DRAFT Statement of Work.pdf

DRAFT

STATEMENT OF WORK

STATEMENT OF WORK & TECHNICAL

SPECIFICATIONS FOR

JOB ORDER

CONTRACT (JOC) AT

WASHINGTON AQUEDUCT

WASHINGTON, DC

TABLE OF CONTENTS

SECTION

DESCRIP

TION

1.0 Project Description

2.0 Work by the Government

3.0 Performance Capabilities

4.0 Technical Design Support

5.0 Not Used

6.0 Design and Construction Requirements

7.0 Quality Control

8.0 Site Office

9.0 Protection of Contractor’s Equipment and Government Property

10.0 Provisions on Contracting Officer’s Authority

11.0 Task order Pricing

12.0 Computer Requirements

13.0 Communication

14.0 Construction Start-Up Period

15.0 Pre-Performance Conferences

16.0 Ordering Procedures

17.0 Task order Proposal Evaluation

18.0 Commencement, Prosecution, Completion and Payment for Work

19.0 Weather Days

20.0 Hours of Work

21.0 Jobsite Verification & Government-Furnished Record Drawings

22.0 Submittals

23.0 Permits

24.0 Excavation

25.0 Testing of Materials

26.0 Punch-out, Pre-Final, and Final Inspections

27.0 Warranty

28.0 Contractor’s As-Built Drawings

29.0 Government Furnished Equipment / Materials

30.0 Project Scheduling & Coordination

31.0 Work in Occupied Areas

32.0 Coordinating with Government Activities

33.0 Noise Control

34.0 Construction Site Maintenance

35.0 Contractor Parking

36.0 Transportation of Construction Equipment

37.0 Base Fire Regulations

38.0 Security Requirements

39.0 Waterfront & Airfield Restrictions & Requirements

40.0 Work in Special Security Areas

41.0 Safety and Health

42.0 Explosive Operated Hand tools

43.0 Not Used

44.0 Recording and Preserving Historical and Archeological Finds

45.0 Not Used

46.0 Use of Tobacco

47.0 Inappropriate Worker Behavior

48.0 Completion of Contract

49.0 Partnering

50.0 Government Furnished Services

51.0 Emergencies

52.0 Estimated Quantities

53.0 Severe Weather

54.0 Barriers & Enclosures

55.0 Hazardous Materials

56.0 Real Property Records

57.0 Operation & Maintenance (O&M)

Manuals/Data APPENDICES A Abbreviations

JOB ORDER CONTRACT (JOC)

STATEMENT OF WORK

1.0 PROJECT DESCRIPTION

1.1 The contractor shall provide all management, labor, material, equipment, (unless furnished by the Government), transportation, supervision and minor designs to accomplish simultaneous projects for a broad range of maintenance, repair and minor construction work, include emergency repairs, at the Washington Aqueduct water treatment facilities in Washington DC, Maryland and northern Virginia. Facilities include, but are not limited to pump stations, storage tanks, pressurize water mains, gates and valves, chemical feed systems, SCADA, office buildings, HVAC systems including commissioning, infrastructure such as pavements, roads, parking, drainage systems, utility systems, and force protection.

Prompt response and execution of all task orders is required. The Contracting Officer (KO) will issue a request for proposal (RFP) describing basic requirements for each individual task order (TO) on an as needed basis. Following review of the Contractor’s TO proposal, the KO will negotiate with the Contractor, and award an individual TO. The Contractor will be required to maintain a local office within 100 miles of Washington, DC to facilitate receipt of each RFP and respond to emergency task orders.

The JOC contract value is $10,000,000 to include a 36-month base contract period and two 12- month option periods for a total of five years. Individual task orders will be awarded between $2,500 and $4,000,000 per task order, but may exceed the stated estimated task order amount if such award is deemed to be in the best interest of the Government. Capacity not used in any period may be carried forward for a total of $10,000,000.

1.2 The Government will provide only basic design information for each RFP. The Contractor shall complete the incidental design (design that does not require stamped drawings by licensed professional engineers) and provide construction and complete as-built drawings.

The Contractor shall provide sufficient technical support and project management to assure quality and completeness of TO proposals, accommodate a number of concurrent “active” projects, provide flexibility of design staff and subcontractor pool to handle rapid increases in work volume, process submittals in a timely manner, and perform according to schedule. The contractor shall be required to manage and execute the normal workload of five plus (5+) concurrent projects, and up to twenty plus (20+) projects annually. The contractor may on occasion be required to provide for large unexpected fluctuations in the workload. It is estimated that less than 5 percent (5%) of all work will be required during other than normal working hours.

1.3 The government will not use this contract solely to satisfy equipment requirements.

Task orders issued hereunder, however, may include incidental requirements for equipment that are reasonable components of construction projects.

