DRAFT-START-Base-IDIQ-PWS-for-RFI-20Dec2024.docx

PERFORMANCE WORK STATEMENT (PWS)

Science Technology and Research Team (START) Single Award Indefinite Delivery Indefinite Delivery (IDIQ) Contract 59th Medical Wing (59 MDW)

Part 1 General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide support to the 59 MDW with operations located within the continental United States (CONUS) and throughout Joint Base San Antonio.

The required services are considered non-personal, and the Government will neither supervise contractor personnel nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks or prepare work schedules for individual contractor personnel. It shall be the responsibility of the contractor to manage its personnel and to guard against any actions that give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contractor Officer immediately.

The work described is not inherently Governmental, which is excluded and prohibited in accordance with Federal Acquisition Regulation (FAR) 37.102(c), FAR 7.503, Defense Federal Acquisition Regulation Supplement (DFARS) 207.503, and DFARS PGI 207.503.

1.2 Background: The 59 MDW Science and Technology (ST) office advises and conducts clinical and translational research under the guidance of the Air Force Surgeon General (AF/SG), the Secretary of the Air Force (SAF), Air Force Chief of Staff, and the Office of Assistant Secretary of Defense for Health Affairs (ASD/HA) on matters pertaining to the medical aspects of the Air Expeditionary Force and the health of Air Force (AF) personnel and beneficiaries. In order to support the required research, ST offices conduct translational research in the areas of emergency medical care, combat casualty care, force health protection, restorative medicine, clinical and rehabilitative medicine and specialty centers.

The 59 MDW has a reoccurring need for non-personal technical and professional services in support of Defense Health Agency (DHA) and the Air Force Medical Service. The 59 MDW seeks an enterprise solution that streamlines and integrates the processes for efficient, expedient, and cost-effective provision of these services.

1.3 Scope: The contractor shall provide non-personal technical and professional services in support of Defense Health Agency (DHA) and the Air Force Medical Service. The contractor shall provide the services as outlined in this PWS/resultant task order PWS’ in support of the clinical and translational research activities in all capacities ranging from providing personnel services to developing research execution plans and protocols. The contractor may be asked to provide consultation, support, and/or execution services on all aspects of the Research and Development (R&D) process from concept development through Food and Drug Administration (FDA) approval and market/field introduction.

1.4 Objectives: The contractor shall support the 59 MDW with operations located within the continental United States (CONUS) and throughout Joint Base San Antonio in the following program areas: Expeditionary Medicine, Operational Medicine, Force Health Protection (FHP), Human Performance, En Route Care (EC), General Support Services, and Program Management.

1.5 General Information:

1.5.1 Ordering Period (Base IDIQ Contract) and Period of Performance.

The ordering period for the awarded base IDIQ contract will be a continuous 60-month period.

All task orders issued under the awarded base IDIQ contract are for severable services. Severable task orders will not have a period of performance of more than 12 months (without exercising an option period). Task orders may contain option periods. FAR clause 52.217-9 is applicable to task orders only.

1.5.2 Contract Management.

1.5.2.1. Government Management. The Contracting Officer’s Representative (COR) for this contract will be appointed by the Contracting Officer (KO). The COR will serve as the primary point of contact (POC) for all activities and issues that occur under this contract.

1.5.2.2 Contractor Management. The prime contractor shall be responsible for:

a. The contractor shall effectively manage the entire portfolio of task orders covering the full spectrum of the PWS. All services furnished under this contract shall be ordered by issuance of task orders.

b. The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor shall ensure that all contractor personnel are advised of their chain of command and who they should contact if they have questions.

c. The contractor shall ensure contractual compliance to the base IDIQ contract, task orders, and contract changes / modifications.

