is the HFSA Window.

Functional Baseline The Functional Baseline is established at contract award and is defined by AD 3.1.

First Article Baseline

The First Article Baseline is established prior to First Article testing and consists of the engineering drawings and applicable revisions that define the CI.

Product Baseline

The Product Baseline is established upon completion of the

Functional and Physical Configuration Audits (FCA and PCA) and consists of the engineering drawings and applicable revisions that define the CI.

Table 1. Requirements

Task Task Description

Contract

Timeframe CDRL Deliverable

4.1 GENERAL

4.1.1 Contract Kick-Off

Meeting

The contractor shall conduct a Contract Kick-

Off meeting at its facility. The contractor shall prepare the kick-off meeting agenda.

The contractor shall present its planned configuration and present a Program

Objectives and Milestone Schedule (POAMS) for the First Article and Production phases to include:

- tasks and milestones

- requirements review

- data submittals

- schedule

The contractor shall prepare conference minutes and shall submit the POAMS with the conference minutes.

Within 45 days after contract award

CDRL A001

DI-ADMN-81249C (Meeting

Agenda)

CDRL A002

DI-ADMN-81250C

(Meeting Minutes)

4.1.2 Progress Reports The contractor shall prepare and submit

Progress Reports using Government

Furnished Information (GFI) item 5.1. The progress report shall contain contractual requirements, projected delivery schedules and amplifying information with delivery concerns, or progress.

Quarterly over the life of the contract

CDRL A003

DI-MGMT-81867

(Production Report)

4.1.3 Failure Reports The contractor shall handle all material it determines to be non-conforming. The contractor shall also handle all windows that fail a First Article or Production Acceptance test. The contractor shall submit Failure

Summary and Analysis reports that identify the nature of the failure, and identify remedial and corrective action for preventing future occurrences.

Draft due 10 days after failure is identified.

CDRL A004

DI-SESS-80255B (Failure

Summary and Analysis

Report)

4.2 HFSA WINDOW FIRST ARTICLE PHASE

4.2.1 HFSA Window

First Article Hardware

The contractor shall design, document, inspect, fabricate, test, package and deliver the First Article HFSA Window including

First Article Test Panels The contractor shall sequentially serialize the First Article window starting with FA001. The contractor shall fabricate the First Article HFSA Window including First Article Test Panels to meet the performance requirements of applicable document 3.1.

Prior to fabrication, the contractor shall perform 100% inspection of all incoming parts for the First Article window. The contractor shall record variables data for all dimensions specified on the drawings for all first article parts. The contractor shall have this information available at the First Article

Physical Configuration Audit (see section

4.2.4).

Defined in

Delivery

Orders (DO)

Applicable Deliverables identified in subsequent sections.

4.2.2 HFSA Window

Preliminary

Configuration Review

(PCR)

The contractor shall conduct a PCR via Video

Teleconference (VTC), conference call, or other remotely enabled delivery system. The purpose of the PCR is for the Government to evaluate the technical adequacy of the contractor's preliminary build configuration in meeting the Functional Baseline requirements.

Prior to the PCR, the contractor shall submit

Engineering Change Notices (ECNs) which document changes to the Reference Baseline

(GFI 5.2) and which reflect its build configuration at the PCR. The contractor shall develop the drawing changes via ECNs and any drawing changes shall conform to

NAVSEA requirements in accordance with applicable document 3.2.

Within 90 days after

First Article window delivery order award.

CDRL A005

NUWC DRAWING 50225-

00266MN (Engineering

Change Notice

4.2.3 HFSA Window

Final Configuration

Review (FCR)

The contractor shall conduct an FCR at its facility. The purpose of the FCR is for the

Government to evaluate the technical adequacy of the contractor's final build configuration in meeting the Functional

Baseline requirements. At the FCR, the contractor shall be prepared to review:

- the drawing package (GFI 5.2 and all

ECNs previously submitted for PCR and FCR)

- manufacturing flow chart which identifies the manufacturing build steps, in-process steps and inspection points and final production acceptance tests

- POAMS

- Any risks and mitigation plans if applicable

Prior to the FCR, the contractor shall submit

ECNs which document any additional changes to the Reference Baseline (GFI 5.2) since the PCR and which reflect the final build configuration. The contractor shall develop the drawing changes via ECNs so that any drawing changes conform to NAVSEA requirements in accordance with applicable document 3.2.