1.4 Simplified TO Execution:

Pre-Construction Administrative Submittals: There shall be two categories of Pre- Construction administrative submittals for Government review: (1) Base Contract Submittals and (2) TO Submittals. Base Contract Submittals shall be provided within fifteen (15) calendar days of award of the Base Contract and will serve to reduce subsequent TO paperwork, maximize TO execution efficiency, and speed commencement of field work. The Base Contract Submittals will address general administrative contract requirements, plans, and procedures and shall thoroughly address the type of work and situations typically encountered for this type of work. TO Submittals will be submitted as Addendums to the Base Contract Submittals and will address TO specific administrative requirements, plans, and procedures. TO Submittals will appoint personnel, address specific hazards, controls, and features of work. Example administrative submittals for each category are below:

Base Contract Submittals:

- Contractor Quality Control (QC) Plan

- Accident Prevention Plan (APP)

- Environmental Protection Plan (EPP)

TO Submittals (when required):

- QC Plan Addendum

- APP Addendum(with AHAs)

- EPP Addendum

- Bar Chart Schedule

- Asbestos Abatement/Control Plan

- Lead Abatement/Control Plan

- Outage Requests

- Permits

- Product specifications

Consistent Format for Task order Statement of Work: The Government will use a template Statement of Work in preparing RFPs to outline minimum requirements.

2.0 WORK BY THE GOVERNMENT: The Government is not obligated to issue any particular type of work under this contract and reserves the right to accomplish work using Government workforces or by other contracts, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

3.0 PERFORMANCE CAPABILITIES

3.1 Commencement of Work:

3.1.1 The contractor shall be capable of negotiating and executing task orders within fifteen (15) calendar days from the time of contract award.

3.1.2 The contractor shall have fifteen (15) days from the time of contract award to be fully operational to administer and meet all the requirements of the contract.

3.1.3 Upon notification from the Contracting Officer (KO) of a requirement, the Contractor shall prepare and submit a task order proposal to the KO within ten (10) working days from the date of the task order request site visit. If the KO determines the requirement to be a quick response requirement, the Contractor shall submit the TO proposal to the KO within five (5) working days. For more complex projects, additional time may be granted by the

KO.

3.1.4 Emergencies: When the Contractor is notified that an Emergency is occurring, they shall immediately dispatch a responsible employee to evaluate the situation at the location of the emergency and to organize the mobilization. The Contractor shall be able to mobilize the required labor, equipment and material necessary to accomplish the emergency work. All crews must be able to respond within two (2) hours of the Contractor receiving an Emergency call from the Washington Aqueduct and/or Representative. The Contractor shall be prepared to work on a 24-hour basis during an emergency, and perform all emergency work to completion unless otherwise directed.

3.2 Contractor Personnel

3.2.1 Project Team and Shared Roles: The Contract Manager (CM) shall not serve as the primary QCM (Quality Control Manager), PS (Project Superintendent), or SSHO (Site Safety and Health/Environmental Officer), however the CM may be appointed as an alternate to provide oversight during the short-term absence of the primary QCM, PS, SSHO if the CM meets the qualifications of those positions. The QCM, PS, and SSHO may be a single person if that person meets the qualifications of every position. If there is evidence the appointed personnel cannot fulfill all contract requirements while serving in multiple roles, they shall be replaced, supplemented, or roles separated as directed by the KO at no additional cost to the Government.

3.2.2 For an Offeror’s Key Personnel to be acceptable, the proposal must identify the qualifications of key personnel in the following positions:

e. Project Superintendent

f. Contract Manager

g. Quality Control Manager

h. Site Safety Health / Environmental Compliance Manager

- Project Team and Shared Roles: The Contract Manager (CM) shall not serve as the primary QCM (Quality Control Manager), PS (Project Superintendent), or SSHO (Site Safety and Health/Environmental Officer), however the CM may be appointed as an alternate to provide oversight during the short term absence of the primary QCM, PS, SSHO if the CM meets the qualifications of those positions. The QCM, PS, and SSHO may be a single person if they meet the qualifications of every position.

-The Project Superintendent must have a minimum of five (5) years of relevant construction Project Superintendent experience and a minimum of ten (10) years’ experience on construction similar to this contract. Resumes for key personnel to include Letter of Commitments signed by key personnel and prime contractor (If used as experience in proposal) shall also be provided.

-The Contract Manager, Quality Control Manager, and Site Safety Health / Environmental Compliance Manager must have a minimum of five (5) years’ experience in the operations of construction projects similar in nature, size, scope and complexity of this solicitation.

Contractor’s Quality Control Manager (QCM): The QCM executes the CQC Plan and implements the three- p h a s e control system. The QCM shall visit each active project site as agreed upon for each task and verify that the materials and workmanship are in accordance with the approved construction drawings, shop drawings, material submittals and technical specifications. The QCM shall prepare and coordinate material submittal sheets and shop drawing submittals, prepare QC reports, schedule and coordinate testing procedures and attend all bi-weekly status meetings, site visits, and pre-final/final Inspections. The QCM shall have complete authority to take any action necessary to ensure compliance with the contract requirements. The name of the QCM and alternates, who shall act for the contractor when the QCM is absent, shall be designated in writing to and approved by the PM/COR.