d. The contractor shall designate a single Program Manager (PM) to be the contractor’s authorized POC with the COR. The PM will be responsible for formulating and enforcing performance standards, assigning contractor schedules, reviewing performance quality, and communicating policies, purposes, and goals to subordinates. This will include coordination with the KO and the COR to resolve any issues that may arise, trends relating to the contract, or proposed changes or modifications to the contract. The PM shall demonstrate the ability to manage the overall base IDIQ contract and all task orders (to include the PM responsibilities delineated in this PWS section).

e. Maintaining a national, centralized network of subcontractors/preferred vendors capable of providing the services required in this PWS. The network shall consist of qualified subcontractors / preferred vendors.

f. Identifying, evaluating, qualifying, selecting, supplying, and managing subcontractors / preferred vendors with the capability and expertise to support the R&D support services covered under this base IDIQ contract. The contractor shall manage subcontracting capability for all requested services.

g. The contractor shall continuously evaluate the performance of its subcontractors/preferred vendors and their ability to accurately deliver successful results. The contractor shall take actions to add new subcontractors / preferred vendors to align subcontractor support capability to the evolving 59 MDW mission requirements.

h. The contractor shall report TO performance through formal and informal meetings. The contractor shall take corrective action based upon trend analysis to improve TO performance.

i. The contractor shall fill vacant positions within 30 business days. If contractor positions are vacant for more 30 days, the COR will provide a Contract Deficiency Report (CDR) to the KO.

j. The contractor shall provide a draft Quality Control Plan (QCP) with their proposal and a final QCP no later than 15 business days after contract award. The QCP shall complement the Government QASP and demonstrate how the contractor intends to manage the contract to achieve the established standards set forth in the Government QASP, during the contract period of performance. As necessary, the contractor shall update/revise the QCP and submit updates/revisions to the COR/KO for review prior to implementation. The final updated/revised QCP shall be incorporated into the contract by reference as a compliance document. The contractor shall update/revise the QCP, as necessary, and submit the updated/revised QCP to the Contracting Officer, not later than five business days (prior to implementation) for review/comments.

k. The Contractor shall inform the COR of issues or potential issues that might affect the performance within 24 hours of identifying those issues. Verbal reports shall be followed up by written reports within 10 days.

1.5.2.3 Contractors shall be shall be responsible for:

a. Any subcontract management necessary to integrate services performed on this contract.

b. Accountability for subcontractor performance on this contract.

c. Managing task distribution to ensure there are no organizational conflict of interest (OCI) considerations.

d. The Contractor may add subcontractors to their team after notification and approval from the Contracting Officer and COR.

1.5.3 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds). The QASP provides the COR with a proactive way to avoid unacceptable or deficient performance, and provides verifiable input for the required Contractor Performance Assessment Reports. The QASP will be finalized immediately following award and a copy provided to the Contractor after award. The QASP is a living document and may be updated by the Government as necessary.

1.5.4 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.4.1 U.S. Holidays: Work shall not be performed on U.S. Federally recognized holidays occurring during the normal workweek unless otherwise directed by the KO. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

Juneteenth - June 19th Independence Day - July 4th Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - November 11th Thanksgiving Day - 4th Thursday in November Christmas Day - December 25th

1.5.5 Operating Hours: The Government facility operating hours and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.5.1 Government Facility Operating Hours: The Government facility office hours are 0630-1630 Central Time (CT), Monday through Friday except U.S. Holidays identified in paragraph 1.5.4.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.5.5.2 Contractor Support Hours: The Contractor shall provide support between the hours of 0630-1630 CT, Monday through Friday except U.S. Holidays identified in paragraph 1.5.4.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.5.3 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan for each awarded task order. The plan, as a minimum, shall identify regularly scheduled work (to include location, work to be completed, timeline, etc.) and, how the Contractor intends to address and meet increased operations tempo. The Contractor’s proposed Work Plan shall be submitted to the Contracting Officer via the COR for review within 30 days after date of task order award. The Government will review and either accept or return their comments to the Contractor within 10 days. The Contractor shall then have three days to submit a Final Work Plan. Any proposed change to the accepted Final Work Plan is required to be resubmitted via the COR for review and acceptance by the KO at a minimum 30 days prior to implementation. The timeline noted above shall apply for review and acceptance for proposed changes.

