draft SOW Upgrade RA Alerton Compass EMCS.pdf

STATEMENT OF WORK

Restricted Area EMCS Licensing Upgrade

Buckley Space Force Base (BSFB) CO 80011 12 September 2024

1.0 Introduction and Overview

The 460th Civil Engineering Squadron (CES) requires the procurement of an annual software license to update operating systems that have reached the end of their life cycle.

This will ensure compliance with USAF network policies and improve the automation control system within the Restricted Area (RA) at Buckley Space Force Base (BSFB).

This upgrade complies with UL-1981 standards, which govern the Central-Station Automation Systems Certification Program, and is specifically focused on the Energy Management Control System (EMCS) for the Restricted Area.

2.0 Scope of Work

The 460th Civil Engineer Squadron (CES) requires the procurement of the Alerton Compass Ascent Compass 2.1 upgrade. The scope includes the following:

Upgrading the existing software license.

Configuring the database and mapping HVAC control points to the upgraded software.

Loading updated graphics into the system.

Commissioning and testing the upgraded system for full functionality.

Providing a backup maintenance computer to ensure operational redundancy.

2.1 Requirements

The Alerton Compass 2 software licensing upgrade will enhance the proprietary RA Building Automation System by providing software updates that simplify the installation and configuration of HVAC control components. This will allow for quicker repairs, faster data response times, and access to new utilities for managing alarms and trend logs. The upgrade includes, but is not limited to, the latest software releases, featuring new tools and major version updates.

This software upgrade allows 460 CES IT section to update operating systems that have reached the end of their life cycle. This ensures compliance with USAF network policies.

Additionally, the upgrade will introduce software redundancy by extending system functionality to a backup computer. This ensures continued operation in the event of hardware or software failure on the primary computer.

Due to the Buckley SFB Power Plant EMCS not being connected to the NIPRNet, the SSL Secured Online Remote Diagnostics system, which enables fast problem resolution and system diagnostics, cannot be utilized.

The system must stay operational during the upgrade and notify the government if and when any system downtimes are possible.

DRAFT

To ensure all contractual requirements are met, the government will assign a representative to escort contractor personnel during the upgrade process. The contractor will submit a detailed service report to the COR within 15 calendar days following the upgrade. This report will cover security patching, diagnostics, system grooming, software upgrades, and any problem resolution completed during the upgrade process.

3.0 Period of Performance

The period of performance for this contract will include the warranty for one base year.

4.0 General

Place of performance:

460 Civil Engineering Squadron Buckley SFB, CO 80011-9551

4.1 Point of Contacts

Jacob.Livingston.2@spaceforce.mil 460 Civil Engineering Squadron Control Systems Supervisor Buckley Space Force Base

Chad.Nichols.2.ctr@spaceforce.mil 460 Civil Engineering Squadron CE COIN Field Service Representative Buckley Space Force Base

4.2 Federal Holidays

The contractor will not schedule on-site visits on the following holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

4.3 Security Requirements

Contractor employees shall comply with BSFB security requirements imposed by the Installation Commander at all times while on BSFB premises. The Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services on BSFB. The Contractor is responsible for accountability of all such media, which shall be surrendered to the 460th Security Forces Squadron (SFS) Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment for the Contractor. The Contractor shall comply with all BSFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation for the purpose of work under this contract only and are not authorized in other facilities or areas without prior government authorization. Due to safety/security requirements, Contractor personnel shall be required to fluently speak, comprehend, read, and write English.

4.4 Base Access

The Contractor must be aware that entry requirements are subject to change due to installation and world situations. All employees may be subject to a background check through the FBI for base access. To gain unescorted access on to BSFB, the contractor will obtain a Defense Biometric Identification System (DBIDS) card. The DBIDS paperwork must be submitted to the CO for SFS approval before the card can be issued to the contractor. IAW BSFB IDP: 21.2. Contractor/Vendors requiring recurring access for over 90 days should obtain a DBIDS Card. Contractor/Vendors requiring access less than 30 days will receive a temporary visitor pass. Contractor/Vendors will be required to have an authorized sponsor, DBIDS application or access roster on file at the VC and a favorable background check. The Government will assist the contractor to coordinate security matters with the SFS and other base agencies, as needed.

Current security access restrictions at Mississippi Gate require all large commercial or delivery/contract vehicles to enter through the designated LVIP. Vehicles subject to search are defined as any vehicle with three or more axles, any marked contractor vehicle, any contractor vehicle towing an enclosed trailer or enclosed truck bed. All contractor vehicles may be subject to search prior to gaining base entry. The Contractor should plan and allow for delays as a result of increased and ever- changing security procedures.

4.5 Contract Personnel Requirements

The Contractor shall not employ persons for work on this contract who are identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.6 Reporting Requirements

Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security or well-being of DoD personnel, contractor personnel, resources, and classified or unclassified defense information.

No lead or lead based paints, asbestos containing materials, or PCB's shall be used on this project. The Contractor shall provide a certification that none of these materials were used on the project and provide to the 460 CES/CEIE Toxics Program Manager at the time of project completion.

4.7 Physical Security

The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.8 Heightened Security and Force Protection Conditions (FPCONs)

During times of heightened security, entry onto and around the base will be significantly restricted. The Contractor shall make concessions for potential delays caused by security measures and will ensure that timely and successful completion of scheduled duties is accomplished.

4.9 OPSEC

The Contractor executing the Contract, will not have access to any form of critical information or activities in performance of the contract. The Contractor will return all building plans, diagrams, blueprints, maps, and other infrastructure information, if provided by 460 CES. 460 CES will account for materials and ensure destruction is consistent with OPSEC measures as needed.

4.10 Safety Requirements and Reports

The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

4.11 Contractor Registration

The contractor must have current registration though System for Award Management (SAM), www.sam.gov. Contractor shall be required to invoice through the Wide Area Workflow (WAWF) System at https://wawf.eb.mil. More information regarding WAWF will be provided upon contract award.

5.0 Service Summary (SS)

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance and the expected method of Government validation and confirmation of services provided. These thresholds are critical to mission

DRAFT

http://www.sam.gov/ https://wawf.eb.mil/ success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

SOW deliverables SOW Para. Evaluation Threshold

Assessment Method

SS-1

Ascent Compass 2.1 will include the latest program updates available for immediate download, program update logs, technical notes, and much more.

2.1 Zero deviation from the

100% government review and acceptance permitted.

100% Government review and acceptance

SS-2

On-site upgrade process will provide security patching/security updates, general diagnostics, system grooming, system upgrades, problem resolution to ensure optimal system operating condition. Contractor will provide a detailed service report to the COR within 15 calendar days after the upgrade.

2.1 Zero deviation from the

100% government review and acceptance permitted.

100% Government review and acceptance

Reserved

6.0 Quality Control

The contractor shall develop and maintain a quality program to ensure integrated solid waste management is performed in accordance with commonly accepted commercial practices.

The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 5.

6.1 Quality Assurance

The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this SOW.