DRAFT Statement of Work.pdf

NAVAL SURFACE WARFARE CENTER, CORONA DIVISION, MEASUREMENT

SCIENCE AND ENGINEERING DEPARTMENT

STATEMENT OF WORK (SOW)

FOR ADMINISTRATIVE SUPPORT SERVICES

1.0 INTRODUCTION

The Naval Surface Warfare Center, Corona Division (Corona Division) in Norco, California, has been a leader in the Navy's research, development, test, and evaluation process, providing independent assessment for over 50 years. Today, Corona Division is the Navy's premiere independent assessment agent, responsible for gauging the warfighting capability of Navy ships and aircraft by assessing weapons and integrated combat systems' performance, readiness, quality, and supportability throughout the system's entire life cycle.

2.0 BACKGROUND

As the Navy’s independent assessment agent, Corona Division is a large organization with a complex mission requiring significant administrative support. Contracted administrative support has historically been crucial in enabling the technical staff across its laboratories to concentrate their efforts on core responsibilities directly supporting the command’s mission.

3.0 SCOPE

The purpose of this contract is to procure administrative support services for Corona Division and designated locations as identified in the Level of Effort (LOE) Attachment 01. The scope of this effort encompasses general administrative support services. This requirement ensures continued administrative support in the following laboratories: Acquisition and Readiness Assessment (AR), Performance Assessment (PA), and Range Systems Engineering (RS).

4.0 APPLICABLE DOCUMENTS

Federal Standards: The Contractor is required to adhere to all applicable standards and guidelines when applicable. In the absence of named standards, Department of the Navy (DON) standards, applicable Federal Information Processing Standards, and broadly accepted professional standards shall prevail as related to the associated industries within the task identified in Section 5.0.

4.1 Department of Defense Instruction (DoDI) 5000.64 dated (dtd) 27 Apr 2017 and Change 3 dtd 10 June 2019 Accountability and Management of DoD Equipment and Other Accountable Property http://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/500064p.pdf

4.2 DoDI 5154.31, Volume 3 dtd 16 Oct 2015

Commercial Travel Management: Defense Travel System (DTS) http://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/515431_vol03.pdf

DRAFT

4.3 DON Standard Operating Procedure (SOP) NAVSO P-3683 dtd 22 Apr 2013 Navy and Marine Corps Product Data Reporting and Evaluation Program https://www.pdrep.csd.disa.mil/pdrep_files/documents/pdf/NAVSOP3683D.pdf

4.4 Naval Surface Warfare Center Corona Division Instruction (NSWCCORDIVINST) 5100.3A dtd 6 Dec 2012 Safety and Occupational Health (SOH) Program: Building Representatives Section J, Attachment 04

4.5 NSWCCORDIVINST 7322.1A dtd 29 Jun 2012 and CH-1 dtd 17 Jul 2015 Corona Division, NSWC Property Management and Control (Shipping Policy) Section J, Attachment 05

4.6 NSWCCORDIVINST 11000.2 CB 09 dtd 14 Jul 2003

Building Monitor Program Section J, Attachment 06

4.7 NSWCCORDIVINST 12600.2A 013 dtd 01 Sep 2017

Timekeeping Policy and Procedures Section J, Attachment 07

4.8 Secretary of the Navy Manual (SECNAV M) 5210.2 dtd 22 Aug 2018 Standard Subject Identification Codes (SSICs) Manual https://www.secnav.navy.mil/doni/SECNAV%20Manuals1/5210.2.pdf

4.9 Secretary of the Navy Instruction (SECNAVINST) 5210.8F dtd 26 Mar 2019 DON Records Management Program https://www.mcieast.marines.mil/Portals/33/5210_8F.pdf

4.10 SECNAV M-5216.5 CH-1 dtd 16 May 2018

DON Correspondence Manual https://www.secnav.navy.mil/doni/SECNAV%20Manuals1/5216.5%20%20CH-1.pdf

5.0 PERFORMANCE REQUIREMENTS

5.1 MANDATORY REQUIREMENTS

The Contractor shall maintain the following mandatory requirements throughout the life of the Task Order.

5.1.1 Requirement 1: Facility Security Clearance. The Contractor will have access to, or possession of SECRET classified information in performance of this contract.

Therefore, the company must have a final SECRET Facility Clearance Level (FCL).

5.1.2 Requirement 2: Personnel Security Clearance. Contractor personnel performing duties with access to Controlled Unclassified Information (CUI) or areas critical to the operation of the Command are required to successfully obtain and maintain a Tier

1 (T1) or equivalent background investigation. Contractor personnel performing duties with access to classified information will obtain and maintain a SECRET clearance in performance of this requirement. Contractor’s with an interim security clearance will be allowed to work, but will have limited access to certain systems, data, or functions. The Contractor shall maintain security clearances throughout the duration of this effort. Contractor personnel shall obtain and maintain at a minimum a security clearance level of SECRET to work on this requirement.

5.1.3 Specific Requirement: The Contractor shall provide personnel that possess the skill and training to fill positions as identified in the LOE Attachment 01 and associated requirement in the personnel qualification requirements Attachment 02.

5.2 ADMINISTRATIVE SUPPORT TASKING

The Contractor shall be able to manage scope, schedule, budget, and is expected to facilitate any action from inception to closure by tasking, tracking, supporting required functions, other personnel, activities, etc. These services include:

5.2.1 Administrative Support

5.2.1.1 The Contractor shall perform office-related duties including operating office equipment, filing documents, word processing, sorting/distributing mail daily, and performing reception duties.