1.5.6 Place of Performance: The work to be performed under this contract will be performed at the Government’s facilities on Joint Base San Antonio, Texas and in the surrounding areas. Any variation from this will be determined by the program/project specific needs.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: Contractor personnel performing work under this contract must have a Tier 1 (T1) at time of the proposal submission, and must maintain the level of security required for the life of the contract.

1.6.2 Installation Access: Access to U.S. installations, buildings, and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings, and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

1.6.3 Common Access Cards (CAC): Before CAC issuance, the Contractor personnel and working at a U.S. Government facility requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (T1) or an equivalent or higher investigation in accordance with Homeland Security Presidential Directive 12 (HSPD-12). The Contractor personnel will be issued a CAC only if duties involve one of the following: (1) Both physical access to a Department of Defense (DoD) facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of six months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the Federal Bureau of Investigation (FBI) fingerprint check and a successfully scheduled T1 at the Office of Personnel Management. The Contractor shall provide the following information: Last, First and Middle Names, Government issued personal identifier (e.g. Social Security Number, Federal Identification Number, or Tax Identification Number), date of birth, primary email address (this email address will be used to contact the individual) and any other necessary information required to obtain a CAC or installation access card, to the COR within first 30 calendar days after task order award (unless circumstances require otherwise and as directed by the Contracting Officer). The Contractor shall ensure safeguarding of Personally Identifiable Information (PII).

Submission of a satisfactorily completed Standard Form 85, Questionnaire for Non-Sensitive Position, and Optional Form 306, Declaration for Federal Employment, to the Security Manager is required prior to the contract employee being fingerprinted. Contractor or contract employee will coordinate with the Security Manager to have an FBI fingerprint check appointment to be completed NLT14 days prior to the required in-place date. If an unfavorable fingerprint check is returned, the contract employee will not be issued a CAC. Since the CAC is required by the contract employee for installation and network access and is essential to the performance of duties, the contract employee’s ineligibility to receive a CAC will result in the Contractor being required to provide a replacement candidate.

The Government has full and complete control over granting, denying, withholding, or terminating security clearances for employees. The granting of a clearance shall not prevent, preclude, or bar the withdrawal or termination of any such clearance by the Government.

Note - CACs are Government property and must be accounted for. The Contractor shall collect CAC the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within one day.

1.6.4 Background Checks: Contractor is not permitted to bill until the contractor’s personnel are fully able to perform the requirements of the task order PWS. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the background check, if required, be unfavorable as determined by the COR. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the COR.

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use.

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.8 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the KO, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the KO. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract/task order, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract/TO, perform inspections necessary in connection with contract/TO performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract/TO, issue written interpretations of technical requirements, monitor Contractor's performance, notify both the KO and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.9 Key Personnel:

1.9.1 Solicitation Requirement: The Government has identified the following positions to be filled by Key Personnel. The offeror may propose alternate and/or additional positions as Key personnel.

Position Title: Project Manager

1.9.1.1 For all Key Personnel positions, provide an attachment naming the individuals proposed to fill Key Personnel positions along with a description of the portion of the solicitation’s Performance Work Statement that each individual is being proposed to perform.

1.9.1.2 A resume is required for all individuals proposed to fill Key Personnel positions. Do not submit resumes for all labor proposed, only for those Key Personnel identified above. A signed a letter of intent is required for those individuals proposed as Key Personnel who are not current employees of the prime contractor responding to this requirement. This includes letters of intent for key personnel proposed by subcontractors, teaming partners and consultants. A letter of intent is not required for individuals proposed as key personnel who are current employees of the prime contractor.

1.9.1.3 The resumes must provide thorough and detailed documentation of the experience, abilities, and background for proposed Key Personnel or equivalent statements of qualifications. Such documentation shall include but not be limited to: name, curriculum vitae, type and description of experience.