Contractor’s Project Superintendent (PS): Provides on-site supervision in accordance with FAR 52.236-6. The PS shall visit each active project site daily, provide data to the QCM for the Daily CQC Report, schedule and coordinate subcontractors and material suppliers, and attend all weekly status meetings, site visits and pre-final/final inspections.

Contractor’s Environmental Manager (EM): The environmental manager shall ensure environmental compliance on all projects. This individual shall visit project sites at least weekly and may perform these duties in conjunction with other duties.

Contractor’s Site Safety and Health Officer (SSHO): The Contractor shall appoint a competent person for each function as the Site Safety and Health Officer (SSHO) in accordance with EM 385-1-1, Section 01.A.17. The SSHO shall report to the senior project official or to a senior corporate official. The SSHO shall be responsible for appointing a Designated Representative at each active TO project site to support and supplement the SSHO efforts in managing, implementing and enforcing the Contractor's Safety and Health Program. The Designated Representative shall be at the work site at all times when the SSHO is overseeing other project sites. The Designated Representative shall be qualified as required by the SSHO, will perform safety program tasks as designated by the SSHO, and will report safety findings to the SSHO/Alternate SSHO. The SSHO shall document results of safety findings and provide information for inclusion in the CQC reports to the Government Representative.

3.2.3 The Contractor shall also provide and maintain the following capabilities, through in-house or sub-contractors at a local or remote office, to support the JOC contract.

3.2.4 Design/Drafting: Provide technical design and computer aided design and drafting (CADD) support compatible with USACE AUTOCAD capable of producing accurate design and drawings for each individual TO within the time constraints specified in Section

16.0 – ORDERING PROCEDURES where applicable.

3.2.5 Cost Estimating/Negotiating: Provide estimating/negotiating support capable of producing accurate quantity take-offs and cost proposals, using the contractor’s automated estimating system (AES), within the time constraints specified.

3.3 Contractor Employee Requirements: The contractor shall ensure that employees and subcontractor employees have current, valid licenses and certifications necessary to perform their functions. Any cost or time associated with obtaining licenses or certifications shall be at the contractor’s expense.

3.4 Conflict of Interest: The contractor shall not employ any person who is or was an employee of the US Government, if the KO determines that the employment of that person would create a conflict of interest.

3.5 Subcontractors: All subcontractor firms shall be licensed in the state of Maryland, Virginia and Washington, DC in their specialty where required. They shall have a minimum of five (5) years’ experience in related projects of similar size and scope.

3.6 Availability: Throughout the life of this contract, whenever there are active TOs, the CM shall be available to meet with the KO promptly during normal business hours. The CM shall provide overall contract management, including full authority to develop TO proposals, negotiate and sign TOs, and shall attend all weekly or bi-weekly Progress Meetings, as established in the TO, site visits and pre- final/final inspections.

3.7 Key Personnel, Outside Associates, or Consultants: In connection with this contract, any in-house personnel, outside associates, or consultants will be limited to individuals or firms that were specifically identified in the Contractor’s accepted proposal. The Contractor shall obtain the Contracting Officer's written consent before making any substitution for these designated in-house personnel, subcontractors, associates, or consultants. If the Contractor proposes a substitution, it shall submit the same type of information that was submitted in the accepted proposal to the Contracting Officer for evaluation and approval. The level of qualifications and experience submitted in the accepted proposal or that required by the Solicitation, whichever is greater, is the minimum standard for any substitution.

4.0 Technical Design Support:

4.1 The majority of projects accomplished under the scope of this contract will not require the services of a registered architect or engineer. Each TO will specify in the Statement of Work if it is performance based scope of work with no design requirement or ; a basic design requirement (not requiring professionally sealed/stamped designs/documents) completed by the contractor and subcontractors.; or a professional “Design-Build” requirement. Design- Build TOs will require professionally sealed designs.

4.2. General Requirements:

4.2.1 The Contractor’s staff (in-house or sub-contractor) shall include individuals with multidiscipline design experience in order to perform incidental design necessary to accomplish the required tasks outlined in each TO. Areas of required technical design competence shall include, but are not limited to architectural, structural, civil, mechanical, electrical, SCADA, communications, fire protection and environmental.

4.2.2 Design documents submitted by the contractor, subcontractor, and any lower tier subcontractor, pursuant to a construction contract, shall detail the proposed fabrication and assembly of structural elements and/or the installation (i.e., form fit, and attachment details) of materials or equipment. The design documents provided shall have sufficient detail to enable the government to understand the proposed method of work. For the purpose of this requirement, design documents include plans, shop drawings, diagrams, layouts, schematics, descriptive literature, specifications, illustrations, schedules, performance and test data, and similar materials furnished by the contractor to explain in detail specific portions of the work required by the contract. The government reserves the right to duplicate, use, and disclose in any manner and for any purpose any design documents delivered under this contract.

4.2.3 Design submittals shall clearly identify any proposed alternatives from the original pre- award design concept envisioned to meet the project requirements.

4.2.4 During design stage, the Contractor shall identify, prepare documentation for, obtain and pay fees associated with environmental permits, applications, and/or notices.