The contractor shall provide to the

Government ECNs which document any additional changes subsequent to the FCR.

The contractor shall resolve all technical discrepancies noted at the PCR and FCR and subsequent to the FCR, prior to delivering the

First Article window.

After PCR and prior to delivering

First Article window

CDRL A005

NUWC DRAWING 50225-

00266MN (Engineering

Change Notice)

4.2.4 HFSA Window

First Article Physical

Configuration Audit

(FA-PCA)

The contractor shall conduct an FA-PCA for the Government to validate that the components that comprise the First Article window match the technical documentation and that all key processes are properly documented. The contractor shall have copies of the reference drawing package and all

ECNs from the PCR, and the FCR available for audit team members at the FA-PCA. The contractor shall have all First Article piece parts available and shall provide the incoming inspection variables data for all the parts. The contractor shall deliver any drawings that have changed since the FCR (which includes changes resulting from discrepancies identified at the PCR and FCR).

Prior to First

Article window fabrication

CDRL A005

NUWC DRAWING 50225-

00266MN (Engineering

Change Notice)

4.2.5 HFSA Window

First Article Test

Procedures

The contractor shall develop First Article test procedures for contractor-performed tests and inspections in accordance with applicable document 3.1. The contractor shall include applicable acceptance and rejection criteria for First Article tests and inspections to ensure that the CI meets the requirements.

Prior to First

Article testing

CDRL A006

DI-NDTI-80603A (Test

Procedure-First Article

Acceptance Test Procedures)

4.2.6 HFSA Window

First Article Baseline

Configuration

The contractor shall document changes to the

CI that occur between FA-PCA and First

Article (FA) testing and include that information in the First Article Baseline

Report.

The contractor shall submit ECNs which document any changes to the First Article

Baseline since the FA-PCA and which reflect the final build configuration. The contractor shall develop the drawing changes via ECNs so that any drawing changes conform to

NAVSEA requirements in accordance with applicable document 3.2.

Upon successful

FA-PCA and prior to commencing

First Article testing

CDRL A007

DI-MISC-80508B (Technical

Report – Study/Services -

First Article Baseline Report)

CDRL A005

NUWC DRAWING 50225-

00266MN Engineering

4.2.7 HFSA Window

First Article Test and

Inspection

The contractor shall verify that the First

Article window meet the CIPS requirements by performing First Article tests and inspections using the test procedures developed in SOW section 4.2.5. In the event that any First Article unit fails to meet

CIPS requirements, the contractor shall be responsible for redesign, rework, retest, and

First Article unit replacement. The contractor shall submit a First Article Test Report detailing the contractor-performed First

Article tests and corresponding test results for each First Article window identified by serial number.

After First

Article fabrication

CDRL A008

DI-NDTI-80809B

(Test/Inspection Report-

Contractor First Article

Testing)

CDRL A004

DI-SESS-80255B (Failure

Summary and Analysis

Report)

4.2.8 HFSA Window

Functional

Configuration Audit

(FCA) and Physical

Configuration Audit

(PCA)

The contractor shall conduct a concurrent

FCA and PCA at its facility. The FCA is to verify that the CI is compliant with the CIPS;

the PCA is to verify that the First Article CI conforms fully to the First Article Baseline.

The contractor shall have the following documentation available for auditing at the

FCA/PCA:

- The complete drawing package

- Inspection/Test Flow Chart with inspection/test criteria and procedures

- Manufacturing methods and process sheets

- Incoming inspection control procedures

- Production acceptance test procedures

- Test method sheets and standards selection procedures describing operation and calibration of test equipment

- Non-standard parts and parts requiring source control

- Material Review Board (MRB) and

Failure Review Board (FRB) process and procedures

The complete drawing package includes the reference baseline drawings and all changes resulting from ECNs and discrepancies identified at the PCR, FCR, FA-PCA, and during FA testing phase.