1.9.2 Contract Requirement:

The following positions have been identified to be filled by Key Personnel proposed for this award.

Position Title: To be Completed at Contract Award

1.9.2.1 The approved Personnel identified to fill the Key Personnel positions shall be utilized as necessary to fulfill the requirements of this contract.

1.9.2.2 The contractor agrees that during the contract performance period substitution for Key Personnel shall not be permitted unless such substitution is necessitated by sudden illness, death, or change in employment conditions (e.g. termination, change in position, etc.). In any of these events, the contractor shall promptly notify the KO in writing and provide the information required by paragraph 1.9.2.3 below.

1.9.2.3 All requests for substitutions must provide a detailed explanation of the circumstances necessitating the proposed substitution(s), a complete resume for the proposed substitute(s), and any other information requested by the KO needed to approve or disapprove the proposed substitution(s). Any proposed substitute or replacement key personnel shall have qualifications comparable to the individual being replaced, taking into account the requirements of the PWS. The KO or his authorized representative will evaluate such requests and promptly notify the contractor of his approval or disapproval thereof.

1.9.2.4 If any of the listed Key Personnel are subcontractor personnel, the contractor shall flow down the substance of this instruction in any subcontract which is awarded in support of this contract.

1.9.2.5 Additional key personnel will be identified in individual TOs, as applicable.

1.10 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges. Contractor personnel are required to wear or prominently display these badges visibly when performing work at Government workplaces unless this would be impractical because of mission or safety considerations. The contractor shall ensure that contractor personnel identify themselves as contractors when attending meetings, answering Government telephones, providing any type of written correspondence, or working in situations where their actions could be construed as official Government acts.

The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

While performing in a contractor capacity, contractor personnel shall refrain from using their retired or reserve component military rank or title in all written or verbal communications.

The Contractor shall collect all ID Badges upon completion of the contract/task order or termination of employee.

1.11 Contractor Travel: In support of task orders to be awarded off this contract, contractor personnel may be required to travel (CONUS and OCONUS) to various locations and work in excess of 40 hours/week on occasion. The Contractor may be authorized travel expenses at rates no higher than the substantive provisions of the Joint Travel Regulation (JTR), IAW FAR Part 31.205-46, and the limitation of funds specified in this contract. All travel requires Government approval and authorization 45 days prior to scheduled travel. After travel is incurred, documentation/receipts shall be sent to the COR (with the invoice submittals). NO PAYMENT WILL BE MADE WITHOUT DOCUMENTATION and RECEIPTS. All travel shall be coordinated and approved on a Consent to Purchase (CTP) form.

1.11.1 DOD Contractor Foreign Travel: Approval of Foreign Travel. Foreign travel under this contract is defined as any travel outside of the continental United States and its territories and possessions. The cost of foreign travel is allowable only when specific written approval of the KO is obtained prior to the commencement of the travel. This is a requirement for all DoD contractors traveling on official DoD business.

1. The following requirements will be accomplished by the contractor(s) prior to foreign travel on approval of the KO. Allow 90 days for completion of training requirements and approval of the application process. Detailed information can be found on the U.S. Army Medical Research and Development Command (USAMRDC) website: https://mrdc.health.mil/index.cfm/resources/mrdc_resources/oconus. Select all the links under “Contractor Travel Requirements” and comply with the instructions. Consult the DoD Foreign Clearance Guide https://www.fcg.pentagon.mil

2. Mandatory training and minimum requirements must be met and a copy provided to the KO at least 15 days prior to scheduled departure.

3. Costs incurred by contractor personnel on official company business, whether foreign travel and/or domestic/local travel, are allowable subject to the limitations in the Federal Acquisition Regulation (FAR clause 52.216-7 Allowable Cost and Payment); incorporated into this contract

1.12 Other Direct Costs (ODCs): Before an ODC may be included in the awarded task order, the ODC must satisfy the criteria expressed in the scope of the contract and be critical to the scope of the services being provided. ODCs may be procured via subcontracting efforts, which are managed by the prime contractor.