5.0 NOT USED

6.0 DESIGN AND CONSTRUCTION REQUIREMENTS

6.1 Codes: All design documentation and subsequent construction accomplished pursuant to this contract shall comply with the latest edition of the following codes and regulations, unless the KO directs the Contractor otherwise. Any exception must be approved in writing by the KO prior to construction start-up.

1. International Building Code

2. International Mechanical Code

3. International Plumbing Code

4. National Electrical Code

5. National Fire Code

6. Uniform Federal Accessibility Standards

7. Unified Federal Criteria (UFC). Criteria can be accessed and downloaded online from http://www.wbdg.org.

8. Unified Facilities Guide Specifications (UFGS). These specifications can be accessed and downloaded on line at http://www.wbdg.org.

9. Safe Drinking Water Act

10. Clean Water Act

11. Environmental Protection Agency regulations as they relate to drinking water facilities

6.2 Order of Precedence: In the event an item within the contractor’s proposal fails to comply with the mandatory requirements as stated in the contract specifications and/or SOW, the contractor shall furnish components or services which conform to the mandatory requirements as stated in the contract specifications and/or SOW. When the contractor’s proposal exceeds the contract specification and/or SOW requirements, the proposal will prevail. However, the contract specification and/or SOW requirements shall prevail in any other circumstances in establishing the requirement. For conflicts between requirements included in the SOW, the most stringent requirements shall apply, unless specifically requested in writing by the Government.

6.3 Environmental Specifications: The following environmental specifications shall be the specifications used to address environmental protection and controls on all projects.

a. Solid, Liquid, and Gaseous Contaminants. Contractors shall be responsible for the proper disposal of all solid, liquid, and gaseous contaminants including asbestos in accordance with all Federal, State and local codes and regulations, together with the following requirements: (1) Discharge gaseous contaminants so that they will be sufficiently diluted with fresh air to reduce the toxicity to an acceptable level. (2) Liquid contaminants may, subject to local utility standards, be diluted with water to a level of quality acceptable in the local sewer system, or shall be disposed of in approved vessel at approved sites.

b. Disposal of Scrap and Debris. All scrap and debris caused by the operations under this contract shall be removed at the end of each working day and hauled off the installation. The Government will not provide a disposal site if one is not available on the military installation.

However if available, it will only be utilized and negotiated on each task order award basis.

c. Burning of Materials and Debris. No materials or debris will be burned on any installation.

d. Covered Chutes. All chutes for refuse, and the like, shall be covered or of such a design to fully confine the material to prevent the dissemination of dust and debris.

e. The Contractor shall coordinate all activities which may require environmental documentation or state environmental permits with the with all Federal, State and local entities at least thirty (30) calendar days prior to start of work. Contractor will adhere to requirements of lead base paint removal.

f. The contractor shall be responsible for compliance will all EPA requirements.

6.4 Manufacturer’s Instructions: Manufacturer's instructions pertaining to the use or installation of products, materials, or equipment used or installed in the execution of work under this contract form a part of these specifications as though specifically set forth herein.

These instructions apply whether furnished as a normal, usual, or customary practice of the manufacturer or if furnished in response to a requirement stipulated herein. In the event of conflict between the specification of drawings and manufacturers' instructions, the contractor shall bring such conflict to the attention of the KO for resolution before proceeding with the work involved.

6.5 Minor Materials and Work: Minor material and work not specifically mentioned herein, but necessary for the proper completion of the specified work, shall be furnished without additional cost to the Government.

6.6 Existing Work: Where existing work is changed or removed, where new work adjoins, connects to, or abuts existing work, the existing work shall be altered, as necessary, and connected in a substantial and workmanlike manner. All new work shall match, as nearly as practicable, the existing adjoining and/or adjacent similar work. Operations affecting existing work damaged by such operations shall be rectified, or replaced, without additional expense to the Government.

7.1 QUALITY CONTROL (QC)

7.2 It is the Contractor’s responsibility to provide, inspect, and document the level of quality that has been established by the minimum standards of this Statement of Work (SOW) and to ensure compliance with the Contract Clause entitled "Inspection of Construction" and other contract requirements. The contractor is responsible for quality control and shall establish and maintain an effective quality control system consisting of plans, procedures, personnel, control, instructions, tests, records, forms and organization necessary to manage all task orders to produce end products which comply with the contract requirements. The system shall cover all construction operations, both on site and off site, including work by subcontractors, fabricators, suppliers and purchasing agents.

7.3 The QCM shall direct the execution of the Contractor’s QC Plan.

7.4 Separate payment will not be made for providing and maintaining an effective Quality Control program. All costs associated therewith shall be included in the contractor's coefficient.

7.5 QC Plan: The Base Contract QC Plan shall reflect the individual elements of the Management Approach Narrative submitted with the technical proposal and shall be submitted to the Contracting Officer within fifteen (15) days of award of the JOC contract.