5.2.1.2 The Contractor shall screen phone calls, incoming correspondence and visitors.

The Contractor shall provide telephone coverage is Monday through Friday from 0800- 1600 local time for each performance site.

5.2.1.3 The Contractor shall make complete arrangements for meetings and events. The Contractor shall ensure that agendas, security clearances, briefing materials, and visual aids are prepared and in place.

5.2.1.4 The Contractor shall update telephone lists and coordinate base office relocation for Government employees via ServiceNow.

5.2.1.5 The Contractor shall assist with building representative duties relating to facility maintenance (e.g., putting in or calling in trouble calls for the respective buildings). The Contractor shall assist with safety building representative duties and building fire warden duties relating to safety measures for the respective buildings.

5.2.1.6 The Contractor shall provide data entry support for reports, charts, and metrics.

5.2.1.7 The Contractor shall provide the Government a monthly progress, status and management report to include progress of work, and the status of the program assigned tasking and notification of existing or potential problem areas. (Contract Data Requirements Lists (CDRL) A001)

5.2.1.8 The Contractor shall provide a monthly financial report that addresses the status of funding on the contract to include total funding provided, labor funding expended, Other Direct Costs (ODC) billed. (CDRL A002)

5.2.1.9 The Contractor shall provide the Government a personnel roster of all Prime and Subcontractor personnel. (CDRL A003)

5.2.1.10 The Contractor shall submit a report describing the Contractor’s organization, assignment of functions, duties and responsibilities, management procedures and policies, and reporting requirements for the conduct of contractually imposed tasks projects or programs. (CDRL A005)

5.2.1.11 The Contractor shall notify the Government when contractors enter onto or separate from the contract/Task Order. (CDRL A006)

5.2.1.12 The Contractor shall track and report the completion status of their mandatory training. (CDRL A007)

5.2.2 Correspondence Support:

5.2.2.1 The Contractor shall proofread, format, and edit official correspondence documents in accordance with SOW paragraph 4.10.

5.2.2.2 The Contractor shall prepare documents, minutes, and action item tracking in support of meetings and video/teleconferences.

5.2.2.3 The Contractor shall collect information from the files or staff for routine inquiries on office programs or periodic reports and refer non-routine requests to appropriate staff members.

5.2.3 Timekeeping Support:

5.2.3.1 The Contractor shall provide data entry and review of Government employee timekeeping information in Navy Enterprise Resource Planning (ERP) system in accordance with SOW paragraph 4.7.

5.2.4 Travel Support:

5.2.4.1 The Contractor shall make travel arrangements to include make reservations, prepare travel authorizations, assist with travel claims, and review all travel documentation in accordance with paragraph 4.2 and the Joint Forces Travel Regulation

(JFTR).

5.2.4.2 The Contractor shall assist, coordinate and send security clearance along with other pertinent documentation to Government personnel for Defense Information System for Security. The Contractor shall ensure the accuracy and completeness of all submitted information. Additional information will be provided via technical instructions (T.I.).

5.2.5 Shipping/Supply Support:

5.2.5.1 The Contractor shall input shipping data into Navy ERP and ensure items for shipment are wrapped/packaged in accordance with local shipping policy.

5.2.5.2 The Contractor shall compile supply orders for Government submission.

5.2.6 Records Management:

5.2.6.1 The Contractor shall maintain recurring internal reports, such as time and leave records, office equipment listings, correspondence controls, and training plans.

5.2.6.2 The Contractor shall complete records management tasks in accordance with SOW paragraph 4.9, including labeling folders, files, and cabinets.

5.2.6.3 The Contractor shall submit an Accident Incident Report to the Government for any unusual or non-routine incidents in accordance with the CDRL A004, as defined by the Data Item Description (DID).

6.0 GOVERNMENT FURNISHED PROPERTY (GFP)

6.1 The Contractor shall manage GFP in accordance with applicable regulations and contract/Task Order.

6.2 The Contractor may be provided with GFP at a future date via formal Task Order modification.

6.3 Upon receipt of any GFP, the Contractor shall be responsible for the following:

6.3.1 Property Management. Ensure proper accountability, handling, storage, maintenance, and reporting as required by the governing regulations.

6.3.2 Approved System: Possess and maintain an approved property management system.

6.3.3 Operational Integration: Integrate the GFP into the project scope and adjust all relevant processes to ensure full compliance with GFP requirements.

7.0 DELIVERABLES

The Contractor shall provide deliverables as described in the SOW and CDRLs. Deliverables under this Task Order shall be provided in accordance with Department of the Navy Policy on Digital Products/Technical Data, Assistant Secretary of the Navy (Research, Development, and Acquisition) Memorandum dated 23 October 2004

(https://www.navsea.navy.mil/Portals/103/Documents/NSWC_Carderock/Policy.Guidance.0410 23.pdf) and shall be provided in accordance with the CDRL Department of Defense (DD) Form 1423 and supporting DID. Format and delivery schedule for deliverables are outlined in each CDRLs.

The Contractor shall submit the following CDRLs by the due dates outlined in the CDRLs:

CDRL Description DID

A001 Contractor’s Progress Status and Management Report DI-MGMT-81928

A002 Performance and Cost Report DI-FNCL-80912A A003 Contractor's Personnel Report DI-MGMT-81834A A004 Accident Incident Report DI-MGMT-82188 A005 Management Plan (SPP) DI-MGMT-80004A A006 Certification/Data Report (CheckIn / CheckOut) DI-MISC-81419

A007 Training Planning Process Methodology (TRPPM) Report

DI-SESS-81637