ODCs anticipated over the period of performance are as follows (but subject to change): Gift cards (to be used as incentives for study participants), research supplies (i.e., genetic sequencing kits, extraction kits, etc.), animals, office supplies, publication fees, and research equipment to be used to support individual research.

When purchasing ODCs, the Contractor must use the CTP form to obtain prior authorization and approval before purchasing the ODCs. Contractor shall keep a log of CTPs submitted. The deliverable should be submitted to COR monthly.

A material handling fee will not be included. Shipping and transportation cost of the material will be directly reimbursed and must be itemized and labeled on the CTP form prior to purchase of the ODC.

1.13 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract and all resultant task orders. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights. All deliverables become the sole property of the United States Government. The Government, for itself and such others as it deems appropriate, will have unlimited rights under this contract to all information and materials developed under this contract and furnished to the Government including reports, listings, and all other items pertaining to the work and services pursuant to this agreement including any copyright. Unlimited rights under this contract are rights to use, duplicate, or disclose data, and information, in whole or in part in any manner and for any purpose whatsoever without compensation to or approval from the Contractor. The Government will at all reasonable times have the right to inspect the work and will have access to and the right to make copies of the above-mentioned items. All digital files and data, and other products generated under this contract, shall become the property of the Government.

Copyright: Any software and computer data/information developed, as a component of this contract shall have the following statement attached to documentation:

“This computer program is a work effort for the United States Government and is not protected by copyright (17 U.S. Code 105). Any person who fraudulently places a copyright notice on or does any other act contrary to the provisions of 17 U.S. Code 506(c) shall be subject to the penalties provided therein. This notice shall not be altered or removed from this software or digital media and is to be on all reproductions.”

1.14 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. The Contractor and Contractor personnel, shall not divulge or release data or information developed, or obtained under performance of any resultant taks order, except to authorized Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.15 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense Imagery Management Operations Center and contained at www.dimoc.mil/resources/limitations/, the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract or resultant task order on any hard copy or digital marketing tools to include its company website.

1.16 Non-Disclosure Statements: The Contractor shall provide signed non-disclosure agreements to the Government no later than five days prior to commencement of work under awarded contract and task orders. Disclosure of information by Contractor personnel may result in removal of Contractor personnel from performance under this contract.

1.17 Organizational Conflict of Interest (OCI): FAR Part 9.5 prescribes responsibilities, general rules, and procedures for identifying, evaluating, and resolving Organizational Conflict of Interest (OCI), provides examples to assist Contracting Officers in applying these rules and procedures to individual contracting situations; and implements section 8141 of the 1989 DoD Appropriation Act. The two (2) underlying principles which the FAR seeks to avoid are preventing the existence of conflicting roles that might bias a Contractor's judgment and preventing unfair competitive advantage. An unfair competitive advantage exists where a Contractor competing for award of any Federal contract possesses –

(1) Proprietary information that was obtained from a Government official without proper authorization; or

(2) Source selection information (as defined in FAR 2.101) that is relevant to the contract but is not available to all competitors, and such information would assist that Contractor in obtaining the contract.

The following subsections prescribe certain limitations on contracting as the means of avoiding, neutralizing, or mitigating organizational conflicts of interest.

It is the Contractor’s responsibility to notify the Contracting Officer of any potential OCI. In the event that an OCI exists the Contractor shall propose a Mitigation Plan that shall be reviewed and accepted by the Contracting Officer prior to continuance of the work that presents an OCI. Should the proposed Mitigation Plan not be accepted by the Contracting Officer, the Government may terminate this contract, disqualify the Contractor from subsequent related contractual efforts, and pursue any remedies as may be permitted by the law or this contract.

Contractors shall sign a Non-Disclosure Agreement (Attachment XX) at the start of their performance on the contract and resultant task orders.