Any changes to the accepted QC plan shall be submitted to the Government in writing for approval by the KO. The QC plan shall cover all design and construction operations, both onsite and offsite, including work by subcontractors, fabricators, suppliers, and consultants. It shall include, but not limited to the following:

1. A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the CQC staff will implement the three-phase control system for all aspects of the work specified. Include Design Quality Control personnel and procedures.

2. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a QC function.

3. A copy of the letter to the QCM and Design QCM signed by an authorized official of the firm describing their responsibilities and delegating sufficient authorities to adequately perform the functions of the QC manager, including authority to stop work not in compliance with the contract.

4. Copies of letters issued by the QC manager to other various quality control representatives outlining duties, authorities, and responsibilities.

5. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, fabricators, suppliers, and consultants.

6. Control, verification, and acceptance testing procedures for each specific test to include the test name, specification paragraph requiring test, feature of work to be tested, test frequency, and person responsible for each test. Procure the services of a Corps of Engineers Material Testing Center validated testing laboratory to perform laboratory tests, collect associated samples, and perform field tests;

7. Description and details of the Contractor’s inspection system to monitor the execution of any task completed under this contract. Description of specific areas to be inspected on a scheduled or unscheduled basis, how often inspections will be accomplished, and titles of the individuals who will perform the inspections. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

8. Description and details of procedures for tracking design and construction deficiencies and their causes from identification through acceptable corrective action. Establish verification procedures that identified deficiencies have been corrected.

9. Reporting procedures, including proposed reporting formats.

10. A list of the definable features of work. A definable feature of work is a task which is separate and distinct from other tasks, has separate control requirements, and may be identified by different trades or disciplines, or it may be work by the same trade in a different environment. Although each section of the specifications may generally be considered as a definable feature of work, there are frequently more than one definable features under a particular section. This list will be agreed upon during the coordination meeting.

11. QC Plan Addendums: For each TO, submit an addendums to the Base Contract QC Plan Submittal to address TO specific administrative requirements, plans, and procedures. The QC Plan Addendum shall be limited to one page and shall appoint personnel, address specific controls, and identify definable features of work.

7.6 QC Coordination Meeting: After the Pre-Performance Conference, before issuance of any task order under this contract, and prior to acceptance by the Government of the QC Plan, the contractor shall meet with the KO and COR to discuss the contractor's quality control system. The QC Plan shall be submitted for review a minimum of 5 calendar days prior to the Coordination Meeting. During the meeting, a mutual understanding of the system details shall be developed, including the forms for recording the QC operations, control activities, testing, administration of the system for both on site and off site work, and the interrelationship of contractor's management and control with the Government's Quality Assurance. Minutes of the meeting shall be prepared by the contractor and signed by both the contractor and the COR.

The minutes shall become a part of the contract file. There may be occasions when subsequent conferences will be called by either party to reconfirm mutual understandings and/or address deficiencies in the QC system or procedures which may require corrective action by the contractor.

7.7 Acceptance of QC Plan: Acceptance of the Contractor's Base Contract QC plan is required prior to the award of any task order. Construction will be permitted to begin on a TO only after acceptance of the QC Plan

Addendum. Acceptance is conditional and will be predicated on satisfactory performance during the construction design and construction. The Government reserves the right to require the Contractor to make changes in his CQC Plan and operations including removal of personnel, as necessary, to obtain the quality specified.

7.8 Design Quality Control: The CQM shall thoroughly review all design submittals for accuracy, completeness, and compliance with contract requirements, and shall indicate its approval thereon as evidence of such coordination and review. The contractor shall include constructability, architectural and system compatibility, operability, and maintainability considerations and engineering disciplines as applicable for each task order in each review.

7.9 Supplemental Inspectors: If required by the TO, the contractor shall provide ICC certified inspectors to assist the QCM in the areas of Mechanical, Electrical, Structural, and Materials (Concrete, Pavement, Soils), Fire Protection and Environmental. Certifications shall be current and inspectors shall have a minimum of 4 years related experience in the work involved in this contract. Applicable certifications are: ICC Commercial Mechanical Inspector; ICC Commercial Electrical Inspector, ICC Reinforced Concrete Special Inspector and Structural Steel and Bolting Special Inspector (as applicable to the type of construction involved), SCDOT or other nationally recognized agency certifications. These individuals shall be directly responsible to the QC manager; be physically present at the construction site during work within their areas of responsibility; and have the necessary education and/or experience to be qualified to inspect their trade. These individuals may perform other duties but must be allowed sufficient time to perform their assigned quality control duties as described in the QC Plan.

