DRAFT STATEMENT OF WORK.doc

DRAFT STATEMENT OF WORK (SOW)

1. Contract Title: Urology Flexible Endoscopes and Video Monitor Cart Lease

2. Background.

VA Central California Health Care System (VACCHCS) is currently in need of a lease for Digital Urology Flexible Endoscopes and a video monitor cart in support of urology patient care needs. The lease will service the need of the Urology Outpatient Clinic

3. Scope.

The Contractor is to lease the government (VACCHCS) (5) Flexible Ureteroreno Videoscopes, (8) Flexible CystenephroVideoscopes, (2) PDD Flexible CystoVideoscopes (this has the ability to enhance bladder cancer detection under blue light with the use of a Cysview imaging agent), 15 Sterilization trays. This lease will include all the ancillary items for the required video system such as video processors (CCU), light sources, video capture system with printer and mobile cart.

4. Specific Tasks.

· The Contractor is to lease (5) Flexible Ureteroeno Videoscopes with the minimum requirements: 8.5 Fr outer diameter shaft, 3.6fr working channel, 90 degree view angle, CMOS chip technology, LED illumination without light cable requirement, 270 degree upward/downward two way deflection and must be positive at distal tip, Ceramic liner to protect laser fiber damage, working length between 67cm to 70cm. (8) Flexible Cystonephro Videoscopes with the minimum requirements: 16Fr outer diameter with beveled distal tip of 11fr or smaller 7.0 Fr working channel with 6 o’clock field position, working length at least 37cm, angle view must be 100 degrees, must have continuous flow suction, CMOS chip technology, LED illumination without light cable requirement, distal tip deflection of 210 degrees upward and 140 degrees downward, contrapositive tip deflection. (2) Flexible PDD Cystonephro Videoscopes with the minimum requirements: 16 fr outer diameter, 6.5fr working channel, must be compatible with photocure cysview for bladder tumor fluorescence, working length must be at least 37cm, angle view of 120 degrees, CCD chip technology, Distal tip deflection must be 210 degree upward and 140 degrees downward deflection, contrapositive tip deflection, suction with continuous flow ability and interchangeable with continuous flow suction irrigation pump. (13) sterilization trays for Flexible Ureteroeno Videoscopes and Flexible Cystonephro Videoscopes (2) sterilization trays for Flexible PDD Cystonephro Videoscopes. (1) compatible PDD D-Light Source, (1) Camera Control unit for flexible Photo dynamic diagnostics, (1) Camera control unit for flexible digital cystoscope and Ureteroscope operation, (1) Image/video capture unit with monitor screen at least 10” with 4k compatibility with encryption for patient information and software license for upgrades included, (1) DVI Scaler/Cable Kit for 4k compatibility, medical grade printer for use with USB and wireless printing, (1) 32” 4K Monitor with 16:9 aspect ratio with 2 HDMI ports, (1) 12G SDI port, (1) Fluid management system with suction and irrigation pump, (1) software license for fluid management system operation, (1) Slim Surgical Equipment Cart.

This equipment is to be housed at VACCHCS for unlimited use for the period of the lease.

The Contractor is required to provide all preventative and corrective maintenances for the endoscopes and operating equipment during the period of the lease. In addition, if there are any upgrades to this system the contractor will provide compatible equipment to ensure complete functionality of leased equipment.

When repair / maintenance is required, a loaner endoscope must be provided to the VACCHCS via overnight shipping free of charge to the Government. The loaner must be received by VACCHCS within 24-48 hrs. and for the entire duration of repair and shipment back to VACCHCS free of charge for each endoscope requiring repair.

When repair / maintenance is required for operating equipment, a loaner will be provided to VACCHCS within 48 hrs. while diagnostic testing and evaluation is being performed at no cost to the government.

VACCHCS Sterile Processing Service will clean / sterilize the endoscopes after each use based on manufacturer’s recommendation and VHA guidelines.

5. Performance Monitoring (if applicable).

The Point of Contact (POC) will monitor the following criteria for performance:

1. Response time must be within 4 hours when a Contractor is contacted by the Government for repair request.

2. A loaner endoscope must be sent out via overnight mail to the VACCHCS within 24 hours of repair request, with tracking number provided and received within 24-48 hrs.

3. Loaner sent to the VACCHCS must pass Biomed and Sterile Processing Service’s verification of functionality.

4. Contractor will notify POC via e-mail of all transactions and request with serial numbers identifying all equipment.

6. Security Requirements.

The Image Management System must be able to store PHI, however it will not be connected to the VA intranet.

7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

None.

8. Risk Control All endoscopes entering VACCHCS must be cleaned by Sterile Processing Service’s. In addition, they must past SPS’s performance verification.

9. Place of Performance.

VA Central California Health Care System, Medical Center.

2615 E. Clinton Ave, Fresno, CA 93703

10. Period of Performance.

November 01, 2023 to October 31, 2024 12 month initial term followed by 4 additional one year options)

11. Delivery Schedule.

The Contractor must submit a repair report for any endoscope repair during the period of performance.