If, under this contract, the Contractor will provide systems engineering and technical direction for a system, but does not have overall contractual responsibility for its development, integration, assembly, checkout or production, the Contractor shall not be awarded a subsequent contract to supply the system or any of its major components, or to act as consultant to a supplier of any system, subsystem, or major component utilized for or in connection with any item or other matter that is (directly or indirectly) the subject of the systems engineering and technical direction. The term of this prohibition shall endure for the entire period of this contract and for two (2) years thereafter.

If, under this contract, the Contractor will prepare and furnish complete specifications covering non-developmental items, to be used in a competitive acquisition, the Contractor shall not be permitted to furnish these items, either as a prime or subcontractor. The term of this prohibition shall endure for the entire period of this contract performance and for either two (2) years thereafter or the duration of the initial production contract whichever is longer. This rule shall not apply to Contractors who furnish specifications or data at Government request or to situations in which Contractor’s act as Government representatives to help Government agencies prepare, refine or coordinate specifications, provided this assistance is supervised and controlled by Government representatives.

If, under this contract, the Contractor will prepare or assist in preparing a work statement to be used in competitively acquiring a system or services, the Contractor shall not supply the system, its major components, or the service unless the Contractor is the sole source, the Contractor has participated in the development and design work, or more than one Contractor has been involved in preparing the work statement. The term of this prohibition shall endure for the length of this contract.

If, under this contract, the Contractor will provide technical evaluation of products or advisory and assistance services, the Contractor shall not provide such services if the services relate to the Contractor's own or a competitor's products or services unless proper safeguards are established to ensure objectivity.

If, under this contract, the Contractor gains access to proprietary or source selection information of other companies in performing advisory assistance services for the Government, the Contractor agrees to protect this information from unauthorized use or disclosure and to refrain from using the information for any purpose other than that for which it was furnished. A separate agreement shall be entered into between the Contractor and the company whose proprietary information is the subject of this restriction. A copy of this agreement shall be provided to the Contracting Officer.

The Contracting Officer has significant discretion as to the acceptability of any mitigation plan offered.

Contractors are encouraged to present their best strategy for mitigation of any potential OCI under this contract. Contractors shall submit a mitigation plan at the Contract level and update it as often as necessary throughout the life of the Contract.

The Contracting Officer (and when applicable the appropriate program office, acquisition manager, and legal counsel) will review the comparative analysis and, if provided, the Avoidance or Mitigation Plan, in accordance with the requirements of FAR Subpart 9.5 (Organizational Conflict of Interest) to determine whether award to that Offeror would be consistent with those requirements and review as necessary throughout the life of the contract. If it is unilaterally determined by the Contracting Officer that no OCI would arise or that the OCI Avoidance or Mitigation Plan adequately protects the interests of the government in the event of award to that Offeror, the Offeror will be determined eligible for award. If the Contracting Officer reasonably determines that a Contractor has not provided either a comparative analysis or avoidance/mitigation plan, or both, or that the analyses or plan provided is inadequate, sanctions including elimination from the award process, or termination of the related contract effort already awarded, as well as other appropriate sanctions will be considered.

If the Offeror/Contractor knows of no OCI in accepting work under this contract, it shall certify its OCI status and submit the certification with its proposal and any later award, if awarded the contract. The Contractor shall also obtain a similar certification of OCI status from all sub-Contractors, teaming partners or consultants prior to tasking any such party under this contract.

For breach of any of the above restrictions or for nondisclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract, the Government may terminate this contract, disqualify the Contractor from subsequent related contractual efforts, and pursue any remedies as may be permitted by law or this contract.

Prior to a contract modification involving a change to the Performance Work Statement, or an increase in the level of effort or extension of the term of the contract, the Contractor shall submit any applicable organizational conflict of interest disclosure or an update of the previously submitted disclosure or representation.