7.10 Control: Contractor Quality Control is the means by which the Contractor ensures that the construction, to include that of subcontractors and suppliers, complies with the requirements of the contract. At least three phases of control must be conducted by the CQC System Manager for each definable feature of the construction work as follows:

7.10.1 Preparatory Phase: Notify the PM/COR at least two work days in advance of each preparatory phase. Conduct the preparatory phase with the superintendent and the foreman responsible for the definable feature of work. The QCM shall document the results of the preparatory phase actions by and attach to the daily CQC report. Perform the following prior to beginning work on each definable feature of work: (a) A review of each paragraph of applicable specifications, reference codes, and standards. Make available during the preparatory inspection a copy of those sections of referenced codes and standards applicable to that portion of the work to be accomplished in the field. Maintain and make available in the field for use by Government personnel until final acceptance of the work; (b) Review of the contract drawings; (c) Check to assure that all materials and/or equipment have been tested, submitted, and approved; (d) Review of provisions that have been made to provide required control inspection and testing; (e) Examination of the work area to assure that all required preliminary work has been completed and is in compliance with the contract; (f) Examination of required materials, equipment, and sample work to assure that they are on hand, conform to approved shop drawings or submitted data, and are properly stored; (g) Review of the appropriate activity hazard analysis to assure safety requirements are met. (h)

Discussion of procedures for controlling quality of the work including repetitive deficiencies.

Document construction tolerances and workmanship standards for that feature of work; (i) Check to ensure that the portion of the plan for the work to be performed has been accepted by the Contracting Officer; (j) Discussion of the initial control phase;

7.10.2 Initial Phase: Notify the PM/COR at least two work days in advance of each preparatory phase. Conduct the initial phase with the superintendent and the foreman responsible for the definable feature of work. The QCM shall document the results of the preparatory phase actions by and attach to the daily CQC report. This phase is accomplished at the beginning of a definable feature of work. Accomplish the following: (a) Check work to ensure that it is in full compliance with contract requirements. Review minutes of the preparatory meeting; (b) Verify adequacy of controls to ensure full contract compliance.

Verify required control inspection and testing; (c) Establish level of workmanship and verify that it meets minimum acceptable workmanship standards. Compare with required sample panels as appropriate; (d) Resolve all differences; (e) Check safety to include compliance with and upgrading of the safety plan and activity hazard analysis. Review the activity analysis with each worker;

7.10.3 Follow-up Phase: Perform daily checks to assure control activities, including control testing, are providing continued compliance with contract requirements, until completion of the particular feature of work. Record the checks in the CQC documentation. Conduct final follow-up checks and correct all deficiencies prior to the start of additional features of work which may be affected by the deficient work. Do not build upon nor conceal non-conforming work.

7.10.4 Additional Preparatory and Initial Phases: Conduct additional preparatory and initial phases on the same definable features of work if: the quality of on-going work is unacceptable; if there are changes in the applicable CQC staff, onsite production supervision or work crew; if work on a definable feature is resumed after a substantial period of inactivity; or if other problems develop.

7.11 Quality Control System (QCS): The Government may use the Resident Management System (RMS) to assist in its monitoring and administration of this contract. The Contractor must use the Government-furnished Construction Contractor Module of RMS, referred to as QCS, to record, maintain, and submit various information throughout the contract period.

TOs will specify if QCS is mandatory and in general, QCS will be required in TOs over $150,000. If QCS is not mandatory, the contractor shall use standard USACE forms provided by the PM/COR and can elect to use QCS if mutually agreed to by the PM/COR at Pre- Performance Conference.

7.12 Documentation: The contractor shall maintain, on site, current records providing factual evidence that the required quality control inspections, tests and other activities have been conducted by the contractor and the necessary corrective actions taken. These records shall include the work of subcontractors and suppliers.

Documentation shall be in a format acceptable to the KO and made available to the Government throughout the performance period of this contract.

7.12.1 Daily Reports: Contractor shall develop and maintain daily reports for each TO, indicating:

1. Contractor and subcontractors working on the project, a description of trades, their area of responsibility and their number of personnel working.

2. Operating plant/equipment with hours worked, idle, or down for repair.

3. Work performed each day, giving location, description, and by whom.

4. Test and/or three phases of control activities performed with results and references to specifications/drawings requirements. List deficiencies noted along with corrective action.

5. Quantity of materials received at the site with statement as to acceptability, storage, and reference to specifications/drawings requirements.

6. Submittals reviewed, with contract reference, by whom, and action taken.

7. Off-site surveillance activities, including actions taken.

8. Job safety evaluations stating what was checked, results, and instructions or corrective actions.

9. Instructions given/received and conflicts in plans and/or specifications.

10. Weather conditions encountered

11. Any delays encountered, and.

12. Contractor's verification statement that equipment and materials incorporated in the work and workmanship comply with the contract.

Furnish the original and one copy of these records in report form to the Government daily within 24 hours after the date covered by the report. Submit reports for non-work periods so that all calendar days are accounted for throughout the life of the contract. Reports shall be signed and dated by the QCM. Reports shall include copies of test reports and copies of reports prepared by subordinate QC personnel.

7.12.2 Notification of Noncompliance: The Contracting Officer will notify the Contractor of any detected noncompliance with the foregoing requirements. Take immediate corrective action after receipt of such notice. Such notice, when delivered to the Contractor at the work site, will be deemed sufficient for the purpose of notification. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders will be made the subject of claim for extension of time or for excess costs or damages by the Contractor.