Upon

Government

First Article testing completion

CDRL A001

DI-ADMN-81249C (Meeting

Agenda)

CDRL A002

DI-ADMN-81250C (Meeting

Minutes)

CDRL A005

NUWC DRAWING 50225-

00266MN (Engineering

4.3 HFSA WINDOW PRODUCTION PHASE

4.3.1 HFSA Window

Production Hardware

Upon receipt of delivery order, the contractor shall manufacture, test, package and deliver

Production windows to meet the performance requirements of applicable document 3.1 and the Product Baseline provided as GFI 5.3.

The contractor shall serialize the production windows in accordance with GFI item 5.4.

The contractor shall package and deliver spare parts in accordance with applicable drawings of the Product Baseline provided in GFI 5.3.

Defined in

Delivery

Order

Applicable Deliverables identified in subsequent sections.

4.3.2 HFSA Window

Production Test and

Inspection

The contractor shall develop Production

Acceptance Test Procedures in accordance with applicable document 3.1. The contractor shall perform final acceptance testing of all production hardware items prior to delivery to the Government. Through acceptance testing, the contractor shall ensure that all

HFSA Windows meet the requirements of applicable document 3.1 and the Product

Baseline provided as GFI 5.3.

During active production

CDRL A009

DI-NDTI-80603A (Test

Procedure-Production

Acceptance Test Procedures)

4.3.3 HFSA Window

Production Acceptance

Test and Inspection

Reports

For each production unit, the contractor shall record actual test results by serial number, including date of acceptance by the

Government. In the Production Acceptance and Inspection Reports, the contractor shall identify units that failed Production

Acceptance Tests or were otherwise accepted only after rework and retest and shall explain the circumstances and corrective actions taken where rework occurred.

During active production

CDRL A00A

DI-NDTI-80809B

(Test/Inspection Report-

Production Acceptance Test and Inspection Data)

CDRL A004

DI-SESS-80255B (Failure

Summary and Analysis

Report)

4.3.4 Production

Program Reviews

(PPRs)

The contractor shall conduct Production

Program Reviews annually. The purpose of the PPRs is to review programmatic and technical issues.

During active production

CDRL A001

DI-ADMN-81249C

(Meeting Agenda)

CDRL A002

DI-ADMN-81250C (Meeting

Minutes)

4.3.5 Engineering

Changes

The contractor shall prepare Engineering

Change Documents in accordance with applicable document 3.3.

As required during production

CDRL A00B, A00C

DI-SESS-80639E,

DI-SESS-80640E

(Engineering Change

Proposal (ECP), Request for

Variance (RFV))

4.4 HFSA Window BUILD-TO-PRINT ITEMS

4.4.1 HFSA Window

Test Panels

The contractor shall manufacture the Sub-

Element Test Panels and Acoustic Test Panels using their respective drawings

Defined in

Delivery

Order

No CDRLs

NOTE: In the case of First Article waiver, task (and sub-tasks) 4.2 HFSA WINDOW FIRST ARTICLE

PHASE will not be applicable and will be marked ‘RESERVED’ in the resulting contract award.

5.0 Government Furnished Information (GFI)

The following Government Furnished Information (GFI) will be made available under this contract/order

5.1 DD Form 375 Production Progress Report Form

5.2

NAVSEA HFSA Window

Drawing Package

(Reference Baseline)

Government will provide the contractor the HFSA

Window engineering drawing package in pdf form for each of the four window variations. This forms the

Reference Baseline.

5.3

NAVSEA HFSA Window

Drawing Package (Product

Baseline)

Contractor will redline the drawings for any updates. The

Government will review all ECNs from the PCR, FCR and through FA testing. Upon successful completion of

FCA/PCA the updated baseline drawing package will be released via ECP and the Government will assume configuration management control, any drawing will be advanced by a letter revision. The updated drawing package forms the Product Baseline.

5.4 Production window serial

numbers

Block of serial numbers that the contractor shall use to serialize HFSA Windows.

5.5 Sub-Element Test Panel Drawing #: 8692177

5.6 Acoustic Test Panel Drawing #: 8692176