1.18 Phase Out Period: To minimize decreases in productivity and to prevent possible negative impacts on required services, 30 days before the end of the contract, the Contractor shall have personnel on board during a 30-day phase out period to assist a potential new Contractor in becoming familiar with performance requirements in order to commence full performance of services on the contract start date.

1.19 Environmental Compliance: The following provides information on Environmental Compliance.

1.19.1 Environmental Compliance Plan and Program: The Contractor shall ensure that all contract personnel have received appropriate levels of training in the handling, use, storage, and disposal of hazardous material. In addition, the Contractor shall ensure that all Contractor controlled activities on Joint Base San Antonio, Texas and in the surrounding areas installations are conducted in accordance with the 59th Medical Logistics and Readiness HAZMAT Spill Prevention and Response Plan, Solid Waste Policy.

1.20 Required Training: Below is an overview of AT/OPSEC training requirements that may be required. Specific requirements will be defined at the task order level.

1.20.1 Anti-Terrorism (AT) Level I Training: All Contractor employees who are employed under any resultant contract/task order, shall complete AT Level I Training within 30 days after contract/task order start date or effective date of incorporation of this requirement into the contract/task order, whichever applies, or 30 days after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion for each affected Contractor to the COR within five days after completion of this training. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training every 12 months except AOR specific AT Level I training which shall be completed as required by local AT policies.

1.20.2 OPSEC Training: All Contractor employees shall complete Level I OPSEC training within 30 calendar days of employment under this contract. Verification of the training shall be provided to the COR within five days after completion of the training. OPSEC Level I training is available at https://jkodirect.jten.mil/. Contractor personnel must complete refresher training every 12 months.

1.20.3 Information Assurance (IA) Training: All Contractor employees requiring access to Government information systems shall complete the DoD IA Cyber Awareness Training within seven calendar days after contract/task order start date or effective date of incorporation of this requirement into the contract/task order, whichever applies, or seven calendar days after employment of new personnel. Verification of the training shall be provided to the COR within five days after completion of the training. Cyber Awareness training is available at https://lms-jets.cce.af.mil/moodle/ . Contractor personnel must complete refresher training every 12 months.

1.20.4 Health Insurance Portability and Accountability Act (HIPAA) and Privacy Act Training: Contractor employees performing services under this contract/resultant task orders with access to Government networks shall complete HIPAA training within 30 calendar days of employment. Contractor personnel shall complete refresher training every 12 months from initial completion. The Contractor shall provide the COR a copy of the training certificates for its employees no later than five days after completion. Training is available at https://jkodirect.jten.mil/

1.20.5 Military Treatment Facility (MTF) Orientation: All personnel assigned to the 59 MDW will complete base and facility orientation within 30 duty days of assignment. The MTF Orientation will familiarize the contract employee with the policies and procedures of the MTF and will be scheduled by the COR, or the designated government representative. Orientation attendance shall be required of the contractor employee during Government paid duty time.

1.20.6 MTF Standards: All contract employees are required to in-process through the 59 MDW Contract Personnel Management Office upon reporting for duty. As part of in-processing, the contract employee should bring their basic life support training card (BLS), and a copy of their Immunization Record with them. A MTF checklist will be provided to ensure all necessary areas are completed. Upon termination or expiration of the contract/task order, the contract employee shall be required to out-process through the same office and return the CAC, facility ID badge, Restricted Area Badges, and key(s).

1.20.7 Occupational Health: Contract employees supporting animal work are responsible for all Occupational Health assessments, examinations, vaccinations, and reporting changes in health status if it changes the ability to perform the contracted work requirements.