8.0 Site Office: The government will provide a staging and storage areas on the Washington Aqueduct campuses.

9.1 PROTECTION OF CONTRACTOR’S EQUIPMENT & GOVERNMENT PROPERTY

9.2 All Contractor supplied equipment is the sole responsibility of the Contractor. The Government shall not be liable for any loss or damage to the Contractor's property, including stock, or for expenses incidental to such loss or damage. The Contractor shall secure his materials and protect all equipment from damage. The contractor is responsible for insuring his/her own contents. In the event of a fire or damage to either Contractor or Government property, the contractor shall immediately notify PM, Washington Aqueduct Security Office or the Fire Department.

9.3 Any equipment/material the Contractor removes and which requires reinstallation as part of the job requirements shall be the responsibility of the Contractor. All damaged material shall be replaced with equipment/material of equal quality and function by the Contractor at his own expense.

10.1 PROVISIONS ON CONTRACTING OFFICER’S AUTHORITY

10.2 Only the KO is authorized to make changes to the contract or any TO issued there under. No other Government or non-Government official may alter this contract or any TO issued in accordance with the basic contract terms and conditions. The Contractor is to report any attempts to alter this contract or any TO to the KO. In the event the Contractor effects any such changes at the direction of any person other than the KO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

11.1 TASK ORDER PRICING: Task Order pricing shall be accomplished using E4clicks software and RS MEANS pricing to make up the Unit price book. Contractor task order pricing shall be accomplished as described below and based on the most economical standard construction practices. Value engineering and design review shall be used in project design and scope development. Unreasonable methods and or estimates to accomplish task order tasks will not be accepted.

11.1.1 Terms Explained:

11.1.2 Line Item Costs: The cost of a line item shall be the item’s total bare cost based on a national average as defined by RS MEANS Price Book for Washington, DC.

The RS MEANS labor costs are included as line items of work.

11.1.3 Contract Unit Price Book (UPB): RS MEANS Price Book line items unit prices are to be used as the basis on task order pricing. Estimates composed of the RS MEANS Price Book line items and the Custom price book line items bare costs per unit, based on a national average are used. They are non-negotiable.

11.1.4 RS MEANS Price Book (MPB): Includes all items of work from a current year RS MEANS Facilities Cost Data Guide, RS MEANS Assemblies and RS MEANS Master Composite Cost Data Guides. The line items are priced primarily using contractor furnished RS MEANS electronic data bases: The RS MEANS labor costs are included as line items of work.

11.1.5 Custom Price Book (CPB): Is a pre-priced line item book that will allow for the addition of line items not included in the RS MEANS Price Book.

11.1.6 Non Pre-priced Items (NPP): Items of work not included in the UPB required for execution of a TO and within the scope and general intent of the contract. These items must be submitted, approved and/or negotiated and shall not be more than 10% of the total task order cost.

11.1.6.1 Items from sources such as Engineered Performance

Standards, Preventative Maintenance, Standards and Service Call standards shall not be negotiated; however their costs shall be used in calculating the NPP percentage of the total task order cost and shall not be more than 10% of the total task order.

11.1.6.2 Non-Means NPP item prices taken from local area sources shall be the lowest price offered from at least three (3) verifiable, independent, acceptable vendors. Quotes shall be submitted to the KO with the task order proposal and a written narrative identifying efforts taken to obtain effective pricing competition. Equipment and material prices shall be based on the contractors cost. The contractor may be required to show proof of its cost upon request. Labor costs shall be derived using the RS MEANS productivity and crew cost rates.

11.1.7 Local Area Adjustment Factor: The RS MEANS total weighted average city cost index for the Washington, DC metropolitan area

11.1.8 Coefficient: The coefficient is multiplied against the bare unit prices in the UPB to calculate task order prices. The contractor will provide four (4) coefficients in accordance with the bid schedule.

11.1.9 The unit prices as established by the UPB are multiplied by the coefficient to arrive at the actual price for a unit of work.

11.1.9.1 Coefficient is defined as a numerical factor that compensates the Contractor for any and all costs (generally indirect costs) and profit not included in the UPB unit pricing. The coefficients shall include all costs not covered in the UPB line items, or not allowed, (such as Division 1 – General Requirements) in the RS MEANS. The coefficients shall include but not be limited to overhead, profit, labor burden for the prime Contractor and subcontractors, bond premiums, insurance, taxes, any adjustment factors for average TO size, proposal preparation costs for withdrawn TOs, costs associated with procurement of required tools, equipment, software, specifications, computers, compliance with environmental laws, security requirements, engineering and testing services if required, and Contractor’s perception of the accuracy of the UPB. Coefficient should also include cost for incidental design, daily cleanup, protection or incidental moving of Government property including furniture, portable toilets, and administrative and technical support. No allowance will be considered later for these costs.

11.1.9.2 Contingencies such as changes to labor wages and inflation shall be adjusted annually by the annual economic price adjustment to the UPB. Any change in the applicable minimum hourly rates of wages during the contract period shall not affect the unit prices to be paid by the Government for work performed under the contract.

11.1.9.2 The Contractor shall consider the following factors that affect the calculation of the coefficients:

1. The coefficients are fixed for the term of the contract.

2. The UPB prices are for “in-place” quantities. There shall be no allowances added for waste, compaction, storage, shipping, staging, handling, etc.