1.20.8 Immunizations: Prior to contract/task order performance, the contract employee shall provide proof of immunization, or immunity from or screening for the following diseases according to Air Force guidelines equivalent to that provided to active work Armed Forces: Hepatitis B, MMR (Measles, Mumps, and Rubella), Varicella, Tdap (Tetanus, Diphtheria, and Pertussis), Tuberculosis (TB), HIV (Contract employee who has direct patient care) and influenza for all personnel. Contract employee shall control and prevent disease in accordance with AFI 48-105 Surveillance Prevention and Control of Diseases and Conditions of Public Health or Military Significance, and the American Public Health Association Publication, Control of Communicable Diseases Manual, and the Centers for Disease Control and Prevention (CDC) publication, Morbidity and Mortality Weekly Report, Air Force Policy (as applicable) and its supplements. For the TB screening, contract employees shall provide proof of negative TB 2-step skin testing in accordance with the CDC. If an individual has a past positive TB skin test, the contract employee shall provide proof of a negative chest X-ray within 12 months prior to personnel performing. The Government reserves the right to require more frequent TB testing of personnel based on the facility annual TB risk assessment. Additional vaccines as they are made mandatory for health care workers may also be required in unusual circumstances. In summary, Contract employees should have and maintain all requirements. The Contract employee shall not obtain medical tests or procedures at the MTF, with the exception of initial evaluation and testing performed under the Medical Employee Health Program. The Contract employee shall be responsible for the cost of any emergency medical services received. Contract employee shall receive the current influenza immunization, at contractor’s expense, unless contraindicated by allergy; as an example, to eggs as evidenced by hives, difficulty breathing, itching, and other symptoms of anaphylactic hypersensitivity, this exemption requires a Physicians diagnosis. Proof of vaccination will be required.

1.21 Contractor Performance Assessment Reporting System (CPARS) (applicable to awarded task orders over $1 Million): A CPARS assesses a contractor's performance and provides a record, both positive and negative, on a given contractor during a specific period of time. Each assessment is based on objective facts and supported by program and contract management data, such as cost performance reports, customer comments, quality reviews, technical interchange meetings, financial solvency assessments, construction/production management reviews, contractor operations reviews, functional performance evaluations, and earned contract incentives. Completed CPARS performance evaluations are used by government agencies to assess contractor past performance for future acquisitions. The contractor shall appoint a Contractor Representative (CR) and provide this information to the KO (KO) within 10 calendar days of award. The contractor POC shall have the authority to comment on the CPAR assessment on behalf of their company and within the timeframes established.

A CPARS assessment must be completed within 120 calendar days after the evaluation. The CR has a total of 60 calendar days to concur/non- concur with the assessment. After 60 days, the CR can either concur/non-cur. The CR has the authority to: access the Government evaluation; review/comment/concur or non-concur with the assessment within 60 calendar days after notification of the government’s assessment. The CR has the right to request a meeting (in writing) with the government within 7 calendar days of notification of an assessment. If the CR fails to respond within 60 days, the assessment will be finalized. Training for CPARS can be found on the CPARS website: https://www.cpars.gov/index.htm.

To access CPARS, the contractor must have a Public Key Infrastructure (PKI). It is suggested an ECA certificate of Medium Assurance should be purchased. This should be a Department of Defense identity certificate, not an e-mail certificate.

1.22 Service Contract Reporting

1.22.1 System for Award Management (SAM) Service Contract Report (SCR): The Contractor shall report all Contractor labor hours (including subcontractor labor hours) required for performance of services provided under applicable task orders for the DHA and 59 MDW via a secure data collection site. The Contractor is required to completely fill in all required data fields through the following web address: www.sam.gov. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 01 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking “View Assistance for SAM.gov” which is located at the top of the SAM.gov website. From there, you can the select “Contact Our Service Desk” which will allow you to contact SAM.gov directly. If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the SAM SCR requirement.Steps for Submitting a Service Contract Report (SCR)

1. Go to www.sam.gov and log in.

2. Select Entity Registrations and then select Service Contract Reporting.

3. SAM displays your entities which have service contracts and meet the reporting criteria. Select View by entity to see the service contracts for each entity.

4. Next, select Add for the service contract against which you want to create a Service Contract Report. Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

5. You will be taken to the Complete…