3. Daily clean up shall be performed at all active project sites. It shall not be a direct TO cost but shall be paid from the coefficient. Final cleanup will be a direct cost added to each TO.

4. The coefficient shall cover all the items typically designated as general conditions, profit and overhead including administrative support, technical support and labor burden for the prime Contractor’s office staff and workforce.

5. All vehicles, office supplies/setup, administrative requirements, and equipment/tools which are customary to the trade shall be part of overhead, and therefore included in the coefficients. Equipment/tool rental will be allowed as a direct cost to any TO for specialty equipment required for a TO.

For example, scaffolding, lifts, earthmoving equipment etc. The Contractor shall provide and maintain equipment/tools such as a generator, gasoline powered pump with hoses, laser level, flatbed trailer, pick-up trucks or vans, etc. The cost of maintaining, operating, mobilizing, demobilizing and transporting the Contractor’s equipment shall be included in the coefficient.

6. Equipment rental shall not be allowed as a direct cost to any TO, except under special circumstances as described.

7. RS Means unit prices are based on projects ranging from $10,000 to $1,000,000. Construction projects under this contract will range from $2,500 to $4,000,000. Any cost adjustment for the lower average.

JOC TO size shall be included in the Contractor’s coefficient. No adjustment for TO size will be allowed as a direct TO cost.

11.2 How To Calculate a Task Order Price:

11.2.1 Total UPB Costs: The sum of all UPB line item costs.

11.2.2 Total NPP Costs: The sum of all NPP line item costs.

11.2.3 Government Furnished Material and Equipment: The Government may provide materials and/or equipment for installation. When furnished, the respective RS MEANS material/equipment shall be deleted from the RS MEANS line item cost, and the remaining line item cost shall be treated as UPB line item. If an item does not exist in the UPB, the cost for that line item shall be calculated exactly as an NPP item.

11.2.4 Project Total Bare Costs: The sum of the total UPB and NPP costs.

11.2.5 Localized Total Bare Costs: The UPB total bare costs multiplied by the local adjustment factor.

11.2.6 Task order Costs: The localized total bare cost multiplied by the contractor’s coefficient.

11.2.7 NPP Percentage: The NPP total bare cost divided by the total project bare costs.

11.3 Keeping Prices Current:

11.3.1 (UPB) Unit Price Book: Contains the list and price information for all pre-priced items covered in this contract. UPB consisting of the current year RS MEANS Facilities Cost Data Guide, R.S. Means Assemblies and the R.S. Means Master Composite Cost Data Guides shall be updated each year effective 15 January. (Example: The contract is awarded on 30 March, the 2022 UPB shall remain in effect through December 31, and be updated on 15 January).

11.3.1.1 The RS MEANS Construction Data Books: (MPB) shall be updated annually through the life of the contract. Each year on 15 January, all projects that were previously estimated, but not yet awarded, will be updated to the current year costs. If the new RS Means Price Book covers an existing Custom Price Book line item, the line item in the new RS MEANS price book will be used and the existing line item in the CPB shall be discarded.

11.3.1.2 Custom Price Book (CPB): The CPB shall be updated to current year pricing on 15 January each year. This inflation factor shall be determined by the following:

11.3.1.2.1 RS MEANS National Average Historical Cost Index shall be used to calculate the percentage of change from the previous year.

Each year on 01 January, RS MEANS provides a new construction cost data. (Ex. 2009 RS MEANS Facilities Book p. 1273 Actual costs:

July 2008=180.4, July 2007=169.4, Percent of Change = (180.4/169.4 = +6.5%)

12.1 COMPUTER REQUIREMENTS

12.2 Each TO proposal shall be prepared using the RS MEANS Facilities master file AES.

Each line item in the UPB includes appropriate material, equipment and labor costs indexed to the Washington D.C. area. The RS MEANS prices in the UPB shall be updated annually per agreement, using the MEANS referenced local percentage (in the section titled City Cost Index) for materials and labor for the Washington D.C. area.

12.3 The software estimating package shall have the capability to include quarterly, and yearly RS MEANS price updates by 15 January each year including the current year local adjustment factor for Washington, DC. The software estimating package shall have the capability to adjust for different coefficients.

12.4 The contractor shall provide and maintain the current year Unit Price Book (UPB) consisting of the RS MEANS (MPB) (electronic database of pre-priced items) and Custom Price Book (CPB).

12.5 The Contractor shall provide, install, and maintain the Contractor’s computer hardware and software. As a minimum, the Contractor shall maintain equipment and software throughout the term of this contract to operate the specified AES and AutoCAD.

12.6 Any Contractor furnished hardware not operating properly shall be promptly repaired by the Contractor so as to maintain all schedules and deliver all documents to the Government within the timeframes specified.

12.7 The Contractor shall furnish and install the RS MEANS annual unit price updates on the Contractor’s PC each year at option renewal throughout the term of this contract.

12.8 CADD Requirements: The Contractor shall use the USACE drawing template with title block per…